HomeMy WebLinkAbout05 - OCTA Senior Mobility ProgramQ SEW Pp�r
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C'9CIFORH�P City Council Staff Report
Agenda Item No. 5
June 28, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Recreation& Senior Services Department
Laura Detweiler, Rec & Sr Service Director
949- 644 -3157, Ietweiler@newportbeachca.gov
PREPARED BY: Celeste Jardine -Haug, Senior Services Manager
949 - 644 -3247
APPROVED: �1- 1
TITLE: Approval of the Orange County Transit Authority Senior Mobility
Program Cooperative Agreement and Acceptance of Grant Funds
for the OASIS Transportation Program
ABSTRACT:
Council approval is requested to renew the Orange County Transit Authority's (OCTA)
Senior Mobility Program Cooperative Agreement and accept associated program grant
funds. OCTA grant funds contribute towards offsetting expenses of the Recreation &
Senior Services Department transportation program which provides transport services
to Newport Beach senior citizens who are no longer able to drive.
RECOMMENDATION:
Adopt Resolution 2011 -59 authorizing the Senior Mobility Cooperative Agreement with
Orange County Transit Authority (OCTA) and acceptance of associated grant funds,
effective July1, 2011 through June 30, 2016. Authorize the Recreation & Senior
Services Director to act as the authorized agent for the City to execute any actions
necessary to implement the Cooperative Agreement for the Senior Mobility Program.
DISCUSSION:
The Recreation & Senior Services Department has been providing transportation
services for Newport Beach senior citizens since 1991. To participate, residents must
be 60 years of age and no longer capable of driving. Over 15,000 trips are provided
annually to ensure essential services are accessible such as medical appointments and
grocery shopping within City limits, and to take part in programs and services at the
OASIS. The program is successful at keeping residents living independently in their
homes. Currently, the program is funded by City funds and grants. The OCTA Senior
Approval of the Orange County Transit Authority Senior Mobility Program Cooperative
Agreement and Acceptance of Grant Funds for the OASIS Transportation Program
June 28, 2011
Page 2
Mobility Program has been providing funding since 2002. The OCTA grant currently
provides $111,168 annually to the program. Funds from the OCTA grant originate from
a 1% Measure M sales tax revenue which is then calculated for each jurisdiction based
on the respective percentage of senior citizens in the City using US Census data.
Measure M funding combined with Transportation Development Act funds will assure
the FY 2010 -11 funding levels for three years. Fluctuation in funding thereafter may
occur for the remaining two years of the Cooperative Agreement based on the
percentage of the senior population in Newport Beach.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Laura Detweile ,Director
Attachments: A. Resolution No. 2011-
B. OCTA Senior Mobility Agreement
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH
APPROVING COOPERATIVE AGREEMENT C -1 -2482 BETWEEN THE ORANGE
COUNTY TRANSPORTATION AUTHORITY AND THE CITY OF NEWPORT BEACH
FOR ENTRY IN THE SENIOR MOBILITY PROGRAM FOR SENIOR
TRANSPORTATION SERVICES AND AUTHORIZING THE RECREATION AND
SENIOR SERVICES DIRECTOR TO ACT AS THE AUTHORIZED AGENT FOR THE
CITY TO EXECUTE ANY ACTIONS NECESSARY TO IMPLEMENT THE
COOPERATIVE AGREEMENT.
WHEREAS, City of Newport Beach ( "City ") is desirous of obtaining transportation
services for seniors of the City of Newport Beach; and
WHEREAS, the Orange County Transportation Authority ( "OCTA ") and City
agree to enter into the Cooperative Agreement for the Senior Mobility Program ( "SMP ")
for senior transportation services as approved by the OCTA Board of Directors on
February 14, 2011;
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: Approve the Cooperative Agreement for entry in the SMP between
the City and the OCTA attached hereto as Exhibit 1.
Section 2: Authorize the Recreation and Senior Services Department Director
to act as the authorized agent for the City and to execute any actions necessary to
implement the Cooperative Agreement for the SMP, including providing the funding
and /or in -kind contributions specified in the Cooperative Agreement.
Section 3: This resolution shall take effect immediately upon its adoption by
the City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this 281h day of June, 2011.
Michael Henn, Mayor
ATTEST:
Leilani Brown,
City Clerk
Attachment: Exhibit 1: Cooperative Agreement
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COOPERATIVE AGREEMENT C -1 -2482
BETWEEN
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF NEWPORT BEACH
FOR
SENIOR MOBILITY PROGRAM
THIS AGREEMENT is made and entered into this day of 2011
by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863 -1584, a public corporation of the state of California (hereinafter referred to as
"AUTHORITY "), and the City of Newport Beach, a California municipal corporation, 3300 Newport
Boulevard, Newport Beach, California 92663 (hereinafter referred to as "CITY "). Herein, AUTHORITY
and CITY are sometimes individually referred to as the "PARTY" and collectively as the "PARTIES."
RECITALS
WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of
Newport Beach; and
WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP)
concerning senior transportation services; and
WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY
and CITY in executing a Senior Mobility Program for senior transportation; and
WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange
County Local Transportation Authority Ordinance No. 3; and
WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on
February 14, 2011;
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
follows:
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AGREEMENT NO. C -1 -2482
1 ARTICLE 1. COMPLETE AGREEMENT
2 A. This Agreement, including all exhibits and documents incorporated herein and made
3 applicable by reference, constitutes the complete and exclusive statement of the term(s) and
4 condition(s) of the agreement between AUTHORITY and CITY and it supersedes all prior
5 representations, understandings and communications. The invalidity in whole or in part of any term or
6 condition of this Agreement shall not affect the validity of other term(s) or condition(s).
7 B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of
8 any term(s) or conditions) of this Agreement shall not be construed as a waiver or relinquishment of
9 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and
10 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this
11 Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an
12 authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued
13 in accordance with the provisions of this Agreement.
14 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
15 A. AUTHORITY agrees to provide funds per the following guidelines:
16 1. Services provided under the Senior Mobility Program are available to individuals
17 60 years of age and older.
18 2. Funds for the program are identified as 1% of Renewed Measure M (M2) net
19 sales tax revenue and will be allocated to all local jurisdictions based upon the participating entity's
20 respective percentage of the senior population for the entire county.
21 3. Senior population will be determined by using the most current official
22 decennial Census information provided by the U.S. Census Bureau.
23 4. All active participants will receive their portion of funding on a bi- monthly
24 basis.
25 B. In the event that the amount of M2 funding provided for this program is less than the
26 amount allocated for this program in Fiscal Year 2010 -11 as illustrated in Exhibit B, "Senior Mobility
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AGREEMENT NO. C -1 -2482
1 Program Allocation," AUTHORITY will allocate Transportation Development Act (TDA) Article 4.5 funds
2 to CITY in an amount no greater than FY2010 -11 funding levels less M2 SMP revenues for up to three
3 (3) years. Disbursement of TDA funds will occur with the last bi- monthly distribution of M2 funds during
4 the fiscal year.
5 C. Agree that Net Revenues allocated shall be expended or encumbered within three years
6 of receipt. AUTHORITY may grant an extension to the three -year limit, but extensions shall not be
7 granted beyond a total of five years from the date of the initial funding allocation.
8 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained
9 Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be
10 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for
11 allocation to any project within the same source program at the discretion of AUTHORITY.
12 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus
13 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle
14 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of Five
15 Thousand Dollars ($5,000) per vehicle, subject to vehicle availability.
16 ARTICLE 3. RESPONSIBILITIES OF CITY
17 A. CITY agrees that all funds received from AUTHORITY as specified in Article 2A
18 above will be used exclusively for providing accessible senior transportation services that do not
19 duplicate AUTHORITY's services as specified in Exhibit A entitled "Scope of Work."
20 B. CITY must satisfy all M2 eligibility criteria in order to receive their formula allocation for
21 this program.
22 C. CITY agrees that Net Revenues allocated shall be expended or encumbered within
23 three (3) years of receipt. AUTHORITY may grant an extension to the three -year limit, but extensions
24 shall not be granted beyond a total of five (5) years from the date of the initial funding allocation.
25 D. In the event the time limits for use of Net Revenues are not satisfied, any retained Net
26 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to
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AGREEMENT NO. C -1 -2482
1 AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to
2 any project within the same source program at the discretion of AUTHORITY.
3 E. CITY agrees to match twenty percent (20 %) of the total annual formula allocation.
4 Local match may be made up of cash - subsidies, fare revenues, or in -kind contributions.
5 F. CITY may contract with a third -party service provider to provide senior transportation
6 services provided that:
7 1. Contractor is selected using a competitive procurement process; and
8 2. Wheelchair accessible vehicles are available and used when requested.
9 G. CITY shall procure and maintain insurance coverage during the entire term of this
10 Agreement. Coverage shall be full coverage or subject to self- insurance provisions. CITY shall
11 provide the following insurance coverage:
12 1. Commercial General Liability, to include Products /Completed Operations,
13 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of
14 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
15 2. Automobile Liability Insurance to include owned, hired and non -owned autos with a
16 combined single limit of $1,000,000.00 each accident;
17 3. Workers' Compensation with limits as required by the State of California including a
18 waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or
19 agents;
20 4. Employers' Liability with minimum limits of $1,000,000.00; and
21 5. Professional Liability with minimum limits of $1,000,000.00 per claim.
22 H. Proof of such coverage, in the form of an insurance company issued policy
23 endorsement and a broker - issued insurance certificate, must be received by AUTHORITY prior to
24 commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten
25 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors,
26 employees and agents designated as additional insured on the general and automobile liability. Such
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AGREEMENT NO. C -1 -2482
1 insurance shall be primary and non - contributive to any insurance or self- insurance maintained by
2 AUTHORITY.
3 I. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement
4 Number C -1 -2482; and, the Senior Contract Administrator's Name, Pia Veesapen.
5 J. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior
6 Mobility Program. CITY shall submit monthly summary report within fifteen (15) calendar days as
7 specified in Exhibit C "Senior Mobility Program Monthly Reporting Form," included in this
8 Agreement, which is incorporated into and made part of this Agreement.
9 K. CITY shall adopt an annual Expenditure Report to account for Net Revenues and
10 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements.
11 The Expenditure Report shall be submitted by the end of six (6) months following the end of the
12 jurisdiction's fiscal year and include the following:
13 1. All Net Revenue fund balances and interest earned.
14 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and
15 program or project.
16 L. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program
17 services, CITY agrees to transfer vehicle title and registration within fourteen (14) days from taking
18 possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY confirming
19 transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30) days from taking
20 possession of the vehicle.
21 ARTICLE 4, TERM OF AGREEMENT
22 This Agreement shall commence on July 1, 2011 and shall continue in full force and effect
23 through June 30, 2016, unless earlier terminated or extended as provided in this Agreement.
24 AUTHORTITY, at its sole discretion, retains the right to extend this Agreement through June 30, 2021.
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AGREEMENT NO, C -1 -2482
ARTICLE 5. NOTICES
All Notices pertaining to this Agreement and any communications from the PARTIES may be
made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered
or certified mail, return receipt requested, postage prepaid and addressed as follows:
To CITY:
City of Newport Beach
Recreation and Senior Services
P.O. Box 1768
Newport Beach, California 92658 -8915
ATTENTION: Laura Detweiler
(949) 644 - 3157
To AUTHORITY:
Orange County Transportation Authority
550 South Main Street
P.O. Box 14184
Orange, California 92863 -1584
ATTENTION: Pia Veesapen
(714) 560 - 5619
ARTICLE 6. FEDERAL, STATE AND LOCAL LAWS
AUTHORITY and CITY agree that in performance of their obligations under this Agreement,
they shall comply with all applicable federal, California State and local laws, statutes and ordinances
and all lawful orders, rules and regulations promulgated thereunder.
ARTICLE 7. ORDER OF PRECEDENCE
Conflicting provisions hereof, if any, shall prevail in the following descending order of
precedence: (1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any,
cited herein or incorporated by reference.
ARTICLE 8. AUDIT AND INSPECTION OF RECORDS
CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's
accounting books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY
shall maintain such books, records, data and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such parties
during CITY's performance hereunder and for a period of four (4) years from the date of final payment
by CITY. AUTHORITY's right to audit books and records directly related to this Agreement shall also
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AGREEMENT NO. C -1 -2482
1 extend to all first -tier subcontractors. CITY shall permit any of the foregoing parties to reproduce
2 documents by any means whatsoever or to copy excerpts and transcriptions as reasonably necessary.
3 ARTICLE 9. TERMINATION
4 AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in
5 whole or in part by giving the other PARTY written notice thereof of not less than ninety (90) days in
6 advance of the specified date of termination.
7 ARTICLE 10. INDEMNIFICATION
8 A. The PARTIES herein shall each indemnify, defend and hold harmless the other
9 PARTY, its officers, directors, employees and agents from and against any and all claims (including
10 attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily
11 injuries, including death, damage to or loss of use of property caused by the negligent acts,
12 omissions, or willful misconduct by such other PARTY, its officers, directors, employees, agents,
13 subcontractors or suppliers in connection with or arising out of the performance of this Cooperative
14 Agreement.
15 B. Each PARTY shall maintain adequate levels of Insurance, or self - insurance to assure
16 full indemnification of the other PARTY.
17 ARTICLE 11. ALCOHOL AND DRUG POLICY
18 A. CITY agrees to establish and implement an alcohol and drug program that complies with
19 41 U.S.C. sections 701 -707, (the Drug Free Workplace Act of 1988), which is attached to this
20 Agreement as Exhibit D. CITY agrees to produce any documentation necessary to establish its
21 compliance with sections 701 -707.
22 B. Failure to comply with this Article may result in nonpayment or termination of this
23 Agreement.
24 ARTICLE 11. CONFLICT OF INTEREST
25 CITY agrees to avoid organizational conflicts of interest. An organizational conflict of interest
26 means that due to other activities, relationships or contracts, CITY is unable, or potentially unable to
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AGREEMENT NO. C -1 -2482
1 render impartial assistance or advice to AUTHORITY; CITY's objectivity in performing the work
2 identified in the Scope of Work is or might be otherwise impaired; or CITY has an unfair competitive
3 advantage. CITY is obligated to fully disclose to AUTHORITY in writing Conflict of Interest issues as
4 soon as they are known to CITY. All disclosures must be submitted in writing to AUTHORITY
5 pursuant to the Notice provision herein. This disclosure requirement is for the entire term of this
6 Agreement.
7 ARTICLE 12. CODE OF CONDUCT
8 CITY agrees to comply with the AUTHORITY's Code of Conduct as it relates to Third -Party
9 contracts, which is hereby referenced and by this reference is incorporated herein. CITY agrees to
10 include these requirements in all of its subcontracts.
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ARTICLE 13. FORCE MAJEURE
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Either PARTY shall be excused from performing its obligations under this Agreement during
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the time and extent that it is prevented from performing by a cause beyond its control, including, but
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not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants
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or facilities by the federal state or local government; national fuel shortage; or a material act of
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omission by the other PARTY; when satisfactory evidence of such cause is presented to the other
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PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is
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not due to the fault or negligence of the PARTY not performing.
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AGREEMENT NO. C -1 -2482
1 Upon execution by both PARTIES, this Cooperative Agreement shall be made effective on
2 July 1, 2011.
3 IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
4 C -1 -2482 to be executed on the date first above written.
5 CITY OF NEWPORT BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
6 By By
Michael F. Henn Will Kempton
7 Mayor Chief Executive Officer
8
9 AP7
,O,Vfid AS TO
10 By By
11 Dave Kiff Kennard R. Smart, J .
City Manager e ' General Counsel
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13 ATTEST: APP OV :
14 By By W1 I
15 City Clerk Beth McCormick
General Manager, Transit
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18 APPROVE �A'F 01:
19 BY CC / %
Cit rney
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21 �ll�
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AGREEMENT NO. C -1 -2482
EXHIBIT A
SCOPE OF WORK
Senior Mobility Program
1. The City of Newport Beach (City) shall utilize funding provided by the Orange County
Transportation Authority (OCTA) and its local match to provide the following services:
• The City shall use City's funds to purchase any necessary vehicles for the
program.
• The service shall be used to transport seniors to medical appointments, grocery
shopping, banking, to the Senior Center and other necessary errands.
• The service is available for Newport Beach residents age 60 and over, living in
a private residence that are no longer able to drive.
• The service is available Monday through Friday between 7:45 a.m. and 4:45
p.m.
• The fee charged for the service shall be $1.50 each way to the OASIS Senior
Center and $3.00 each way to other destinations.
2. In the event that the City decides to utilize outside contractors for service, the City shall
follow competitive procurement practices in selection of vendors for all services, which
it does not provide using its own workforce. Any Request for Proposals (RFP) for
services shall specify the use of vehicles meeting ADA accessibility standards.
3. The City does not wish to utilize retired OCTA ACCESS vehicles, except when its own
vehicles are out of service for an extended period of time and a long term loaner
vehicle is needed. City may opt to obtain a vehicle(s) during the course of the contract.
Additional vehicles may be purchased from OCTA for $5,000 each. The cost of any
additional vehicles shall be deducted from the next fiscal year allocation. City must
register the vehicle and maintain title for at least one year after transfer of title from
OCTA.
4. The City shall perform maintenance of all its vehicles in the Senior Mobility program,
including, at a minimum:
• Daily pre -trip inspections that meet or exceed the guidelines provided in the
attached Pre - Operation Inspection & Defect Report (Attachment 1)
• Scheduled preventative maintenance, performed according to the specifications
for the vehicle that will meet or exceed the guidelines as prescribed by City
Vehicle Maintenance personnel, the Department of Transportation (DOT), and
the attached Senior Mobility P.M. Checklist, including the maintenance of all
accessibility features of the vehicles. (Attachment 2)
• The City shall maintain maintenance records for each vehicle for 5 years.
AGREEMENT NO. C -1 -2482
EXHIBIT A
5. The City shall ensure that its operators are properly licensed and trained proficiently to
perform their duties safely, and in a manner which treats its riders with respect and
dignity. Disability awareness and passenger assistance shall be included in this
training.
6. The City shall submit a monthly report to OCTA's Community Transportation Services
which includes, at a minimum, a monthly and fiscal year -to -date summary of service
and expenditures.
7. In the event that the City uses a contractor for this service, the City shall ensure that it
maintains adequate oversight and control over all aspects of service that are provided
by a contracted vendor.
-2-
Attachment 1
Pre- Operation Inspection & Defect Report
Bus/Van No. Date
Federal Regulations state that no motor vehicle carrying passengers for hire
shat be dnven unless the driver has determined that the folovang pans and
accessories are m good wodung order Each driver Is required to submit a
signed written report daily for each coach driven.
ist Driver:
Mlles Finish: Miles Start.
No Defects. 0
2nd Driver: _
Mies Finish'. _
No Defects. O
3rd Driver
Mates Finish'
Defects:0 Signature:
Miles Start:
Defects:0 Signature:
Miles Start '
No Defects. O Defects: O Signature'
Miles Elapsed.
Miles Elapsed:
Miles Elapsed
PREOPERATIONS INSPECTIONS
Ind dale with an (x) that each Item has been checked'
AMIPM
AMIPM
_1_
Tires/Lug Nuts (wheels E rims)
_I_
Emergency Reflectors
_!
Motor-Guard
_/_
Turn Signal SwIch/Horn
_!_
Air System
_/_
First Aid Kit
_I_
Ughls/Refiectws
r
Radio
Wheelchair Lins
/
Drivers SedUBen
Wheelchair Lin Cover
I
Door Interlock
!
Mirrors
f
WIC Tie Down Straps
I
Windshield WipersNOashers
/�
Manual Litt Bar
_
Fire Extinguisher
_!_
Conduct Walk Around
Steering Mechanism
_1_
Parking/Brakes/Service
Brakes
DEFECTS. Indicate with an (x) delecove items only: (Explain in Detalq
¢RAKES
_ Brake FWkf Leaks
_
Soft/Hard
Put{ to UR
_ Dragging
Smok;ng
_ Emergency Brake
_ Other • explain
TIRESM1YNEELS
_ Fiat
_ Embedded Object
Cut
_ SmoothfCod
_ LF RP RRI PRO LPi LRO
_ Loose Missing Lugs
_ Other - explain
LIGHTS
_ Interior
_ Exterior
_ location'
✓ENICLE CLEANLINESS
_ Irfprpr
_ Enerwr
Fkxx
W,nixx s
Seal Cond4lon
:xplain
RETARDER
_ Light On
Brakes Not Applied
_ Light On'
Brakes Applied,
Bus Stopped
_ Light Not On:
Brakes Applied.
Bus Moving
AIC a HEATING
Off
Too Colcmix
Defroster Defect
_ Ventitat,on (Blowers)
_ Fumes
—Dow'wq�tan
ENTRANC61EXIT DOORS/
WINDOWS
_ Sbw
Inoperative
Leaks Air
_ Excessne Play
Other-
_ Emergency Releases
WiFELCNA/R LIFT
_ Will Not Fold Out
_ Will Not LowedRaise
No Reamer DcvmUp
Uri Will NW Fo!r1 Into
Bus
ENGINE
_ Hot EngineWater Leaks
_ LaN ONOiI Leaks
_ Starts Hard
No Power/Eng. Ck. Light
Smokes
Idles RougNVibration
_ Exhaust, Vacuum Leaks
_ Fuel Leaks/LPG /Gas
Ober -cow
TRANSMISSION
_ Wong Go Into Gear
_ Slips'Gi inds4. urches
_ Excessive Noise
_ Leaks
_ Dine Line vibration
_ Rear End Noise
STEERING
_ Hardeinds
_ Shimmy
_ Excessive Play
_ Diner - explain
ELECTRICAL EOIAPMENT
Generator /Starter
Turn Signa)slFlashers
Hon
Fare Box
Instwinents'Gauges
Fuel, Oil, Amp Meler
eAOIO _ Seats _ Handrails _ Modesty Panels
BUUY UAMA(3E:
Circle and describe any damage to a bus on d:ng,a ^
of fronUrear and two side views
1 Leg;
.�LEL
Description
Description'
Q
Description
v�
Description
r
OPERATOR(S):
IMPORTANT' Help expedite repairs by providing necessary
Information regarding defects' Please print
REPAIRS MADE:
ALL ITEMS COMPLETED - BUS SERVICED AND RELEASED
Supervisor's Signature -�_— Dace'
Attachment 2
Senior Mobilitv P.M. Check List
Inspection
Date
Bus#
TERMINAL
workorder#
lCurrentMileage
Last inspection miles
A. Employee must check off all boxes/ Note all discrepancies on reverse side
IMiles between
B. Check files and open workorders
C. Interior x
E. Under hood x
1
Entry door operation and seals
2
Temperature and oil warning devices
3
Neutral safety system
4
Horn, gauges and dash lights
5
Heater, defroster and fan
6
Windshield wipers and washer
7
Indicator lights
8
Throttle operation
9
Steering free play In.
10
Applied and unapplied brake test for vacum loss
11
Interior lights
12
Windshield and window glass condition
13
Window mechanism and seals
14
Seat condition
15
Interior body, floor and stantions
16
Fire extinguisher date and bracket
17
Road warning devices
18
First aid kits
19
Emergency exits operation, warning devices and signs
20
Interior clean
21
Back up alarm
D. Exterior
s g
1
All exterior lights and signals
2
Mirror condition and mounting
3
Record body damage
4
Bumper bolts
5
Paint lettering and appearance
6
Emergency exits
7
Axle flange and lug nuts, oil hubs
8
Tire side wall condition, cracked wheels, valve stem
9
Valve stem cap, alignment of rear duels
9
Tread depth
11
LF RF LRO
12
LRI RRO RRI
10
Tire inflation: Record and inflate
14
LF RF LRO
15
LRI RRO RRI
i
Check for visible leakage
2
Engine oil level
3
Transmission fluid level and condition
4
Brake fluid
5
Power steering fluid
6
Check all belts
7
Component and accessory mounting
8
Check all hoses and routing
9
lCoolant level and protection c/f ph
10
Pressure test cooling system
11
Water pump and fan clutch play
12
Air filter condition - check restriction gauge
13
Check exhaust system
14
Battery fluid level and mounting
15
Clean battery and connections
TF
Drain fuevwater separator
F. Under Bus
1
Kingpin and wheel bearing play
2
Tire wear, condition and matching
3
Leakage at backing plates and wheel seals
4
Steering box, mounting, leakage, looseness and leaks
5
Front shocks and mounting
6
Front springs, bushings
7
Engine leaks, lines, filters, hoses and engine mounts
8
Starter and connections
9
Exhaust system and mounting
10
Transmission mounted parking brake
11
Transmission leaks
12
Output shaft play
13
Driveshaft guard, U joints and retarder
TT
Body hold downs and insulators
15
Wiring along frame
16
Differential leaks, fluid level
17
fPinlon play
18
Breathervent
19
Rear shocks and mounting
20
Rear springs, bushings and U bolts
21
Leakage at backing plates and wheel seals
22
Fuel tank straps and lines
23
Tail pipe hangers
24
Lube entire chassis
25
Check drag link, tie rods and idler arms
Attachment 2
Senior Mobility P.M. Check List
9
D. Brakes_ x v
1 Visible and audible leaks _
2 Check all lines along chassis _
3 Check brake booster and hoses
4 Hydraulic lines
Remove wheels and check the following Items
5 Pads and rotors
6 Check pins and caliber's
H. Roadtest
I. Note repairs needed
Signature of Inspecting Mechanic
6,000 miles- inspection /oil change
30,000 Transmission service
60,000 Differential service
D. Lift Inspection
Inspection
a
Y �
1
Check lift for proper operations
2
Inspect for stress, cracks, mounting and alignment
3
Check pins
4
Check the complete hydraulic system
5
Check micro switches and electrical wiring
6
Check all system covers and warning signs
7
Check safety barrier
8
Lube complete lift
9
Check wheelchair securements, proper amount and operation
10
Lift door warning device
11
Lift cover in place
Signature of Supervisor
AGREEMENT NO. C -1 -2482
EXHIBIT B
mSenior Mobility Program Allocation
OCTA FY 2010 -11 Transportation Development Act Article 4.5 Funds
•
i
194,204
Anaheim
$
Brea
$
37,766
Buena Park
$
49,457
Costa Mesa
$
83,053
Garden Grove
$
183,225
Huntington Beach
$
164,622
Irvine
$
93,151
La Habra
$
52,413
Laguna Hills
$
34,226
Laguna Niguel
$
46,633
Laguna Woods
$
128,998
Lake Forest
$
45,677
Newport Beach
$
111,163
Placentia
$
38,104
Rancho Santa Margarita
$
14,403
San Clemente
$
50,698
Santa Ana
$
167,850
Seal Beach
$
69,114
Westminster
$
66,902
Yorba Linda
$
401 913
Total (Current Participants)
$
1,672,472
AGREEMENT NO. C-1-2482
Senior Mobility Program Monthly Reporting Form EXHIBIT C
MR Monthly Reporting E-Form
Service for the Month/Years of: i
Program Name:
City or Organization:
Contact Person:
Contact Number:
Trip Category 11 One-Way Vehicle Service Vehicle Service
1 pass 11 He 11 Mile: I
Nutrition Trips:
Medical trips:
-Shopping Mips:
Other trips:
(Please specify trip type below-)
Totals: Oil Oil A
umrna
OCTA Monthly Contribution Amount:
City Monthly Contribution Amount;
Total Operation Cost for Month:
Source of City Contributions:
- Pleases eci other trip types being provided to sentors In this space:
Please provide the requested Information and submit the completed form to QCTA
Attention Jessica Deakyne/Community Transodation Coordinator, by email to idearyne@ocia not or by FM to 1714)560-5927.
• "9y the 76th day of the month following the reporting month—
Please contact Jessica Deakyne at (714) 560-5802 if you have any questions or require assistance with the completion of this form.
TR-BO-086,doc (09/18108) Page 1 of 1
AGREEMENT NO. C -1 -2482
EXHIBIT D
AL
— National Drub -Free
Workplace Alliance
DRUG -FREE WORKPLACE ACT OF 1988
THE FEDERAL LAW
This law, enacted November 1988, with subsequent modification in 1994 by the
Federal Acquisition Streamlining Act, (raising the contractor amount from
$25,000 to $100,000), requires compliance by all organizations contracting with
any U. S. Federal agency in the amount of $100,000 or more that does not
involve the acquisition of commercial goods via a procurement contract or
purchase order, and is performed in whole in the United States. It also requires
that all organizations receiving federal grants, regardless of amount granted,
maintain a drug -free workplace in compliance with the Drug -Free Workplace Act
of 1988. The Law further requires that all individual contractors and grant
recipients, regardless of dollar amount/value of the contract or grant, comply with
the Law.
Certification that this requirement is being met must be done in the following
manner:
By publishing a statement informing all covered employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the covered workplace, and what actions will be taken
against employees in the event of violations of such statement.
By providing ALL covered employees with a copy of the above - described
statement, including the information that as a condition of employment on the
Federal contract or grant, the employee must abide by the terms and conditions
of the policy statement.
For Federal contractors this encompasses employees involved in the
performance of the contract. For Federal grantees all employees must come
under this requirement as the act includes all "direct charge" employees (those
whose services are directly & explicitly paid for by grant funds), and "indirect
charge" employees (members of grantee's organization who perform support or
overhead functions related to the grant and for which the Federal Government
pays its share of expenses under the grant program).
Among "indirect charge" employees, those whose impact or involvement is
insignificant to the performance of the grant are exempted from coverage. Any
other person, who is on the grantee's payroll and works in any activity under the
grant, even if not paid from grant funds, is also considered to be an employee.
Page 1 of 2
Revised: 0310312010
AGREEMENT NO. C -1 -2482
EXHIBIT D
Temporary personnel and consultants who are on the grantee's payroll are
covered. Similar workers, who are not on the grantee's payroll, but on the payroll
of contractors working for the grantee, are not covered even if physical place of
employment is in the grantee's workplace.
By establishing a continuing, drug -free awareness program to inform employees
of the dangers of drug abuse; the company's drug -free workplace policy; the
penalties for drug abuse violations occurring in the workplace; the availability of
any drug counseling, rehabilitation, and /or employee assistance plans offered
through the employer.
By requiring each employee directly involved in the work of the contract or grant
to notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not less than five (5) calendar days after such
conviction.
By notifying the Federal agency with which the employer has the contract or
grant of any such conviction within ten (10) days after being notified by an
employee or any other person with knowledge of a conviction.
By requiring the imposition of sanctions or remedial measures, including
termination, for an employee convicted of a drug abuse violation in the
workplace. These sanctions may be participation in a drug rehabilitation program
if so stated in the company policy.
By continuing to make a "good- faith" effort to comply with all of the requirements
as set forth in the Drug -Free Workplace Act.
All employers covered by the law are subject to suspension of payments,
termination of the contract or grant, suspension or debarment if the head of the
contracting or granting organization determines that the employer has made any
type of false certification to the contracting or grant office, has not fulfilled the
requirements of the law, or has excessive drug violation convictions in the
workplace. Penalties may also be imposed upon those employing a number of
individuals convicted of criminal drug offenses as this demonstrates a lack of
good faith effort to provide a drug -free workplace. The contract or grant officer
may determine the number on a case -by -case basis. Employers who are
debarred are ineligible for other Federal contracts or grants for up to five (5)
years. Compliance may be audited by the Federal agency administering the
contract or grant.
The Drug -free Workplace Act does not require employers to establish an
employee assistance program (EAP) or to implement drug testing as a part
of the program.
Source: Federal Registers April 11, 1988 & May 25, 1990 & the Federal Acquisition Streamlining
Act of 1994 (FASA).
Page 2 of 2
Revised: 0310312010