HomeMy WebLinkAbout12 - Kings Place Pavement ReconstructionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
December 8, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, Associate Civil Engineer
949 - 644 -3312 ortsandefur @newportbeachca.gov
SUBJECT: KINGS ROAD/ KINGS PLACE PAVEMENT RECONSTRUCTION—
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4095
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary: ..
Discussion:
On May 26, 2009 the City Council authorized the award of the Kings Road / Kings Place
Pavement Reconstruction to The R.J. Noble Company. The contract provided for the
removal of the existing roadway and subgrade, the installation of new base and asphalt,
the replacement of deteriorated curb and gutter, and the point repair of two sewer lines
on Kings Road and Kings Place. In addition, the contract also included the installation
of a traffic circle at the intersection of Santa Ana Avenue and Clay Street.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Time
Construction Contract
Final Cost at
Benchmark
Actual
Contract
Under or
Award Amount
Completion
Target
Time (days)
Over )
$647,404.20
$679,367.46
Contract
Contract
60
25
+10%
+5%
Discussion:
On May 26, 2009 the City Council authorized the award of the Kings Road / Kings Place
Pavement Reconstruction to The R.J. Noble Company. The contract provided for the
removal of the existing roadway and subgrade, the installation of new base and asphalt,
the replacement of deteriorated curb and gutter, and the point repair of two sewer lines
on Kings Road and Kings Place. In addition, the contract also included the installation
of a traffic circle at the intersection of Santa Ana Avenue and Clay Street.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Kings Road / Kings Place Pavement Reconstruction - Completion and Acceptance of Contract No. 4095
December 8, 2009
Page 2
Original bid amount:
$647,404.20
Actual cost of bid items constructed: $612,774.06
Total change orders: $66,593.40
Final contract cost: $679,367.46
The decrease in the actual amount of bid items constructed over the original bid amount
resulted from a decrease in the measured amount of curb and gutter, driveway
approaches, and actual square footage of asphalt and base installed. In addition, there
were two change orders totaling $66,593.40. The change orders were for the following:
Item No.
Description
Amount
1
Overexcavation of unsuitable subgrade under the curb
$22,603.39
and gutters and replacement with crushed
miscellaneous base.
2
Overexcavation of unsuitable subgrade in the street and
$43,990.01
replacement with asphalt.
Total Project Change Orders
$66,593.40
The change orders were the result of overexcavation necessary to remove unsuitable
subgrade. The existing subgrade was saturated and unable to reach required
compaction. To ensure roadway integrity, the unsuitable material was removed and
replaced with crushed miscellaneous base under the curb and gutter sections and
additional asphalt in the street sections. The amount charged by the contractor
represents the time and materials required to do this work.
A summary of the project schedule is as follows:
Estimated completion date per June 2008 Schedule: January 9, 2009
Project Award for construction: May 26, 2009
Date of Notice To Proceed (NTP): July 28, 2009
Contract Completion Date per NTP & Approved Extensions: October 22, 2009
Actual Construction Completion Date: September 17, 2009
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Kings Road I Kings Place Pavement Reconstruction -Completion and Acceptance of Contract No. 4095
December 8, 2009
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to Kings Road residents within the work vicinity. The first
notice was distributed ten days prior to the scheduled work. The second notice was
distributed 48 hours before the work commenced. In addition, prior to beginning the
work, the City and the Contractor held an informational meeting with the residents on
the job site.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $687,028.91
Materials /Geotechnical Testing 1,240.00
Incidentals 320.77
Total Project Cost $688,589.68
Funds for the construction project were expended from the following account:
Account Description
Prop 42 CAP
Gas Tax
Transportation and
Circulation
Prepared by:
Tom Sandefur
Associate Civil Engineer
Account Number
7251 - 02002020
7181- C2002020
7261- C3001004
Amount
$282,612.00
$378,126.26
$18,629.20
Total: $679,367.46
Submitted by:
:W. Badum
Works Director