HomeMy WebLinkAbout22 - Purchase of Emergency Seismic EquipmentAgenda Item No. 22
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Community Development Department
Kim Brandt, Director
949 - 644 -3226, kbrandt @newportbeachca.gov
PREPARED BY: Terresa Moritz, Administrative Analyst
APPROVED: '�-"\u.' XI
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TITLE: Budget Amendment to Purchase Emergency Seismic Response
Equipment
ABSTRACT:
Community Development staff requests approval of a budget amendment to appropriate
revenue and an expenditure associated with the purchase of emergency seismic
response equipment. This Budget Amendment is due to the need of the department to
be accessible during an emergency.
RECOMMENDATION:
Approve a Budget Amendment transferring a total of $27,319.38 from the Seismic
Safety deposit account, 010 -2226, to the Building - Inspection, Tools & Instrumentation
budget, 2920 -8240 to fund the purchase of emergency response equipment.
FUNDING REQUIREMENTS:
The expenditure will require a budget amendment to appropriate funds from the Seismic
Safety deposit account, 010 -2226 to the Building- Inspection, Tools & Instrumentation
expenditure account 2920 -8240.
DISCUSSION:
Community Development collects a State mandated fee per Section 2075 of the Public
Resources Code as a California Seismic Safety Fee. The fee is based on 0.5 % of the
valuation of each permit for additions and new construction for department seismic
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Budget Amendment to Purchase Emergency Seismic Response Equipment
June 14, 2011
Page 2
valuation of each permit for additions and new construction for department seismic
safety needs. The Department can utilize these funds for training, outreach and the
purchase of emergency response equipment. Currently, the only means of
communication by the inspector's during an emergency is city- issued cellular
telephones, hence the need to purchase 800 -mHz radios compatible with the City and
County emergency radio network. The immediate need is to purchase hand -held radios
and charging units for emergency response. Working with the most recent vendor used
by the Fire Department, Police Department and the Municipal Operations Department,
we received a quote for the purchase and therefore need to transfer funds from the
Strong Motion Instrumentation account to an expenditure account so that a purchase
order can be issued.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQX) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Prepared by:
Attachments: A. Budget Amendment
Submitted by:
Kim Brandt
Community Devel ment Director
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City of Newport Beach
BUDGET AMENDMENT
2010 -11
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 11 BA -044
AMOUNT: $z7,319.3s
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to purchase emergency seismic response equipment,
including hand -held 800 -mHz radios and charging units compatible with the City and County emergency radio network.
Funds are coming from the CA Seismic Safety Deposit Account.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
2900 5870
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: ?a46
Signed:
Signed:
Description
Description
Building - Revenue, N.O.C.
Description
2920 Building- Inspections
8240 Tools, Instruments, Etc.
Financial ADDroval: Administrative Services Director
Amount
Debit Credit
$27,319.38
$27,319.38
Automatic
Date
Date
City Council Approval: City Clerk Date
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