HomeMy WebLinkAbout07 - Carroll Beek Community Center Improvements?�WP�RT = CITY OF
NEWPORT BEACH
9<,FOa� City Council Staff Report
Agenda Item No. 7
May 10, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E.
APPROVED: C'-4- l
CAF�ROLL BEEK COMMUNITY CENTER IMPROVEMENTS -
TITLE: COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4507
ABSTRACT:
On October 26, 2010, City Council awarded Contract No. 4507 to Pointer Enterprises for a
total contract cost of $84,635 plus a 10% allowance for contingencies. The required work
in now complete and staff requests City Council accept and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
Carroll Beek Improvements
Carroll Beek Improvements
Facilities Maintenance and Repair
Account Number Amount
7011- C1002023 $ 19,394.18
7251- C1002023 $ 67,975.12
4390 -8040 $ 8,700.00
Total: $ 96,06930
1
Carroll Beek Community Center Improvements - Completion and Acceptance of
Contract No. 4507
May 10, 2011
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Construction
Final Cost at
Contingency
Actual
Contract
Time
Contract Award
Change vinyl flooring to carpet in multipurpose room
$1,579.63
Contract
Time
Under or
Amount
Com pletion
Target
Change
days
Over
$84,635.00
$96,069.30
10% or less
13%
25
+44
The work necessary to complete this contract consisted of replacing doors and windows,
skylights, cabinets, countertops, sinks, exterior and interior lighting fixtures and the
associated wiring, rain gutters, and flooring, installing acoustical panels, and painting
various surfaces. Two additive bid items were included in the bid. The first item would
add up- lighting to the community room to brighten the room and give a softer, more
indirect light. The second item would tint the tall, south -east facing windows in the center
to ameliorate the harsh afternoon glare and diminish the heat gain in the room on the
sunniest days.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final construction contract cost:
$84,635.00
11,434.30
$96,069.30
The final construction contract cost was approximately 13 percent above the original bid
amount. There were sixteen change orders broken down as below:
CO #
Description
Cost
1
French style sliding door for kitchen area
$662.75
2
Change vinyl flooring to carpet in multipurpose room
$1,579.63
3
Credit to not replace existing metal bathroom doors and
frames
- $1,115.39
4
Add'I coping required to support gutter and credit for roof
flashing
- $103.70
5
Extra wood replaced due to rot and termites.
$2,379.64
6
Enlarge door frames that needed replacement due to
termites
$1,972.15
7
Block sealer to seal exterior walls and prevent water intrusion
$905.67
8
Aluminum skylight frame to seal new skylight lenses
$1,450.32
9
Substitute stainless oven for white oven finish
$337.66
10
Replace basketball hoop and pole
$1,476.82
2
Carroll Beek Community Center Improvements - Completion and Acceptance of
Contract No. 4507
May 10, 2011
Page 3
11
Add lighting under kitchen cabinets
$241.87
12
Replace storage closet sliding door
$796.97
13
Garbage Disposal
$255.48
14
GFCI correction from the building permit
$156.92
15
ADA Handrail on outside ram
$437.51
TOTAL
$11,434.30
The change orders fall into two categories. Some of the change orders were due to the
unexpected rot and termite damage in the structure that necessitated the removal of
additional wood. A number of other change orders were requested after getting additional
input from the community and users of the facility.
Additional time was needed in the construction phase to accommodate the extra work and
the procurement of some of the specialty fixtures. A summary of the project schedule is as
follows:
Estimated completion date per July 2010 Schedule: December 10, 2010
Project Award for construction: October 26, 2010
Contract Completion Date Plus Approved Extensions: December 20, 2010
Actual Construction Completion Date: March 7, 2011
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQX) pursuant to Section 15301(a). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
-z�repnen u.,.baoum
Public Works Director
Attachment: Location Map
3
LOCATION MAP
CARROLL BEEK COMMUNITY CENTER IMPROVEMENTS
CONTRACT NO. 4507
PROJECT LOCATION
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