HomeMy WebLinkAbout12 - C-3547 - Fuel System UpgradesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
May 13, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lois Thompson, Administrative Manager
949 - 644 -3311
Ithompson@city.newport-beach.ca.us
SUBJECT: FUEL SYSTEM UPGRADES C -3547 —APPROVAL OF EXTRA WORK
RECOMMENDATIONS:
1. Authorize the Public Works Director to approve Change Order No. 1 in the amount of
$27,000, which provides for additional work and an approximate $1,300 for soils testing
anticipated for environmental clearance of the fuel system upgrades at City Hall.
2. Approve a Budget Amendment appropriating $17,000 from the unappropriated balance
of the Equipment Replacement Fund to Account No. 7611- C6120683.
DISCUSSION:
On October 8, 2002, Council awarded a contract to Tafoya & Associates Inc., for a 'design -
build' project. The contract specified the contractor would prepare plans and specifications,
obtain permits, and construct upgrades upon underground fuel tank systems at City Hall, the
Corporation Yard, and the Santa Barbara Drive Police and Fire facilities. In addition, the
contract specified replacement of the fuel dispenser located at City Hall.
Due to unforeseen conditions, work was needed to provide materials and installation of
additional dual wall fuel supply lines and modification of piping for the emergency generator at
the Police Department. This work amounted to $25,690.60 in additional costs. Change Order
No. 1 will result in a 44.82% increase over the original project cost and therefore requires City
Council approval. In addition, the Construction Inspector anticipates an additional $1,300 for
soils testing and environmental clearance will be needed to close out the project.
Additional funds in the amount of $17,000 will be needed to complete the project. The funds are
available in the unappropriated balance of the Equipment Replacement Fund and can be
appropriated to Account No. 7611- C6120683 to accommodate the additional work.
Prepared by:
Lois Thompson
Public Works Administrative Manager
Attachments: Contract C3547 - Change Order No. 1
Submitted by:
Stpph • !Sadum
-- "Publi orks Director
CITY OF NEWPORT PEACH
CONTRACT CHANGE ORDER
PROJECT TITLE:
CONTRACTOR:
ENCUMBRANCE NO.:
ORIGINAL CONTRACT:
COMPLETION DATE:
CONTRACT NO. 3547
Fuel System Upgrades
Tofoya & Associates
E068302
$57,321.00
31- Dec -02
CHANGE ORDER:
1
PAGE:
1 OF 1
CCO SUMMARY COST:
25,690.60
CCO TOTAL IN %
44.82%
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Provide additional dual wall piping as directed.
changes are hereby incorporated into the project plans and specifications:
1 INCREASE 1DECREASE
1) Provide materials and installation of additional dual wall fuel supply lines
at police department as per attached invoice #664 of 3/18/03). 1 $19,639.00
2) Modify piping to emergency generator at police department to comply
with unforseen conditions at site as per attached invoice #669 of 3/20/03. 6,051.60
IN CONTRACT TIME 20- CALENDAR DAYS NET CHANGE $ 25,690.60
dersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: CONTRACTOR: TOFOYA & ASSOCIATES
ffn
APPROVAL RECOMMENDED:
TITLE:
CONSTRUCTION ENGINEER
DATE:
APPROVED: DATE:
PUBLIC WORKS DIRECTOR
City of Newport Beach NO. BA- 068
BUDGET AMENDMENT
2002 -03 AMOUNT: $7,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditures related to the Fuel System Upgrade Project, C -3547.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
610 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Equipment Maintenance Fund Balance
Description
I
Signed
Signed:
Signed:
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$17,000.00
$17,000.00
S- 7�D3
Date
5171, �
Date
Date
Description
Division
Number
7611 Equipment Maintenance
Account
Number
C6120683 Fuel System Upgrades
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
I
Signed
Signed:
Signed:
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$17,000.00
$17,000.00
S- 7�D3
Date
5171, �
Date
Date