HomeMy WebLinkAbout14 - League of California Cities ConferenceCITY OF
NEWPORT BEACH
C, <FORN�P City Council Staff Report
Agenda Item No. 14
July 26, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
Leilani I. Brown, City Clerk
949 - 644 -3005, (brown @newportbeachca.gov
PREPARED BY: Leilani I. Brown, Comity Clerk
APPROVED:
TITLE: CONFIRMATION OF VOTING DELEGATE FOR THE 2011
LEAGUE OF CALIFORNIA CITIES (LCC) ANNUAL
CONFERENCE — SEPTEMBER 21-23,2011, IN SAN FRANCISCO
ABSTRACT:
The City of Newport Beach sends a Council Member to serve as the City's Voting
Delegate at the Annual League of California Cities Conference. Formal Council
confirmation is required.
RECOMMENDATION:
Confirm Council Member Curry's designation as the City's Voting Delegate at the
Annual League of California Cities Conference to be held from September 21 -23, 2011,
in San Francisco.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
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Leilani I. Brown, MMC
City Clerk
Attachment: League of California Cities Council Action Letter
1400KS
. CA
LEAGUE
PH: (916) 658-8200 RECEVEU OF CALIFORNIA
Fx: (916) 658 -8240 C I T I E S
l'.GCIl'1£SORG
Council Action Adv' t 26, 2011
CITY Of A -c, PORT BECH
June 9, 2011
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference — September 21 -23, San Francisco
The League's 2011 Annual Conference is scheduled for September 21 -23 in San Francisco. An
important part of the Annual Conference is the Annual Business Meeting (at the closing General
Assembly), scheduled for 2:30 p.m., Friday, September 23, at the San Francisco Moscone West
Convention Center. At this meeting, the League membership considers and takes action on
resolutions that establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Friday, August 26, 2011. This will allow us time to establish voting
delegate /alternates' records prior to the conference.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. To register for the conference, please go to our website:
www.cacities.org. In order to cast a vote, at least one person must be present at the
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
-more-
0
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
o Transferring Voting Card to Non - Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
0 Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the San Francisco
Moscone West Convention Center, will be open at the following times: Wednesday, September
21, 8:30 a.m. — 6:00 p.m.; Thursday, September 22, 7:30 a.m. — 4:00 p.m.; and September 23,
7:30 -10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday,
but not during a roll call vote; should one be undertaken.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League office by Friday, August 26th. If you have questions, please call Mary McCullough
at (916) 658 -8247.
Attachments:
0 2011 Annual Conference Voting Procedures
0 Voting Delegate /Alternate Form
i ' F LEAGUE
OF CALIFORNIA
.CITIES
1400'K Street, Suite 400 o Sacramento, California 95814
Phone: 916,658.8200 Fax: 916.658.8240
www.cacities.org
Annual Conference Voting Procedures
2011 Annual Conference
One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. (Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate avoting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the' Credentials Committee at the Voting Delegate Desk, may sigh petitions to initiate a
resolution.
Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but :may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving' Disputes. In case of dispute; the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
LEAGUE
OF CALIF ORN]A
CITIES
CITY: NEWPORT BEACH
2011 ANNUAL CONFERENCE
VO'T'ING DELEGATE /ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 26, 2011.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General. Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: Keith D. Curry
Title: Council Member
2. VOTING DELEGATE - ALTERNATE
NA
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
NA
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
Ka
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: Leilani I. Brown E -mail lbrown @newportbeachca.gov
Mayor or ity Clerk Phone: (949) 644 -3005
(circle one) (signature)
Date: July 27, 2011
Please complete and return by Friday. AUffUSt 26 to
League of California Cities FAX: (916) 658 -8240
ATTN: Mary McCullough E -mail: mccullom @cacities.org
1400 K Street (916) 658 -8247
Sacramento, CA 95,814
VotingDelegateLetterl Ldoc
LE
AIGRNE
L CITIES
C07 ; NEWPORT BEACH
2011 ANNUAL CONFERENCE
VOTING DELEGATE /ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 26. 2011
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: Keith D. Curry
Title: Council Member
2. VOTING DELEGATE - ALTERNATE
Name: NA
3. VOTING DELEGATE - ALTERNATE
Name: NA
Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
m'
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: Leilani I. Brown (� E -mail lbrown @newportbeachca.gov
Mayor or ity Clerk Vv XM l Phone: (949) 644 -3005
(circle one) (signature)
Date: July 272011
Please complete and return by Friday, August 26 to:
League of California Cities FAX: (916) 658 -8240
ATTN: Mary McCullough E -mail: mccullom @cacities.org
1400 K Street (916) 658 -8247
Sacramento, CA 95814
VotingDelegateLetted Ldoc