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Home My WebLink About04 - General Plan Update Committee ResolutionCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 4 April 8, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PLANNING DEPARTMENT TAMARA CAMPBELL AICP, SENIOR PLANNER (949) 644 -3238 tcampbell @city.newport- beach.ca.us SUBJECT: AMENDMENT OF GPUC RESOLUTION - CLARIFICATION OF ROLE AND RESPONSIBILITIES DURING GENERAL PLAN UPDATE PROCESS ISSUE: Should the General Plan Update Committee (GPUC) participate in the General Plan Update Process in the capacity as recommended by the General Plan Update Scoping Subcommittee? RECOMMENDATION: Amend GPUC Resolution 2000 -102 to include clarifying provisions for the General Plan Update Committee's role in the Update process. DISCUSSION: GPUC was established in May, 2000 to study the City's need to update its General Plan and to conduct a community outreach program. With the completion of the Visioning process in November, and the recent completion of a scope of work, GPUC's role and responsibilities for the remainder of the Update process should be made clear. Resolution 2000 -102 is attached as Exhibit A. In developing its recommendations, GPUC formed a Scoping Subcommittee to explore Update options and to evaluate future public participation efforts through the scheduling of public workshops and the involvement of GPAC and the Planning Commission throughout the update process. Specific recommendations for involving these groups will be submitted for formal consideration through a detailed scope of work and a proposal currently being prepared by the City's General Plan Consultant. AMENDMENT OF GPUC RESOLUTION — CONTINUANCE OF ROLE AND RESPONSIBILITIES April 8, 2003 Page 2 The GPUC Scoping Subcommittee also evaluated GPUC's involvement and voted to express its desire to continue GPUC throughout the update process by forwarding the following recommendations to the City Council for approval: 1) Authorize GPUC to continue throughout the General Plan Update process. 2) Assign GPUC the task of continuing to recommend appointments to fill vacancies on GPAC. 3) Request that GPUC receive informational reports. 4) Request that GPUC deal with any other unforeseen issues and meet on an "as needed" basis. In an effort to ensure a clear understanding of GPUC "s role in the future, staff suggests modifying the language in recommendation number 4 to read as follows: 4) The General Plan Update Committee should discuss any other unforeseen issues related to the General Plan Update Process, on an "as- needed" basis, to make recommendations to the City Council. GPUC considered the subcommittee's recommendations at its meeting on March 24, 2003 and voted to forward them for City Council approval. Should the Council wish to approve the recommendations forwarded by GPUC, the Resolution should be amended to provide more specific direction. See Exhibit B for the proposed amendments. Environmental Review: This is a "ministerial action" and is not considered a "project" according to CEQA. J0111uI V10111101 Attachments: Submitted by: �7v�trcv �z�7fu2 -C, �tR Sharon Wood Assistant City Manager Exhibit A (Resolution No. 2000 -102) Exhibit B (Resolution No. 2003 -__). RESOLUTION NO. 2000- 102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING THE AD HOC GENERAL PLAN UPDATE COMMITTEE, AND RECSINDING RESOLUTION NO. 2000-45. WHEREAS, the Newport Beach General Plan was last updated in 1988; and WHEREAS, the City Council wishes to determine if a comprehensive General Plan Update is needed and, if so, determine the scope of such an update; and WHEREAS, the City Council believes that such a decision should be made with the participation of the community and with an understanding of City -wide interests and issues; and WHEREAS, the City Council has determined that the best way to define the scope of a General Plan update is for an Ad Hoc Committee to carefully study the issue, including conducting a community outreach to identify interests and issues; and WHEREAS, the City Council would then consider the recommendations of the Ad Hoc Committee on the scope of a General Plan update. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that an Ad Hoc General Plan Update Committee is established, to be comprised of the following members, appointed as follows: ➢ Three (3) City Council members, appointed by the Mayor ➢ Three (3) Planning Commissioners, agreed upon by the membership ➢ One (1) EQAC member, agreed upon by the membership ➢ One (1) EDC member, agreed upon by the membership ➢ One (1) Aviation Committee member, agreed upon by the membership ➢ One (1) Member designated by the signator /petitioners of the Notice of Intent to Circulate the Protection From Traffic and Density Initiative (Greenlight) BE IT FURTHER RESOLVED that the Committee is charged with the tasks of developing a work program for a General Plan update and overseeing its progress if authorized by the City Council. This will include the following components: Design a preliminary community outreach which includes: • broad participation geographically, and • a cross section of community issues and special interests, Return to City Council with a recommendation on the conduct of the outreach, who should do it, and an estimate of its cost. 3. Conduct the public outreach if authorized by the City Council. 4. Make a recommendation to the full City Council on the scale and scope of a General Plan update: • using information from the community outreach to develop the recommendation, • developing a draft work program for Council consideration, and • identifying the resources necessary to accomplish the update. 5. Oversee and make periodic reports to the City Council on update progress and issues. BE IT FURTHER RESOLVED that Resolution No. 200045 is hereby rescinded. ADOPTED, this 12" day of December, 2000. l MAYOR RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADDING TO THE ROLE AND RESPONSIBLITIES OF THE GENERAL PLAN UPDATE COMMITTEE WHEREAS, the City Council adopted Resolution No. 2000 -102 establishing the General Plan Update Committee in December 2000, and; WHEREAS, at its meeting on April 8, 2003, the City Council considered the importance of the role of the General Plan Update Committee in the General Plan Update process and recommended adding to its duties and responsibilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby adds the following duties and responsibilities to the General Plan Update Committee: The General Plan Update Committee should continue throughout the General Plan Update process. The General Plan Update Committee should continue to recommend appointments to fill vacancies on the GPAC. The General Plan Update Committee should receive informational reports. 4. The General Plan Update Committee should discuss any other unforeseen issues related to the General Plan Update Process, on an "as needed" basis, to make recommendations to the City Council. ADOPTED this 8th day of April 2003. Steven Bromberg MAYOR ATTEST: CITY CLERK