HomeMy WebLinkAbout09 - Harbor View Hills South & Newport Heights Pavement Rehab NOC - C-4609SEW Ppar
CITY OF
NEWPORT BEACH
CgC1 00.N`P Cully COUIncH Staff Report
Agenda Item No. 9
November 22, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED: A
TITLE: Harbor View Hills South & Newport Heights Pavement
Rehabilitation - Completion and Acceptance of Contract No. 4609
ABSTRACT:
On June 14, 2011, City Council awarded Contract No. 4609 (Harbor View Hills South &
Newport Heights Pavement Rehabilitation Project) to R.J. Noble Company for a total
contract cost of $1,247,650.00 plus a 10% allowance for contingencies. The required
work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contre
Account Description
Measure M Turnback
Water Enterprise
Wastewater Enterprise
Total Construction Cost:
ct were expended from the folio
Account Number
7281- C2002039
7511- C2002039
7531- C2002039
wing accounts:
Amount
$1,207,879.84
$22,500.00
$19,375.00
$ 1,249,754.84
Harbor View Hills South & Newport Heights Pavement Rehabilitation - Completion and
Acceptance of Contract No. 4609
November 22, 2011
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( )
(days)
or Over ( +)
$1,247,650.00
$1,249,754.84
10% or less
0.16%
80
-36
The work necessary to complete this contract consisted of removing existing pavement,
asphalt concrete overlay, reconstructing sidewalks, curb and gutters, driveway
approaches, curb access ramps, pruning trees, installing tree root barriers, and
adjusting utility and survey facilities in the Harbor View Hills South and Newport Heights
communities.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final contract cost:
$ 1,247,650.00
$1,218,414.84
$ 31,340.00
$ 1,249,754.84
There was one change order totaling $31,340.00. The change order was for the
replacement of the driveway located at 2301 Laurel Place and a new catch basin,
junction structure and 12 -inch storm drain located at 2401 Margaret Drive. This change
order work was necessary because of field grade changes directed by city staff to
improve drainage on these two streets. A summary of the project schedule is as
follows:
Estimated Completion Date per June 2010 Baseline Schedule: December 16, 2011
Project Awarded for Construction: June 14, 2011
Completion Date from Award with Approved Extensions: November 22, 2011
Actual Substantial Construction Completion Date: September 30, 2011
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Harbor View Hills South & Newport Heights Pavement Rehabilitation - Completion and
Acceptance of Contract No. 4609
November 22, 2011
Page 3
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
pen,uytsaaurn
lic Mrks Director
Attachments: A. Location Maps
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HARBOR VIEW HILLS SOUTH & CITY OF NEWPORT BEACH
NEWPORT HEIGHTS PAVEMENT REHABILITATION
PROJECT PUBLIC WORKS DEPARTMENT
LOCATIONS
LOCATION MAP DATE 9/14/101 SCALE N.T.S SIT 1 OF 1
DRAWN AC I C -4609
Attachment A I of 2
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HARBOR VIEW HILLS SOUTH & CITY OF NEWPORT BEACH
NEWPORT HEIGHTS PAVEMENT REHABILITATION
PROJECT PUBLIC WORKS DEPARTMENT
LOCATIONS
LOCATION MAP DATE 9/14/10 SCALE N.T.S SHT 1 OF 1
DRAWN AC C -4609
Attarhmpnt A 7 of 9
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