HomeMy WebLinkAbout17 - Jail Facility ImprovementsCITY OF
°9CIFORNP City Council Staff Report
Agenda Item No. 17
November 22, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT: Police Department
Jay R. Johnson, Chief of Police
949 - 644- 3701,JJohnson @nbpd.org
Jon Lewis, Lieutenant
PREPARED BY: 949- 644 -3660, JLewis @nbpd.org
APPROVED: A
TITLE: Revenue Appropriation for Police Department Jail Facility
Improvements
ABSTRACT:
The Police Department Jail facility is currently in need of rehabilitation to the safety cells
and sobering cells in order to improve the safety and security of inmates as well as
reduce liability concerns for the City. Recently, the Department has released un-
forecasted revenue to the General Fund. A portion of these funds are requested to
finance these needed improvements.
RECOMMENDATION:
Approve Budget Amendment 12BA -019 appropriating $70,000 in additional revenues
from dispositioned cases to the Police Department Structures and Improvements
Account for improvements in the Jail facility.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $70,000 in additional revenue from
disposed cases and $70,000 in increased expenditure appropriations. The revenue will
be posted to the Disposed Cases Account in the Police Department, 1820 -5285, and
the purchase of required Jail facility improvements will be expensed to the Structures
and Improvement Account in the Police Department, 1830 -9500.
DISCUSSION:
The Police Department Jail facility is in need of rehabilitation to two safety cells and two
sobering cells. The safety cells are padded rooms designed for the purpose of isolating
individuals that present a danger to themselves or others, or may be combative to staff
or other inmates. These two safety cells were constructed in 1974 and still have the
original padding in place. These cells are heavily worn and have been subjected to
numerous repairs over the years. The Jail facility is required to submit to annual
Revenue Appropriation for Police Department Jail Facility Improvements
November 22, 2011
Page 2
inspections by the Orange County Heath Care Agency. The repairs to these cells have
been identified and requested during these inspections for the past three years.
The sobering cells are designed for the purpose of providing for the safety of individuals
that are intoxicated or under the influence of controlled substances and in need of
sobering. The cells currently have concrete walls with padded flooring that is heavily
worn and damaged. These repairs have also been identified and requested during the
annual inspections.
Over the past year, the Police Department has been in the process of reconciling an
interest - bearing savings account maintained in the Property and Evidence Unit. This
reconciliation has resulted in a total of $153,777.93 in unclaimed funds from
dispositioned cases remaining in this account being transferred to the General Fund as
revenue. This revenue was not forecasted or expected by the City. This Budget
Amendment will allow the Department to apply a portion of this revenue to the needed
structural improvements within the Jail facility. Preliminary estimates for the scope of
work have been obtained, and the rehabilitation is not expected to exceed $70,000.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by
John
Chief of Police
Attachment: Budget Amendment No. 12BA -019
City of Newport Beach
BUDGET AMENDMENT
2011 -12
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Iq Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 12BA -019
AMOUNT: $70,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
rx I No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to unanticipated revenues associated with dispositioned
cases that have occurred over the past year and the need to make some improvements to the jail facility.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
1820 5285 Police - Dispositioned Cases
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: `7
7.
Flnadcl`c
Signed:
Adminis
Signed:
Description
1830 Police - Patrol
9500 Structures & Improvements
Approval: City Manager
City Council Approval: City Clerk
Director
Amount
Debit Credit
k
$70,000.00
$70,000.00
Date
W W1,&)
Date
Date