HomeMy WebLinkAbout06 - Bike Lane Improvement Project - Notice of Completion and Acceptance of Contract No. 5653 (CAP14-0035)CTY OF
F
NEWPORT BEACH
City Council Staff Report
August 11, 2015
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Brad Sommers, Senior Civil Engineer
PHONE: 949 - 644 -3326, bsommers @newportbeachca.gov
TITLE: Bike Lane Improvement Project— Notice of Completion and Acceptance of Contract
No. 5653 (CAP14 -0035)
ABSTRACT:
On March 10, 2015, City Council awarded Contract No. 5653 for the construction of the Bike Lane
Improvement Project to Superior Pavement Markings, Inc. for the amount of $117,632.00 plus a
contingency allowance of approximately 10 percent. The required work is now complete and staff requests
City Council acceptance and close out of the construction contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after City Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Grant Contributions 7251- C3002028 $103,289.01
General Fund 7013- C3002028 $ 16.814.00
Total Construction Cost: $120,103.01
DISCUSSION:
Construction of the Bike Lane Improvement Project included installation of on- street bicycle lanes on
Jamboree Road, San Joaquin Hills Road and Spyglass Hill Road.
M
Overall Contract Cost /Time Summary
The contract is now complete to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount:
$ 117,632.00
Actual cost of bid items constructed:
Actual
Total change orders:
$ 3,866.01
Awarded Contract
Final Cost at
Contingency
% Due to
% Due to
Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$117,632.00
$120,103.01
10%
+2.1%
2.1%
0%
Actual Time
Allowed Contract Time (days)
20
+3
Under(-) or Over ( +)
The contract is now complete to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount:
$ 117,632.00
Actual cost of bid items constructed:
$ 116,237.00
Total change orders:
$ 3,866.01
Final contract cost:
$ 120,103.01
The final overall construction cost was approximately 2.1% over the contract amount. The increase in
project expenditures was a result of one contract change order, which installed and modified signs and
striping within the project area.
The original contract allowed for 20 consecutive working days to complete the original scope of work. The
project was substantially completed on June 1, 2015.
A summary of the project schedule is as follows:
Estimated Completion Date per March 2015 Schedule: July 3, 2015
Project Awarded for Construction: March 10, 2015
Completion Date per Contract and Approved Extensions: June 1, 2015
Actual Substantial Construction Completion Date: June 4, 2015
Completion of this project is consistent with the 2014 Bicycle Master Plan implementation plan.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public
facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment. Through the required Caltrans NEPA
Determination (November 13, 2013), the State of California determined that this project has no significant
impacts on the environment as defined by NEPA, and that there are no unusual circumstances as
described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to
prepare an environmental assessment or environmental impact statement under the National
Environmental Policy Act. The State has determined that the project is a Categorical Exclusion under: 23
CFR 771.117(c)(3). A copy of the State's determination is available for review in the Public Works
Department.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
6 -2
ATTACHMENTS:
Description
Attachment A - Location Man
•,t
ATTACHMENT A
e
NOT TO SCALE
�O
-- i
r a
Q �
X92 Q
vO �
r-
r
-J C/)
v
CIO
r-rr-
Newport Beach CITY OF NEWPORT BEACH
Bike Lane PUBLIC WORKS DEPARTMENT
Improvement Project C -5653 1 08/11/2015
6 -4