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HomeMy WebLinkAbout22 - FY12 Special Event Support RecommendationsQ SEW FOQr
CITY OF
NEWPORT' REACH
°9C -FOaNr City Council Staff Report
Agenda Item No. 22
June 28, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 -644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Tara Finnigan
APPROVED:
TITLE: FY 12 Special Event Support Recommendations
ABSTRACT:
Based upon the evaluations provided by the Special Events Advisory Committee, staff
recommends that the City provide financial assistance to 15 community events, for a
total of $183,880 in FY 12.
RECOMMENDATION:
Approve the Special Event Support funding levels detailed in Attachment A for FY 12
and authorize staff to execute agreements with each event organizer.
FUNDING REQUIREMENTS:
The proposed FY 12 budget includes sufficient funding for this item. It will be expensed
to the Special Department Expense account in the City Council's budget, 0110 -8250.
DISCUSSION:
New Process for FY 12 Funding Requests
In March, the City of Newport Beach adopted a new administrative process for
allocating financial support to community events. It includes an annual call for
applications, the review and assessment of each application by the Council- appointed
Special Events Advisory Committee, identification of a proposed amount of funding in
the new fiscal year budget, assignment of recommended funding levels and amounts for
each event, and a formal review and approval or amendment by the City Council. The
process will be conducted in the spring of each year.
FY 12 Special Event Support Recommendations
June 28, 2011
Page 2
There are several notable additions to the process. First is the requirement that the
representatives of events that receive City financial support will be required to enter into
an agreement with the City confirming that the money allocated will be used as
indicated in the application for support. The organizers will also be required to allow the
City to audit the event financials, if the City so desires. Finally, the City will no longer
provide fee waivers or in -kind donations of resources or services and any request for
such will be quantified by the City staff and evaluated under the Special Event Support
process.
The new process was developed in order to be much more transparent about this
funding, be compliant with the Municipal Code, to reduce City expenses, publicly and
equitably allocate City financial support, and provide a means for the City to help
sustain local events that encourage economic development, charitable fundraising, or
enhance community spirit and engagement.
The City Council also recently approved a reduction in the hourly rates charged to event
organizers whose events require City staff support (public safety, maintenance, traffic
engineering). The new process, combined with the reduced fees, should help both the
City and the events to contain costs.
Special Events Advisory Committee Review
In order to align the new process and event funding cycle with the adoption of the City's
FY 12 budget, the Special Events Advisory Committee (SEAC) worked within a very
short timeframe this year. (In future years, the process will begin earlier in the year to
allow the committee more time to conduct its review.)
Applications for City support were due in mid - April. During the months of May and June,
each committee member individually reviewed each of the 21 applications received. The
committee also held five (5) public meetings during this time period. The first two
meetings were focused on updating the committee's evaluation methodology to meet
the City's new process and revised evaluation criteria.
In past years, the SEAC only reviewed event applications that were requesting City
support in excess of $20,000. An event's ability to generate economic development or
market Newport Beach was an important evaluation criterion. Beginning this year, the
committee reviewed all support requests — no matter the dollar amount — and was
asked to assess each application based on the recently revised evaluation criteria. The
revised criteria allow for smaller, community oriented events to be evaluated alongside
the larger events. (The 2011 application, which includes the evaluation criteria, is
included as Attachment B.)
The committee's following three meetings centered on publicly reviewing and scoring
the 21 applications received. The event organizers were notified of all SEAC meetings
a
FY 12 Special Event Support Recommendations
June 28, 2011
Page 3
and they were specifically invited to attend the meeting in which their application would
be evaluated. The applicants were asked to give the committee a brief overview of the
event and be available to answer any questions. Each committee member individually
scored each event and the individual scores were later combined and averaged to
provide an overall SEAC score. The events were ranked according to the scores,
highest to lowest. A copy of the committee's evaluation matrix is included as Attachment
C. The matrix explains the points available and weighting for each section of the
application. In addition, all applications received and a list of the individual scores
received from the SEAC are available for Council or public review in the City Clerk's
Office.
We greatly appreciate the time and effort that the SEAC members put into this process
— it was very time consuming and challenging. We thank them for their dedication to the
community and the process.
Staff Committee Assigned Recommended Funding
The list of SEAC scores was provided to a staff committee comprised of the City
Manager, Budget Manager, Recreation Superintendent, and Public Information
Manager. The staff committee then assigned recommended funding levels to each
event based on its SEAC score. During the process, three applicants removed their
events from consideration, and therefore, staff was left with 18 events to consider for
funding.
The remaining 18 event applicants had requested a combined $500,000 in City
assistance in either cash sponsorship or in -kind donations. This figure is more than the
City has provided in the past and is more than the City has available for event support in
the new fiscal year. To reduce that amount, staff agreed to only consider the amount of
cash sponsorship requested. If a cash sponsorship was not requested by the applicant,
the committee then considered the estimated value of the in -kind request. (Note: The
City will not waive fees or provide in -kind donations in FY 12 or future fiscal years to
allow for better budgeting and tracking. As previously explained, such requests will be
quantified and that dollar amount will be considered under the Special Events Support
process.)
In regard to in -kind versus cash support, it is important to reinforce staffs assertion that
we treat them identically. City departments have been asked to scrutinize their budgets
very tightly this year. As a result, there is very little, if any, discretion within their
accounts to absorb the unbudgeted staff costs that result with an in -kind contribution
(i.e. when fees are waived or forgiven). The police officer's time and /or the traffic
control person's time must be paid, and if there is no room in the budget for this support,
the department's budget can go in the red. We believe that it is more appropriate to set
forth a discreet dollar amount for such support and award it to the special event, even if
it comes back to the City via payment for staff time to ensure public safety at the event.
3
FY 12 Special Event Support Recommendations
June 28, 2011
Page 4
The City Manager set aside a placeholder of $175,000 in the proposed FY 12 budget for
event support. In response to the disparity between the amount requested and the
funding available, the staff committee developed a weighting system to equitably
distribute the monies available according to the event's SEAC score. The table below
explains the staff methodology.
SEAL Score
Staff recommended % of funding
requested
89 and above
60%
80 -88
40%
70 -79
20%
Below 69
0
Attachment A provides the list of events, the amount of City support requested, SEAC
scores and the staff committee's recommended funding levels. Under the committee's
weighting system, the three events that received SEAC scores of 69 or below do not
have a City funding recommendation assigned. The total funding recommendation for
the remaining 15 events is $183,880.00, an amount we note is higher than the $175,000
set aside by the City Manager.
One organization, the Newport Beach Chamber of Commerce, requested support for
two events. The Christmas Boat Parade received the highest SEAC score and staff is
recommending that the City provide $30,000 in event support, or 60% of the $50,000
requested. The Chamber's second application (for the Taste of Newport), also received
a good SEAC score. However, to help spread the City's limited resources among the
qualifying events, staff is recommending that the Taste of Newport receive 40 percent of
the value of its in -kind donation request rather than 40 percent of its cash sponsorship
request. Combined, the staff recommendation totals more than $37,000 in Newport
Beach Chamber of Commerce event support.
During the funding award process, the City staff attempted to consider whether a
recommended funding level would still enable the event to function. Staff believes that
the funding levels will indeed allow most, if not all events to remain viable.
q
FY 12 Special Event Support Recommendations
June 28, 2011
Page 5
Next Steps
Should the Council agree with the Staff recommendations detailed in Attachment A,
staff would incorporate the appropriate funding level in the FY 12 budget and enter into
agreements with each event organizer in the new fiscal year.
The staff, Special Events Advisory Committee members, and several process
participants have suggestions for improving the process next time. This was clearly not
a perfect process, but we believe that it is significantly better than the one it replaced.
Given that it needs continued improvement, staff will draft the list of suggestions for the
SEAC to discuss at its next meeting, tentatively planned for July 2011.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by
Dave Kiff
City Manager
Attachments: A. Event Scores and Funding Recommendations
B. 2011 Event Application (includes Evaluation Criteria)
C. 2011 SEAC Event Evaluation Matrix
D. List of all 2011 Applicants (for FY 12 Funding)
5
A
FY 12 Special Event Support
Event Scores and Funding Recommendations
Organization
NB Chamber of Commerce
Event
Christmas Boat Parade
D.
12/14- 18/2011
FY 12
Sponsorship .
$ 50,000 96.5
.-
60%
-7-30,000
NB Film Festival
Newport Beach Film Festival
04/42012
$ 125,000 89
60%
$ 75,000
Newport Ocean Sailing Assoc.
Newport to Ensenada Race
04/42012
$ 30,000 86.20
40%
$ 12,000
Balboa Is. Improvement Assoc.
Balboa Island Parade
06/03/2012
$ 3,000 85.6
40%
$ 1,200
NB Chamber of Commerce
Taste of Newport
09/16 - 18/2011
$ 18,000 85.2
40%
$ 7.200
Newport/Mesa Spirit Run, Inc.
Newport-Mesa Spirit Run
03/42012
$ 35,000 85.00
40%
$ 14,000
NB 1/1 Marine Foundation
1/1 Marine Beach Challenge
01/04/2012
$ 2,000 81.8
40%
$ 800
NB Firefighters Association
California Firefighters Olympics
07/10- 15/2011
$ 16,000 81.8
40%
$ 6,400
Newport Harbor High School PTA
Harbor Heritage Run
10/29/2011
$ 5,400 81.50
40%
$ 2,160
NB Restaurant Assoc BID
Newport Bch Restaurant Week
01/20- 29/2012
$ 60,000 80.3
40%
$ 24,000
Susan G. Komen Foundation
Race for the Cure
09/25/2011
$ 20,000 79.70
20%
$ 4,000
CdM Chamber of Commerce
CdM Christmas Walk
12/04/2011
$ 15,000 79.2
20%
$ 3,000
Newport Harbor Nautical Museum
ExplorOcean 15th Ann. Gala
10/08/2011
$ 10,000 75.70
20%
$ 2,000
Pelican Coast Events LLC
Kiwanis Pacific Coast Triathlon
09/11/2011
$ 6,600 74.80
20%
$ 1,320
American Cancer Society
Relay For Life
05/42012
$ 4,000 73.6
20%
$ 800
Cynthia Holcomb MSF
Magic Shoe Foundation 5k
05/20/2012
$ 10,000 67
0%
$ -
OC Marathon / Half Marathon LLC
OC Marathon & Half Marathon
05/06/2012
$ 50,000 62.00
0%
$
March of Dimes
March for Babies
04/29/20121
$ 10,000 1 57.2
0%
$ -
$183,880
Removed from Consideration:
Hyatt
Jazz Festival
05/18- 20/2012
$50,000.00
N/A
nio,.,poFt Harbor Elks L Gage
Flag Day Ceremony
06/14/2011
N/A
N/A
Newport Ridge Comm Asso
Community Events (5)
Varied
None
$2,145
'SEAC - Special Events Advisory Committee
Attachment A
9
Attachment B
CITY OF NEWPORT BEACH SPECIAL EVENT SUPPORT REQUEST
Evaluation Criteria
The following event features and factors will be considered by the Special Events
Advisory Committee as each application is evaluated.
1. The event should advance the City of Newport Beach as an exciting place to live,
play, learn, work, and visit.
2. The event should give Newport Beach residents and businesses a sense of civic
pride and ownership.
The event should increase the number of people who would normally come into
the city at that time thereby providing potential benefit to local businesses.
Events that bring in new money and result in people staying overnight in Newport
Beach are highly desirable.
4. The City's support must be used for implementation of an actual event (i.e.
execution, not planning).
The City's support should represent no more than 25% of the total event budget.
Volunteer hours may not be counted toward the total event budget, but the value
of in -kind goods and services may be counted.
6. The request for City support must include a list of other City entities or groups
and private sponsors from whom the applicant is seeking financial support.
7. The event need not always be free of charge, but should be accessible to the
community /public.
8. The Applicant must demonstrate the ability to produce and market a well -
planned, safe event.
9. The Applicant must demonstrate strong financial management and effective
management controls, including cost - effectiveness. Successful applicants must
agree to provide the event's financial statements and allow the City to conduct its
own review, if desired.
10. If the event is charitable in nature, it should benefit a Newport Beach or Orange
County -based charitable organization.
Special Event Support Request Application Information
Page 1
I
Summary of the Application Requirements
Each funding request must include a completed City application form. Attached to the
application form must be:
a. a description of the event
b. a benefits statement explaining how the event meets the City support
criteria
c. an operational plan for the event, including schedule
d. a projected budget, including revenue and expenses, for the entire event
e. a sponsorship proposal to the City
f. data on potential economic impact of the event,
g. a description of your organization including purpose, history, type of
organization (non - profit, trust, corporation, etc).
In. the name, mission, contact information of any non - profit organization (s)
that will benefit from the event.
Additional Information
City support will be awarded for one year only. Event organizers must apply
annually.
Successful applicants must obtain all required permits, insurance, and
security /police support as determined through the Special Event Application
process for the event and are responsible for all related costs.
Event organizers must submit a post event evaluation not later than ninety (90)
days following the event.
The event/sponsoring organization must be in good standing on all previous City
requirements and invoices.
The City's support is a sponsorship, not a grant, and Newport Beach is to be
treated as any other commercial sponsor in terms of recognition and benefits.
The City reserves the right to negotiate levels of recognition /benefits.
Special Event Support Request Application Information
Page 2
�b
APPLICATION DIRECTIONS
Directions for completing the application form:
• Each question should be answered.
• If a question is not applicable, enter N /A.
• Certain fields might become "hidden" based on the response you select, meaning
that field no longer pertains.
• When selecting to submit by e-mail, your document will automatically be checked
for completeness prior to actually being sent. Alert messages will pop -up when
fields with required input have been left empty.
• A final verification will highlight all required fields in red. It is very important to
submit a COMPLETE form.
Incomplete applications will not be accepted.
® All required documents must be sent as .pdf attachments when submitting
via e-mail.
If you are unable to attach the required documents for online submission, please print
and mail the application and documents to:
City of Newport Beach
City Manager's Office
Special Event Funding Request Application
3300 Newport Beach, CA 92663
Prior to printing and mailing the completed form,ch eck the application for completeness
by clicking the "Submit by Email Button ".
VERY IMPORTANT:
* Only completed funding assistance applications will be accepted and processed.
* Applications submitted after the deadline will not be accepted.
Special Event Support Request Application Information
Page 3
Submit byEmail'
NEWPORT BEACH a APPLICATION FOR SUs s.
Section One — Event Summary and Applicant Information
Name of Event
Date(s) of Event
Time(s) of Event
Location(s) or Venue(s) of Event
Is or will this be an
annual event?
YES
0
NO
O
Type of Event — special interest, commercial, sports, cultural /arts, social, etc.
Is there a charge or
fee for the event?
YES
0
NO
Q
Describe what, if any, portion of the event is free to the public.
Describe what, if any, portion of the event is charitable fund raising. Please provide the
name of the charity or charities the event supports along with a contact name and phone
number for each charity. What percentage of the proceeds will each charity receive? Please
provide an estimate of what the percentage may be in dollars.
Types of In -Kind City Sponsorship Requested — List:
Are you requesting any roads be closed? If yes, which roads, when & for how long?
Amount of Cash Sponsorship from the City requested and how it will be used. Be specific.
is
13
Name of Applicant Organization
Description of Applicant Organization - type of entity (attach proof of non - profit 501(c) 3
status if applicable), purpose, and history.
Does the Applicant hold intellectual property rights to the event? If not, who does?
Name of Contact and Contact Information for the Purpose of this Application.
Address
Phone
Fax
Mobile
Email
Is there a contract
with an event
organizer?
YES
Q
NO
o
Best times and ways to reach contact person.
13
or Event Experience of both the Applicant and the Event Organizer.
If the Applicant conducts a similar event in other cities or if the event has been held in
Newport Beach previous ly, describe any di fficulties you 've encountered and what
adjustments you've made to improve the event.
previous locations of event, including reasons for leaving, if
Section Two — Benefit Statement I
Description of How the Event Meets the City Criteria - Maximum two pages.
Using the space below (and one additional page if needed), provide a narrative explaining
how the event fulfills the City's twelve evaluation criteria for support, listed at the introduction
to this aoDlication.
Section Three — Event Description and Attachments
The application is not complete and will not be reviewed unless requested documents are
attached.
Description of the Event — Maximum of one page.
A basic description of your event, including the objectives and history of the event, and if
there is a special theme or focus of the event
Business Plan for the Event — Maximum two pages.
Include 1) Event goals, objectives and strategies.
2 Planning, preparation, event schedules with milestones and time frames.
Budget for the Event — Maximum two pages.
Include 1) Projected budget.
2) Detailed budget with cash flows, profit & loss forecasts.
3) A list of confirmed and potential sponsors, both financial and in -kind with
dollars confirmed and requested.
Marketing and Promotion Plan for the Event — Maximum three pages.
Include 1) Target Markets.
2) Marketing Objectives.
3) Marketing strategies including advertising /PR activity and timelines.
4) Who is responsible for the marketing and promotion plan?
5) Do they have experience in either events /marketing /PR? If yes, summarize
that experience?
6 Itemized marketing and promotions plan budget.
Sponsorship Proposal Package.
Please attach a description of the specific benefits being offered to Newport Beach.
Economic Impact Potential.
Do you have any existing economic impact data such as a commissioned economic impact
report for this event? If yes, please attach the latest data along with who collated the data.
Whether you have a previous report or not, please use your best estimate to complete the
boxes regarding attendance and lodging provided below.
Attendance. (Please do not exaggerate.)
Plumber of People Expected
NB
us
Foreign
Residents
Residents
Visitors
Participants /Hosts /Competitors/Members
Totals
of Applicant Organization
$0.00
$0.00
Spectators /Attendees/ Audience/Ticket
Bu ers /Diners
Volunteers/Workers/Vendors
Totals
0
0
0
Entry Fees
Adult
Child
Other
Participant
Spectators
Totals
$0.00
$0.00
$0.00
le
Need for Accommodation(s). (Please do not exaggerate.)
Anticipated Number of Room Nights
Will all accommodations be in Newport Beach? If not, where?
What is the anticipated average stay in Newport Beach for
Participants Spectators
Permits and Safety Plan for the Event
Have you applied for a Special Events Permit for this event? Yes 0
If, not when will you?
Have you spoken to Newport Beach Police Department about your event? Yes 0
If, not when will you?
Waste Minimization /Recycling /Clean -up Plan — Maximum two pages.
Explain the types of controls, management programs, initiatives or incentives implemented
by your organization, in order to reduce the amount of waste generated and to ensure city
property is pristine following our event.
I hereby certify the foregoing st atements to be true and correct a nd agree to defend, indemnify and
hold harmless the City of Newport Beach, its City Council, officers, agents, employees and volunteers
from and against any and all loss, claims, damages, liability, such claim or suit arising from or in any
manner connected to the requested funding and activity. I hereby a cknowledge that the Applicant is
solely responsible for applying for and receiving all necessary City, Coun ty, and /or State permits
necessary to conduct the event. I also agree if approved, to comply with all funding and special event
permit conditions, and understand that failure to comp ly with any conditions or any violation of law
may result in the immediate canc ellation of the event, denial of future events, and or crimi nal
prosecution.
Failure to comply with funding conditions can result in civil litigation to recover the City's money
Name & Title Date
Submit by Email
Signature
1�
i
SPECIAL EVENTS UPPORT REQUEST
APPLICATION EVALUATION MATRIX
Event / Organization:
EVALUATION
Section 1 - Event Summary & Applicant Information
(-.nmmants-
Section 2 - Benefit Statement : How the event meets or fulfills the support. criteria
( Continued on reverse side )
Evaluator:
Date: June 9, 2011
Pass or Fall -
50 Points Available
Score Factor Weight Section Total
x2 x.3
d
A
S
3
ro
n
SPECIAL EVENT SUPPORT REQUEST
APPLICATION EVALUATION MATRIX
Section 3 - Event Description & Attachments 50 Points Available
Attachments : Business Plan, Budget, Marketing / Promotional Plan, Sponsorship Proposal Package, Economic Impact Proposal
Score Factor Weight Section Total
X2 X.3 =
Comments:
Community Component: Does this event contribute toward a sense of community for Newport Beach residents? 5 Points Available
Comments:
TOTAL SCORE (Out of 100):
Evaluator's Signature:
Score Factor Section Total
X8
Special Event Support Applicants
FY 12
Attachment D
Updated 6 -23 -11
�1
Previous
FY 11 Council
FY1 11-12
In-kind
Event in
Grant;
Sponsorship
•
Approx.
LL—
Organization
-
e
Dateof Event
Request
Request
American Cancer Society
Relay For Life
I Yes
05/42011
$4,000.001
Waive SE permit feel
$429.00
Balboa Island Improvement Assoc
jBalboa Island Parade
Yes
1 06/03/2012'
$3,000.00
None
N/A
1CdM Chamber of Commerce
1CdM Christmas Walk
Yes
$15,000.00
1 12/04/2011
$15,000.001
Waive parking lot fee'
I
$500.00
City expenses:
permit/PD fees waived &
Cynthia Holcomb MSF
Magic Shoe Foundation 5k
Yes
05120/2012
$10,000.00
marketing support
$9,000.00
Hyatt Regency Newport Beach
liazz Festival
I Yes
1
1 05/18-20/20121
$50,000.00
None
N/A
PD service /traffic
March of Dimes
March for Babies
Yes
04129/2012
$10,000.00
control set up
$7,500.00
SE permit ($890) & park
NB 1/1 Marine Foundation
1/1 Marine Beach Challenge
Yes
01/04/2012
$2,000.00
reservation ($800)
$1,700.00
NB Chamber of Commerce
Christmas Boat Parade
Yes
12/14- 18/2011
$50,000.001
Traffic control
$8,500.00
Traffic control
equipment & PD
NB Chamber of Commerce
Taste of Newport
Yes
09/16- 18/2011
$75,000.00
services
$18;000.00
Permits, PD, Fire
inspect, parking space,
meeting space (approx.
NB Film Festival`
Newport Beach Film Festival
Yes
$100,000.00
04/42011
$125,000.00
value $6,000)
$6,000.00
Use of multiple venues
(softball fields, gyms,
NB Firefighters Association
California Firefighters Olympics
No
07110- 15/2011
Nonel
parks & parking)
$16,000.00
NB Restaurant Assoc BID
Newport Bch Restaurant Week
Yes
$50,000.00
01/20-29/20111
$60,000.001
None
N/A
Updated 6 -23 -11
�1
Special Event Support Applicants
FY 12
Attachment D
Updated 6 -23 -11
a �-
Organization
Newport Harbor Elks Lodge
Previous
Event in
Event IL -City'
Flag Day Ceremony Yes
FY 11 Council
Grant
Amount* ji
Date of Event
1 06/14/2011
FY11-12
Sponsorship
Request 11
N/A
•
Request
None
In-kind
Approx.
Value
N/A
Newport Harbor HS PTA
Harbor Heritage Run
Yes
10/29/2011
None
City fees ($7,391.90
paid last year)
$5,400.00
Newport Harbor Nautical Museum
ExplorOcean 15th Ann. Gala
Yes
10/08/20111
$10,000.00
None
N/A
Newport Ocean Sailing Assoc
Newport to Ensenada Race
Yes
$20,000.00
04/42012
$30,000.00
N/A
Newport Ridge Comm Assoc
lCommunity Events (5)
Yes
Variedl
None
Waive SE fees
$2,145.00
Newport/Mesa Spirit Run, Inc.
I Newport-Mesa Spirit Run
Yes
03/42012
$35,000.001
None
OC Marathon / Half Marathon LLC
I OC Marathon & Half Marathon
Yes
$20,000.00
1 05/06/20121
$50,000.001
None
Pelican Coast Events LLC
lKiwanis Pacific Coast Triathlon
Yes
1 09/11/20111
Nnnel
Permits & PD
$6,600.00
Susan G. Komen**
I Race for the Cure
Yes
1 $15,000.00
1 09/25/20111
$20,000.001
None
1* If applicable
1 ** Susan G. Komen received $7500 cash sponsorship, $7500 in -kind
Updated 6 -23 -11
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❑ IND
❑ COM
❑ OTH
❑ PTY
❑ SOC
❑IND
❑com
❑ OTH
❑ PTY
❑SCC
❑IND
❑COM
❑ OTH
❑ PTY
❑SCC
❑IND
❑COM
❑OTH
❑ PTY
❑ SCC
SUBTOTAL$
...
rm:.;.:z.� MZ
ouneduie A Summary
4. Amount received this period — itemized monetary contributions.
(Include all ScheduleA subtotals.) ........................................... ...............................
2, Amount received this period — unitemized monetary contributions of less.than $100
$ ln,Saa
3. Total monetary contributions received this period.
(Add Lines 4 and 2. Enter here and on the Summary Page, Column A, Line 1.) ....................... TOTAL $
IND - Individual
COM- Redplent Committee
(other than PTY or SCC)
OTH - Other (e.g., business entity)
PTY- Political Party
SCC -Small Contributor Committee
FPPC Form 460 (January/06)
FPPC Toll•Free Heipline: 8681ASK•FPPC (866/276.3772)
Schedule A
Type or print In Ink.
N ej �i rzu , p6\C-
SCHEDULE A'
Monetary ontributions Received rnwums may round'o
ry
Statemen! covers period
p
to
to whole dollars.
from OCT 17 2010
DEC 312ot0 -
SEE INSTRUCTIONS ON REVERSE
through
4/28
NAME OF FILER
I.D. Number
NEWPORT BEACH FIREFIGHTERS ASSOCIATION PAC
1243243
DATE
FULL NAME, MAILING ADDRESS
CONTRIBUTOR
IF AN INDIVIDUAL, ENTER
AMOUNT
CUMULATIVE TO DATE
PER ELECTION
RECEIVED
AND CODE CONTRIBUTOR
CODE •
OCCUPATION AND EMPLOYER
RECEIVED THIS
CALENDAR YEAR
TO DATE
OM AL
(IF COMMITTEE, ALSO ENTER I.D. NUMBER)
NU
(IF SELF-EMPLOYED. NTER NAME
OF BUSINESS)
OF BUSINESS)
PERIOD
(JAN. 1 -DEC. 31)
(IF REQUIRED)
RD t Dt:
12%31/2010
Alex Amat
Q IND
FIRE FIGHTER
30.00
162.00
❑ COM
❑ OTH
❑ pTy
Newport Beach Fire Dept
❑ SCC
12%3t1/2010
©IND
FIRE FIGHTER
30.00
162.00
❑
COM
❑
OTH
❑
PTY
Newport Beach Fire Dept
❑
SCC
82pt p
/31/2010
N)
IND
FIRE FIGHTER
30.00
156.00
B. n
❑
COM
❑
OTH
❑
pTy
Newport Beach Fire Dept
❑
SCC
Rcpt Dt:
12/31/2010
M. Anderson
0
❑
IND
COM
FIRE FIGHTER
30.00
156.00
❑
OTH
❑
pTy
Newport Beach Fire Dept
❑
SCC
82ft1 t:
❑
IND
FIRE FIGHTER
30.00
156.00
❑
com
❑
OTH
❑
PTY
Newport Beach Fire Dept
❑
SCC
SUBTOTAL$
Schedule A Summary Contributor Codes
1. Amount received this period - contributions of $100 or more. IND - Individual
(Include all Schedule A subtotals.) $ 3090.00 DOM - Recipient committee
90 (other than PTY or SCC)
2. Amount received this period - unitemized contributions of less than $100 ............. ................ .00 OTH
............... $ - Other
PTY - Political Parry
3. Total monetary contributions received this period. 3180.00 SCC- Small Contributor committee
(Add Lines 1 and 2. Enter here and on the Summary Pane Column A Line 1 ) TOTAL
FPPC Form 460 (JUNE 101)
FPPC Toll -Free Helpline: 600lASK -FPPC
anewportbeachindy.com
- LNewport
h PoLit
Tie Wildpediu.." for Um Newport
B-hChm. brr ofCom - proudly
stnres,'Yt should alw be noted hem d
the Newport B. hClwmbu mmi. no
subddy fiom die My (Newport B. ).
Toldi sopportiv thaoygh memberihip dua
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an
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had an Odra $11,724 in its banK
in 2010 to financially support its former
two -time ,Chairman ofthe Board and, -
fornjerCitiz6h�of iheWar Rushlbllfdr
---A to
City C
,oUncil, why would MCY
Committee, which would then fund
their Candidates for Newport Bead, City
Council...
Sounds... a ... bit ... incestuous
Brown, Leilani
From:
Kiff, Dave
Sent:
Friday, June 24, 2011 1:55 PM
To:
'Diane Bock'
Cc:
Brown, Leilani
Subject:
RE: Balboa Island Museum
Dear Ms. Bock --
Thank you for your e -mail. I will make sure that the City Council receives it in time for their vote next Tuesday.
Dave
- - - -- Original Message---- -
From: Diane Bock fmailto:dianebirniebock(o)mac coml
Sent: Friday, June 24, 2011 11:45 AM
To: Kiff, Dave
Subject: Balboa Islaand Museum
Dear Mr. Kiff,
Please vote to continue support for the Balboa Island Museum - -- it provides a fantastic resource for kids AND adults,
fosters community spirit and appreciation for our local history. Wonderful developments are occurring - now is the time to
encourage education at the grass roots level.
Best regards, Diane Bock
Special Events Support
FY 12 Recommendations
New Review Process
One, annual call for applications
Special Events Advisory Committee
Reviews & Scores
Staff Recommends Funding
Council Approves or Amends
All Event Support included in FY 12
Budget
Reduced Rates
From fully loaded —full cost recovery
To incremental /hourly — no overhead
included.
Estimating staff costs upfront
Fee Reduction Examples
Spirit Run
Race for the Cure
$28,565
$11,791
$18,976
Balboa Island Parade $6,936 $4,176
2011 Applicants
21 applications received from 20
organizations
Requests totaled more than $500,000
SEAC began individual review in early
May, group review late May — mid-
June
SEAC Review
Committee updated scoring
methodology
Divided applications by type before
group review
Individual scores were collected,
averaged for each event
Forwarded scores for 18 events
Staff Committee
Devised methodology for equitably
dividing $175K based on SEAC scores
Determined 15 of 18 qualified for
support
Recommending % of cash request OR
in -kind request (quantified), not both
Staff Committee
Recommendations
89 & Above 60 percent
80 -88
70 -79
Below 69
40 percent
20 percent
D
Recommended Funding
60%
NB Chamber of Christmas Boat 96.5 $30,000
Commerce
NB Film Festival
Parade
NB Film
Festiva
E; .
$75,000
Recommended Funding
NOSA Newport to 86.2 $120
Ensenada Race
BIIA Balboa Island
Parade
NB Chamber of
Commerce
Newport Mesa
Spirit Run
Taste of Newport
Spirit Run
85.6
85.2
M9
NB 1/1 Marine Beach Challenge 81.8
Foundation
$1,200
$7,200
$14,000
ME
Recommended Funding
40% Continued
NB Firefighters CA Firefighters 81.8 $6,400
Association Olympics
Newport Harbor
High PTA
NB Restaurant
BID
Harbor Heritage 81.5
Run
Restaurant Week 80.3
$2,160
$24,000
Recommended Funding
20%
Susan G. Komen Race for the 79.7 $4,000
Cu re
CdM Chamber Christmas Walk
Newport Harbor ExplorOcean
Nautical Museum Gala
Pac Coast Events
Kiwanis Pac
Coast Triathlon
79.2
75.7
74.8
19 111
� 111
$1,320
American Cancer Relay for Life 73.6 $800
Society
No Funding Recommended
Cynthia Holcomb Magic Shoe 5K 67
MSF
OC Marathon OC Marathon & 62 $0
Half Marathon
March of Dimes March for Babies 57.2 $0
Summary
$183,880 in support recommended
15 community events would receive
some level of City assistance
Next Steps
Council approves or amends
Agreements with each event
organization
City will have right to review event
financials
SEAC & staff work on process
improvements with event organizers
Special Events Advisory
Committee
Laura Davis, Chair
Judy Brower
Jeff Cole
Janis Dinwiddie
Vicki Higgins
Kirwin Rockefeller
Marshall Topping