HomeMy WebLinkAbout08 - Old Ford Road Pavement OverlayCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
January 28, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen J. Luy, P.E.
949 -644 -3311
sluy@city.newport-beach.ca.us
SUBJECT: OLD FORD ROAD PAVEMENT OVERLAY, CONTRACT NO. 3437 —
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Approve a Budget Amendment authorizing the transfer of $53,858.64 from Account
No. 7181- C5100591 to Account No. 7181- C5100587.
2. Accept the work.
3. Authorize the City Clerk to file a Notice of Completion.
4. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
5. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On May 28, 2002, the City Council authorized the award of the Old Ford Road
Pavement Overlay contract to R.J. Noble Company. The contract provided for the
construction of sidewalk, curb access ramps, stairways, curb and gutter, curb, asphalt
concrete roadway, and restoration of existing improvements. The contract has now
been completed to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $256,249.50
Actual amount of bid items constructed: 299,487.37
Total amount of change orders: 36,220.77
Final contract cost: $335,708.14
SUBJECT: OLD FORD ROAD PAVEMENT OVERLAY, CONTRACT NO. 3437— COMPLETION AND ACCEPTANCE
January 28, 2003
Page 2
The 17 percent increase in the amount of actual bid items constructed over the original
bid amount resulted from the need for additional cold milling, 2 -inch asphalt overlay,
sidewalk, curb access ramps, curb and gutter and stairs exceeding the bid item
quantities.
One change order in the amount of $36,220.77 (14 percent increase in contract)
provided for construction of a retaining wall adjacent to sidewalk and stairs, modification
of traffic striping, additional striping, and replacement of asphalt in areas where grinding
exposed the subgrade below the pavement.
Staff is requesting approval of a Budget Amendment approving the transfer of
$53,858.64 from Account No. 7181- C5100591 to Account No. 7181- C5100587. There
were unused funds in the pavement maintenance project at Backbay Drive that can be
transferred to this project to accommodate the increase in bid items and the one
change order.
Upon approval of the above Budget Amendment, funds for the project will have been
expended in the following accounts:
Description
Gas Tax Fund
Measure M Tumback
Storm Drain Improvement Program
Account No. Amount
7181- C5100587 $253,758.64
7281- C5100587 $ 60,949.50
7012- C5100008 $ 21,000.00
Total $335,708.14
All work was completed on August 30, 2002, the scheduled completion date. Punch list
items and verification of quantities were completed in December 2002.
Environmental Review: Categorically Exempt -under Chapter 3, Article 19., Section
15301, Class 1 (c) of the Title 14 California Code of Regulations. Exemption of
maintenance of existing facilities.
Prepared by:
Stephen J. Luy, P.E.
Associate Civil Engineer
Attachment: Budget Amendment
Submitted by:
Stephen G. Badum
Public Works Director
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 039
AMOUNT: $53,856.64
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds for the Old Ford Road Pavement Overlay Project, C -3437.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Description
Amount
Debit
Division
Number
7181
Gas Tax
Account
Number
C5100591
PMP Major Pavement Back Bay Drive $53,858.64
Division
Number
7181
Gas Tax
Account
Number
C5100587
PMP Major Pavement Ford Road
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic Svstem I
Signed:
Signed:
Approval: Administrative Services Director
IA1�IM
Administrative Approvaf. City Manager
City Council Approval: City Clerk
Credit
$53,858.64
Date
s o a-
te
Date