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HomeMy WebLinkAbout05 - Rhine Channel DredgingAgenda Item No. 5 April 12, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum @newportbeachca.gov PREPARED BY: Chris Miller, Harbor Resources Manager APPROVED:�� TITLE: Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project ABSTRACT: The Rhine Channel Dredging Project ( "Project') has been in the planning process for many years, and Anchor QEA, L.P. has been instrumental in bringing the Project to this final stage before construction. This Fourth Amendment to the Professional Services Agreement ( "PSA ") will include agency coordination, sediment and water quality sampling during construction, and construction management services. RECOMMENDATIONS: 1. Approve the Fourth Amendment to the Professional Services Agreement with Anchor, QEA, L.P. for agency coordination and construction management services for the Rhine Channel Project; and 2a. If the State Lands Commission does not object to this proposed expenditure, approve Budget Amendment No. 11- appropriating $624,964 from the un- appropriated Tidelands Fund to 7231- C4402004; and 2b. If the State Lands Commission does object to this proposed expenditure, approve Budget Amendment No. 11 -- appropriating $624,964 from un- appropriated General Fund (010 -3605) to 7014- C4402004. In the event of an objection, City staff will work with the State Lands Commission to address their concerns and seek approval of the proposed expenditure and authorization to reimburse the General Fund from the Tidelands Fund. Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 2 FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $624,964 in increased expenditure appropriations from either unappropriated General Fund (010 -3605) or unappropriated Tidelands Fund. DISCUSSION: The Project is complex in many ways, particularly because: (1) It is a remediation project where sediment is unsuitable for ocean disposal yet compatible with the strict requirements of the Port of Long Beach's ( "POLB ") Middle Harbor Fill site; (2) The POLB has strict requirements for placement of sediment into their confined disposal facility with zero tolerance for contractor error; (3) The City will be dredging under private commercial and residential docks, and also replacing privately owned dock piles that are within the dredge footprint; and (4) Vessels will be relocated during dredging and pile replacement, requiring coordination with all waterfront property owners. Anchor QEA has assisted the City with the preparation and planning for this Project for years, and their contract has been amended many times to reflect the ongoing work required for each step of the process. Staff recommends continuing the City's relationship with Anchor QEA and entering into this Fourth Amendment with Anchor QEA based upon their unique historical knowledge of the Project, working relationship with the POLB, and most importantly, the compressed timeframe of the Project's upcoming sequence of events. A summary of Anchor QEA's previous and proposed work on the Project includes: • Initial Contract, July 2009: CEQA work for Rhine dredging, and engineering work to design a Confined Aquatic Disposal site in Newport Harbor. • Amendment #1, November 2009: Change focus from in- harbor disposal to new POLB disposal opportunity. Adjust CEQA work accordingly. • Amendment #2, June 2010: Final engineering evaluation, design and permitting support for Rhine dredging with POLB disposal. • Amendment #3, October 2010: Guide pile structural analysis and dock condition survey to finalize the plans for bidding. • Amendment #4, April 2011: Agency coordination, sediment and water quality sampling during construction, and construction management. Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page.3 SCOPE OF SERVICES Anchor QEA has submitted a new scope of services that details the tasks needed to dredge the Rhine by December 2011. Under the proposed Fourth Amendment, Anchor QEA would continue to be retained on a time and materials basis (not -to- exceed amount) for the tasks summarized below and included as Attachment D. With that said, however, the Project would be actively managed by Harbor Resources so that this not - to- exceed cost could be further reduced through efficiencies in the field (e.g. utilizing City staff for water quality and sediment sampling, increased field City staff time to support Anchor etc.). Typical construction management levels for similar projects would range from 10 to 15 percent of the contract value. The target level of effort for this current scope of services is closer to 7 percent of the Engineer's Estimate because it is assumed that City staff will assist in the management process. (The 7 percent figure is derived by adding labor costs for the Rhine and the Marina Park/American Legion work. All other tasks are not included in the 7 percent figure because they represent non- standard costs associated with the regulatory aspects of the Project, e.g. water quality and sediment monitoring, air quality compliance, etc... and are not typical of most construction projects.) The goal of the Project is to remove as much contaminated material as possible, meaning the dredging design is ultimately a target, or an estimate, of the work to be completed. The actual effort will be adjusted in the field based on field sampling results. Also, a significant portion of the docks in the Rhine are in poor condition, therefore requiring special attention during the pile removal /replacement stage. And lastly, the contractor will be under close scrutiny by staff, local residents and owners, as well as the POLB managers, to ensure that all procedures are followed properly and that communication remains open and constant. Anchor QEA will quickly and confidently address any and all issues that arise in an efficient manner while also protecting the City's interest. The scope of services is broken down into two distinct Phases with corresponding Tasks associated with each phase. A third, future, post- Project Phase is also discussed but is not a part of this current scope of services. A summary of Phases 1 & 2 are outlined below: Phase 1 — Rhine Channel Construction Preparation and Stakeholder Coordination Task 1: POLB Coordination Anchor QEA will assist the City in developing and implementing a successful Memorandum of Agreement for dredged material placement at the POLB. This includes assisting with an approved fill plan schedule, coordinating with the City Attorney's Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 4 Office, and coordinating with the POLB staff to provide Project information for regional agency updates. Estimated cost is $12,720. Task 2: Contractor Selection and Pre - Dredge Deliverables Anchor QEA will lead the contractor solicitation and selection process, including preparing the final contract documents and leading a pre -bid meeting. Once bids are received, Anchor QEA will work closely with the City to review and comment on each bid package, compare bid prices, check references, and assist the City in selecting and negotiating a dredge contractor. Once a contractor has been selected, Anchor QEA will lead the preparation of agency submittals and review of contractor submittals, including: • Dredge and Disposal Work Plan. This plan will be completed by the contractor but reviewed by Anchor QEA and the City for consistencies with Project specification, then submitted to the agencies to receive a Notice to Proceed. • Project Schedule and Work Sequence. This plan will be completed by the contractor but reviewed by Anchor QEA and the City, then submitted to the agencies to receive a Notice to Proceed. • Pile Replacement Plan. This plan will be completed by the contractor and will focus on procedures, equipment, and schedule for removing and replacing all piles. The plan will be reviewed by Anchor QEA and the City, and then submitted to the Coastal Commission for permit compliance. • Pre- Dredge Survey. The City is required to perform a pre- dredge survey of the Project after bid opening, but prior to the start of construction, to determine pay quantities with the contractor. Anchor QEA will retain a subcontractor for this survey. Estimated cost is $18,000. • Pre- Construction Eelgrass and Caulerpa Survey. The City is required to perform this survey as part of the permit conditions. Estimated cost is $3,000. • Final Water Quality Monitoring and Reporting Plan. (Labor associated with this Task is already covered under a previous Scope of Services with Anchor QEA [Amendment #3j, but is included here as a deliverable for report completeness.) This document is currently under review by the Water Board, and will be finalized soon. Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 5 • Spill Prevention, Control and Countermeasure Plan. This plan will be completed by the contractor but reviewed by Anchor QEA and the City, then submitted to the agencies to receive a Notice to Proceed. • Vessel Relocation Plan and Implementation Schedule. The City and Anchor will develop this complex plan which will include close coordination with the various property owners, Harbor Patrol (managers of the moorings) and the contractor to ensure the project proceeds as smoothly as possible. This deliverable will require the most effort to complete. • Final Construction Staging and Off - Loading Plan. This plan will be completed by the contractor but reviewed by Anchor QEA and the City, then submitted to the Coastal Commission for permit compliance. • Health and Safety Plan. This plan will be completed by the contractor but reviewed by Anchor QEA and the City, then provided to all staff working on the Project including City staff and agency representatives visiting the site. Estimated cost is $59,350. Task 3: Pre - Construction Tenant and Stakeholder Coordination Anchor QEA will assist with outreach to the community, Council Members and individual property owners along the Rhine regarding issues related to vessel relocation, site access and construction scheduling. (Harbor Resources staff will be heavily involved in this process and it is likely the estimated costs will be reduced.) Estimated cost is $23,770. Phase 2 — Rhine Channel Construction Management and Field Monitoring Task 1: Rhine Channel Construction Management The Harbor Resources Manager will continue to be the lead Project Manager, with Anchor QEA providing both on- and off -site construction management services to assist the City. Anchor QEA staff will be present on the site 50 percent of the time the contractor is working (12 hours /day, 6 days /week) to be adjusted upwards or downwards as the Project's needs change. Anchor QEA staff will be on -call day or night to respond appropriately. The amount of time required for construction management is a direct correlation with the experience of the contractor selected and the number of issues that arise during construction (e.g. damages to existing structures, unforeseen changes in site conditions, unexpected debris etc...). Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 6 Typical on -site construction manager activities would include the following: • Pre - construction meeting with contractor and City to review construction requirements, expectations, lines of communication, logistics, permit compliance and other issues. • Assisting the City with implementation of the vessel relocation plan. • Observing the technical conduct of the contractor's work for overall quality and compliance. • Meeting with the contractor on a regular basis each day to observe and discuss progress, schedule etc... • Reviewing interim surveys to verify dredging depths, slopes and horizontal extents. • Tracking dredging rate and proper filling of haul barges. • Planning, participating and conducting weekly progress meetings. • Providing day -to -day interpretation of contract requirements and responding to contractor Requests for Information, including in- the -field resolution of minor issues. • Performing or arranging, and overseeing field measurements to determine constructed dimensions and extents, payable quantities, and conformance with Project requirements. • Facilitating minor field changes to circumvent costly change orders. • Verifying final pay quantities using a post- dredge survey. • Fulfilling all responsibilities of the Engineer per the contract documents. • Collecting sediment grab samples to assist in making decisions regarding adequacy of dredging. • Photographing and videotaping field activities to document the construction effort. • Installing and monitoring survey markers on selected seawalls to detect any measureable deflections on the seawalls during dredging. Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 7 • Meeting with local residents and business owners to ensure impacts to vessel traffic and waterfront businesses are minimized. • Observing all activities at staging and offloading areas to ensure compliance with permits. • Reviewing progress reports and payment requests from contractor for accuracy and compliance. • Responding to local resident concern regarding construction activities. • Reviewing and inspecting guide pile activities and floating dock repairs to ensure compliance with the contract and to develop specific repair scopes (if needed) so that contractor efforts and costs are fully controlled. • Prepare a final punch list of items before the contractor's job is complete. In addition to the on -site construction manager, Anchor's office staff will be involved to provide technical and administrative support throughout the Project (e.g. contractor oversight, stakeholder coordination, sediment sampling, survey and pay volume reviews, scheduling updates, POLB construction meetings, and progress report preparation). Anchor QEA will rent an office on the Lido Peninsula to be close to the Project and to easily facilitate meetings with the City, contractor and others. Anchor QEA will charge the City on a time and materials basis. It is likely that, during Project down times, the on -site construction manager may work on other non - related Anchor QEA projects in the construction office. However, this time spent will not be charged to the City's Project. Estimated cost is $383,955. (Of this, $272,180 is for labor, with the remainder estimated for subcontractors [guide pile oversight, post - construction bathymetric survey, vessel relocation services, and analytical chemistry] and other direct expenses such as field office rental, boat rental, and field supplies. Using the Engineer's Estimate of $4 million, the labor portion of the Project represents 6.8 percent of the total amount, which is almost half of that typically spent on other, similar regional dredging efforts.) Task 2: Water Quality and Air Quality Monitoring and Reporting Anchor QEA will be responsible for ensuring permit compliance for all environmental aspects of the Project, including: Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 8 • Water quality monitoring and reporting prior to, during and after construction (includes sample collection, processing, and analytical and physical measurements) according to the Water Quality Monitoring Plan. • Coordinating water quality and sediment monitoring activities with the contractor. • Collection and tracking of documents associated with off -site landfill disposal of other debris not suitable for the POLB. • Contractor coordination in monitoring and reporting air emission information from the construction equipment. • Assisting the City with the coordination and purchase of emission credits for air quality compliance. • Providing written progress reports as needed to keep the agencies and City apprised of environmental compliance of the Project. • Ensuring compliance with the Southern California Eelgrass Mitigation Policy including management of the surveys. The estimated cost is $112,709. (Of this amount, $41,000 is estimated for labor needed to collect and process samples, with the remaining estimated for chemical analysis and field equipment rental.) Task 3: Construction Management for Marina Park /American Legion Dredge Areas The level of effort required will be similar to that required within the Rhine Channel, but is expected to take less time. At the request of the City, Anchor QEA subdivided this section from the other Tasks so the City could separately track costs for internal accounting purposes only. Estimated cost is $30,780. Summary and Discussion of Costs The total cost for this Amendment is estimated at $624,964. Of this amount, almost $164,000 is for subcontractors including almost $100,000 for analytical charges. $33,000 is estimated for field equipment and supplies. The remaining $419,000 is estimated for labor between now and the end of the construction period (estimated to be December 31, 2011). The actual construction management effort (labor only) for the entire Project is estimated at $302,960 or 1.6 full -time employees for 4.2 Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 9 months. This cost represents about 7 percent of the Engineer's Estimate as previously explained in this report. Please also see the table of Estimated Costs on page 12 of Anchor QEA's proposal. A provision in the City's Tidelands Grant requires the City to notify the State Lands Commission ( "SLC") when the City proposes to spend $250,000 or more of Tidelands Funds. Staff submitted the necessary notice to SLC and will know by the end of April 2011 if SLC has any objections to the use of Tidelands Funds for the dredging of the Rhine Channel. In the absence of SLC approval staff recommends the City Council authorize a general fund appropriation to cover the Rhine Channel dredging costs. If, and when, SLC approval is obtained the Rhine Channel dredging will be funded by expenditure from the Tidelands Fund, either through direct payment or reimbursement to the General Fund. In addition, Anchor QEA lists some assumptions associated with their construction management budget as outlined on Page 14 of their proposal. A few notable assumptions are: • The number of surface sediment and water quality grab samples. • Anchor QEA to supply two staff members for safety on the sampling vessel. (City staff will augment this task by supplying one person, when available; to reduce Anchor QEA's staffing needs.) • Sediment samples are assumed to include a suite of chemicals to be tested. However, the agencies may request further testing for Polycyclic aromatic hydrocarbons (PAHs) and tributyltin which could increase the chemistry costs from $64,170 to $96,255. • Additional costs could be incurred for water quality testing if turbidity is exceeded. C On -site construction management activities will occur at an average rate of 50 percent of the time the contractor is working (7 AM to 7 PM, 6 days a week). Anchor QEA staff will utilize the field office for other Anchor QEA projects, but will not charge the City for this time. Anchor QEA will be available twenty -four hours, 7 days per week to address emergencies during construction. Vessel relocation services will be provided, on a retainer purpose, by an outside contractor. Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 10 • Miscellaneous and equipment rental costs are for field expendables such as gloves, jars, bottles, sediment core tubes, bags, coolers for samples, blue ice bags etc... • Boat rental fees are for one 22 -foot center console boat and one 12 -foot Zodiac for the Project duration. • The assumptions used to develop the estimate represent a realistic "best case" scenario assuming significant City staff involvement in the management process. Actual conditions may require an increased level of effort once construction commences. FUTURE Phase 3 — Rhine Channel Post - Construction Coordination Tasks The Tasks listed below are not part of the cost estimate provided by Anchor, but are included in the proposal as future Tasks to be completed within a reasonable time frame (few months) after the construction portion of the Project is complete. These tasks are briefly summarized below for informational purposes only and to provide a full scope of the entire Project. Future Task 1: Rhine Channel Sediment Survey Sampling and Analysis Plan Typically, the Regional Water Quality Control Board requires post- dredging sediment sampling to confirm that the contaminants have been removed. This is an important step in reducing the Rhine Channel's exposure to the State's 303(d) impaired waterways list, i.e. reducing the site's ranking to a low level of concern within the 303(d) list tier. However, Anchor QEA will work with the Water Board to determine if some or all of the sediment collection steps can be eliminated in lieu of the sediment samples that will have already been collected when the contractor was on site. If the above approach is not successful, Anchor QEA will develop a Sampling and Analysis Plan for agency submittal. Estimated future cost is $15,000. Future Task 2: Rhine Channel Sediment Sampling This Task involves physically sampling the sediment as prescribed by the Sampling and Analysis Plan in Future Phase 3, Task 1. Estimated future cost is $65,000 Fourth Amendment to Professional Services Agreement with Anchor, QEA, L.P. for Agency Coordination and Construction Management Services for the Rhine Channel Dredging Project April 12, 2011 Page 11 ENVIRONMENTAL REVIEW: The City prepared a Mitigated Negative Declaration for this Project that was reviewed and approved by the City Council in July 2010. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Public WoAvDirector Attactament A: Vicinity Map / Dredge Footprint of the Rhine Channel Attachment B Vicinity Map — Dredge Footprint of Marina Park, American Legion and 15'h Street Public Pier Attachment C Vicinity Map of POLB Middle Harbor Fill Site Attachment D Anchor QEA Amendment No. 4 Attachment A Vicinity Map / Dredge Footprint of the Rhine Channel tZANCHOR e•ai n�ma naa OfiA.y. YS� nn:,.wme�co�issa..esw�M�o...w Attachment B Vicinity Map — Dredge Footprint of Marina Park, American Legion and 15"' Street Public Pier 4u11 QEA' 'I xer.��a m.n QEA 1�" 6fn�- xti..cm�re�c��.mrmm smm��a�w Attachment C Vicinity Map of POLB Middle Harbor Fill Site SWPCF:Dnx4ra preparetlfiwn GOOde Faith Pro 1009. j i a '� Nat to So IF F Figure 4 ANCHOR Rhine Harbor Confined Disposal Facility Fill Site and Example Barge Haul Route kzphlne Channel Contaminated Sediment Cleanup QEA AMENDMENT NO. FOUR TO PROFESSIONAL SERVICES AGREEMENT WITH ANCHOR QEA, LP FOR RHINE CHANNEL CONTAMINATED SEDIMENT CLEANUP PROJECT THIS AMENDMENT NO. FOUR TO PROFESSIONAL SERVICES AGREEMENT ( "Amendment No. Four'), is entered into as of this day of 12011, by and between the CITY OF NEWPORT BEACH, a California Municipal Corporation ( "City "), and ANCHOR QEA, LP, a California Limited Partnership whose address is 26300 La Alameda, Suite 240, Mission Viejo, California 92691 ( "Consultant'), and is made with reference to the following: RECITALS: A. On July 14, 2009, City and Consultant entered into a Professional Services Agreement ( "Agreement') to develop a Conceptual Design Plan for a Confined Aquatic Disposal Site in Newport Harbor ( "Project'). B. On November 10, 2010, City and Consultant entered into Amendment No. One to the Agreement, to increase the scope of work and to increase the total compensation ( "Amendment No. One "). C. On June 22, 2010, City and Consultant entered into Amendment No. Two to the Agreement, to increase the scope of work, to increase the term of the Agreement to August 30, 2012, and to increase the total compensation ( "Amendment No. Two "). D. On October 12, 2010, City and Consultant entered into Amendment No. Three to the Agreement, to increase the scope of work and to increase the total compensation ( "Amendment No. Three "). E. City desires to enter into this Amendment No. Four to reflect additional services not included in the Agreement or prior Amendments and to increase the total compensation. F. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Section 2 of the Agreement, as amended, shall be supplemented to include the Scope of Services dated March 16, 2011, which is attached hereto as Exhibit A and incorporated herein by reference. The City may elect to delete certain tasks of the Scope of Services at its sole discretion. 2. COMPENSATION The introductory paragraph to Section 4 of the Agreement, as amended, shall be amended in its entirety and replaced with the following: City shall pay Consultant for the services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached to the Agreement, as amended. Consultant's total amended compensation for all work performed in accordance with this Agreement and all prior amendments, including all reimbursable items and subconsultant fees, shall not exceed One Million, Four Hundred Twenty - Seven Thousand, Two Hundred Fifty -Two Dollars and no /100 ($1,427,252.00) without prior written authorization from City ( "Total Amended Compensation "). No billing rate changes shall be made during the term of this Agreement without the prior written approval of the City. 2.1 The Total Amended Compensation reflects Consultant's additional compensation for additional services to be performed in accordance with this Amendment No. Four, including all reimbursable items and subconsultant fees, in an amount not to exceed Six Hundred Twenty -Four Thousand, Nine Hundred Sixty -Four Dollars and no /100 ($624,964.00), without prior written authorization from City. 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement and all prior amendments shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. Four on the dates written below. APPROVED AS TO FORM: DateICE OJIjE�C�li i ATTORNEY BY� �o/ 1 Leonie Mulvihill Assistant City Attorney A � ,j'\AA ATTEST: Date: Bv: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, A California municipal corporation Date: By: Michael F. Henn Mayor CONSULTANT: ANCHOR CEA, a Limited Partnership Date: R y- Steve Cappellino Senior Partner Attachment: Exhibit A — Additional Services to be Performed ANCHOR OEA 26300 La Alameda, Suite 240 Mission Viejo, California 92691 Phone 949.347.2750 Fax 949.334.9646 March 16, 201 1 Mr. Chris Miller City of Newport Beach, Harbor Resources Division 829 Harbor Island Drive Newport Beach, California 92660 Re: Scope of Work for Agency Coordination and Construction Management Services for Rhine Channel Contaminated Sediment Cleanup Dear Mr. Miller: Anchor QEA, L.P., is currently assisting the City of Newport Beach (City) with planning for and executing the Rhine Channel contaminated sediment cleanup project. As the City is aware, sediments within the Rhine Channel, as well as other nearby City- managed areas have been found to be unsuitable for open -water disposal and, therefore, require an alternative disposal site. Those sediments have recently been approved for placement into the Port of Long Beach's (POLB's) Middle Harbor confined disposal facility (CDF) ffi1 site. Recent efforts have resulted in the completion of the engineering design, preparation of California Environmental Quality Act (CEQA) documentation, and acquisition of regulatory permits for the dredging/disposal project. This scope of work details anticipated tasks ranging from final project planning through construction management and project closure'. Project closure includes development of a proposed sampling plan for review by the Santa Ana Regional Water Quality Control Board (RWQCB), intended as a mechanism for closure with the RWQCB's 303(d) re- analysis process, as well as field sampling and chemical analyses. The costs for developing the final sampling plan, as well as the actual implementation of the plan, may be eliminated if we are ' Tasks describing project closure are for informational purposes only to aid in project planning, No costs are requested to perform these tasks at this rime. www.anchorgea.com Mr. Chris Miller March 16, 2011 Page 2 able to convince the RWQCB that data collected during constriction are sufficient for future characterization purposes. If successful, this approach would save the City considerable funds by eliminating possible duplicate sampling efforts. A meeting to discuss this possibility with RWQCB staff cannot occur until after a contractor is selected and the final dredge plan is developed. Dredging within the Rhine Channel will be much more complicated than other dredging projects completed in the region. The goal of this project is to remove as much contaminated material as possible, meaning the dredge design is ultimately a target or estimate of the work to be completed. The actual effort will be adjusted in the field based on the results of field monitoring and interim sampling efforts. Moreover, the Rhine Channel is very congested with a considerable number of structures that must be worked around, which will significantly increase the opportunity for damage to occur. More than half of the dock structures in the Rhine Channel are in very poor condition and, as such, will likely require special attention during the pile removal /replacement phase to ensure further degradation does not occur. In addition, the contractor will be under close scrutiny for this project by local residents, as well as the POLB managers, to ensure that all procedures are followed properly and that constant communication between the contractor and local residents occurs. For example, according to the Memorandum of Agreement (MCA) with the City of Long Beach, one mistake by the contractor during disposal at the Port will result in an immediate termination of the disposal agreement and hence the end of the project. Simply put, the goal of the construction management effort is to quickly and confidently address any and all issues that arise on the project in the most efficient manner possible while protecting the City's interests (i.e., minimizing liability) on the project. Typical construction management levels for similar projects range from 10 to 15 percent of the contract value. The target level of effort for this current scope of work is closer to 7 percent because it is assumed that City staff will be able to assist in the management process. The following scope of work is broken down into three distinct phases: 1) construction preparation and stakeholder coordination tasks to occur prior to construction; 2) construction management and field monitoring task to occur during construction; and 3) Mr. Chris Miller March 16, 2011 post- construction coordination tasks ". Estimated costs are provided based on time and materials estimated using assumptions and information gathered from other, recent, dredging projects in the region. If final costs are less than the estimates provided, the City will not be charged for the additional amounts. A final project schedule will be developed after a contractor has been retained by the City to conduct the marine work. Based on the anticipated POLB fill schedule presented in the MCA, dredging will start in early August 2011 and last for a period of 4 months (18 weeks) for the Rhine Channel work and 2 weeks for the other City- managed areas (water areas along Marina Park, the American Legion Yacht Club, and the City's 15th Street Pier, For purposes of this cost estimate, we have assumed 12 -hour work days and a 6 -day work week for the contractor. Anchor QEA's level of effort to support the project will be much less than "full time," as such, all task items presented herein will be conducted in collaboration with City staff. At the City's discretion, Anchor QEA's participation may be increased or reduced to match project needs. PHASE 1— RHINE CHANNEL CONSTRUCTION PREPARATION AND STAKEHOLDER COORDINATION Task 1: Port of Long Beach Coordination Anchor QEA staff will assist the City in developing and implementing a successful MCA for dredged material placement at the Middle Harbor CDF fill site. Specific tasks will include meeting with POLB and City staff, assisting in the development of an approved fill plan and schedule, working with City attorneys to ensure contractor liability concerns are transferred to the appropriate sections of the contract documents, and coordinating with POLB staff, as needed, to provide project information for regional agency updates (e.g., Dredged Material Management Team and Contaminated Sediments Task Force meetings). The estimated cost for this task is $12,720. Task 2: Contractor Selection and Pre - Dredge Deliverables Working with City staff, Anchor QEA will lead the contractor solicitation and selection process, including preparing the final contract documents and leading a pre -bid meeting and ] Post construction tasks are presented for informational purposes only to assist with project planning. No costs are requested for these tasks at this time. \,Ir. Chris Miller March 16, 2011 site walk at the project site and, if needed, at the POLB disposal site. Once bids are received, Anchor QEA will work closely with the City to review and comment on each bid package, compare bid prices between contractors, check references, and assist the City in selecting and negotiating with a dredge contractor. Because of the project's complexity (remediation dredging versus construction or maintenance) and the unique nature of the dredging work, we anticipate a fair level of involvement with the City in this process. Our firm is currently working with nearly all available dredge contractors in the region, thus affording us the unique opportunity to have insight on their practices, equipment, and personnel. The nature of the work is very different than with upland construction efforts and close attention must be paid at certain critical junctures of the project. Once a contractor has been selected, Anchor QEA will lead the preparation of agency submittals and review of contractor submittals, including those required to obtain a Notice to Proceed (NTP) from the agencies. Specific deliverables for this task include a series of pre - construction submittals, as commonly required for similar dredging and pile replacement projects. Some of these submittals are also required by the various agencies specifically for this project. Submittals include the following: Dredging and disposal work-plan. The contractor will be required to prepare and submit this work plan as a detailed pre - constriction submittal, which will be reviewed by Anchor QEA acting as the City's engineer. Once the contractor has sufficiently revised this work plan and it is judged to be fully consistent with project specifications, Anchor QEA will submit the work plan to the agencies in order to receive 1NTP for dredging- 0 Project schedule and work sequence. The contractor will provide a proposed project schedule and work sequence. Anchor QEA will assist the City with review and comment and will then submit the final document to the appropriate agencies for project planning. G Pile replacement plan. The contractor will document the procedures, equipment, and schedule for removing and replacing all piles indicated on the contract drawing. This information will be documented in a pile replacement plan, to be reviewed and approved by Anchor QEA, and then submitted to the California Coastal Commission (CCC) as a permit compliance measure. Mr. Chris Miller March 16, 2011 Pre- dredgesurvey The City is required to perform a pre- dredge survey of the project site after bid opening, but prior to the start of construction, for use in determining pay quantities with the contractor. Anchor QEA will retain a subcontractor to perform the survey and will coordinate dissemination of this pre - dredge survey to the dredge contractor and to the U.S. Army Corps of Engineers (USACE). Gahagan and Bryant, Inc., has been included for estimating purposes, because they have performed similar work in the Rhine Channel and, therefore, have all the base maps needed already loaded into their systems. The anticipated cost for this effort is $18,000. Pre- construction eelgrass and Caulerpa survey. Anchor QEA will retain a certified subcontractor to perform field surveys and will review and submit the data to the respective agencies as required by the USACE, CCC, and RWQCB permits. The services of Mike Anghera and Kimo Morris have been included for estimating purposes, because they performed similar work in the Rhine Channel during the permit application process and are already familiar with the site. The anticipated cost for this effort is $3,000. Final water qualitymoniroring and reporting plan. A draft document is currently in review at the RWQCB. Once comments are received, the document will be finalized and submitted to all interested parties. Labor associated with this task is actually covered by Anchor QEA's previous scope of work but that deliverable is included here for completeness. Spill Prevention, Control, and Countermeasure Plan. The contractor will provide a draft Spill Prevention, Control, and Countermeasure (SPCC) Plan and Anchor QEA will review and comment on the document. Once the SPCC Plan is revised and is judged to be fully consistent with the contract documents, Anchor QEA will coordinate submittal of the plan to the appropriate agencies as required by the permits. Vessel relocation plan and implementation schedule. The City and Anchor QEA will work with the contractor to develop a vessel relocation plan and implementation schedule for submittal to the CCC as required by the permit. This deliverable will require the most effort to complete. Final construction staging and offloading plan. The contractor will provide a draft document, and Anchor QEA will review and coordinate submittal of the plan to the CCC as required by the permit. 1,1r. Chris Miller March 16, 2011 Page 6 G Health and Safety Plan. The contractor will provide a draft health and safety plan for Anchor QEA's review and comment. The finalized document will be provided to all staff working on the project and will be made available to the City staff and agency representatives visiting the site. The estimated cost for this task is $59,350. Task 3: Pre- Construction Tenant and Stakeholder Coordination Prior to the start of construction, Anchor QEA will provide consistent and ongoing technical support to City staff to assist in preparing for dredging operations. Specific duties will include preparing for and facilitating frequent stakeholder update meetings, updating the City council members as requested, and meetings with individual property owners along the Rhine Channel regarding issues related to vessel relocation, site access, and construction scheduling. Anchor QEA will also assist in pre- construction coordination with other stakeholders, such as Harbor Patrol, local businesses potentially impacted from the project (e.g., Hornblower Cruises, Newport Tour operators), local environmental groups like CoastKeeper, regulatory agencies, and concerned harbor citizens. The estimated cost for this task is $23,770. PHASE 2 — RHINE CHANNEL CONSTRUCTION MANAGEMENT AND FIELD MONITORING Task 1: Rhine Channel Construction Management City of Newport Beach Harbor Resources Manager, Chris Miller, will be the lead construction manager for the dredging project. Anchor QEA staff will provide ongoing construction management services to assist Mr. Miller for the duration of the project. For cost estimating purposes, we have assumed that, on average, someone will be present on site and working on the project 50 percent of the time the contractor is working. This level of effort may be adjusted upwards or downwards as the project's needs change. The Rhine Channel dredging effort is estimated to take 18 weeks to complete, and the contractor is planning to work 12 -hour days /6 -day weeks. 'Thus, a full -time effort for one staff person for the Rhine Channel dredging portion of the project would be 1,296 hours (648 hours was used for this estimate). Mr. Chris Miller March 16, 2011 When Anchor QEA staff members are not present on site, City staff be the primary point of contact for all project responsibilities and Anchor QEA will make sure that qualified representatives can be on -call at any time of the day or night to assist in case an emergency arises. The on -site construction manager will coordinate all contractor activities during the day and resolve issues as they arise. The amount of time required to perform this function is a direct correlation with the experience of the contractor selected and the number of issues (i.e., damages to existing structures, unforeseen changes in site conditions, unexpected debris, etc.) that develop during construction. Typically, the activities performed by the on -site construction manager include the following: • Participating in a pre - construction meeting with the contractor and City staff to review construction requirements, expectations, lines of communication, construction logistics, permit compliance, and other issues relevant to the construction process • Assisting City staff with implementation of the vessel relocation plan • Observing the technical conduct of the contractor's work for overall quality and compliance with the contract documents, approved submittals, and/or applicable technical standards C Meeting with the contractor on regular occasions each day to observe and discuss progress, schedule, and items of concern Reviewing interim surveys to verify that dredging reaches the proper depths, slopes, and horizontal extents • Tracking dredging rate and proper filling of haul barges • Planning, participating in, and conducting weekly meetings to discuss project progress Providing day -to -day interpretation of contract requirements and responding to contractor questions and formal Requests for Information (RFIs), including in- the -field resolution of minor issues Performing, or arranging, and overseeing field measurements to determine constructed dimensions and extents, payable quantities, and conformance with project requirements C Facilitating minor field changes to circumvent change orders due to obstructions or other unanticipated conditions Mr. Chris Miller March 16, 2011 U Determining progress payment quantities using progress surveys provided by the contractor Y Verifying final payment quantities using a post- dredge survey, which is assumed to be performed and provided by our subcontractors C Fulfilling all responsibilities of the engineer as set forth within the contract documents a Collecting sediment grab samples, as needed, to assist in making decisions regarding adequacy of dredging G Photographing and videotaping field activities, as needed, to document the construction effort U Installing and monitoring survey markers on selected seawalls to detect whether any measurable deflections of the seawalls are noted during the dredging effort G Meeting with local residents and business owners to ensure impacts to vessel passage and business operations are minimized C Observing all activities at staging and offloading areas to ensure compliance with applicable permit conditions C Reviewing all progress reports and payment requests from the contractor for accuracy and compliance with the contract documents • Responding, as needed, to local resident concerns regarding construction activities • Reviewing and inspecting guide pile replacement activities (and floating dock repairs, if necessary) to ensure compliance with the contract documents, to detect unforeseen conditions that could affect dock stability and function, and to develop specific repair task scopes (if needed) so that contractor efforts and costs are fully controlled • Working with the City and contractor to compile a final punch list of various final items to address or repair before the contractor's work can be considered complete In addition to the on -site construction manager, a team of scientists and engineers will also be involved to provide technical and administrative support throughout the construction effort. Support staff will be based in our Mission Viejo office and will be ready to assist in the field on short notice, whenever needed. The support team will assist with items such as contractor oversight, stakeholder coordination, sediment sampling, surveys and pay volume reviews, scheduling updates, Port construction meetings, and progress report preparation. Mr. Chris \4iller March 16, 2011 Page 9 To assist with project coordination and to provide a central location for staff and contractors to work while in the field, Anchor QEA will secure a rental office located adjacent to the Rhine Channel project location. This space will be available for Anchor QEA and City staff to work while on site monitoring the construction activities as well as available for weekly contractor meetings to occur. This task, like the others, will be based on time and materials expenses. As such, the City will not be charged for any down time on the current project when staff can be working on other projects. The estimated cost for this task is $383,955. Of this amount, $272,180 is estimated for labor, with the remainder estimated for subcontractors (guide pile oversight, post- construction bathymetric survey, vessel relocation services, and analytical chemistry) and other direct expenses like field office rent, boat rental, and field supplies. Using the Engineer's Estimate of Probable Costs of $4 million (without contingency) for the Rhine Channel dredging effort, the labor portion of this task represents 6.8 percent of the total amount, which is almost half of that typically spent on other, similar regional dredging efforts that we have been involved in over the past 5 years. The assumptions used to develop the current estimate represent a realistic "best case" scenario assuming significant involvement by City staff in the management process. Actual conditions may require an increased level of effort once construction commences. Task 2: Water Quality and Air Quality Monitoring and Reporting Anchor QEA will be responsible for ensuring permit compliance for all environmental aspects of the project. This effort includes the following: Water quality monitoring and reporting prior to, during, and after construction (includes sample collection, processing, and analytical and physical measurements) according to the draft Water Quality Monitoring Plan (WQMP) submitted to the RWQCB. • Coordinating water quality and sediment monitoring activities with the contractor • Collection and tracking of documents associated with off -site landfill disposal of debris and material determined unsuitable for disposal at the Middle Harbor CDF fill site Working with the contractor to monitor and report air emission information from the construction equipment Mr. Chris Miller March 16, 2011 Page 10 a Assisting the City with the coordination and purchase of emission credits for air quality compliance 4 Providing written progress reports and preparing presentation materials, as needed, to keep the agencies and City council members apprised of the environmental compliance aspects of the project C Ensuring compliance with the Southern California Eelgrass Mitigation Policy (SCEMP), including management of an eelgrass survey conducted by a subcontractor The estimated cost for this task is $112,709. Of this amount, $41,000 is estimated for labor needed to collect and process samples and the remaining is estimated for chemical analyses and field equipment rental. Task 3: Construction Management for Marina Park /American Legion Dredge Areas This task is intended to cover construction management responsibilities specifically related to dredging and pile replacement at the non -Rhine Channel dredge areas of the project (e.g., water areas along Marina Park, the American Legion Yacht Club, and the City's 15th Street Pier). The level of effort required for this portion of the project is assumed to be similar to that required within the Rhine Channel but is expected to take place over significantly less time (2 weeks) because of the smaller volume of sediment to be removed. This effort is included as a separate task in case the City wants to track the costs separately for internal accounting purposes. The estimated cost for this task is $30,780. PHASE 3 — RHINE CHANNEL POST - CONSTRUCTION COORDINATION TASKS (FUTURE TASKS )3 Task 1: Rhine Channel Sediment Survey Sampling and Analysis Plan Once field activities are completed and the contractor has been released from the site, a sediment survey will be designed and implemented to document for the regulatory agencies the final extent of sediment removed (and the amount remaining in place) to allow an assessment of the site from a 303(d) improvement standpoint. Two primary items will be 3 As stated above, these tasks are provided For informational purposes only. No costs are requested at this time for Phase 3. Mr. Chris Miller March 16, 2011 Pape 1 I included in this survey: 1) a summary of sediment volumes and a detailed survey of the locations from which sediment was removed; and 2) the final concentrations of chemical contaminants in the surface layer of the Rhine Channel. Typically, the RWQCB requires the project sponsor to develop and submit a draft Sampling and Analysis Plan (SAP) and proposed outline for the final survey report for RWQCB review and approval. Once the SAP is approved, sediment core samples are collected and the results are submitted to document the final surface concentrations for the chemicals of concern. This goal of this data is to show that full beneficial uses have been restored to the site and therefore it may be removed from the 303(d) list. Obtaining full removal from the 303(d) list is an ambitious goal for the dredging project because it is infeasible to remove all of the contaminated sediment from along the bulkheads, but lowering the site ranking to a point where it is no longer considered a "toxic hot spot" by the Water Board with imminent regulatory action planned is a much more realistic outcome. Anchor QEA will work with the RWQCB to determine if some or all of these steps can be eliminated in lieu of the sediment data already planned for collection to verify contractor performance during the actual dredging. If the above approach is not successful, Anchor QEA will develop and submit for approval a draft SAP for agency submittal. Although not included in this scope of work, the estimated costs to prepare this document would be approximately $15,000. Task 2: Rhine Channel Sediment Sampling Depending on the outcome of Task 1 of Phase 3, additional sediment core samples may need to be collected at the end of the project to verify the final surface sediment chemical concentrations within the Rhine Channel. If needed, this task will include mobilizing and collecting sediment core samples from approximately 15 to 20 locations and surface grab samples from up to an additional 10 locations. Samples would be logged and sub - sampled at various intervals to evaluate the potential for residual contamination (metals and pesticides). The estimated number of sampling locations is based on previous work conducted within the Rhine Channel and from similar projects within the region. If needed, the estimated sampling and analysis costs for this task would be approximately $65,000. As with Task 1, this cost is not included in the current budget request. Nor. Chris Miller March 16, 2011 Pape 12 SUMMARY AND DISCUSSION OF COSTS Table 1 presents our estimated costs for this scope of work. The total cost is estimated at $624,964. Of this amount, almost $164,000 is for subcontractors including almost $100,000 in analytical charges. Another $33,000 is estimated for field equipment and supplies. The remaining $419,000 is estimated for labor between now and the end of the construction period (estimated to be around December 31, 2011). The actual construction management effort (labor only) for the entire project is estimated at $302,960 or, on average, 1.6 full -time employees for a period of 4.2 months. This cost, which represents almost 7 percent of the Engineer's Estimate of Probable Costs for the project, is derived by adding the labor costs for the Rhine Channel work with that for the Marina Park/American Legion work. All other tasks are not included because they represent non - standard costs associated with the regulatory aspects of the project (e.g., water quality and sediment monitoring, air quality compliance, etc.) and are not typical of most construction projects. Table 1 Summary of Estimated Costs Phase /Task Task Description Estimated Cost Rhine Channel Construction Preparation and Phase 1 Stakeholder Coordination Task 1 Port of Long Beach Coordination $12,720 Task 2 Contractor Selection and Pre - Dredge Deliverables $59,350 Task 3 Pre- Construction Tenant and Stakeholder Coordination $25,450 Rhine Channel Construction Management and Field Phase 2 Monitoring Task 1 Rhine Channel Construction Management $383,955 Task 2 Water Quality and Air Quality Monitoring and Reporting $112,709 Task 3 Construction Management for Newport Channel $30,780 Properties Rhine Channel Post - Construction Coordination (FUTURE Phase 3 TASKS) Task 1 Rhine Channel Sediment Survey Sampling and Analysis $TBD Plan Task 2 Rhine Channel Sediment Sampling $TBD Total Estimated Cost $624,964 Mr. Chris Miller March 16, 2011 Paee 13 For the labor categories listed in the cost estimate, Steve Cappellino and Dr. Joshua Burnam are included in the principal category. Steve will serve as the project manager, and Dr. Burnam will lead the regulatory requirements. Michael Whelan's time overseeing the engineering work comprises the senior managing labor category. Dr. Jack Malone is the primary staff person in the managing biologist category who will help with the regulatory requirements and air emission tracking. The bulk of labor costs allotted for the senior engineer category, which covers the field hours for Rob Walker, who will serve as the on -site construction manager. The senior CAD designer role will be filled by Greg Howell. Mr. Howell will be responsible for processing daily surveys, calculating the ongoing dredge removal volumes, and locating target sampling locations for sediment analysis. The last labor category with significant quantities of estimated hours is the project coordinator. On this project, three people are included in the project coordinator category. Linnay Trail is a document coordinator who will be responsible for editing and producing all field reports and permit required documents. Brittany Geisler is a project coordinator, who will assist the field staff in preparing their field reports, managing the photograph and video documentation, and project filing. Lastly, Dustin Fellers is a field technician, who will be the lead for all sediment and water quality field sampling. We propose to conduct this work on a not -to- exceed, time -and- materials basis, as has been done for our work to date. Throughout the conduct of these tasks, Anchor QEA will provide detailed comments and summarize staff efforts on all invoices. Attached to this scope request is a detailed list of assumptions that support our estimated costs. We appreciate the opportunity to work with the City on this important project. if there are any questions about this scope of work, please do not hesitate to contact us at (949) 347 -2780. Sincerely, Steve Cappellino Anchor QEA, L.P. Mr. Chris Miller March 16 2011 Page 14 CONSTRUCTION MANAGEMENT BUDGET ASSUMPTIONS The following assumptions were used for estimating the sediment con firmational and post construction testing costs: During construction, surface sediment grab samples will be collected on an as- needed basis, once the contractor has cleared each dredge area, to verify that the target material has been removed. For the purpose of this cost estimate, we have assumed a total of 50 grab samples at a cost of $600 /sample for metals and pesticide analyses. It is unclear exactly how many samples may be needed but 50 should provide sufficient coverage for the project area to be dredged. Samples will be delivered on a rushed (I- to 2 -day) turnaround time basis and will be used for making management decisions in the field. During construction, grab samples will be collected from Anchor QEA's vessel and analyzed by Calscience Laboratories, Inc. (Calscience), to achieve the detection limits specified in the project Quality Assurance Project Plan. Calscience was selected for this work, because they have successfully operated in similar roles recently and will guarantee rapid turnaround of the sample data where other laboratories have not been as reliable. a if required following construction, sediment core samples will be collected from 15 to 20 locations using a piston corer deployed from Anchor QEA's sampling vessel. Sediment grab samples will also be collected from up to 10 additional locations, also from Anchor QEA's sample vessel. Each sediment core would be sectioned into two sample depths and analyzed for the same analytes, as with the construction monitoring grab samples at the same estimated analytical price. The following assumptions were used for estimating the water quality monitoring task costs: a Scope of sampling and analysis based on the draft Water Quality Monitoring Plan submitted to the RWQCB during the permit application. process. Dredging will start in August 2011 and will last for a duration of 4 months for the Rhine Channel and 2 weeks for the other City - managed areas, requiring a total of 23 sampling events (pre- dredge, three times a week for the first 2 weeks during dredging and weekly thereafter, and post - dredge). Mr. Chris Miller March 16, 2011 Page 15 Each monitoring event will include two Anchor QEA personnel for safety on the sampling vessel. One person is budgeted at 6 hours per event, and the other is budgeted at 2 hours per event. The boat will be stored on site and will not require additional mobilization. The boat use charges and maintenance fees are included in the field construction management task. C Equipment charges include a camera, van Dorn water sampler, and multi -probe YSI meter. Eight chemistry samples (four stations, top and bottom) will be analyzed by Calscience during sampling events: pre- dredge, three times per week for the first 2 weeks during dredging, and post- dredge. Five quality assurance/quality control (QA/QQ chemistry samples will be analyzed for the program (field blank [one sample], equipment blank [one sample], field duplicate [5 percent of total samples = three]). If additional samples are collected for this program, then additional QNQC samples may be necessary. • Analyses include total and dissolved metals (cadmium, chromium, copper, mercury, lead, and zinc), polychlorinated biphenyl (PCB) congeners, and organochlorine pesticides. Polycyclic aromatic hydrocarbons (PAHs) and tributyltin are not included in the analyte list, as they have not been detected at the site previously. If these were included, the estimated chemistry costs would increase from $64,170 to $96,255. • Five -day turnaround time assumed for all water column chemistry samples. • Reporting includes pre - dredge report, progress report, and final report. In addition, dissolved oxygen and turbidity results will be electronically submitted to the RWQCB at the end of each monitoring day. Additional costs will be incurred if turbidity exceedances are measured during monitoring. if there is an exceedance, permits require that additional water samples be analyzed for the chemical constituents previously listed, totaling $7,440 for the eight samples per event as required by the RWQCB. City ®f Newport Beach NO. BA- 11BA -039a BUDGET AMENDMENT 2010 -11 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues PX from bond proceeds EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: $62a,ssa.00 Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase expenditure appropriations in the Tidelands Fund to cover costs of the fourth amendment to the Professional Services Agreement with Anchor, QEA, L.P. for agency coordination and construction management services for the Rhine Channel Dredoino Proiect. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 230 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Tidelands Fund - Fund Balance Description Signed: Signed: Signed: Financial Approva►i Administrative Services Director Approval: City City Council Approval: City Clerk Amount Debit Credit $624,964.00 - Automatic $624,964.00 s r� Date 4/6/(1 Date Date Description Division Number 7231 Tidelands - Capital Account Number C4402004 Rhine Channel Dredging Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Financial Approva►i Administrative Services Director Approval: City City Council Approval: City Clerk Amount Debit Credit $624,964.00 - Automatic $624,964.00 s r� Date 4/6/(1 Date Date City ®f Newport Beach NO. BA- 11BA -039b BUDGET AMENDMENT 2010 -11 AMOUNT: $sza,ssa.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance F1 Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues PX from bond proceeds EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations in the Tidelands Fund to cover costs of the fourth amendment to the Professional Services Agreement with Anchor, QEA, L.P. for agency coordination and construction management services for the Rhine Channel Dredging Project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description General Fund - Fund Balance Description Signed: Signed: Signed: Administrative Services Director Approval: City Manager City Council Approval: City Clerk Amount Debit Credit $624,964.00 * $624,964.00 V. • // Date gleh► Date Date Description Division Number 7014 Misc & Studies Account Number C4402004 Rhine Channel Dredging Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Administrative Services Director Approval: City Manager City Council Approval: City Clerk Amount Debit Credit $624,964.00 * $624,964.00 V. • // Date gleh► Date Date