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Home My WebLink About16 - Taste of Newport BannersCITY OF Q SEW PORT NEWPORT BEACH City Council Staff Report Agenda Item No. 16 July 26, 2011 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum @newportbeachca.gov PREPARED BY: Socheata Chhouk, Associate Civil Engineer APPROVED: CA TITLE: Taste of Newport Ba ners — Approval of Encroachment Permit N2011 -0178 The Newport Beach Chamber of Commerce is requesting approval to install 191 banners on City and Caltrans owned streetlights along various roadways within the City for the 23rd annual Taste of Newport. RECOMMENDATION: Conditionally approve the request of the Newport Beach Chamber of Commerce for the installation of 191 banners, from August 22, 2011, to September 20, 2011, for the annual Taste of Newport. Installation will be along Westcliff Drive, Jamboree Road, MacArthur Boulevard, Newport Boulevard, East Coast Highway, and San Joaquin Hills Road. FUNDING REQUIREMENTS: There is no fiscal impact related to this item DISCUSSION: The Newport Beach Chamber of Commerce has requested that 191 private banners be installed from August 22 through September 20, 2011, along the City's major thoroughfares, for the 23rd annual Taste of Newport. The banners will be mounted on streetlight poles in the public right -of -way along Westcliff Drive (9 banners), Jamboree Road (35 banners), MacArthur Boulevard (43 banners), Newport Boulevard (26 banners), East Coast Highway (56 banners), and San Joaquin Hills Road (22 banners). See attached Location Map. The banners on portions of Newport Boulevard and East Taste of Newport Banners — Approval of Encroachment Permit N2011 -0178 July 26, 2011 Page 2 Coast Highway are within Caltrans right -of -way and will require a Caltrans Standard Encroachment Permit. On the weekend of September 16 through 18, 2011, NBCC will host the 23rd annual Taste of Newport — a dining and entertainment celebration highlighting the many restaurants in Newport Beach. The NBCC reports that over 60,000 people attend the Taste of Newport events. Attendees pay an admission charge to enter the event and will, if interested, purchase scrip to receive food and drink from participating restaurants and caterers. The event is not co- sponsored by the City of Newport Beach and is not free to the public. Council Policy L -16 prohibits the use of a commercial sponsor's name on banners. However, the event will be community -wide, open to the public, and may generate additional revenue to the City through restaurants, businesses, and hotel reservations. The applicant's request to install 191 private banners will exceed the 100 - banner limit allowed per City Council Policy L -16. In the past, similar requests for this event have been approved by City Council and there have been no reported public complaints. Should the City Council elect to approve the installation of 191 private banners in the City for 30 days, staff recommends the following conditions of approval: 1. No banners shall be installed on traffic signal poles or metal streetlight poles. 2. The applicant must provide on -going maintenance of the banners and brackets. 3. The applicant must sign a "Hold Harmless Statement" requiring maintenance of the banners /brackets and indemnification and hold harmless for any liability associated with the banners /brackets. 4. The applicant must maintain a minimum of $1,000,000 in liability insurance from a company with a Best's Key Rating Guide parameter of "A" or better, and a financial size category of "VI II" or higher. 5. The applicant will obtain an Encroachment Permit (N2011 -0178) from the Public Works Department. 6. The banners shall conform to City Council Policy L -16 with the exception of the number of banners, open to the public free of charge, and co- sponsor by the City. 7. All banners and brackets shall be removed by the end of the approved time unless otherwise approved by the conditions stated in the Encroachment Permit. 8. All banners and brackets shall comply with the Encroachment Permit conditions. Tom` Taste of Newport Banners — Approval of Encroachment Permit N2011 -0178 July 26, 2011 Page 3 9. If needed, the City may require removal of some of the banners to allow other organizations to install banners at the same location and during the same time period. 10. A minimum of two 5 -inch wide half - circle wind slits per banner are required to minimize the wind load. 11. A Caltrans Standard Encroachment Permit shall be obtained for banners within Caltrans right -of -way. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Public Works Director Attachments: A. Location Map Newport Beach Chamber of Commerce- Taste of Newport Banner Installation reserve W - Fiig CanYOn -' Hill Park = Reservnlr Pacdlo Vim O . Cemetery Palkft.,,.ilfr ll;'' S m Sa Heller Part �h$ Harpe ' ar h /anner Park Pink ey Park Galaxy 1 1 Bomig ragynn Boni. cftrq nOt Spnm Park - .SIG Canyon ' = Buffalo ' r - ffikive country Club a - Hilla, Park. Park Enviromental Nature Center O '- WestNlff my -n Park = Park Patk _ Ir Marnw viry San Joa I' 1Resen _I'I Newport Sey. .- reserve W - Fiig CanYOn -' Hill Park = Reservnlr Pacdlo Vim O . Cemetery Palkft.,,.ilfr ll;'' •1, m Sa Mdp Bomig ragynn Boni. cftrq nOt Spnm Park - .SIG Canyon ' = Buffalo ' r - _ country Club a - Hilla, Park. San Ml9uel rta Park _ Ir Marnw viry San Joa I' 1Resen Fashion Nalwe Part "Country Island Ql '10 .. _ �•, iel Channel III. •, p • C L. SP/rllace ma % Park '- .z 111IIIIeabOd TerrayePsrk �D - Fiig CanYOn -' Hill Park = Reservnlr Pacdlo Vim O . Cemetery Palkft.,,.ilfr ll;'' •1, 92004 Gdogle- 1,(Op �ats'Q20G8 Tele Atlas Sa EXHIBIT A SHEET 1 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (9) Single Banners on Westcliff Dr from Dover Dr. to Irvine Ave. MAP 1 EXHIBIT A SHEET 2 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (35) Single Banners on Jamboree Rd from Pacific Coast Highway to San Joaquin Hills Rd. i 19 3 i 20 3 35 . •. • 2 3 :� •. 23 3 '• � 524 2 • • ' 2 27 2 • • MAP 2 Q Est, st Qs d' A dS °d ys , d 8j9 8 O„ • NOW CALTRANS LOCATIONS • CALTRANS LOCATIONS EXHIBIT A SHEET 3 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (43) Single Banners on MacArthur starting at PCH and ending at San Joaquin Hills ww coa st MAP 3 Q S 2SS Q S \1s 6 Sd112 4• >��96 •) X29 9 ,• a' � 9�0 el&d) SSAA ,> V& SS9 S • NOW CALTRANS LOCATIONS • CALTRANS LOCATIONS EXHIBIT A SHEET 4 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation G paGBc Coaat Hwy - r; et' Rrrry .o r Hoeplal Rd Ci m" cY � HOi fwp<)F SMmor AVe aewH pCRivo Alto le'! /.e a meR a$oe„4`. \y\ � 4\ z� 4 l 'Aw — e i� CIiR Dnve t� Park h Dr 44. d 4, sIsle ga + ie c, v oY P a Si Y „W P ap \C c y�r° 6 ais s , s C Q O A r �• �r•A D! 3 d: � �n. a Cn Lido EXHIBIT A SHEET 5 OF 12 Installation of (21) Single CALTRANS Banners on Newport Blvd from Finley St to Hoag Rd Installation of (5) Single NON - CALTRANS Banners on Newport Blvd from 32nd to Finley jr* � S�,9 �\ eo L9P 4A� 108 •107 • '113 112 111 • NOW CALTRANS LOCATIONS • CALTRANS LOCATIONS MAP 4 EXHIBIT A SHEET 6 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation 1,11N, h0 ErvvOm an;ni � h Nature Celt, It it IYwy Park - Westcldl 47ry, 4, Hack Hay �p9yY00f Gnlf Crnrt se o`t - 4fjs Newport Beach I Fashion �Oco ��/� Ccntry Club � Island cot. O r z . r.;. - sipnrte. Pal i Big Canyon 8i�ffalo - Country Club c. ` -rule. park Hann, View Nauire Park . Big Canyon Reservoir 0 n Jasmine View Park Grant - V1epla"{a�iW6U3:e1eA31es EXHIBIT A SHEET 7 OF 12 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation �S> Installation of (28) Single CALTRANS Banners on Pacific 6. Coast Highway from Jamboree to Bay Shore /Dover �d 0 �6or o� 5287 BdyS . sts, lip SQ S `rSOSt 1 1 SJ, AO's, i a� 06` _ .ry' S S S�9S,96 9� �9 9 /a — � aQ s Std. 66. �c 6%, s� o� 010, Q 17.S >O • NON- CALTRANS LOCATIONS • CALTRANS LOCATIONS or OL . • EXHIBIT A SHEET 8 OF 12 Newport Beach Chamber of Commerce- Taste of s Q �a Newport Banner Installation °s6 �'bo, SO. Installation of (28) Single Non - Caltrans Banners on Pacific Coast Highway from MacArthur to Jamboree I-po_ �S s °st 0 S S SOQQ O O`r6 OQ S � SO Kiec S� 19 O o Q� soy 7> 1�O , S O�S� ' ` �b0reK O� �S, S °�j �r 9L0C- A n roc e • NOW CALTRANS LOCATIONS • CALTRANS LOCATIONS EXHIBIT A SHEET 9 OF 12 MAP 5 Newport Beach Chamber of Commerce - Taste of Newport Banner Installation Installation of (22) Single NON - CALTRANS Banners on San S Joaquin Hills Rd from Jamboree d��d Rd to MacArthur C� S 11% MacArthur VW a' I �S3 3 8j� I d oao, • • 01�> >> •� 9 S'9cP 190 d `x'91 569 i • -a-- � SS96 S ✓a ee d R `''99 / S9jS ;79,? �9IQ a'9 j S J,9R_ 4 • NOW CALTRANS LOCATIONS • CALTRANS LOCATIONS EXHIBIT A SHEET 10 OF 12 2011 Taste of Newport 28" 72" EXHIBIT A SHEET 11 OF 12 J jDekra -Litt Dv orwtlon lnro &tior, WindBreaker Bracket System The windOreaker Bracket System has been ergmeered `ar exw, r hAalatlons in all types of weather, The banter system features an aiumlrucn housing with an adjustabre feaerglass arm cantilevered :o ktep the banner tight. The tleable arm spills the wind pressure from the pole and hinner to ppvlong thelife of your banner program. W spec cations; • Adaptatle to any type of pole regardless ofshape, site, or material • Equipped with a cantilevered flexible fiberglass arts that spills the wind off of fee banner, thereby adding longevity to your banner program. Standari arm length is W. Custom length; available upon request. • Bracket shoes allow for up to B" of adjustatpility in height without remcvrng shoes. • Built with 100% extruded aluminum stock; when Installed with stainlms steel banding there are no oxidizing materia s on your poles. • Simple b install and the arms remove easily when your banner prol is rat h use. • Includes a six year limited warran • Banner is secures with a metal safety wire through a grommet. EXHIBIT A SHEET 12 OF 12