HomeMy WebLinkAbout28 - FY2011-12 BudgetAgenda Item No. 28
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Tracy McCraner, Administrative Services Director
APPROVED:
v V
TITLE: Resolution 2011 -54: Fiscal Year 2011 -12 Budget Adoption
ABSTRACT:
The City Council is required by the City's Charter to adopt an annual budget by
resolution each year prior to June 30th.
RECOMMENDATION:
1. Hold the Public Hearing on the City Manager's Proposed Fiscal Year 2011 -12
Budget. After receiving the staff report and taking public input, discuss and
accept council member recommendations for additions, deletions, or
modifications to the budget checklist.
2. Conduct a straw vote on each checklist item, including those added to the City
Manager's Proposed Fiscal Year 2011 -2012 Budget by council members at the
hearing. Based on the straw vote, items approved will be included in the City
Manager's Proposed Fiscal Year 2011 -12 Budget (Attachment _�);
3. Approve Resolution 2011 -_ adopting the City Manager's Proposed Fiscal Year
2011 -12 Budget, as amended by Items 1 -2 above (Attachment _L).
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
Background
Resolution 2011 -54: Fiscal Year 2011 -12 Budget Adoption
June 14, 2011
Page 2
The City Manager's Proposed FY 2011 -12 Budget sets key priorities based on council
goals and a commitment by the City Manager to focus resources • on delivery of high
quality services and programs in three fundamental areas. The management team
spent considerable time synthesizing the services and attributes of the City that are
foundational to citizen expectations and pride in the City of Newport Beach. These
areas of focus are:
® Developing and maintaining a high quality physical environment — "Shining City
by the Bay"
This encompasses the support and preservation of the natural environment as
well as a focus on infrastructure development and maintenance such as
community centers, parkways and medians, well- maintained roads and beaches,
and more. We believe that Newport Beach has a different "look" from other
communities as you enter it, and we want to keep that.
o Enhancing the communities' sense of enjoyment and safety
Our investment in our parks and libraries and our support of youth, adult and
senior activities combine with a strong public safety presence to make us
uniquely Newport Beach.
o. Providing rewarding and meaningful engagement within the community and with
the many functions of city government
We acknowledge and celebrate that our citizens are actively engaged with city
government and our focus supports the activities of citizen boards, commissions
and committees.
This budget was prepared to focus on programs and activities that support the values
stated above. It also supports a continued focus on the transformation of the Newport
Beach city government to a more accountable and performance -based organization. As
such, the executive team is not only improving what we are best at, but, also looking for
what we should "not" be doing. This budget builds in new opportunities to contract out
certain services when it can be demonstrated that the private sector can perform these
services with the same or better level of customer service and for less cost. These
changes can be seen in some departmental budgets with reduced costs for personnel
and increased costs for professional services. The net impact to the budget after
realignments, contracting out, and restructuring is a net decrease in 34 full time
positions.
We are currently projecting that we will close FY 2010 -11 with an increase to fund
balance reserves of approximately $2 million and the City Manager's Proposed FY
Resolution 2011 -54: Fiscal Year 2011 -12 Budget Adoption
June 14, 2011
Page 3
2011 -12 budget estimates that revenues will exceed expenditures by $1.8 million
thereby following our fiscal sustainability policy of not using General Fund reserves to
balance the budget.
FY 2011 -12 Budget Adoption
Pursuant to Section 1102 of the Newport Beach City Charter, and Council Policy F -3
titled Budget Adoption and Administration, the Proposed Budget for the 2011 -12 fiscal
year was first submitted to the City Council on May 10, 2011. The City Council held
budget study sessions on May 10, May 24, and June 14, 2011, to review the City
Manager's Proposed Budget for the 2011 -12 fiscal year.
The City Manager is proposing changes to the Proposed FY 2011 -12 Budget released
on May 10, 2011. These changes are found in the budget checklist. As stated in City
Council Policy F -3, all Council directed changes to the City Manager's Proposed Budget
during this meeting shall be added to the budget checklist. The Mayor will call for a
straw vote on each checklist item during the public meeting. Please find Attachment "A"
which is an itemized listing of all proposed City Manager budget checklist items.
The City Council may adopt, by resolution, the City Manager's Proposed FY 2011 -12
Budget including the itemized budget checklist or the Council may continue the adoption
of the Budget to June 28th. The City Charter requires adoption of the City Budget prior to
June 30. The last regular meeting date that the Budget can be adopted per the Charter
is June 28th
This year, the Budget Checklist items are summarized as follows:
Supplemental Expenditure Budget Requests
CIP Rebudgets /Changes
Total FY 1 M2 Proposed Budget w ith Budget Checklist
General All Other
Fund Funds Total All Funds
$ (89,313) $ 180,000 $ 90,687
(50,500) 6,276,810 6,226,310
$ (139;813) $ 6,456,810 5 6,316,997
Assignments of Fund Balance for Council Priorities
Council Policy F -2 authorizes the City Manager to assign fund balance to be used for
specific purposes that are not already contracted or encumbered. Council Priority #2,
Neighborhood Revitalization efforts approved February 5, 2011, recommends a
comprehensive, prioritized multi -year approach to City investment in areas of town that
Resolution 2011- : Fiscal Year 2011 -12
Budget Adoption
June 14, 2011
Page 4
need attention. The City Manager will assign $350,000 from fund balance for
Revitalization Efforts.
Council Priority #3, Tidelands Management, recommends a comprehensive
management, governance, and investment strategy for all tidelands. The City Manager
will assign $200,000 of fund balance for Tidelands Management. Committees are
currently meeting and developing their work products.
Per Council Policy F -2, the City Manager will notify Council in the City Manager's
Quarterly Business Report of the fund assignments. This staff report is not intended to
replace that quarterly notification.
Planning Commission Review
Please note that the Planning Commission conducted a review of the Preliminary Fiscal
Year 2011 -12 Capital Improvement Program and determined it to be consistent with the
General Plan and Coastal Land Use Plan. Attachment C shows their review
documents.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Public Notice for this
item was published in the Daily Pilot on June 4, 2011.
Prepared by: Submitted by:
Tracy McCraper
Administrative Services Director
Dave Kiff v
City Manager
Resolution 2011 -54: Fiscal Year 2011 -12 Budget Adoption
June 14, 2011
Page 5
Attachments: A. FY 2011 -12 Budget Checklist
B. FY 2011 -12 Position Checklist Planning Department Report
C. Resolution
ATTACHMENT A
June 10, 2011
Budget Checklist - Amendments to the Proposed Budget
Fiscal Year 2011 -12
Department/Account Number /Description Deletions Additions Approved
CHANGES TO THE PROPOSED BUDGET AS PRINTED - EXPENDITURES
City Council
0110 -8250 Balboa Island Historical Society $ - $ 10,000
0110 -8250 Balboa Island Improvement Association S 5,000
City Manager
0310 -7##t# Emergency Preparedness Coordinator 100% to remain in
Fire Department _ $ _ _ _ _6.3,356
0310 -7#### _ Administrative Assistant position - Filled $ - $ 104,869
0310 -7#### Eliminate Department Assistant + 7.5% $ 92,773 $ -
Fire Department
2356 -7#9# Emergency Preparedness Coordinator 100% remains in
Fire Department $ 63,356
Municipal Operations
5400 -8080 Oil Field Assessment $ - $ 180,000
3140 -8080 Bus Shelters - San Miguel _ _ _ $ 20,000
3180 -8080 Reduction in contmet costs $ 150,000 $
Public Works Department
5100 -7### Eliminate Public Works Inspector II instead of holding
_ position vacant for to achieve salary savings $ _ 13,591
TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET $ 306,129 $ 290,613
TOTAL CHANGES TO THE PROPOSED BUDGET BY FUND
General Fund $ 306,129 $ 216,816
Tidelands Fund $ - $ 180,000
Total Changes to the Proposed Budget .......................... $ 306,129 $ 396,816
G ,
Public Works
7014- C8002000
CIP Project Management
_$ _
43,000
7014- C8002008
China Cove Slope and Drainage Improvements
$
7,500
7231- C4402004
Rhine Channel Dredging
$
88,0_00
$
3,887,500
7231- C4402005
Rhine Channel Private Marinas
$
80,850
7281- C2002039
Harbor View Hills Street Rehabilitation
$
340
$ _
202,000
7255- C5002005
Crystal Cove Packing Lot/Pond Area Improvements
$
109,0_00
7255- C5002006
Newport Coast ASBS Water Quality Efforts
_
$
563,000
7255- C5002007
Newport Coast ASBS Runoff Reduction Program
$
795,000
7255- C5002008
Newport Coast ASBS Public Impacts
$
112,000
7410- C1002009
Civic Center
$
641,700
7410- CIO02034
Civic Center OCIP Premiums
$
40,000
7410- CIO02035
Civic Center OCIP Loss Claims
$
62,600
7411- C4002002
Marina Pack
$
59,000
7412- C5100515
Sunset Ridge Park
$
61,400
7459- C5100879
Santa Ana Heights Utility Undergrounding
$
900
7531- C7001002
Sewer Pipeline Point Repairs and Lining
$
50,000
TOTAL CAPITAL
PROJECT REBUDGETS
$
288,740
$
6,515,050
CAPITAL IMPROVEMENT PROGRAM REBUDGET BY FUND
General Fund
$
50,500
$
-
Tidelands
$
88.000
$
3,968,350
Contributions
$
109,000
$
1,470,000
Measure M Turnback
$
340
$
202,000
Civic Center
$
40,000
$
704,300
Marina Park
Sunset Ridge Park
Misc Santa Ana Heights Projects
:Sewer Enterprise Fund
Total CIP Rebudgets /Changes
$
$
59,000
$
- $
61,400
$
900 $
-
$
- $
50,000
$
288,740 $
6,515,050
Attachment B
RESOLUTION NO. 2011 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH ADOPTING THE
BUDGET FOR THE 2011 -12 FISCAL YEAR.
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2011 -12 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 14, 2011, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2011 -12 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $255,552,477
($236,100,736 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions
Operating
Fund
Budget
Capital Budget
Total Budget
General Fund
$143,866,906
$4,567,100
$148,434,006
Ackerman Fund
5,000
0
$5,000
CDBG Fund
314,972
50,000
$364,972
Asset Seizure Fund
39,060
$39,060
AQMD Fund
9,000
0
$9,000
SLESF Fund
0
0
$0
State Gas Tax Fund
0
3,800,000
$3,800,000
Traffic Cong. Relief
0
0
$0
Measure M Fund
0
6,573,040
$6,573,040
Tidelands Fund
3,392,623
2,000,000
55,392,623
Contribution Fund
0
2,711,900
$2,711,900
Circulation Fund
0
2,941,500
$2,941,500
Bristol Street Relinquishment
0
0
$0
Building Excise Tax
0
0
$0
Enviroranental Liab.
139,286
0
$139,286
Newport Annexation
1,200,000
0
$1,200,000
Library Debt Service
10,626,967
0
$10,626,967
Bonita Canyon Dev.
0
68,200
$68,200
Civic Center
7,500
2,550,000
$2,557,500
Marina Park
0
9,000,000
$9,000,000
Sunset Ridge Park
0
9,500,000
$9,500,000
LG Headquarters
0
400,000
$400,000
Strategic Planning
0
300,000
$300,000
Santa Ana Heights
0
1,176,500
$1,176,500
Newport Bay Dredging
0
0
$0
Insurance Reserve Fund
4,884,705
0
$4,884,705
Retiree Medical Fund
6,259,000
0
56,259,000
Comp. Absence Fund
2,154,247
0
S2,154,247
IT Strategic Fund
4,271,669
54,271,669
Equipment Fund
5,015,565
0
$5,015,565
Water Fund
19,138,975
4,637,000
$23,775,975
Wastewater Fund
3,050,262
901,500
$3,951,762
Total Appropriations
$204,375,737
$51,176,740
$255,552,477
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions
for the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City
Clerk where it shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 14" d day of June, 2011.
MAYOR
ATTEST:
CITY CLERK
Attachment C
CITY OF NEWPORT BEACH
CITY COUNCIL MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Community Development Department, Planning Division
Melinda Whelan, Assistant Planner
(949) 644 -3221, mwhelan @newportbeachca.gov
DATE: June 14, 2011
SUBJECT: Planning Commission Review of Preliminary Fiscal Year 2011 -2012
Capital Improvement Program (PA2007 -131)
Pursuant to Section 707 (c) of the City Charter, the Planning Commission is required to
make recommendations to the City Council concerning proposed Public Works projects.
Section 65401 of the California Government Code states that the Planning Commission
shall review proposed Public Works projects for consistency with the General Plan and
report the results of this review to the City Council.
On May 19, 2011 the Planning Commission conducted a review of the Preliminary
Fiscal Year 2010 -2011 Capital Improvement Program (CIP) to determine consistency
with the General Plan and found that the projects of the CIP are consistent with the
General Plan.
Prepared by:
A �
Melinda Whelan
Assistant Planner
ATTACHMENTS
Submitted by:
Gregg Ramirez
Senior Planner
CC 1 May 19, 2011, Planning Commission Staff Report
Attachment No. CC 1
May 19, 2011, Planning Commission Staff
Report
CITY OF'NEWPORT BEACH
PLANNING COMMISSION STAFF REPORT
May 19, 2011
Agenda Item No. 4
SUBJECT: Review of Preliminary Fiscal Year 2011 -2012 Capital Improvement
Program (PA2007 -131)
PLANNER: Melinda Whelan, Assistant Planner
(949) 644 -3221, mwheian @newportbeachca.gov
PROJECT SUMMARY
Review of the City's Capital Improvement Program
and State Statute. The purpose of the review is
General Plan and to make recommendations to tl-
public works projects.
RECOMMENDATION
(CIP) is required by the City Charter
to determine consistency with the
City Council concerning proposed
1) Conduct a review of the Preliminary Fiscal Year 2011 -2012 Capital Improvement
Program; and
2) Determine that the CIP projects are consistent with the policies of the General
Plan, including any additional recommendations deemed appropriate, and report
this finding to the City Council.
DISCUSSION
Introduction
The 2011 -2012 CIP serves as the annual plan for the provision of public improvements,
special projects, on -going maintenance programs, and the implementation of the City's
master plans. The Engineering Services Division of the Public Works Department is
responsible for CIP projects, including planning, design, construction, and inspection.
Pursuant to Section 707 (c) of the City Charter, the Planning Commission is required to
make recommendations to the City Council concerning proposed Public Works projects.
In addition, Section 65401 of the California Government Code states that the Planning
Commission shall review proposed Public Works projects for consistency with the
General Plan and report the results of this review to the City Council.
Analysis
The Preliminary Fiscal Year 2011 -2012 CIP contains a total of 56 projects, a majority of
which involve the repair and maintenance of existing public improvements and facilities.
Review of Preliminary Fiscal Year 2011 -2012 Capital Improvement Program
May 19, 2011
Page 2
These maintenance projects are consistent with General Plan policies that require the
proper maintenance of existing facilities and improvements.
Attachment PC 1 includes excerpts of CIP projects that are new construction,
expansion, removal and replacement of existing facilities, or renovations and
improvements to existing facilities. Attachment PC 2 consists of a brief analysis of these
projects in terms of their consistency with the General Plan.
An excerpt from the CIP worksheet that includes descriptions of each project listed
below is attached to this report (Attachment PC 1). A copy of the entire Preliminary
Fiscal Year 2011 -2012 CIP may be found online at:
http: / /newportbeachca.gov/ Modules /ShowDocument.aspx ?documentid =10006
CONCLUSION
The Preliminary Fiscal Year 2011 -2012 Capital Improvement Program is consistent with
the General Plan.
Environmental Review
None required.
Public Notice
None required.
Prepared by:
Melinda Whelan
Assistant Planner
ATTACHMENTS
Submitted by:
Gregg Ra rez
Senior Planner
PC 1 Fiscal Year 2011 -2012 Capital Improvement Program Excerpt
PC 2 CIP General Plan Policy Analysis
Attachment N ®o PC I
Fiscal Year 2011 -2012 Capital
Improvement Program Excerpt
Balboa Yacht Basin Facility Improvements
Requesting Department: Public Works
Category: Facilities
This project makes facility improvements to Balboa Yacht Basin, the City's public marina, which has 170 boat slips and is nearly 25 years
old. Specific improvements will be determined during design. Most likely, improvements will include general dock maintenance as well as
general aesthetic improvements (painting, signage, and upkeep repairs.)
Location:
Balboa Yacht Basin, 829 Harbor Island Drive
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $50,000
Other $0
Total $50,000
FUNDING SOURCE
DIVISION NO.
I PROJECT NO. REBUDGET $
BUDGET $
Tide and Submerged Lands
7231
C1002036 $0
$50,000
$0
$0
$0
$0
$0
$0
TOTAL $0
$50,000
PROJECT TOTAL 1 $50,000
Civic Center
Requesting Department: Public Works
Category: Facilities
The Civic Center and Park Project includes a city hall building, one of the city's largest parks, a 450 -space parking structure, and an
expansion of the Newport Beach Central Library. Construction is underway and is scheduled to be completed by the end of 2012. The
current total cost estimate for all project components is $128 million.
Location:
1100 Avocado Avenue
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $1,000,000
Other $1,550,000
Total $2,550,000
FUNDING SOURCE
DIVISION NO.
I PROJECT NO.
REBUDGET $
BUDGET $
Civic Center
7410
C1002009
$1,000,000
$0
OCIP Insurance
7410
C1002028
$250,000
$0
OCIP Premiums
7410
C1002034
$300,000
$0
OCIP Loss Claims
7410
C1002035
$1,000,000
$0
TOTALI
$2,550,000
$0
PROJECT TOTAL $2,550,000
Lifeguard Headquarters Replacement
Requesting Department: Fire Category: Facilities
This project provides for necessary studies, concept development and design effort needed to develop plans to replace the current
Lifeguard Headquarters. Future construction will include a new, more efficient central tower at Newport Pier and a small tower and Junior
Lifeguard's meeting room at Balboa Pier.
Location:
Newport and Balboa Piers
FY 2011 -12
Design /Environmental $400,000
Right -of -Way, Land Acquisition $0
Construction $0
Other $0
Total $400,000
FUNDING SOURCE
DIVISION NO. PROJECT NO.
REBUDGET $
I BUDGET $
Major Facilities Master
7414 C1002037
$0
$400,000
_
$0
$0
$0
$0
$0
$0
TOTAL
$0
$400,000
PROJECT TOTAL $400,000
Bayside
Drive and
Riverside Avenue Storm Drain
Improvements
Requesting Department:
Public Works
Category:
Streets and Drainage
This project will design and reconstruct two existing storm drain segments to correct capacity restrictions. Plans and specifications will be
prepared by staff. Construction will be performed by a private contractor.
Location:
Bayside Drive and Riverside Avenue
Design /Environmental
Right -of -Way, Land Acquisition
Construction
Other
Total
FY 2011 -12
$0
$0
$300,000
$0
$300,000
FUNDING SOURCE DIVISION NO.
PROJECT NO.
REBUDGET $ BUDGET $
General Fund ; 7012
C2502011
$0 $300,000
$0 $0
$0 $0
$0 $0
TOTAL
$0 $300,000
PROJECT TOTAL $300,000
9
China Cove Slope and Drainage Improvements
Requesting Department: Public Works Category: Streets and Drainage
This project provides for slope stabilization and drainage improvements at China Cove. Improvements will help minimize the threat of
failures and protect the integrity of Ocean Boulevard.
Location:
China Cove
FUNDING SOURCE
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$310,000
Other
$0
Total
$310,000
FUNDING SOURCE
DIVISION NO.. PROJECT NO.
REBUDGET $
BUDGET $
General Fund
7012 22502003
$200,000
$0
General Fund
7014 C8002008
$110,000
$0
$0
$0
$0
$0
_
TOTAL
$310,000
$0
PROJECTTOTALI $310,000
11
Irvine Avenue Realignment - University Drive to Bristol Street
Requesting Department: Public Works Category: Streets and Drainage
This project provides the City's portion of the funding of the project cost for the realignment of Irvine Avenue. Plans and specifications were
administered by the County of Orange and construction was performed by a private contractor under County administration.
Location:
Irvine Avenue - University Drive to Bristol Street South
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$1,800,000
Other
$0
Total
$1,800,000
FUNDING SOURCE
DIVISION NO.
PROJECT NO.
REBUDGET $ BUDGET $
Gas Tax
7181
C5100470
$600,000 $0
Transportation and Circulation
7261
C5100470
$0 ! $1,000,000
Water Enterprise
7511
C5100470
$200,000 j $0
$0 $0
TOTAL
$800,000 $1,000,000
PROJECT TOTAL $1,800,000
15
Jamboree Road Improvements - Bristol Street North to Fairchild Road
Requesting Department: Public Works
Category: Streets and Drainage
This project includes the widening of Jamboree Road at the intersection of MacArthur Boulevard as called for in the General Plan. The
project provides for an additional northbound thru lane on Jamboree Road and an additional southbound left turn lane on Jamboree Road
onto MacArthur Boulevard. This project also involves right -of -way acquisition and roadway widening in the City of Irvine and is dependent
on their cooperation and assistance.
Location:
Jamboree Road from Bristol Street North to Fairchild Road
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $3,228,600
Other $0
Total $3,228,600
FUNDING SOURCE
DIVISION NO.
PROJECT NO.
REBUDGET $ BUDGET $
Transportation and Circulation
7261
C2002019
$232,200 $0
Measure M Competitive
7284
C2002019
$2,996,400 $0
$0 $0
$0 i $0
TOTAL
$3,228,600 $0
PROJECT TOTAL $3,228,600
16
Newport Boulevard and 32nd Street Modification
Requesting Department: Public Works Category: Streets and Drainage
This project involves widening Newport Boulevard to accommodate one additional northbound through lane from 30th Street to 32nd Street
and one additional southbound through lane from Via Lido to 32nd Street teminating as a right -turn only lane at 32nd Street. Staff
submitted a funding application to OCTA under the current Measure M2 call for projects. If successful, an additional $225,000 will be
available for environmental and design efforts. Plans and specs will be prepared by a consultant. Right -of -way acquisition construction will
be applied for and completed in the following fiscal years.
Location:
Newport Boulevard from Via Lido to 30th Street
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $300,000
Other $0
Total $300,000
FUNDING SOURCE
DIVISION NO. I PROJECT NO.
FREBUDGET $
BUDGET $
Gas Tax
7181 i C2002048
$0
$75,000
Measure M Competitive
7284 C2002048
$0
$225,000
$0
$0
$0
$0
TOTAL
$0
$300,000
PROJECTTOTALI 77$300,000
18
Storm Drain Interceptors
Requesting Department: Public Works Category: Streets and Drainage
Measure M provides funds for cleaning urban and storm runoff associated with our main transportation corridors. Public Works and
Municipal Operations have identified several locations where storm interceptors or infiltration galleries could be installed to clean water
before it enters the bay or ocean. Measure M funds require a 50 percent match.
Location:
Various locations where storm drain discharge to the ocean or bay
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $300,000
Other $0
Total $300,000
FUNDING SOURCE DIVISION NO.
I PROJECT NO.
REBUDGET $
BUDGET $
General Fund 7012
C2502010
$0
$150,000
Measure M Competitive 7284
C2502010
$0
$150,000
$0
$0
$0
$0
_
TOTAL!,
$0
$300,000
PROJECTTOTALI $3001000
22
Traffic Signal Modernization: Phase 5
Requesting Department: Public Works
Category: Traffic
Traffic Signal Modernization is a multi -year, multi - phased program to update the City's traffic signal system. Phase 5 includes hardware
and fiber optic cable upgrades to 11 intersections in and around Newport Center. Installation of 3 new CCTV cameras will provide views of
all major entry points to Fashion Island. This work also includes the installation of a new signal at Anacapa Drive and Newport Center Drive
and left turn signal phasing and lane modifications at San Miguel Road and Newport Center Drive.
Location:
Newport Center
Design /Environmental
Right -of -Way, Land Acquisition
Construction
Other
Total
FY 2011 -12
$0
$0
$1,619,300
$0
$1,619,300
FUNDING SOURCE
DIVISION NO. PROJECT NO.
REBUDGET $
BUDGET $
Transportation and Circulation
i 7261 C3002009
$719,300
$900,000
$0
$0
$0
$0
$0
$0
TOTAL
$719,300
$900,000
PROJECT TOTAL I $1,619,300
28
Balboa Yacht Basin Mooring Support Services Improvements
Requesting Department: Public Works Category: Parks, Harbors and Beaches
This project improves amenities for mooring permittees at the City owned Balboa Yacht Basin. This project will satisfy half of the mooring
fields while the other half will be satisfied with the future Marina Park facility. New amenities consist of 1) providing temporary, free slips for
mooring permittees for access to service their boats for short periods of time (2 -3 hours); 2) providing two power slip pedestals to be used
with a credit card; 3) potential dinghy storage racks; and 4) potential dinghy dock located at the bulkhead between docks D and E.
Location:
Balboa Yacht Basin
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $25,000
Other $0
Total $25,000
FUNDING SOURCE
DIVISION NO.
PROJECT NO.
REBUDGET $
BUDGET $
Tide and Submerged Lands
7231
C4402006
$0
$25,000
$0
$0
$0
$0
$0
$0
TOTAL
$0
$25,000
PROJECTTOTALI $25,000
32
Bonita Canyon Sports Park
Requesting Department: Recreation / Senior Services
Category: Parks, Harbors and Beaches
This project completes construction of additional shade structures at West Park; construction of backstops at fields 1-4; installation of safety
surfacing at tot lots; and plant and tree in -fills throughout the park including MacArthur and Manning tract areas.
Location:
Bonita Canyon Sports Park
Design /Environ mental
Right -of -Way, Land Acquisition
Construction
Other
Total
FY 2011 -12
$0
$0
$68,200
$0
$68,200
FUNDING SOURCE
DIVISION N0,
PROJECT NO.!
REBUDGET $
BUDGET $7
Bonita Canyon Development
7441
C4120616
$68,200
$0 i
$0
$0
$0
$0
$0
$0
TOTAL
_
$68,200
$0
PROJECT TOTAL I $68,200
33
Requesting Department: Public Works
Lower Harbor Dredging
Category: Parks, Harbors and Beaches
This project involves working with the US Army Corps of Engineers to develop permit documentation and approvals to dredge the entire
lower harbor area back to its design depth.
Location:
Lower Newport Bay
FUNDING SOURCE
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$100,000
Other
$0
Total
$100,000
FUNDING SOURCE
DIVISION NO. PROJECT NO. REBUDGET $
BUDGET $
Tide and Submerged Lands
7231 C4402003 $100,000
$0
$0
$0
i $0
$0
I $0
$0
TOTAL $100,000
$0
PROJECT TOTAL I $100,000
T
Marina Park
Requesting Department: Public Works Category: Parks, Harbors and Beaches
The Marina Park project proposes new visitor - serving marina facilities, an aquatics sports building, a community center and community
park. The Environmental Impact Report was completed in spring 2010. Upon approval by the Coastal Commission, the project's plans and
specifications will be completed by the consultant team and the project will be put out for bid. The first bid packages will be for demolition of
existing facilities and construction of the new Marina.
Location:
West Balboa Boulevard between 15th and 19th Streets
Design /Environmental
Right -of -Way, Land Acquisition
Construction
Other
Total
FY 2011 -12
$0
$0
$9,000,000
$0
$9,000,000
FUNDING SOURCE
DIVISION NO. PROJECT NO.
REBUDGET $
BUDGET $
Major Facilities Master
7411 C4002002
$725,000
$8,275,000
$0
$0
$0
$0
$0
$0
-- - -- —......_......_.._._.._. —
TOTAL
$725,000
$8,275,000
PROJECT TOTAL I $9,000,000
39
Sunset Ridge Park
Requesting Department: Public Works Category: Parks, Harbors and Beaches
The project provides a new park in West Newport with active and passive uses. When completed, Sunset Ridge Park will provide baseball
and soccer fields, restrooms and picnic facilities, flower gardens and coastal views. The project also includes the creation of several acres
of prime habitat for the threatened California Gnatcatcher. The habitat area will be located on part of the southerly portion of the Banning
Ranch property that is tieing provided to the City to permit public access to the park. Construction of the park, entry road and traffic signal
at Coast Highway is expected to begin by the end of 2011.
Location:
West Coast Highway and Superior Avenue
Design /Environmental
Right -of -Way, Land Acquisition
Construction
Other
Total
FY 2011 -12
$0
$0
$9,500,000
$0
$9,500,000
FUNDING SOURCE
DIVISION NO. PROJECT NO.
REBUDGET $ BUDGET $
Major Facilities Master
7412 C5100515
$9,500,000 $0
$0 $0
$0 , $0
$0 i $0
TOTAL
$9,500,000 1 $0
PROJECT TOTAL $9,500,000
42
Big Canyon Wash Restoration
Requesting Department: Public Works Category: Water Quality and Environmental
Upland locations of the Big Canyon Wash area west of Jamboree Road will be targeted for restoration including removing invasive plants,
replanting with native plants and restoring trails. This is the first phase of the multi -phase plan to restore the canyon.
Location:
Big Canyon bounded by Jamboree Road to the east, Eastbluff Apartments and Villa Granada community to the north,
Backbay Drive to the west, and Park Newport community to the south.
FUNDING SOURCE
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$1,575,000
Other
$0
Total
$1,575,000
FUNDING SOURCE
DIVISION NO. ! PROJECT NO.
REBUDGET $
BUDGET $
General Fund
7014 C5002004
$75,000
$0
Contributions
7251 C5002004
$1,500,000
$0
$0
$0
$0
$0
TOTAL
$1,575,000
$0
PROJECT TOTAL $1,575,000
43
Buck Gully Canyon Stabilization and Flood Control
Requesting Department: Public Works
Category: Water Quality and Environmental
This project will build drop structures and weirs to stabilize erosion in lower Buck Gully. Additionally, water quality improvement features will
be installed including a infiltration gallery for the Evening Canyon storm drain that outlets near the mouth of Buck Gully. Proposition 84
ASBS funds will partially support construction of this project.
Location:
Lower Buck Gully
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $1,759,600
Other $0
Total $1,759,600
FUNDING SOURCE
DIVISION NO. ! PROJECT NO.
REBUDGET $
BUDGET $
General Fund
7014 C5002002
$1,034,600
$0
Environmental Contributions
7255
j C5002002
$0
$725,000
$0
$0
$0
$0
TOTAL
$1,034,600
$725,000
PROJECT TOTAL I $1,759,600
eM
Crystal Cove Parking Lot and Pond Area Improvements
Requesting Department: Public Works Category: Water Quality and Environmental
Pursuant to terms of the State Proposition 84 ASBS grant agreement, staff agreed to design water quality improvements for Crystal Cove
State Park's easterly parking lot and to redesign the pond area at the mouth of Los Trancos. State Park staff is responsible for securing
permitting and environmental documents. Construction is anticipated to start in FY 2012 -13. City staff will manage the construction of
improvements.
Location:
Crystal Cove easterly parking lot
FUNDING SOURCE DIVISION NO.
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$414,000
Other
$0
Total
$414,000
FUNDING SOURCE DIVISION NO.
PROJECT NO,
REBUDGET $
BUDGET $
Environmental Contributions 7255
C5002005
$0
$414,000
$0
$0
$0
$0
TOTAL
$0
$414,000
PROJECT TOTAL $414,000
45
Irrigation - Citywide Central Computer System
Requesting Department: Municipal Operations Category: Water Quality and Environmental
This project provides for the installation of an irrigation computer system and necessary equipment at a selection of City park satellite
locations. Various elements of the system were installed in previous phases at other locations. The long -term goal is to have all parks
linked to a central computerized irrigation system to better monitor and conserve water.
Location:
Citywide
FY 2011 -12
Design/Environmental $0
Right -of -Way, Land Acquisition $0
Construction $0
Other $90,000
Total $90,000
FUNDING SOURCE DIVISION NO.
PROJECT NO.
REBUDGET $
BUDGET $
Water Enterprise 7513
C5500637
$0
$90,000
$0
— $0
$0
$0
$0
$0
TOTAL
_
$0
$90,000
PROJECT TOTAL $901000
46
16th Street Pump Station Capacity Modifications
Requesting Department: Municipal Operations
Category: Water
This project will identify pump station improvements at the 16th Street Pump Station located at the City's Utilities Yard. The station was
constructed in 1995 as part of the Groundwater Development Project. Staff identified possible improvements to increase capacity and
improve efficiency. The pumps and motors are aging and need to be replaced. Upsizing the motors and installing variable frequency
drives to replace the fixed starters may be considered. This year's efforts will focus on pre - design to review possible options for the
station.
Location:
949 W. 16th Street
FUNDING SOURCE
FY 2011 -12
Design /Environmental
$100,000
Right -of -Way, Land Acquisition
$0
Construction
$0
Other
$0
Total
$100,000
FUNDING SOURCE
DIVISION NO.
PROJECT NO. REBUDGET $
BUDGET $
Water Enterprise
7513
C6002010 j $0
$100,000
$0
$0
$0
$0
$0
$0
TOTAL $0
$100;000
PROJECT TOTAL $1001000
47
Corona del Mar Water Transmission Main Improvements
Requesting Department: Municipal Operations
Category: Water
This project will construct a new 36 -inch Transmission Main between the Big Canyon Reservoir and East Coast Highway at MacArthur
Boulevard. The project also installs a 24 -inch Transmission Main between East Coast Highway and Bayside Drive that serves the
Peninsula Point area. Water supply and fire flow to the eastern portion of the system will be improved as identified in the City's Water
Master Plan. The project also includes the replacement and relocation of a connection to the Metropolitan Water District System (CM -1) in
the same general area. Plans and specifications are currently being prepared by consultant. Construction will be performed by a private
contractor.
Location:
San Miguel Drive, MacArthur Boulevard and Carnation Avenue
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $2,800,000
Other $0
Total $2,800,000
FUNDING SOURCE
DIVISION NO. PROJECT NO.
REBUDGET $
BUDGET $
Water Enterprise
7511 ; C6002008
$0
$2,800,000
$0
$0
i
$0
$0
r
!
$0
$0
TOTAL
$0
$2,800,000
PROJECT TOTAL 1 $2,800,000
48
Big Canyon and Port Streets Sewer Diversion Improvements
Requesting Department: Municipal Operations
Category: Wastewater
Two subdrains and an underdrain in the vicinity of Big Canyon Reservoir are suspected to have high concentrations of selenium. Low flow
diversions to the sewer of these sources will help reduce downstream impacts. Staff will design diversions at three points (Port Streets,
Yacht Streets, Reservoir) to the sanitary sewer.
Location:
San Miguel Drive and Newport Hill Drive East
FUNDING SOURCE
FY 2011 -12
Design /Environmental
$0
Right -of -Way, Land Acquisition
$0
Construction
$150,000
Other
$0
Total
$150,000
FUNDING SOURCE
DIVISION NO. ; PROJECT NO.
REBUDGET $
BUDGET $
Wastewater Enterprise
7531 C7002004
$0
$150,000
$0
$0
$0
$0
$0
$0
TOTAL
$0
$150,000
PROJECT TOTAL I $150,000
51
Santa Ana Heights Utility Undergrounding
Requesting Department: Public Works
Category: Miscellaneous
This project provides for the design and construction to underground utility facilities in Santa Ana Heights and rehabilitation of the area's
streets pursuant to City Council action on October 11, 2005, and County Board of Supervisors action on March 27, 2007. The Amended
Engineer's Report and Revised Boundary Map and related agreements with the County of Orange were approved by the City Council at its
meeting of March 24, 2009.
Location:
Santa Ana Heights
FY 2011 -12
Design /Environmental $0
Right -of -Way, Land Acquisition $0
Construction $1,176,500
Other $0
Total $1,176,500
FUNDING SOURCE DIVISION NO. j PROJECT NO.
REBUDGET $
BUDGET $
Santa Ana Heights 7459 j C5100879
$1,176,500
$0
j j !
$0
$0.
! j
$0
$0
$0
$0
TOTAL
$1,176,500
$0
PROJECT TOTAL
$1,176,500
56
Attachment No. PC 2
CIP General Plan Policy Analysis
CIP General Plan Policy Analysis
Project #
CIP Page #
Project Title
GP Element
Comments
folic :HB 6.2;calls for Yovidin ' a variety. ofbAhm anif`rfioonn opportunities';
y,. P g- 9 9 PPo
throughout 'Newport _
Harbor, reflecting state and regional.demand fdr slip size and of ordabdily::
_
Policy 146 6 3 callsifor the provision of visA6 lfac cities ih Newport Harbor to .;
`west
•
.. • ' . -- :
'endoura a the romsion of sh s moonn s waste'l Um outstations,
g P,.
andanchoragesin�t9ewportHartior (Policy R8i3)
-
Policy�HB 64'calls'.for the enhancement of'guest and public fa cdibes.:Prbteci
Samna Yacht 6asm;Farality
Harbor and Bay
and; where feasible; expand and'enhance
and Mooring Support'
Element and " -'
n Waste pump -put stations t,. 1
a Vessel Iaunchmg;faciliNes
4
,Services�.improvements
Recreation Element
r ••. -
.
o Low -cost publlc.launchmg facilities
'
cNarinas and dry'boat storage faalit tes
oiGuest docks it,public fadlities,.yacht clubs and at pnvateI owned marinas -
-
restaurants and other appropnate'locabons
F.
e'Facihties and seniices for wsfingvessels' -`
-
o Facilities nedessary to supportvessels'b'erthed or mooredrin the harbor ouch ;
-
as boat haul out- facilates - •` "' - -!
,1 ^
o iEZlsting harbor sUPPort uses serving the,niiedi of exlshng?vaterfronPu'ses
-
-recreational boaters; the boatingjcommunity' and msdmg.4essels (Policy,',
:This ro'ect rovides features'oofisistert with the 06ficiest 'iited above., -
Land Use Element—
Policies LU 6.1.1 and LU 6.12 call for accommodating and allowing for
2
2
Civic Center
Public Facilities (PF)
government administrative and operational facilities to serve the needs of the
land use designation
residents and businesses.
- -„
•'
Policies LU 61'1:. and LU 6:12 callfon`eccommodating and allowing for
govemmenl admiNstrative and operational faahhes to'seive the needs of the
3
Ldeguard'Headquarters
Land Use Element'antl
resitlegts and businesses
3'
Replacement (Design)`
Recreatlon'Elemenf
Policy >R 84 calls for marine safety such as.bfeguards,h`arbor police:
;,,
.. ',.. ,. _- .; ,
„ C ':-
..
patrol
traffb „and "Parking enforce ment
.
BaysidetDnve Riverside
Harbor and Bay ; �;-
Paicy HB 8 4 calls'for all development to comply with the regulations untlerthe.:
4
_
9
Avenue Storm Drain
Element and Natural
.City's; municipal :;separate storm, sewer system permit .under. the National e
_
Improvements
Resources Element
Pollutant Discharge; Elimination- System (Policy NR 34)
i
1
May 19, 2011
Project#
CIP Page#
Project Title
GP Element
Comments
China Cove Slope and
This project will minimize the threat of slope failure to protect Ocean Blvd.
6
11
Drainage Improvements
Circulation Element
Polices CE2.2.1 and CE2.3.2 provide for safe roadways and ongoing roadway
maintenance.
The Project is consistent with CE1, the Master Plan of Streets and Highways.
18
Irvine Avenue Realignment
Circulation Element
The design is also consistent with Policy CE 2.1.4, and Figure CE3 which calls
_ University to Bristol
for improvement of the Mesa and University intersections along this segment of
Irvine Avenue.
Jamboree Road
Design and widening of Jamboree Road at the intersection of MacArthur Blvd.
8
16
Improvements
Circulation Element
is consistent with Policy CE 2.1.4 for roadway improvements to this major road
Bristol /Fairchild
in order to provide efficient movement of goods and people within the City.
'; r
Newpod Boulevarilan
�.
Circulation Element
Design is consistent:with Policy CE 21 4 .which calls for, this Improvement of
16
32 a Modification
the, %intersection ;
;Street
NR 3:15 regwreSall street tlFarnage systems: and: other,physrcal tmprbvements�'
Natural Resources and
'-
created by the Dity to be designed constructed avid maintained to minimize•'
10
22
Storm Drain Interceptors ,
Harbor and Bay
'adverse Impabts -on water;;ijuahry - Investigate the pbsslbrhty of;treating or.
Element
,divertin g street dreinage tolminimrze.Impactstto water tiodies (POhry H6 8 15)',1<;
11
28
Traffic Signal
Circulation Element
Policy CE 2.3.4 calls for consideration of additional improvements in areas with
Modernization: Phase 5
operations issues, such as intersections with heavy turn volumes.
12
33
Bonita Canyon Sports Park
Recreation Element
u
Land Use Element-PR
Policy R 1.9 calls for renovation of the existing recreation facilities to ensure
land use designation n
they are a safe environment and offer quality programs and services.
2
May 19, 2011
Project#
CIP Page#
Project Title
GP Element
Comments
Policy HB 13.1 calls for development of a comprehensive sediment
management program that provides for safe navigation and improved water
Harbor and Bay
quality. (Policy NR 13.1)
13
38
Lower Harbor Dredging
Element and Natural
Policy HB 13.2 calls for cooperation with the U.S. Army Corps of Engineers in
Resources Element
their maintenance and delineation of federal navigational channels at Newport
Harbor in the interest in
providing navigation and safety. (Policy NR 13.2)
Policy R 1.9 calls for developing Marina Park as a site for marine and/or
recreational facilities.
14
39
Marina Park
Recreation Element
Land Use Element-PR
The
The Recreation Element species Service Area 2 (Balboa Peninsula) as an
land use designation
needs and issues area, and states that future development of Marina
Park could provide for the existing community center and the City's current
sailing and boating Facilities on the site to be renovated and
expanded.
Recreation Element
16
42
Sunset Ridge Park
Land Use Element -PR
Policy R 1.9 calls for developing Sunset Ridge Park as an active park with
land use designation
playfields, picnic areas, a playground, and other facilities.
Big Canyon Wash
Natural Resources
Policy NR 16.2 Calls for coordinating the Big Canyon Creek Restoration Project
16
43
Restoration
Element
so that its outcomes are consistent with the goals for Upper Newport Beach
established by Orange County and the Department of Fish and Game.
Policy NR 10.8 calls for the preparation of natural habitat protection regulations
Buck Gully Canyon
for Buck Gully for the purpose of providing standards to ensure both the
17
44
Stabilization and Flood
Natural Resources
protection of the natural habitats in this area and of private property rights. The
Control
Element
regulations should include standards for the placement of structures, native
vegetation /fuel modification buffers, and erosion and sedimentation control
structures.
May 19, 2011
Project# CIP Page# Project Title GP Element Comments
Policy HB 8 :6,for Watershetl;runoff quality; control calls ':fouNewport:Beach to��
" participate in watershed- based ,iunoff reduction :water quality control, and:other.,
Crystal Cove Parking Lot `Harbor and Resources ;planning :efforts with -,the )Califomrar'.Regional Water ,.Quality' -0ontrol .Board'
18 45 and Pond Area Element'and'Natural : - '(RWQCB) ,the :.County of,Orange,.arid upstream' cities: Promote,regulation.of
Improvements - _ Resources Element - upstream di§ chargers (citi es „Orange Couriry resioential'and wmmercial- use's)
'm.ithe San bieg"o..Creek „and;Santa AnaYDelhl Channel;watersheds'(Policy NR.
1s 46 Irrigation — Citywide Natural Resources Policy NR1.4 call for the use of alternative conservation measures to help
Central Computer System Element achieve the goal of minimizing waster consumption.
4
May 19, 2011
20
4.7 '-
16th,Street Pump Station
Natural Resources
;Policy NR 5'3 „calls for renovatlon ofiall: older sevierpump stations.and install,=
aeity, Modifications
Ele "ment
anew plumoingaccorcim to'mostrecent'staodards.
�' .. -'
L1.16 1 3 ica lls for infrastructure'.that is compati ble in mass' and scale to the with
27
48
: Corona Del Mar ,: _
Transmisslon Main
-
Land Use Element
the neighborhood m which it'is located The water main`s assocnsted ;with.thls
- improvements
project will be undergroun8,and wtll help ensure a reliable water suppry for
aistomers'and :emergency! use.
'.,.( � •' , -..
.'.♦:. +:. '
lion
Policy elimina6dn. melh'ods
NR 3.2 promotes
- .; ...
.,
�
I y pollution preven and that
- :.
mmlm¢e the introduction:of'pollutants mto:natuml wateFOotlies (POnry 111:1-8.2j.
'
•22
- 51
Big iCanyon /'Poit;Str...
Sewer:Omersion
,Natural Resources
Element Harbor
Policy NR 315 requires all street drainage systems and other` physical'
-
Improvements.
'
-and Bay Element
d
improvements created by.ttie'City or developers of.new subdivisions to ;be
designed,_ constructed, antl :.malmamed -to minimize; adverse rmpacts}.on;.Water.
quality Investigate the possibility of treating or Biting street drainage to'
.:
;
.ml S'to watWtiodies(PolicyHB815)
mimm�ze Impact
23
56
Santa Ana Heights Utility
Natural Resources
NR 21.3 calls for supporting programs to remove and underground overhead
Undergrounding
Element
utilities, in new development as well as existing neighborhoods.
4
May 19, 2011
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT the City Council of the City of Newport Beach will
establish the City's Appropriation Limit for the 2011 -12 Fiscal Year, pursuant to Article 13B of
the State Constitution on the 14`h day of June, 2011, at the hour of 7:00 p.m. in the City Hall
Council Chambers, 3300 Newport Boulevard, Newport Beach, CA 92663.
APPROPRIATION LIMIT:
Article 13B Appropriation for 2011 -12 Fiscal Year $144,448,989
Total Appropriations Subject to Limit 111,347,236
Amount Under Limit 33,101,753
For questions regarding details please contact Administrative Services Director Tracy McCraner at
949 - 644 -3123.
Dgk,J 1 "VYV'YY ,
Leilani I. Brown, City Cleric
*' r
LEGAL NOVICE
NOTICE IS HEREBY GIVEN THAT the City Council of the City of Newport Beach will
hold a public hearing regarding Preliminary Budget for the 2011 -12 Fiscal Year, pursuant to
Section 1102 of the Newport Beach City Charter.
NOTICE IS HEREBY GIVEN THAT said public hearing will be held on the 14'x' day of
June, 2011, at the hour of 7:00 p.m. in the City Hall Council Chambers, 3300 Newport
Boulevard, Newport Beach, CA 92663, at which time and place interested persons may appear
and be heard thereon.
TOTAL BUDGET ALL FUNDS - INCLUDING CAPITAL IMPROVEMENTS:
Salaries and Benefits $122,278,949
Maintenance and Operations 65,283,522
Capital Outlay 3,276,589
Capital Improvements 51,176,740
Debt Service 13,536,677
Total Budget 255.552,477
For questions regarding details please contact Administrative Services Director Tracy McCraner
at 949 - 644 -3123
V�P DD
Leilani I. Brown, City Clerk
1047111t]
FY 2011 -12 Proposed Budget
3rd Review — Study Session
Tuesday, June 14, 2011
Newport Beach City Council
Quick Reminder of Where We Are
► Balanced Budgets - FY 2009 -10 and FY 20 10-1 1
No use of reserves.
► Proposed FY 2011-12
► Balanced and no use of reserves
► Reduced operating costs & and new revenues. Net = $7.7M
► Significant position reductions
FY 2009 -10 - 833FT
FY 2010-11 - 805 FT
FY 2011-12 - 762 FT
► More reductions /restructuring needed in FY 2012 -13
F]
Today's Discussion and Decision Points
Lifeguards, CERT, & DARE
Helicopter Law Enforcement Support
Special Events Advisory Committee (SEAC) — Update
Year-End Actions
Budget Checklist
Changes in Historical Positions — Update
Council Discretionary Funds — Summary of 2010 -1 1 Allocations
z
Lifeguards
► Consensus Proposal:
~$700K in savings.
Organizational Changes
safe, well - patrolled beaches &
17 FT to 12 FT (+ one 0.40 FTE).
Reduces upper management (from 4 to 3). Assistant Chief position
exempt and now allowed per Measure V.
First Flex Position — Permanent P/T LG Position
Reduces OT and Call -Back pay (about $60,000)
Small impacts to Seasonal Guards — "meet and confer" required
Pension Changes:
EEs pay 9% for PERS ('j from 3.5 %). No "EPMC."
2nd Tier (new hires) — 2% @ 50, average of last 3 years, 9% EE
contribution.
C
CERT
Protect the CERT program, ensure that the CERT staff
works in a coordinated way with Fire and Emergency
Preparedness
Organizational Changes :
0.4 to Lifeguard Captain — Training
0.6 to Assistant Fire Chief — Fire Prevention
Thank you to CERT volunteers for input and discussion
over the last three weeks.
F-
7
Helicopter Law Enforcement Support
► Effective airborne law enforcement support
post- A.B.L.E. (no interruption in service).
Short -term contract with City of Huntington to cover
July activities in 2011
Proposed one -year, extendable contract, with Huntington
Beach ($700 /hour and 1000 hours of flying time)
ABLE JPA requires cessation of all operations, July, 2011
� City to study other alternatives
----------------------------------------------------------------------------------------------------------------------------
D6
DARE
Preserve
a program
that has a
uniformed staff member
teaching
DARE
-like
curriculum
for appropriate schools
Position shared with P/T LG position, will report to
Police Chief following selection
Saves expense of $170,000 /year sworn officer
► Replaced with 0.6 FTE Crime Prevention Position.
Net savings = approximately $80,000
Special Events Advisory Committee (SEAC)
► Goal = Equitably support community events
► Result = New review process underway
21 groups applied
Special Events Advisory Committee completes review - 6/16
City staff to make funding recommendations
Council to review, amend, approve recommendations —
June 28, 2011.
e
Noteworthy Year -End Actions
► Policy F -2 allows assignment of fund balance in FY 20 10-1 1 for
critical /key FY 2011-12 efforts:
Meeting Council's 2011 Goals:
Tidelands Management - $200,000
Neighborhood Revitalization - $500,000
►
NHHS Tennis Courts - $75,000
► Bergeson Aquatic Center — 1 /3rd Match for Phase III - $300,000
► Traffic Safety - $50,000 for Public Works /Bike Committee efforts
$1,125,000 total
► LNB Dredging
$2.5M as a loan from Tidelands to support the —$2M in 2011-12
USACE LNB Dredging Project
Not a designation, but will be a Checklist item to verify Council
support.
9
Budget Checklist
Council Policy F -3 directs all changes to the Proposed
Budget be included on an itemized Budget Checklist
Budget Checklist includes:
CIP rebudgets and special requests
Will include SEAC /City Manager recommendations for
special event support.
If the Council agrees with Lifeguard, Helicopter (and
more) alternatives, these will be added to the Checklist
for June 28, 2011 for final approval.
a w��
Council Discretionary Funds - 2010 -11
Donation /Contribution
District 1
District 2
District 3
District 4
District 5
District 6
District 7
Totals
Airfair
250
250
American Cancer Society
500
500
Balboa Island Artwalk
400
400
Balboa Island Improvement Assn - Balboa Parade
2,000
2,000
Balboa Performing Arts Foundation
1,000
1,000
Bayside Village Holiday Decorations
450
450
Corona del Mar Pool Renovation
600
600
Crystal Cove Alliance
500
500
Friends of Harbors, Beaches & Parks
2,000
250
2,250
Golden Communications - website maintenance
2,000
2,000
MiOcean
Newport Beach Chamber of Commerce
800
300
300
800
Newport Harbor High Grad Night
500
500
500
1,500
OASIS Building Fund
21500
2,500
Orange Coast Interfaith Shelter
500
500
ProLiteracy
1,000
1,000
250
343
Urban Land Institute
250
343
Women in Government Luncheon
TOTALS
$ 2,950 $ 500 $ 3,300 $ 4,393 $ 4,900
$ 500 $ 600 $ 17,143
Available Balance Remaining @ 6/14/2011
® II
.......... $ 3,050 $ 5,500 $ 2,700 $ 1,607 $ 1,100 $ 5,500 $ 5,400 $ 24,857
FY 10 -11 Year -End Closing Projections
GENERALFUND
FY 2011 ORIGINAL BUDGET VS. PROJECTED YEAR END
2010 -11
Projected
FY2011
FY2011
SURPLUS/
SURPLUS/
Original
2010 -11
(DEFICIT)
(DEFICIT) OVE
Budget
Year End
AMOUNT
BUDGET %
GENERAL FUND REVENUES:
PROPERTYTAXES
$
70,642,840
$ 71,574,069
$ 931,229
1.32%
SALES TAXES
23,767,007
24,383,039
616,032
2.59%
TOT TAXES
11,555,034
12,156,000
600,966
5.20%
ALL OTHER GENERAL FUND REVENUES
39,175,789
39,545,785
369,996
0.94%
PLANNED ADDITIONAL REVENUES /SAVINGS
2,297,108
-
WA
N/A
SUBTOTAL GENERAL FUND REVENUES
$
147,437,778
$ 147,658,893
$ 2,518,223
1.71
GENERAL FUND EXPENDITURES:
GENERAL GOVERNMENT
$
16,390,830
$ 16,165,263
$ 225,567
1.38%
PUBLIC SAFETY
76,878,354
75,828,696
$ 1,049,658
1.37%
PUBLICWORKS
28,892,972
28,441,749
$ 451,223
1.56%
COMMUNITY DEVELOPMENT
7,243,143
7,196,664
$ 46,479
0.64%
COMMUNITY SERVICES
14,063,479
13,908,921
$ 154,558
1.10%
OPEB
2,128,000
2,128,000
$
0.00%
DEBT SERVICE
780,000
765,000
$ 15,000
1.92%
CAPITAL P ROJ ECTS
1,061,000
1,061,000
$ -
0.00%
COUNCIL POLICY F -2 APPROPRIATED RESERVE
-
2,163,600
WA
1.50/
$
147,437,778
$ 147,658,893
$ 1,942,485
1.32%
12 1 1
Comparison of Staffing Levels
THREE -YEAR COMPARISON OF FULL -TIME POSITIONS
13
Original
Original
Proposed
Variance
2009 -10
2010 -11
2011 -12
from 2009 -10
FIT
FIT
FIT
FIT
GENERAL FUND
763.00
735.00
669.00
-94.00
TIDELANDS FUND
7.00
5.00
5.00
-2.00
WATER ENTERPRISE FUND
35.00
37.00
38.00
3.00
SEWER ENTERPRISE FUND
13.00
15.00
15.00
2.00
EQUIPMENT FUND
15.00
13.00
13.00
-2.00
INFORMATION TECHNOLOGY FUND
0.00
0.00
22.00
22.00
TOTALS
833.00
805.00
762.00
-71.00
13
Historical Full Time Positions
840
820
801
800
788
781 ■780 775 �
760
740
720
700 ,' -�
2002 -03 2003 -04
Actual Actual
14
832
2004 -05 2005 -06 2006 -07
Actual Actual Actual
2007 -08 2008 -09 2009 -10 2010 -II 2011 -12
Actual Actual Actual Estimated Proposed
Historical Full -time Equivalents (FTE's)
15
What's Next - FY 2011 -12 Budget
► Tonight:
Formal Budget Hearing (Item #28)
Additional Council /Community Direction
► Next 2 Weeks:
► SEAC meets, completes recommendations
► Staff makes any further changes to Budget Checklist.
► Final agenda item for budget finalized, posted (June 23rd)
► June 28, 2011:
► More opportunity for public comment
► Budget adoption (7:00 p.m. session)
► July 1, 201 1 onward:
More Strategic Efforts — via disciplined thought -> disciplined action
V
Strategic Efforts -
2011-12
► Efforts and Improvements
Slated
for
FY 2011-12
Continued Focus on Performance Management
Strengthening Internal business practices (contract oversight, purchasing
standards, timely cost/revenue management reports)
Technology Enhancements
Completion of the IT business improvement mapping, a -gov, electronic plan
check, document imaging, more
Service alternative analysis and cost containment strategies
Evaluate qualified city services: Regional service sharing, city service contracts,
private contracting for outsource options.
Key projects to manage:
❑ Civic Center
❑ Neighborhood Revitalization
❑ Tidelands Management
Refocusing Economic Development
Labor Negotiations (Public safety in Fall 2011, Miscellaneous Spring
2012)
17
In Closing
Noteworthy Process this year:
Several new staff members
Major restructuring:
Municipal Operations, Community Development
Major budget reductions, position eliminations, including layoffs:
Engendered significant community feedback
Played out in a challenging public environment
Significant new processes, including SEAC
E
In Closing - Thanks
► Finance Department Staff:
Tracy McCraner, Finance Director
Supported by Dan M, Susan G,Tammie F, more
► Critical departmental changes /reductions:
Fire /LGs — Mike Morgan, Rob Williams, more
Police — Jay Johnson, top PD Admin Team
MOD — Mark Harmon, more
HR —Terri Cassidy, more (MOUs, bumping, layoffs)
CM's Office — Dana Smith, Rob,Tara, support staff
► City Council
► Community
m