HomeMy WebLinkAbout10 - C-3473 - Newport Heights Pavement OverlayCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. io
May 13, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: NEWPORT HEIGHTS PAVEMENT OVERLAY— COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3473
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 25, 2002, the City Council authorized the award of Newport Heights Pavement
Overlay to Bens Asphalt, Inc. The project provided for the pavement, sidewalk, and
curb and gutter rehabilitation of:
• Bolsa Avenue from Clay Street to 1511 Street
• Broad Street from Westminster Avenue to Bolsa Avenue
• Cliff Drive from Santa Ana Avenue to Riverside Avenue
• Beacon Street from Cliff Drive to Santa Ana Avenue
• Santa Ana Avenue from Old Newport Boulevard to Cliff Drive
■ Sea Gull Lane from 15th Street to Sherington Place
• Sherington Place from Irvine Avenue to Sea Gull Lane
• 32nd Street from Newport Boulevard to Lafayette Avenue
• LaFayette Avenue from 32nd Street to Via Lido
SUBJECT: Newport Heights Pavement Overlay, Completion And Acceptance of Contract No. 3473
May 13, 2003
Page 2
A summary of the contract cost is as follows:
Original bid amount:
$474,825.00
Final bid quantities
$458,416.49
Total amount of change orders:
$27,711.29
Final contract cost:
$486,127.78
Two change orders were approved due to miscellaneous field conditions encountered
during construction that amounted to an increase of $27,711.29. This increase was
offset by a decrease in final bid quantities. The net overall construction cost including
change orders was 1.02% over the original bid amount. The two change orders are
detailed as follows:
1. City added sidewalk, curb and gutter work on Cliff Drive and 32"' Street. A
portion of this expense was reimbursed by a resident.
2. Reconstructed the entire Lafayette Median Island to accommodate the disabled
and remediated two residential driveway access problems.
Change order number one extended the time to December 17, 2002. Ben's Asphalt
had previous commitments before the second change order was added and was not
immediately available to complete the work. After re- mobilizing, the additional work
was completed on March 14, 2003.
The construction has been completed to the satisfaction of Public Works Staff, however
extraordinary efforts were required to insure that Ben's Asphalt followed proper safety
and construction practices. Some of the problems encountered by City staff throughout
the project included:
• Marginal work quality requiring extensive daily staff inspections, interventions,
and in several cases removal and replacement of improvements
• Poor supervision throughout the job, subcontractors work was at times
unsupervised and lacked coordination
• Unsatisfactory construction phasing and traffic control which in some cases
created unsafe and dangerous driving conditions
Funds for the project were expended in the following account:
Description Account No. Amount
Measure M Tumback 7281 C5100646 $444,842.38
Gas Tax 7181 C5100642 $41,285.40
Total $486,127.78
Environmental Review: The project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
SUBJECT: Newport Heights Pavement Overlay, Completion And Acceptance of Contract No. 3473
May 13, 2003
Page 3
negligible expansion of the facilities in areas that are not environmentally sensitive.
The project involved removal and repair of existing roadways, sidewalks, and curb and
gutters.
Prepared by:
Sean Crumby, P.E. j
Junior Engineer
Submitted by:
5t n n t�aoum
ubG orks Director