HomeMy WebLinkAbout10 - BA-031 - Per Capita Grant Program AllocationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No, 10
(January 14, 2003)
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Recreation & Senior Services Department
Marie Knight, Director
949 - 644 -3157
mknight@cdy.newport-beach.ca.us
SUBJECT: Budget Amendment - Per Capita Grant program allocation in the amount of
$685,000 approved December 11, 2001 — Contract No. C2003284.
RECOMMENDATION
Approve a budget amendment to increase revenue estimates by $350,000 in account
7251- C4310708 for FY 2002/03; the remaining balance of $335,000 should be
budgeted into revenue account 4310 -4387 for FY 2003/04.
The City of Newport Beach has been awarded Per Capita Grant Funds in the amount of
$685,000. These funds were available on a non - competitive per capita basis under the
Safe Neighborhood Parks Clean Water, Clean Air, and Coastal Protection Bond Act of
2000 for improvement of public parks. The Recreation & Senior Services Department
will use approximately $350,000 in FY 2002/03 for playground equipment and
replacement at Grant Howald Park and Community Youth Center, Channel Place Park,
Bonita Creek Park and San Miguel Park.
This grant is a reimbursable grant; the City requests project approval and a 10%
advance for funding of plans, specifications, and CEQA compliance documents. The
City will then request the balance of funds upon proof of project completion,
Environmental Review: N/A
Prepared by:
ndrea McGuirgRecati Superintendent
Submitted by:
,/ ���
Knight, Recreation enior(Servlces Director
Attachments: City Council Agenda Item No. 8 dated 12/11/01
Agenda Item No. 8
December 11, 2001
COMMUNITY SERVICES DEPARTMENT
Arts & Cultural - Library - Recreation - Seniors
To: Mayor lit Members of City Council
From: Parks, Beaches and Recreation Commission
Re; Approval of Resolutions for Requesting State Park Bond Funds
RECOMMENDATION
Approve the following resolutions for application of grant funds under the Safe Neighborhood
Park Clean Water, Clean Air and Coastal Protection Bond Act of 2000
1. Resolution 2001 _ for grant funds for the Per Capita Grant Fund in the amount of
$685,000.
2. Resolution 2001 - _ for grant funds for the Roberti - Z'Berg -Harris Urban Open Space and
Recreation Grant, in the amount of $220,120.
BACKGROUND
Proposition 12 Bond Act
In March 2000, the California electorate passed the Safe Neighborhood Parks Clean Water,
Clean Air, and Coastal Protection Bond Act of 2000 for improvement of public parks.
Applicable to the City of Newport Beach were two funds available on a non - competitive per
capita basis.
• Per Capita Grant
The Per Capita Grant program allocation for Newport Beach is $685,000.
• RZH (Roberti -Z'Bere- Harris Urban Open Space and Recreation Grant Program)
The RZH Grant for Newport Beach is $220,120. The RZH fund requires a 30% match by
the City. The current FY 2001/02 CIP budget has $25,000 that could be applied to this
match.
Application for Grants
These two non - competitive grants require similar applications, which are initiated by
Resolutions approved by the City Council requesting application for the funds; review by the
California Department of Parks and Recreation; and subsequent issuance of a contract by the
State Parks fs Recreation Department to the City. The City of Newport Beach will be required
to submit detailed project information to the State before funding is distributed.
Recommendation for Use of Grant Funds
The Parks, ,Beaches 8: Recreation Commission has carefully reviewed the use of these funds
for maximizing recreational opportunities for the residents of the City.
That recommendation from the Commission is to fulfill the City's obligation to meet California
Regulations R- 39 -97, effective January 1, 2000, requiring compliance of public playgrounds with
the Consumer Product Safety Commission Handbook for Public Playgrounds, and the American
Society of Testing and Materials Guidelines for playground safety, and to bring most of the City
playgrounds in compliance with the Federal Access Board Americans with Disabilities Act.
Approval of Resolutions for Requesting State Park Bond Funds
Page 2
The costs of these mandated improvements can be substantially fulfilled with these grant
funds to provide safe and improved access to the City's playgrounds, and eliminate the City's
liability for non - compliance with the mandate. The original estimate is for $1.4 million to
make the improvements needed.
California Regulations also required that a Certified Playground Inspector inspect all public
playgrounds by October 2000. The City complied with this mandate by hiring Takata
Associates, with the final report completed in February 2001. The City of Newport Beach has
30 playgrounds at this point; the oldest playground equipment was installed in 1987.
Many mandated safety and ADA requirements and reduction of potential liability can be
accomplished with these funds. Implementation of each specific project will be determined
with the California Department of Parks and Recreation through the issuance of specific
contracts.
Pr000sed Imolementation Schedule
December 2001 City Council Resolution
Submittal of authorizing resolutions to State for both grants
February 2002 Final submittal of signed contract to State
March /April 2002 Submittal of individual project applications to State
Request for 10% advance for funding of plans, specifications, CEQA
compliance documents
August 2003 Completion of most playgrounds and park projects
Attached: 1. Resolution 2001 -_ for grant funds for the Per Capita Grant Fund in the amount of $685,000.
2. Resolution 2001 -_ for grant funds for the Roberti- Z'Berg -Harris Urban Open Space and
Recreation Grant, in the amount of $220,120.
COMMUNITY SERVICES DEPARTMENT
Arts ft Cultural - Library - Recreation - Seniors
"-te: November 21, 2001
To: Finance Committee, Parks, Beaches and Recreation Commission
From: Andrea McGuire, Senior Recreation Manager
Re: Park Bond Fund Application for Funds and Projects
RECOMMENDATION
Review and approve the proposed utilization of Proposition 12 Bond Act Funds -the Per Capita Grant Fund in the
amount of $685,000, and the Roberti - Z'berg -Harris Urban Open Space and Recreation Grant, $220,120
Send the recommendation for approval to the Parks, Beaches Et Recreation Commission to be forwarded with
the required accompanying Resolution requesting State Grant Funds.
BACKGROUND
Proposition 12 Bond Act
In March 2000, the California electorate passed the Proposition 12 Bond Act. It provided specific funds for
improvement of public parks. Applicable to the City were two types of funds available on a non - competitive
per capita basis.
• Per Capita Grant
The Per Capita Grant program allocation for Newport Beach is $685,000.
• RZH (Roberti- Z'berg -Harris Urban Open Space and Recreation Grant Program)
The RZH Grant for Newport Beach is $220,120. The RZH fund requires a 30% Match by the City. The
current FY 2001 -02 CIP budget has $25,000 that could be applied to this match.
Application for Grants
Both these non - competitive grants require a similar but specific application process, including
submittal of a signed Resolution from the City Council applying for the funds; review by the California
Department of Parks and Recreation, and issuance of a contract by the State Parks Et Recreation
Department to the City. The City of Newport Beach is then required to submit detailed project
information to the State before funding is distributed.
The City of Newport Beach has 30 playgrounds. The oldest playgrounds were installed in 1987 and the
most recent in 2001. California Regulations R- 39 -97, effective January 1, 2000, established specific
requirements for public playground access:
All public playgrounds to be inspected by a Certified Playground Inspector (CPSI) before October
2000. This certification could be obtained only from the National Recreation Et Park Association
National Playground Safety Institute (NRPA NPSJ) certification program.
All public playgrounds to be in compliance with the Consumer Product Safety Commission
Handbook for Public Playgrounds.
All public playgrounds to be in compliance with the American Society of Testing and Materials,
current guidelines for playground safety.
• All public playgrounds to be in compliance with the Federal Access Board ADA requirements.
Park Bend Fund Application for Funds and Projects
Page 2
November 21, 2001
Section 115730 of the Health and Safety Code, as amended by the bill, provided that public agencies
shall upgrade playgrounds, to the extent state funds are made available for that purpose.
The City of Newport Beach commissioned and received a certified report from the playground
inspector, Takata Associates. That report was used as a guideline for the renovations and upgrades
proposed for use of the Park Bond Grant Funds.
Review by Recreation Staff
Recreation staff have spent significant amount of time reviewing the playgrounds and park
deficiencies for ADA and safety compliance.
Initially the proposal to the City Manager and the Public Works Director was for a five -year plan of
implementation, which required requesting annual CIP appropriations of $300,000 for these purposes
for each of five consecutive years. The Department has in recent years been allocated only $75,000
annually for playground updates.
When the regulations for administration of the Prop 12 Bond Act funds were released, staff
recommended that these funds be used to revise the five -year plan to accomplish a good portion of
the ADA compliance and playground safety compliance with grant funds.
1plementation Schedule
December 2001 - City Council Resolution
- Submittal of authorizing resolutions to State for both grants
February 2002 Final submittal of signed contract to State
March /April 2002 Submittal of individual project applications to State
Request for 10% advance for funding of plans, specifications, CEQA compliance
documents
August 2003 Completion of all playgrounds and park projects
Park Bond Fund Application for Funds and Projects
Page 3
November 21, 2001
Proiected Proiects for Per Capita Grant Funds
Service Area 1: West Newport
Channel Place Park $ 74,000
Newport Island Park 17,825
West Newport Park (east) 10,000
Service Area 2: Balboa Peninsula
Peninsula Park 28,750
Service Area 3: Newport Heights /Upper Bay
Bob Henry Park $ 1700
Bolsa Park 10,875
Mariners Park 40,275
Service Area 4: Santa Ana Heights
Bayview Park $8,525
Service Area 7: Eastbluff /Newport North
Bonita Creek Park $92,825
Eastbluff Park 16,775
Service Area 10: Corona del Mar
Bayside Park $ 25,075
Irvine Terrace Park 64,475
Service Area 11: Harbor View
Buffalo Hills Park (North)
$27,825
Buffalo Hills Park (South)
17,575
Grant Howald Park
83,325
Lincoln Athletic Center
28,500•
San Joaquin Hills Park
2,000
San Miguel Park
94,275
Spyglass Hill Reservoir Park
27,250
Total Projected Costs $626,350
Contingency 62,635
Total Cost Estimate 688,985
Proiect projection for Roberti Z'berg Harris Grant
Service Area 3: Newport Heights /Upper Bay
Cliff Drive Park 220,120
City of Newport Beach Matching Funds 94,337
Total Project 314,456
Addendum — not included in Commission Packet
Projects Remaining for Use of CIP Funds
.st Newport Park Provide proper signage and striping for disabled parking stalls and
one additional space in lot with 39 stall lot
Begonia Park Loosen and fill sand to 18" depth
Provide accessible pathway to play area and picnic table
Provide separate swings
Remove and replace existing equipment
Provide new safety surfacing to meet accessibility standards
Provide age appropriate signage
3
Total $
Lincoln Athletic Provide accessible path to field and dugouts
Center
Provide disable access to viewing arena, announcer's stand,
drinking fountains and picnic tables
Replace drinking fountains with accessible model
Total $
West Newport Replace playground structure
Community Center
Arenas Park Rubber Surfacing for swings
Replace 5 -12 composite play structure
New rubber surfacing for play structures
Replace post caps on 2 -5 structure
Total
S
2,500
120,775
28,500
45,000
$ 90,000
Grand Total $ 286,775
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON
BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X
Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 031
AMOUNT: F $350,000.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for the Per Capita Grant Program Allocation.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4310 4837 ADA Parks Grant $350,000.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7251 Contributions
Account Number C4310708. ADA Parks Project $350,000.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed:�i��y�
Fine cial pproval: Administrati a Services Director Date
Signed: �- 0 3
Administrative App val: City Manager ate
Signed:
City Council Approval: City Clerk Date