HomeMy WebLinkAbout05 - Citywide Slurry Seal ProgramNEWPORT CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 5
March 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED:2G iCl
TITLE: 2010 -2011 CITYWIDE SLURRY SEAL PROGRAM - AWARD OF
CONTRACT NO. 4604
ABSTRACT:
In accordance with the City's Pavement Management Plan, staff has received
construction bids for the 2010 -2011 Citywide Slurry Seal project and is requesting City
Council's approval to award the work to American Asphalt South, Inc.
RECOMMENDATION:
1. Approve the project drawings and specifications.
2. Award Contract No. 4604 to American Asphalt South, Inc. for the Total Bid Price of
$566,500, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $57,000 (10 %) to cover the cost of unforeseen work not
included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding in the following accounts for the
award of this contract. The following funds will be expensed:
Account Description Account Number Amount
General Fund 7013- C2001011 $ 100,000.00
Gas Tax 7181- C2001011 $ 543,150.00
Total: $ 643,150.00
2010 -2011 Citywide Slurry Seal Program - Award of Contract No. 4604
March 08, 2011
Page 2
Proposed uses are as follows:
Vendor
Purpose
TOTAL BID AMOUNT
Amount
American Asphalt South, Inc.
Construction Contract
$
566,500.00
American Asphalt South, Inc.
Construction Contingency
$
57,000.00
GMU Geotechnical, Inc.
Material Testing
$
19,650.00
Pavement Coatings Company
Total:
$
643,150.00
DISCUSSION:
At 10:00 A.M. on February 10, 2011 the City Clerk opened and read the following two
bids for this project:
The low total bid amount is 11 percent below the Engineer's Estimate of $634,750. The
low bidder, American Asphalt South, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City
of Newport Beach and other public agencies. The work necessary to complete this
contract consists of distributing construction notices to affected businesses and
residents, clearing existing pavement surfaces of debris, soils, and other loose
materials, removing existing traffic striping, pavement markings, and raised pavement
markers, placing emulsion aggregate slurry seal and sealcoat, installing new traffic
striping, pavement markings, and raised pavement markers, and other incidental items
of work necessary to complete the work in place. Pursuant to the Contract
Specifications, the Contractor will have 70 consecutive working days to complete the
work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
BIDDER
TOTAL BID AMOUNT
Low
American Asphalt South, Inc.
$566,500.00
2nd
Roy Allen Slurry Seal, Inc.
$598,173.00
3`d
Valley Slurry Seal Company
$623,300.00
4th
Doug Martin Contracting Company, Inc.
$658,305.00
5th
Pavement Coatings Company
$679,875.00
6th
All American Asphalt
$680,750.00
7th
Sully - Miller Contracting Company
$729,950.00
The low total bid amount is 11 percent below the Engineer's Estimate of $634,750. The
low bidder, American Asphalt South, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City
of Newport Beach and other public agencies. The work necessary to complete this
contract consists of distributing construction notices to affected businesses and
residents, clearing existing pavement surfaces of debris, soils, and other loose
materials, removing existing traffic striping, pavement markings, and raised pavement
markers, placing emulsion aggregate slurry seal and sealcoat, installing new traffic
striping, pavement markings, and raised pavement markers, and other incidental items
of work necessary to complete the work in place. Pursuant to the Contract
Specifications, the Contractor will have 70 consecutive working days to complete the
work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
2010 -2011 Citywide Slurry Seal Program -Award of Contract No. 4604
March 08, 2011
Page 3
NOTICING:
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications.
Ten days prior to starting work, a City prepared notice will be distributed by the
contractor to residents within the project limits advising them of the pending work.
Additionally, a second notice will be distributed by the contractor to residents two days
before work will start adjacent to their property.
Submitted by:
Director
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