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Home My WebLink About14 - BA-060 - Tennis Reserve AccountCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 14 March 25, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Recreation & Senior Services Department Marie Knight, Director 949 - 644 -3157 mknight @ city. newport- beach.ca. us SUBJECT: Budget Amendment — Tennis Reserve Account RECOMMENDATION Approve a budget amendment to transfer funds in the amount of $14,263 from Tennis Reserve account 010 -3742 and appropriate $12,660 to expenditure account 4330 -8080 and $1,603 to account 4330 -8200 to permit the enhancement of the City's recreational programs. DISCUSSION City Council Policy 1 -2 — Instructional Recreation Activities provides that 20% of the registration fees from the tennis instructional classes be set aside annually for refurbishment of tennis courts or new recreational programs. Quotes were obtained from two contractors, True Line Surfacing provided the lowest quote. Funds will be used to resurface 4 tennis, 2 racquetball, and 3 basketball courts at various parks to ensure proper maintenance and safety of these courts. In addition, funds will be used to purchase tennis equipment and replacement nets. The attached provides a breakdown of the courts to be resurfaced and the equipment purchases. Environmental Review: This project is exempt from environmental review under Class 1 - Maintenance of Existing Facilities. Prepared by: ndrea McGuire, hecreation Superintendent Attachments: 1. Breakdown of Funds 2. Council Policy 1 -2 Submitted by: /i ` Marie {night, Recre' lion &,�enior Services Director Tennis Reserve Account Request budget amendment from Tennis Reserve Account #010 -3742 4330 -8200 - Tennis Nets ft Equipment 6 #30 LS Edwards Tennis Nets $ 661 10 Center straps 35 9 Rol -Dri Master - Complete 450 9 Rol -Dri Replacement Heads 225 Sales Tax 106 Shipping Et Handling 126 $1,603 4330 -8080 - Court Resurfacing True -Line Surfacing $12,660 Newport Island Park, '/2 Basketball Court $950 Mariners Park, '/2 Basketball Court 950 Bayview Park, Full Basketball Court 1,580 Mariners Park, 2 Racquetball Courts 600 West Newport Park, 4 Tennis Courts 88,580 $12,660 Total Budget Amendment Request 114 263 * Quote includes an additional charge of $2,500 to mechanically remove the entire court surface on a single court with excessive bubbling. This procedure will ensure a longer court life. r unsaved: / / /newpage62.htm Pagel of 2 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Community Services Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Registration fees will be based on an amount sufficient to acquire independent contractors, class materials and the administrative overhead and a facility use fee. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self - supporting. However, each total recreation program, such as tennis, sailing, surfing, etc., will be at least self - supporting. A sum of money equivalent to 20% of the gross annual revenues derived from the instructional classes in surfing shall be set aside and used for the purpose of purchasing new or replacement surfboards. A total of 20% of the registration fees from tennis instructional classes shall be set aside annually for refurbishment or development of courts or development of new recreational programs or facilities. The Community Services Director or designee is authorized to enter into agreements for securing independent contractors for approved instructional recreation activities. A total of 20% of the registration fees from the sailing instructional classes and 100% of the proceeds from the agreement for the use of the 29th Street public dock shall be set aside annually for refurbishment and replacement of the recreation sail boat fleet and development of waterfront activities program. Adopted - October 1963 Amended - August 30, 1966 Amended - November 25, 1968 Amended - March 1970 Amended - April 12, 1971 Amended - August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Amended - November 11, 1974 Amended - March 24, 1975 http: / /www.city.newporl- beach .ca.us /Councilnolicies /I -2.htm 03/17/2003 unsaved: / / /newpage62.htm Page 2 of 2 Amended - December 8, 1975 Amended - November 27, 1978 Amended - November 28, 1988 Amended - January 24, 1994 Amended - February 27, 1995 Amended - December 14, 1998 Amended - May 8, 2001 Formerly 1 -6 RETURN TO TABLE OF CONTENTS RETURN TO CITY OF NEWPORT BEACH HOME PAGE http: / /www.city.newport- beach .ca.us /Councilpolicies /I -2.htm 03/17/2003 City of Newport Beach BUDGET AMENDMENT 2002 -03 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues Ix from unappropriated fund balance EXPLANATION: NO. BA- 060 AMOUNT: Sia,zss.00 Increase in Budgetary Fund Balance AND X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations by transferring funds from the Tennis Reserve, per Council Policy 1 -2. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 010 3742 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Amount Debit Credit Description Tennis Reserve $14,263.00 ` Description Description 4330 Comm Svcs - Fee Based Classes 8080 Services Professional & Technical 4330 Comm Svcs - Fee Based Classes 8200 Special Departmental Supplies Services Director Administrative Appal: City Manager City Council Approval: City Clerk $12.660.00 $1,603.00 q Date d , Da7� Date