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Home My WebLink About13 - BA-034-BA-035 - Library Services to Seniors & Staff EducationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 January 14, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: LIBRARY SERVICES DARLENE GAETANO, ASSISTANT CITY LIBRARIAN, 949 - 717 -3805 dgaetano @city.newport- beach.ca.us SUBJECT: BUDGET AMENDMENTS TO ACCEPT TWO CHECKS FROM THE CALIFORNIA STATE LIBRARY AND APPROPRIATE FUNDS FOR LIBRARY SERVICES TO SENIORS (HOMEBOUND PROGRAM) AND FOR PUBLIC LIBRARY STAFF EDUCATION. RECOMMENDATION: Approve two Budget Amendments in the amounts of $20,682 and $11,352. DISCUSSION: Two checks from the California State Library, the first in the amount of $20,682, a LSTA grant award #40 -5643 for Library Services to Seniors (Homebound Program) and the second in the amount of $11,352, a LSTA grant award #40 -5679 for Public Library Staff Education, will be presented to City Council and deposited in account 4010 -4835. When appropriated the funds will be used to augment Library Services to Seniors as follows: I. 4080 -7020 Salaries — Perm Part Time $12,372 Funding to pay the salary of the Homebound Coordinator II. 4080 -7425 Medicare Fringes $124 III. 4080 -7439 Pers Employee Contribution $866 IV. 4080 -8010 Advertising & Public Relations $1,000 Advertising for volunteers and homebound customers V. 4080 -8100 Travel & Meetings $320 Travel to assisted living centers and homes of customers Vi. 4080 -8140 Office Supplies $1,000 Purchase of office materials for the program Agenda Item No. January 14, 2003 Page 2 VII. 4080-8260 Library Materials $5,000 Purchase of books, books on tape, books on CD, and descriptive videos TOTAL Library Services to Seniors $20,682 When appropriated funds will be used to augment Public Library Staff Education as follows: I. 4010 -8105 Training $11,352 Tuition fees for two current library employees who have been awarded a scholarship by the California State Library to encourage the undertaking of graduate library degrees. The first employee is taking classes Sept 02 -Aug 03 and the second employee is registered for classes Jan -Aug 03. TOTAL Public Library Staff Education Submitted by: uJ 44e" Darlene Gaetano, Assistant City Librarian $11,352 Attachments: Copy of checks for $20,682 and $11,352 from California State Library THE SACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK: VIEW AT AN ANGLE . __ MM OUP �fP0G3g UA 08-7.17559 'GNUMBED ��- • -O.Y FUND NO. FUND NAME H THE TREASURER OF THE STATE WILL PAYOUT OF THE 0890 FEDERAL TRUST FUND IDENTIFICATION NO, MO.I DAY I YFL 6120 1 2 1 0 5 1 2 0 0 2 90- 1342/1211 08717559 It TO: - -- NEWPORT BEACH PUBLIC LIBRARY %121113423): 08717SS9311' DOLLARS CE ES * **20682100 KATHLEEN CONNELL STATE CONTROLLER REMITTANCE ADVICE VENDOR -ID PAGE 1 STATE OFCAUFORNIA STD. 404C (REV. 4'95) 00000OM676 -00 THE ENCLOSED WARRANT IS IN PAYMENT OF THE IHYOICES SHOWN BELOW DEPARTMENT NAME ORO.CODE INVOICE DATE INVOICE NUMBER RPI CALIFORNIA STATE LIBRARY 6120 INVOICE AMOUNT 10/21/02 * ** DEPARTMENT ADDRESS CLAM SCHED. NO. 20682.00 :;CONTRACTED FISCAL SERVICES 0265363 CALIFORNIA STATE LIBRARY WEST SACRAMENTO CA 95798 -905 LSTA, AWARD 140 _ VENDOR + FEDERAL FUNDS rNEWPORT BEACH PUBLIC LIBRARY PICA 92960, STATE FY 2002/0:11 1,000 AVOCADO AVE. FEDE=RAL WP 01, DIRECT NEWPORT BEACH CA 92660 -7916 QUESTIONS TO STATE LIBRARY BUDGET OFFICE (916) 445 -9869 PAYMENT INQUIRIES: (916)376 -5255 FEDERAL TAX 10 NO. OR SEAN RP TYPE TAX YR TOTAL REPORTED TO IRS 00 TOTAL PAYMENT 1 20682.00 _._ . . THE BACK _ . OF THIS DOCUMENT CONTAINS AN ARTIFI . CIAL WATERMARK - _ VIE WI�A�T.A�N ANGLE _ _ WA7RM1NT7UMBFA FUND NO. FUND NAME 08 _ - ` - THE TREASURER OF THE STATE WILL PAY OUT OF THE 0890 FEDERAL TRUST FUND IDENTIFICATION NO. MO.I DAY I YFL 6120 12:05:2002 90- 1342/1211 I I 08717524 TO: - -- NEWPORT BEACH PUBLIC LIBRARY F,1 211134 231: 087 175 24 211' REMITTANCE ADVICE STD. 4010 (REV. 4-0) VENDOR -ID 00000OM676 -00 CALIFORNIA STATE LIBRARY %CONTRACTED FISCAL SERVICES DOLLARS • CENTS ** *11352;00 r4/ /�4t -tt/r! KATHLEEN CONNELL STATE CONTROLLER PAGE 1 STATE OF CAUFOF THE ENCLOSED WARRANT 18 IN PAYMENT OF THE INYDICES SHOWN BELOW IRG.ODDE I INVOICE DATE INVOICE NUMBER F 6 1 2 () INVOICE AMOUNT CIA SCHED. NO. 10/23/02 * * ** 1135'2.00 0265369A CALIFORNIA STATE LIBRARY LSTA, AWARD *40 VENDOR FEDERAL FUNDS NEWPORT BEACH PUBLIC LIBRARY -I FEDERAL 92960, STATE FY 2002/0:: 1000 AVOCADO AVE. FEDERAL WP 01, DIRECT NEWPORT BEACH CA 92660 -7916 QUESTIONS TO STATE LIBRARY BUDGET OFFICE (916) 445 -98: PAYMENT INQUIRIESI FEDERAL TAX 10 NO. OR SSAN RP TYPE TAX YR TOTAL REPORTED TO IRS ( TOTAL PAYYENf .00 I 11352.00 City of Newport Beach NO. BA- 034 BUDGET AMENDMENT 2002 -03 AMOUNT: E$20,682.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations ADD Decrease in Budgetary Fund Balance Transfer Budget Appropriations PX No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to receipt of LSTA Grant for Library Services to Seniors. ACCOUNTING ENTRY: Amount BUDGETARY FUND BALANCE Debit Credit Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 4010 4835 Library Services Construction Act $20,682.00 EXPENDITURE APPROPRIATIONS (3603) Description Division Number 4080 Library Services for Seniors Account Number 7020 Salaries, Perm Part-Time $12,372.00 Account Number 7425 Medicare Fringes $124.00 Account Number 7439 PERS Employee Contribution $866.00 Account Number 8010 Advertising & Public Relations $1,000.00 Account Number 8100 Travel & Meetings $320.00 Account Number 8140 Supplies, Office NOC $1,000.00 Account Number 8260 Library Materials $5,000.00 Division Number Account Number Automatic System Entry. Signed: �� 0-3 FinaAcial Approval: Adtrativ Services Director Date minis Signed: / /�• 0 3 Administrative Appr al: City Manager ate Signed: City Council Approval: City Clerk Date City of Newport Beach BUDGET AMENDMENT 2002 -03 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 035 AMOUNT: b11,352.00 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to receipt of LSTA Grant for Public Library Staff Education. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 4010 4835 Library Services Construction Act EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Administrative Description 4010 Library Support Services 8105. Training Manager Amount Debit Credit $11,352.00 $11,352.00 Director Date Date Signed: City Council Approval: City Clerk Date