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Home My WebLink About13 - July 4th Special Appropriation for Fiscal Year 2003-2004CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 February 25, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Captain Paul Henisey, Patrol/Traffic Division Commander, Chief Bob McDonell SUBJECT: Budget Amendment -July 4'h Special Appropriation — Fiscal Year 2003/2004 RECOMMENDATION: Approve a Budget Amendment of $64,300 for the Police Department Budget in fiscal year 2003/2004 to fund additional police resources for the July 4, 2003 holiday. DISCUSSION: Background: The July 4'h West Newport Safety Planning Committee was charged with the responsibility to identify additional measures to minimize lawless behavior and improve personal safety, and to recommend appropriate measures to the City Council to accomplish these goals. The Committee has met three times and conducted a survey of West Newport residents in an effort to identify additional measures that may be helpful in improving public safety on July 4'h. The results of the survey revealed that over twice as many respondents support hiring additional police officers to patrol West Newport on July 4'h, when compared to those preferring no changes. Respondents were also supportive of examining enhanced enforcement of various ordinances and increasing the fines in the West Newport area during the holiday period. As a result of the committee meetings and lengthy analysis by City and Police Department staff, the following recommendations for July 4, 2003 were accepted by the Committee and are being forwarded to the full City Council for approval: 1. Hire 13 Sergeants and 39 Police Officers from Orange County police agencies to augment existing police resources. The estimated cost is $38,000. 2. Hire eight Motor Officers from Orange County police agencies to support enforcement efforts and traffic control. The estimated cost is $5,500. Budget Amendment — July 4th Special Appropriation February 25, 2003 Page 2 3. Hire seven additional Orange County Sheriff Deputies and seven transportation vans to increase transport capabilities. The estimated cost is $7,000. 4. Hire eight additional Orange County Sheriff Deputies to assist at the Command Post booking facility to accommodate the anticipated increase in the number of arrests. The estimated cost is $5,400. 5. Rent 12 portable generators and telescoping floodlight fixtures to improve lighting in the impact area. The estimated cost is $2,400. 6. Rent four additional portable restroom facilities for placement in the impact area. Appropriate trash receptacles would be placed throughout the impact zone. The estimated cost is $1,000. 7. Authorize the purchase of additional supplies, equipment and food to provide for the support needs of the above additional personnel. The estimated cost is $5,000. The total estimated cost for all of these proposed enhancements to existing Police Department deployment is approximately $64,300. The additional personnel would provide sufficient deployment for a footbeat team of officers to be assigned to every street in the street closure area. The motor officers would assist with enforcement and traffic control efforts. Additional Sheriff's Deputies and vans will reduce transportation delays and facilitate the processing of arrestees at the Command Post. The portable lights, restrooms and trash containers will help to reduce lawless behavior and improve quality of life issues for all the residents in the area. All of these measures will be in addition to the full deployment of Newport Beach Police personnel and previous staffing levels provided by the Orange County Sheriff's Department and the California Highway Patrol. These existing staffing levels are already included in the Police Department's budget ceiling for next fiscal year. The July 4th West Newport Safety Planning Committee will continue to meet in the next few months and will be considering additional measures. It is necessary to authorize this funding now to allow for the advance planning and scheduling required to obtain the additional personnel from surrounding agencies in a timely basis. The Administrative Services Director was consulted and recommended we seek Council's approval for the budget amendment in advance of the normal 2003 -04 budget process in order to secure the required commitments. Environmental Review: Not Applicable Funding Availability: Funding will be provided out of the General Fund and placed in the Police Department's Support Services Division's Professional and Technical Services Account #1820-8080. Budget Amendment — July 4th Special Appropriation February 25, 2003 Page 3 Alternatives: This recommendation is referred to the City Council for approval at the direction of the July 4th West Newport Safety Planning Committee following their review of various alternatives and options. Prepared by: Attachments: Budget Amendment Approved by: G Bob McDonell, Chief of Police Gary Garber WEST NEWPORT BEACH ASSOCIATION 8 Land Fall P.O. Box 1471 tl 1i} Newport Beach, California 92663 (949) 650 -6661 request, especially one that asks for additional monies, must be judged carefully. In this Joann Larson February 11, 2003 115 44°i St. Mr. Gary Adams President: Mayor Steve Bromberg Alan Si /cock k9 Balboa Coves Mr. John Heffernan Balboa Coves Mr. Richard Nichols (949) 722 -6421 Mr. Gary Proctor Vice President: Mayor Pro Tern Tod Ridgeway Paul Watkins Mr. Don Webb 6408 W. Oceanfront (714) 556 -0800 Gentlemen, Secretary/Membership: Chris Garber 39 Cabrillo St. At the January 8, 2003 meeting of the West Newport Safety Planning Committee Lido Peninsula Resort unanimous agreement was reached to pursue additional funding for the Newport Beach (949) 723-3183 Police Department so as to implement a number of measures, in addition to those taken Historian: in 2002, in an effort to address the significant problems and concerns of the community Mike Johnson regarding the annual July e holiday. As a result, it is anticipated that this will be an 5803 Seashore (949) 642 -3125 Agenda Item for your consideration at your February 25, 2003 City Council meeting. The purpose of this letter is to urge your approval of that added funding Treasurer: Ann Krueger 439 Canal St. Over that last three years, a Committee of the West Newport Beach Association has Newport Shores worked closely with NBPD and City Staff to implement a number of ideas with the aim (949) 642 -2646 of improving conditions during this annual national holiday. However, despite this Directors: effort, the situation continues to be a frightening time for both residents and visitors. Mary Bryant Because it is clear that this annual event presents a very dangerous situation, one that 116 1/2 4e Sr (949) 644 -6266 seems to become worse each year, the City formed the West Newport Safety Planning Committee to focus on actions which can be taken to significantly and positively impact Margie Dorsey this situation and send a clear message that certain behaviors will not be tolerated in our 3807 Seashore (949) 675 -4973 community in the future. The additional funds are necessary to the achievement of this Gary Garber purpose. 8 Land Fall Newport Crest We are very aware of funding constraints at all levels of government and that any funding (949) 650 -6661 request, especially one that asks for additional monies, must be judged carefully. In this Joann Larson case, we feel that the safety and protection of residents should be a paramount concern of 115 44°i St. the Council and thus we strongly urge your approval of this item. (949) 650 -5533 Elliott Leonard Respectfully, 7402 W. Oceanfront 11 Jim Miller Jim I , 3903 ew port Island Marcus Ave. Alan W. Silcock, President New (949) 650 -3425 WEST NEWPORT BEACH ASSOCIATION Lennie Mulvihill Copies: Mr. Homer Bludau, City Manager 5301 Lido Sands Drive Mr. Robert H. Burnham, City Attorney Lido Sands Mr. Bob McDonell, Chief - Newport Beach Police Department (949) 645 -4905 file:wnbeluly4 /c Lcil Pat Shehan 439 Bolero Way Park Lido (949) 548 -4966 City of Newport Beach NO. BA- 001 BUDGET AMENDMENT 2003 -04 AMOUNT: $64,300.00 =FECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND x Decrease in Budgetary Fund Balance 111LLL��JJJ111 Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues x from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To appropriate funds to provide additional police resources for the July 4, 2003 holiday. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund Fund Balance =VENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Description 1820 PD Support Services 8080 Services - Prof & Tech NOC Signed:7/l1hJi� Financial Approval: Ad ministrative Services Director .gned: i%� ►fir/ /— . Administrative Approy : City Manager Signed: City Council Approval: City Clerk Amou nt Debit Credit $64,300.00 " Automatic $64,300.00 Date O 2�- Yte Date