HomeMy WebLinkAbout08 - Lido Isle Pavement Rehabilitation NOC - C-4520aEWPORT == CITY OF
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CgCIF00.N`P Cully C®Q.UncH Staff Report -
Agenda Item No. 8
November 22, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Patrick Arciniega, P.E. Senior Civil Engineer
APPROVED: A
TITLE: Lido Isle Pavement Rehabilitation Phase III — Notice of Completion
and Acceptance of Contract No. 4520
ABSTRACT:
On March 8, 2011, City Council awarded Contract No. 4520 to E. C. Construction Co.
for a total contract cost of $574,559.50 plus a 10% allowance for contingencies. The
required work is now complete and staff requests City Council accept and close out of
the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Measure M Turnback 7281- C2002021 $ 487,297.25
Water Enterprise 7511- C2002021 2,135.00
Waste Water Enterprise 7531- C2002021 31,473.00
Total: $ 520,905.25
Lido Isle Pavement Rehabilitation Phase III — Notice of Completion and Acceptance of
Contract No. 4520
November 22, 2011
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Construction
Final Cost at
Contingency
Actual
Contract
Time
Contract Award
`
Completion
Target
Contract
Time
Under or
Amount
Change
days
(Over)
$574,559.50
$520,905.25
10% or less
-9.3%
60
1
The work necessary to complete this contract consisted of distributing notices to affected
residents, traffic control, removing raised pavement markers, removing and reconstructing
existing sidewalk, curb, curb and gutter, cross gutter, grinding (cold mill), reconstructing
and overlaying roadway, pruning trees and installing root barriers, adjusting utility and
survey facilities, installing traffic striping, pavement markers, coordinating with outside
utility owners to have facilities raised to grade and other incidental items of work to
complete the project.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final construction contract cost:
$574,559.50
$515,765.25
$5,140.00
$520,905.25
The final construction contract cost was approximately 9.3 percent below the original bid
amount. The actual asphalt tonnage used for paving was significantly less than the
original estimate called for due to the determination that several of the streets did not
require full depth pavement reconstruction. The contractor was able to cold mill the
surface rather than reconstruct the full 6 -inch pavement depth which resulted in
substantial cost savings. There were two change orders in the amount of $5,140.00 for
replacement of additional sidewalk.
A summary of the project schedule is as follows:
Estimated completion date per June 2010 Baseline Schedule: June 13, 2011
Project Awarded for Construction: March 8, 2011
Completion Date from Award with Approved Extensions: July 13, 2011
Actual Construction Completion Date: July 14, 2011
Lido Isle Pavement Rehabilitation Phase III — Notice of Completion and Acceptance of
Contract No. 4520
November 22, 2011
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Attachment: A. Location Map
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LOCATION MAP
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CITY OF NEWPORT BEACH
LIDO ISLE STREET PUBLIC WORKS DEPARTMENT
REHABILITATION PHASE III DA02�15�11 SHT. 1 OF t
DRAWN MG C -4520
ATTACHMENT A