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HomeMy WebLinkAbout18 - CDBG One-Year Action PlanCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. is May 13, 2003 To: Mayor and Members of the City Council From: Dan Trimble Community Development Department Subject: Review, approval, and submission of the FY 2003 -2004 One -Year Action Plan to the U.S. Department of Housing and Urban Development (HUD). ISSUE: As part of the annual Community Development Block Grant application process, the City must prepare and submit a One -Year Action Plan that details how the grant funds will be allocated for the upcoming fiscal year. RECOMMENDATION: 1. Conduct Public Hearing, and 2. After receiving public comments and recommendations on the Draft Action Plan, including the budget for the CDBG program, staff recommends the approval of the Action Plan for submittal to HUD. DISCUSSION: Purpose of the Action Plan The Action Plan represents the City of Newport Beach's official application to HUD for Community Development Block Grant (CDBG) Funds. The Action Plan describes the activities to be implemented during the coming fiscal year. It also provides a participatory process through which our citizens are given an opportunity to determine, give input, and be informed about the projected use of funds. More importantly, it is the tool which verifies and assists in the implementation of the goals and strategies outlined in the Five -Year Consolidated Plan to meet our City's housing and community development needs. Citizen Participation City of Newport Beach Community and Economic Development staff is entrusted by the City Council with the responsibility of reviewing all applications for CDBG funding by social service agencies, and of making funding recommendations to the City Council. On April 8, 2003, the City Council initiated a public hearing to solicit input from the community and to review the various projects proposed for the 2002 -2003 CDBG program. The purpose of the hearing was to receive comments on the draft Action Plan and to make funding decisions on the proposed activities. The City Council's funding decisions have been incorporated into the final Action Plan to be submitted to HUD on or about May 15, 2003 for approval. In addition, a draft version of the Action Plan was released for a 30 -day public review and comment period beginning on April 8, 2003. All comments received on the draft Action Plan will be summarized and included in the final Action Plan. To date, no comments have been received. Summary of Action Plan 1. Strategic Plan The first section of the Action Plan describes how the actions to be undertaken in FY 2003 -2004 will work toward the objectives included in the five -year Strategic Plan. 2. Available Resources and Resource Distribution The Action Plan describes resources including federal, local and non- profit resources, which are expected to be available in FY 2003 to meet the community needs. For FY 2002 -2003, Newport Beach has been allocated $426,000 in CDBG funds. It also discusses how the CDBG funds will be distributed geographically throughout the City. 3. Activities to be Undertaken This section describes the CDBG activities proposed for FY 2003 -2004. Each proposed FY 2003 -2004 activity is briefly described below: a) WISE Place ($4,000): Steps to Independence provides transitional shelter, food, clothing, counseling, and employment assistance to FY 2003 -2004 CDBG One -Year Action Plan May 13, 2001 Page 2 i homeless women without children. The program handles a variety of clientele, including victims of domestic violence, emancipated youth, seniors, and women with developmental disabilities. The end goal is self- sufficiency. Residency ranges from 6 to 12 months, during which supportive services such as case management, employment counseling, psychological counseling, and life- skills classes are offered. The shelter is located at 1411 N. Broadway in Santa Ana. Funds will be used to cover the program costs for one Newport Beach resident. b) Orange Coast Interfaith Shelter (OCIS) ($10,000): OCIS is one of only two emergency shelters in Orange County. The program offers both emergency shelter and transitional housing. The program anticipates providing emergency shelter for 50 -55 homeless individuals per night and transitional housing for 18 families at a time. Funds will be used for administrative costs. c) Serving People in Need (SPIN) ($9,500): The SPIN Substance Abuse Recovery Program (SARP) provides access to recovery programs to homeless and low income individuals who cannot afford it otherwise. The program includes one month's room and board, counseling, and supplemental services focused on employment, medical assistance, and legal assistance. Funds will be used for case management, shelter costs, and operational costs. Funds will cover costs for case management for 6 individuals and indirectly support the whole program that serves 570 individuals annually. d) FISH Harbor Area Inc. — Mobile Meals ($20,000): Mobile Meals delivers nutritional meals to individuals who are homebound due to age, illness, or disability. This program allows clients to live independently who may otherwise be institutionalized. It is estimated the program will serve 105 unduplicated Newport Beach residents 10 meals per week for the duration of the program year. e) FISH Harbor Area Inc. — Mobile Meals ($15,000): This program offers rental /utility assistance, supplemental groceries, and case management to low income families. It is estimated that 120 of the 5000 annual client contacts will be Newport Beach residents. f) Mercy House ($5,400): This program will provide program supplies at Emmanuel House, a transitional housing program for adults living with HIV or AIDS. The only project of its kind in Orange County, Emmanuel House provides homeless adults afflicted with this disease the opportunity to live in a dignified home environment and receive supportive services necessary to rebuild their lives. Funds will be used FY 2003 -2004 CDBG One -Year Action Plan May 13, 2001 Page 3 3 to provide a food pantry that contains nutritional supplements in addition to food and household supplies. g) Fair Housing Council of Orange County ($14,976): The program will further fair housing in Newport Beach through education, landlord /tenant counseling, and legal action when necessary. It is anticipated the program will assist 355 Newport Beach residents with landlord /tenant related problems and 5 households with allegations of discrimination. h) ADA Improvements ($50,000): Funds will be used to make improvements to public facilities to allow for greater accessibility to Newport Beach residents with disabilities. Improvements will include curb cuts and installation of ramps throughout the City. i) Section 108 Loan Repayment ($214,020): Funds will be used to repay the City's Section 108 Loan. The loan was used to partially fund public improvements to the Balboa Target Area totaling $8 million. The scope of work includes the Balboa Village Pedestrian and Streetscape Plan, Street Improvements to Balboa Blvd., Pier Parking Lot, Pier Plaza and Lot A connecting access to Main Street. j) Code Enforcement ($25,000): Funds for this activity will provide the salaries for Code Enforcement officers to conduct housing inspections in designated low and moderate income areas of the City to insure health and safety codes. k) Grant Administration ($70,224): Administration includes preparation and submission of required contracts and reports, project oversight and monitoring of projects funded with CDBG. Administration of the program will be performed by a combination of city staff and a professional consultant. SF-424 Form and Certifications The Action Plan also includes a formally executed Application Form (Form SF- 424) for the CDBG program and CDBG certifications. Environmental Review: Not subject to CEQA, as the activity is not a project, as defined in Section 15378(b)(4). FY 2003 -2004 CDBG One -Year Action Plan May 13, 2001 Page 4 4 Public Notice: Notice of the public hearing was published in the Daily Pilot on April, 30 2003. Funding Availability: The City has been notified that it will be allocated $426,000 in CDBG Funds for the 2003 -2004 Fiscal Year. Submitted by: SHARON Z. WOOD Assistant City Manager Prepared by: DANIEL TRIMBLE Program Administrator FY 2003 -2004 CDBG One -Year Action Plan May 13, 2001 Page 5 CITY OF NEWPORT BEACH �� °u� 0� QIG' °© CITY COUNCIL STAFF REPORT Spa 5 013 Agenda Item No. 19 April 8, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Community & Economic Development, Planning Department Daniel R. Trimble, Program Administrator 949/644 -3230. email: dtrimble (a) city. newport- beach. ca. us SUBJECT: Review of the FY 2003 -2004 Community Development Block Grant One - Year Action Plan to the U.S. Department of Housing and Urban Development. ISSUE: The Action Plan represents the City of Newport Beach's official application to HUD for Community Development Block Grant (CDBG) Funds. The Action Plan describes the activities to be implemented during the coming fiscal year. It also provides a participatory process through which our citizens are given an opportunity to determine, provide input, and be informed about the projected use of funds. More importantly, it is the tool that verifies and assists in the implementation of the goals and strategies outlined in the Five -Year Consolidated Plan. RECOMMENDATION: After receiving public comments and recommendations on the Draft Action Plan, including the budget for the CDBG program, staff recommends the Council approve the recommendations for funding and schedule the revised Action Plan for City Council approval at the May 13, 2003 Public Hearing. DISCUSSION: Citizen Participation During the April 8, 2003 City Council meeting, the Council will initiate a public hearing to solicit input from the community and to comment of the draft FY2003 -2004 One -Year Action Plan and to review the various projects proposed for the 2003 -2004 CDBG program year. The Newport Beach Planning Department is also entrusted by the Newport Beach City Council with the responsibility of reviewing all applications for CDBG funding by public service and fair housing agencies, and of making funding recommendations to the City Council. A draft version of the Action Plan was developed and released for a 30-day public review and comment period beginning on April 9, 2003. On May 13, 2003, the Newport Beach City Council will also conduct a public hearing to review any additional comments received on the draft Action Plan, and to make final funding decisions on the proposed activities. The City Council's funding decisions will be incorporated into the final Action Plan and submitted to HUD on or about May 15, 2003 for approval. All comments received on the draft Action Plan will be summarized and included in the final Action Plan. Public Services and Fair Housing On December 17, 2002, the City published a Notice of Funding Availability (NOFA) in the Daily Pilot newspaper to announce the availability of CDBG funds and solicit proposals from tax - exempt nonprofit organizations that provide eligible CDBG services or projects that benefit Newport Beach residents. The City also mailed notices to agencies who receive funds in the current Fiscal Year and other agencies who had expressed interest in receiving funds. In response to the NOFA, eight public service providers submitted applications for CDBG grants for Fiscal Year 2003 -2004, requesting a total of $121,561. Included in this report is a summary of the CDBG Public Service Grant Applications and staff recommendations to the City Council. These recommendations are based on the priority needs identified in the Newport Beach 2000 -2005 Consolidated Plan: Public Services Priority Need Level Homeless Persons and At -risk Individuals Emergency Shelter High Transitional Housing High Permanent Housing High Substance Abuse Treatment High Mental Health Care High Victims of Domestic Violence High Youth Medium Special Needs Population Elderly and Frail Elderly High Persons with Disabilities Medium Persons with Drug /Alcohol Abuse Medium Affirmatively furthering fair housing choices are a mandated priority for the use of CDBG funds. The City has the option to fund fair housing services as part of the public service grants (subject to the 15% maximum allocation) or as part of the general administration funds (subject to the 20% maximum allocation). FY 2003 -2004 CDBG One -Year Action Plan April 8, 2003 Page 2 Summary of Applications The following information includes a brief description of the public service providers and proposed services, including the amount of funding requested. All but one of the applicants (Mercy House) received funding during the current Fiscal Year 2002 -2003. Service Provider I Program FY 2003104 Funding Request Da le McIntosh Center $6,000 WISE Place $5,000 Orange Coast Interfaith Shelter OCIS $15,000 Serving People in Need SPIN $10,585 FISH Harbor Area Inc. $60,000 Mercy House $10,000 Fair Housing Council of Orange Count $14,976 Subtotal -. $121,561 Service Provider Amount Requested Dayle McIntosh Center $6,000 Services include peer counseling, advocacy, employment assistance, information and referral, and training in independent living and assistive technology. Funds will be used to cover operational costs of a Laguna Hills branch office that serves the disabled residents of Newport Beach. It is estimated 565 client contacts will be made over the program year. WISE Place $5,000 "Steps to Independence" provides transitional shelter, food, clothing, counseling, and employment assistance to homeless women without children. The program handles a variety of clientele, including victims of domestic violence, emancipated youth, seniors, and women with developmental disabilities. The end goal is self - sufficiency. Residency ranges from 6 to 12 months, during which supportive services such as case management, employment counseling, psychological counseling, and life - skills classes are offered. The shelter is located at 1411 N. Broadway in Santa Ana. Funds will be used to cover the program costs for one Newport Beach resident. Orange Coast Interfaith Shelter (OC1S) $15,000 OCIS is one of only two emergency shelters in Orange County. The program offers both emergency shelter and transitional housing. The program anticipates providing emergency shelter for 50 -55 homeless individuals per night and transitional housing for 18 families at a time. Funds will be used for administrative costs. FY 2003 -2004 CDBG One -Year Action PIan April 8, 2003 Page 3 Serving People in Need (SPIN) $10,585 The SPIN Substance Abuse Recovery Program (SARP) provides access to recovery programs to homeless and low income individuals who cannot afford it otherwise. The program includes one month's room and board, counseling, and supplemental services focused on employment, medical assistance, and legal assistance. Funds will be used for case management, shelter costs, and operational costs. Funds will cover costs for case management for 6 individuals and indirectly support the whole program that serves 570 individuals annually. FISH Harbor Area Inc. — Mobile Meals $35,000 Mobile Meals delivers nutritional meals to individuals who are homebound due to age, illness, or disability. This program allows clients to live independently who may otherwise be institutionalized. It is estimated the program will serve 105 unduplicated Newport Beach residents 10 meals per week for the duration of the program year. FISH Harbor Area Inc. — Mobile Meals $25,000 This program offers rental /utility assistance, supplemental groceries, and case management to low income families. It is estimated that 120 of the 5000 annual client contacts will be Newport Beach residents. Mercy House $10,000 This program will provide program supplies at Emmanuel House, a transitional housing program for adults living with HIV or AIDS. The only project of its kind in Orange County, Emmanuel House provides homeless adults afflicted with this disease the opportunity to live in a dignified home environment and receive supportive services necessary to. rebuild their lives. Funds will be used to provide a food pantry that contains nutritional supplements in addition to food and household supplies. Fair Housing Council of Orange County $14,976 The program will furt her fair housing in Newport Beach through education, landlord /tenant counseling, and legal action when necessary. It is anticipated the program will assist 355 Newport Beach residents with landlord /tenant related problems and 5 households with allegations of discrimination. Fund Allocation Given the level of funding available, the amount of funding requested, past performance and proposed accomplishments, anticipated benefit to Newport Beach residents, and City priorities, staff recommends that the City Council provide funding for public service and fair housing activities as follows: FY 2003 -2004 CDBG One -Year Action Plan April 8, 2003 Page 4 Service Provider / Program Amount Requested Amount Recommended Dayle McIntosh Center $6,000 $0 WISEPlace $5,000 $4,000 Orange Coast Interfaith Shelter (OCIS) $15,000 $10,000 Serving People in Need (SPIN) $10,585 $9,500 FISH Harbor Area Inc. $60,000 $35,000 Mercy House $10,000 $5,400 Public Service Total $106,585 $63,900 Fair Housing Council of Orange County' $14,976 $14,976 'Fair Housing services are funded from the Administration portion of the City's CDBG allocation and do not count towards the 15% restriction for public services. This recommended allocation provides a consistent level of funding to each of the existing providers as well as one additional provider, Mercy House. Unfortunately, given the significant reduction in the City's annual CDBG allocation over the last two years and increased demand for public service funding, staff is not recommending funding for the Dayle McIntosh Center. The rationale for this decision is based on use of the funding criteria established in our Consolidated Plan and described earlier in this report. Environmental Review: Not subject to CEQA, as the activity is not a project, as defined in Section 15378(b)(4). Public Notice: Notice of the public hearing was published in the Daily Pilot on March 14, 2003. Funding Availability: The City has been notified that it will be allocated $426,000 in CDBG Funds for the 2003 -2004 Fiscal Year. Submitted by: PATRICIA TEMPLE Planning Director Attachments: Draft 2003 -2004 Action Plan Prepared by: r� DANIEL R. T14IMBLE C & ED Program Administrator F.- IUSERSIPLMShareolCDBGIFY2003- 2004120034ction P1anCCRPT.doc FY 2003 -2004 CDBG One -Year Action Plan April 8, 2003 Page 5 City of Newport Beach 2003 -2004 Consolidated Plan One -Year Action Plan Draft April 2003 r_1 LLDM Associates•Inc. City of Newport Beach • 3300 Newport Boulevard • Newport Beach, CA 92663 May 15, 2003 Mr. Robert Illumin, Acting Director Community Planning and Development Department United States Department of Housing and Urban Development 611 West Sixth Street, Suite 800 Los Angeles, CA 90017 Dear Mr. Illumin: On behalf of the City of Newport Beach, I am pleased to submit the 2003 -2004 Consolidated Plan One -Year Action Plan. Through development of the One -Year Action Plan, the City of Newport Beach has evaluated the housing and community development needs and corresponding priorities established in the 2000 -05 Consolidated Plan and has prepared a strategy to meet those needs. This evaluation shall enable the City to fully capitalize on current funding sources as well as future opportunities and financing resources, as they become available. To that end, the City will be aggressively implementing the projects, programs and activities contained within this One -Year Action Plan. With your help and partnership, we can improve our lower- income neighborhood and make all of Newport Beach an outstanding place to live and work. We look forward to your consideration of our 2003 -2004 One -Year Action Plan. Should you require additional information or clarification regarding this plan submittal, please contact Dan Trimble at (949) 644 -3230. Sincerely, Homer Bludau City Manager Cc: Lee - Samaniego, May, HUD Los Angeles Office ACTION PLAN EXECUTIVE SUMMARY This 2003 -2004 Action Plan describes the community development activities that the City of Newport Beach will carry out from July 1st, 2003 to June 30th, 2004. The Action Plan consists of the following sections: Introduction: Section 1 The Introduction describes the purpose of the Action Plan and how it relates to the overall grants management process. It also provides information on how the City developed this year's plan. 1 Strategic Plan: Section 2 This section summarizes the Five Year Strategic Plan that was developed in 2000 and how the activies to be undertaken this program year will work toward meeting the overall goals and objectives. Available Resources: Section 3 The resources section discusses the amount of funding available to the City, including state, federal, and local sources. Distribution of Resources: Section 4 This section summarizes the rationale behind the distribution of funds. Included in this section is a map of how the funds will be distributed geographically throughout the City. 2003 Program Year Activities: Section 5 This section provides a detailed description of each activity funded for the 2003 -2004 program year. Appendices: The appendices include (1) a compliance checklist that will help the federal government ensure all regulatory information is included, (2) proof of the required public notices, and (3) the required signed certifications. QTY OF NEWPORT BEACH 2003 ANNUAL ACTTON PLAN Year -at -a- glance Funding New CDBG: $426,000 reprogrammed: 549,810.32 Total: $415,810.32 I� i i Activities Public Services Page Steps to Independence 5 -2 Orange Coast Interfaith Shelter 5 -3 Substance Abuse Rehabilitation 5-0 Program Mobile Meals 5 -5 Homeless and Hunger "s 6 o Prevention Emmanuel House Food Pantry 5 -8 Capital Improvements Page Code Enforcement 5 -9 Balboa Target Area (Section 5 -10 108 Repayment) ADA Improvements 5 -11 Administration Page General Administration 5.12 Fair Housing Counseling, , 5 -1 Education, and Enforcement 19 INTRODUCTION Purpose of Annual Action Plan Every year the City of Newport Beach receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). The grant money is to primarily benefit the lower income residents of the City in three ways: . By providing decent housing . By providing a suitable living environment . By expanding economic opportunities To ensure that the funds are used to The Annual Action Plan lists the meet the most urgent needs in the activities and actions the City intends to community, the City develops a undertake over the course of one (1) community needs assessment. The year to meet the goals and objectives needs assessment includes quantitative included in its Strategic Plan. The and statistical research, resident survey annual action plan also includes a results, and input from local non - profits summary of resources available to the and service agencies. City to carry out the Strategic Plan and additional information included to satisfy Based on the needs assessment, the federal regulations. City compiles a list of goals and objectives to meet the community's needs in a Strategic Plan. The objectives address housing, homeless, and other community development needs. A summary of the current strategic plan is included in this Plan. Together, the community needs assessment and the Strategic Plan form the Consolidated Plan. The Consolidated Plan is developed every five (5) years. (TTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 1.1 INTRODUCTION Development of 2003 Plan The City's Economic Development Division is responsible for developing the annual action plan and administering the programs included in the plan. This department made the following efforts to include all community stakeholders in the development of the action plan. Appendix B has copies of the public notices and a summary of public comments received. Request for Proposals The City published a Notice of Funding Availability (NOFA) in December, 2002 in the Daily Pilot. The City also mailed applications to agencies receiving funds in the current year as well as those that had expressed interest. Agencies were given until January 27, 2003 to submit proposals. In response, 8 public service providers submitted applications for CDBG grants for Fiscal Year 2003/2004, requesting a total of $121,561. Consultation In addition to the NOFA and the mailed applications, the City met with the Department of Public Works to determine needs and strategies within the City's organization. Public Review and Public Hearing The City published a notice in the Daily Pilot on March 20, 2003, indicating that (1) the draft action plan would be available to the public for review from April 8 to May 8, 2003, and (2) the City Council would review public service funding recommendations on April 8, 2003. The announcement encouraged comments and participation from the public and provided instructions on how to submit written comments in the event a person could not attend. CTIY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE I.2 lV THE STRATEGIC PLAN Overview The following is a summary of the Five Year Strategic Plan and how the activities proposed for the upcoming program year will work toward the goals included in the Strategic Plan. The full version of the Strategic Plan is in the City's 2000 -2004 Consolidated Plan and can be obtained from the City's Economic Development Division. The strategic goals are divided between Newport Beach program objectives and HUD - specified objectives. The Newport Beach program goals were developed based on the specific needs found within the community. The HUD - specified goals are mandated by the federal government and designed to meet common needs found in communities theoughout the country. An activity will appear more than once given that some local and federal goals overlap. Newport Beach Program Objectives Housing 1 Develop 139 units of senior housing 2 Maintain current level of Section 8 Voucher supply 3 Ensure universal access to fair housing Special Need Population 1 Increase accessibility to public facilities 2 Improve support services to elderly. 3 Improve support services to those with substance addictions. 4 Improve support services to HIV /AIDS population. Homeless 1 Preserve the supply of emergency and transitional housing 2 Assist homeless and prevent those "at- risk" of becoming homeless 3 Assist homeless battered women and children Community Development 1 Stimulate investment through alleviation of physical and econimic distress 2 Improve health and safetyy through rehabiliation of community facilities. 3 Preserve neighborhoods and provide economic empowerment to lower income residents 4 Eliminate blight, blighting influences, and prevent the deterioration of property. CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 2 -1 THE STRATEGIC PLAN HUD- Specified Objectives 1 Address Obstacles to Meeting Needs 2 Foster and Maintain Affordable Housing 3 Remove Barriers to Affordable Housing 4 Reduce Poverty 5 Develop. Institutional Structure 6 Enhance Service Delivery 7 Address Threat of Lead Paint 81 Improve Public Housing aTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 12 /I THE STRATEGIC PLAN Newport Program Objectives: Housing Develop 139 units of senior housing The City will surpass this goal by adding 150 units of senior housing with the Lower Bayview Project. The City has provided $1,000,000 in subsidies and waived an additional $250,000 in fees. The porject has been approved by the Planning Commission and the City Council and is awaiting approval from the Coastal Commission. The project is expected to be completed in the fall of 2004. 2 Maintain current level of Section 8 Voucher supply Section 8 vouchers are rental assistance payments to owners of private market rate units on behalf of very low - income tenants. This program allows the users to find their own housing which best suits their needs. The City will continue to support this county administered program. 3 Ensure universal access to fair housing The City will fund the following program in the 2003 program year to meet this goal: Fair Housing Counseling, Education, and Enforcement Page 5 -7 QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 2 -3 THE STRATEGIC PLAN Newport Program Objectives: Special Needs Increase accessibility to public facilities. The City will fund the following projects in the 2003 program year to meet this goal: DADA Improvements Page 5 -11 2 Improve support services to elderly. The City will fund the following projects in the ?003 program year to meet this goal: Mobile Meals Page 5 -5 3 Improve support services to those with substance addictions. The City will fund the following program in the 2003 program year to meet this goal: - Substance Abuse Rehabilitation Program Page 5 -4 4 Improve support services to HIVIAIDS population The City will fund the following, program in the 2003 program year to meet this goal: - Emmanuel House Food Pantry QTY OF NEWPORT BEACH 2603 ANNUAL AMON PLAN Page 5 -8 PAGE 2 -4 ILP THE STRATEGIC PLAN Newport Program Objectives: Homeless Preserve the supply of emergency and transitional housing. The City will fund the following projects in the 2003 program year to meet this goal: Steps to, Independence Page 5 -2 Steps to Independence Page 5 -11 ! Substance Abuse Rehabilitation Program Page 5A Emmanuel House Food Pantry Page 5 -8 Assist homeless and prevent those "at- risk" of becoming homeless. The City will fund the following projects in the 2003 program year to meet this goal: Steps to Independence Orange Coast Interfaith Shelter ❑ Substance Abuse Rehabilitation Program Emmanuel House Food Pantry Homeless and Hunger Prevention Page 5 -2 Page 5 -3 Page 5-4 Page 5 -8 Page 5 -6 2 Assist homeless battered women and children. The City will fund the following projects in the 2003 program year to meet this goal: Steps to Independence Page 5 -2 QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 2.3 THE STRATEGIC PLAN Newport Program Objectives: Community Development Stimulate investment through alleviation of physical and economic distress. The City will fund the following projects in the 2003 program year to meet this goal: D Balboa Target Area Code Enforcement Page 5 -10 Page 5 -9 2 Improve health and safety through rehabiliation of community facilities. The City will fund the following projects in the 2003 program year to meet this goal: Balboa Target Area _ADA Improvements Page 5 -11 Page 5 -9 3 Preserve neighborhoods and provide economic empowerment to lower income residents. The City will fund the following projects in the 2003 program year to meet this goal: Steps to Independence Balboa Target Area Page 5 -2 Page 5 -11 4 Eliminate blight, blighting influences, and prevent the deterioration of property. The City will fund the following projects in the 2003 program year to meet this goal: Code Enforcement Balboa Target Area QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Page 5 -9 Page 5 -11 PAGE 2-6 IG THE STRATEGIC PLAN HUD - Specified Objectives Address Obstacles to Meeting Needs The development process in housing and community development is lengthy and complex. It is often hampered by a wide range of obstacles. HUD asks local governments to strategize a plan to mitigate these obstacles. The City has identified the lack of developable sites, high land costs and limited funding as obstacles to affordable housing. In response, the City has adopted policies to overcome some of these obstacles and to encourage affordable housing production by providing density bonuses and fee waivers. For example, the City provided $250,000 of fee waivers for the Lower Bayview Senior Project. To address the lack of funds, the City leveraged their CDBG funds with a section 108 Loan to help fund the Balboa area improvements. in regard to NIMBY (Not In My Back Yard), the City will continue to work with the community to ensure open lines of communication exist regarding potential projects. Whena project becomes politically infeasible, the City will consider funding projects located outside the city that serve the Orange county region. 2 Foster and Maintain Affordable Housing As stated above, the City has identified the lack of developable sites, high land costs and limited funding as obstacles to producing affordable housing. The City continues to monitor and enforce affordability covenants on four affordable housing projects (totaling 130 units) developed with CDBG funds and a 100 unit (202 HUD funded) senior housing project, In addition, there is over $2,500,000 in non - federal funds available for the development andfor preservation of affordable housing units, which was negotiated by the City as part of market rate residential development. The City is working with potential developers of affordable housing for seniors and families, and these funds may be used to make such projects feasible. 3 Remove Barriers to Affordable Housing The City will continue to implement the following procedures and programs: Monitor all regulations, ordinances, departmental processing procedures, and residential development fees to ensure these requirements do net excessively constrain affordable residential development. Continue to offer density bonus incentives for the development of affordable housing pursuant to state density bonus requirements and the City's General Plan Housing Element. Continue to contract with the Fair Housing Council of Orange County to provide tenant and landlord counseling to provide fair housing opportunities for Newport Beach residents. QTY OF NEWPORT BEACH 2003 ANNUAL A=10N PLAN PAGE 2 -7 THE STRATEGIC PLAN 4 Reduce Poverty The City has implemented a number of programs to address the needs of the homeless, the "at- risk" homeless, special needs population, and the elderly. The City has given a high priority to addressing these needs and continues to fund organizations that provide services to the homeless, special needs population and the elderly. As part of the City's strategy, activities are underway to revitalize /redevelop the Balboa Peninsula with the goal of improving the commercial environment and creating additional jobs for the community.The City will pursue the following programs in the 2003, program year to help reduce poverty: Steps to Independence Page 5 -2 Balboa Target Area Page 5 -10 I 5 Develop Institutional Structure The regulations guiding the use of CDBG and HOME funding state that the primary means to achieving its goals is "to extend and strengthen partnerships among all levels of government and the private setter, including for -prone and non - profit organizations ". The City of Newport Beach will carry out this Consolidated Plan through various organizations. Homeless and other special needs persons and low- income elderly residents will be served through sccial service agencies funded through CDBG grant funds. Various City of Newport Beach departments will work together to achieve the goals of this Consolidated Plan: Planning Department completes the grant administration, a Code Enforcement Officer conducts code enicrcement activities on Balboa Peninsula, and Accounting staff assists with administration. The Public Works Department oversees public improvement contracts and construction. In addition, the City contracts with private industry construction contractors, non- profit organizations and social service providers to provide community, housing and sccial service programs and projects. 6 Enhance Service Delivery (Monitoring) The following procedures have been established for monitoring activities undertaken with funds received from the U.S. Department of Housing and Urban Development (HUD): . An in -house review of progress reports and expenditures. On -site visits of ail subrecipients to ensure compliance with federal regulations Technical assistance is provided where necessary. . Project and financial data on CDBG - funded activities will be maintained using the HUD software -- IDIS (integrated Disbursement Information System). Use of this system will allow HUD staff easy access to local data for review and progress evaluation. Timely submission of the Consolidated Annual Performance and Evaluation Report (CAPER). QTY OF NEWPORT BEACH 2003 .4 NNUAL ACTION PLAN PAGE IS 17 THE STRATEGIC PLAN 7 Address Threat of Lead Paint Prior to the use of federal funds, all existing units are inspected for lead -based paint hazards. Units identified as having lead -based paint hazards are treated so as to abate the lead -based paint hazards in accordance with federal requirements. 8 Improve Public Housing Public housing plays an important role of any affordable housing strategy. Although the Newport Beach does not have any public housing units, The City continues to support the Orange County Housing Authority to maintain and increase the level of available Section 8 Certificates (95) to be utilized in the City. a Y OF NEWPORT BEACH 2003 ANNUAL AMON PLAN PAGE 2.9 AVAILABLE RESOURCES Federal Resources The City will can budget a total of $475,870 of CDBG funds: ❑ 2003/2004 Allocation $426,000 ❑ reprommable balance from previous years $49,870 ❑ Program Income $0 In addition to the CDBG entitlement program, the following resources will be available to the City and its residents: I .-County HOME Partnership Grant Section 8 Vouchers State and Local Resources The City has provided a $1,000,000 subsidy and $250,000 in fee waivers for the Lower Bayview Senior Project. In addition, the City may pursue the following funding available funding sources: California Housing Finance Agency (CHFA) Multi - Family Rental Housing Program -. CHFA Home Mortgage Purchase Program California Housing Rehabilitation Program -Owner Component Low Income Housing Tax Credits Other Resources Service providers who receive CDBG funds for the 2003 program year have budgeted additional non -CDBG funds to their activities. Please refer to the detailed activity descriptions for a line by line break out of these additional funds. QTY OF NEWPORT BEACH 2003 ANNUAL AMON PLAN PAGE 3-1 0 RESOURCE DISTRIBUTION Priority Amongst Different Needs The funding available under the Consolidated Plan may be used to meet a wide variety of needs. The City established local priority needs based on the housing market analaysis and other research conducted as part of the 2000 Consolidated Plan. The goals listed in the Strategic Plan section of this document are the result of that research. The City gives priority to projects and programs that will pursue the goals listed in the strategic plan. Geographic Distribution Public. service activities will be available to all Newport Beach residents. These activities cater specifically to low and moderate income residents or to groups assumed to 'be of low and moderate income instead of residents in a specific area. ADA Improvements will also be made throughout the city as the are primarily intended to serve persons with disabiiities. Two activities will serve residents on an CDBG - eligible area basis, where more than 29.7 percent of the residents are of low and moderate income': . Balboa Target Area:The target area is located in Block group 628.2. According to HUD, this block group's population is 31% low moderate income and therefore qualifies for CDBG assistance. Please refer to the map on the following page. . Code Enforcement: Code Enforcement is a city -wide activity. However, the City will ensure that at least 51 % of the responses will be located within the low and moderate income areas of the City. Please refer to the map on the following page. Newport Beach is considered an exception community and uses the upper quartile rule to determine CDBG eligible areas. CrrY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 4-1 v � N o Q N O -= U O Qa UZ°c° d A P W C m 3 p o n,2 I 2003 Program Year Activities Public Services CDBG Amount Steps to Independence $4,000 Orange Coast Interfaith Shelter $10,000 Substance Abuse Rehabilitation Program $9,500 Mobile Meals $20,000 Hunger and Homeless Prevention $5,400 Emmanuel House Food Pantry $4,000 Subtotal $63,900 Capital Expenditures CDBG Amount Code Enforcement $25,000 Balboa Target Area (108 Loan Repayment) $214,020 ADA Improvements $50,000 Subtotal $276,900 Administration CDBG Amount Fair Housing Counseling, Education, & Enforcement $14,976 General Administration $70,224 Subtotal $85,200 Unprogrammed Contingency $37,750 Grand Total $426,000 QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE Sl 2003 Program Year Activities 1. Steps to Independence Description Administered by: The "Steps to Independence" Program WISEPlace provides transitional shelter, food, Kathleen Davis Bowman clothing, counseling, and employment Executive Director assistance to homeless women without 1411 N. Broadway children. The program handles a variety Santa Ana, CA 92706 of clientele, including victims of domestic violence, emancipated youth, Phone: (714) 542 -3577 seniors, and women with developmental disabilities. The end goal is self - sufficiency. Residency ranges from 6 to 12 months, during which supportive services such as case management, employment counseling, psychological counseling, and life- skills classes are offered. The shelter is located at 1411 N. Broadway in Santa Ana. This activity will start July 1st, 2003 and end June 30th, 2004. Beneficiaries: Funding: Funds will be used to cover the program CDBG: $4,000 costs for one Newport Beach resident. Other: $535,000 Will this activity help the homeless? TOTAL: $539,000 YES - Transitional Housing and Services Will this activity help a special need population? YES Objectives: Eligibility: This activity will help: 507.201(e) 05 - Public Services, General • Preserve the supply of emergency and transitional housing • Assist homeless and prevent those "at- risk" of becoming homeless • Assist homeless battered women and children QTY OF NEWPORT BEACH 2003 ANNUAL. AMON PLAN PAGE 5-2 �T 2003 Program Year Activities 2. Orange Coast Interfaith Shelter Description Administered by: OCIS is one of only two emergency O.C.I.S shelters in Orange County. The program Diane Ashe offers both emergency shelter and Fund Developer transitional ' housing. The program 1963 Wallace Avenue anticipates providing emergency shelter Costa Mesa, CA 92627 for 50 -55 homeless individuals per night and transitional housing for 18 families Phone: (949) 631 -7468 at a time. Funds will be used for allministrative costs. This activity will start July 1 st, 2003 and end June 30th, 2004. Beneficiaries: Funding: This program anticipates assisting 33 CDBG: $10,000 Newport Beach residents. Other: $800,000 Will this activity help the homeless? TOTAL: $810,000 YES - Emergency & Transitional Housing Will this activity help a special need population? NO Objectives: Eligibility: This activity will help: 507.201(e) 05 - Public Services, General • Preserve the supply of emergency and transitional housing • Assist homeless and prevent those "at- risk" of becoming homeless (TIY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 5-3 2003 Program Year Activities 3. Substance Abuse Rehabilitation Program (SARP) Description SARP provides access to recovery programs to homeless and low income individuals who cannot afford it otherwise. The program includes one .month's room and board, counseling, and supplemental services focused on employment, medical assistance, and legal assistance. Funds will be used for c8se management, shelter costs, and operational costs. This activity will start July 1st, 2003 and end June 30th, 2004. Beneficiaries: Funds will cover costs for case management for 6 individuals and indirectly support the whole program that serves 570 individuals annually. Will this activity help the homeless? YES - Supportive Services Will this activity help a special need population? YES - Persons recovering from drug / alcohol abuse Objectives: This activity will help: • Preserve the supply of emergency and transitional housing • Assist homeless and prevent those "at- risk" of becoming homeless QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Administered by: Serving People in Need (SPIN) Jean Wegener Executive Director 2900 Bristol, H -106 Costa Mesa, CA 92626 Phone: (714) 751 -1101 x 104 Funding: CDBG: $9,500 Other: $504,676 TOTAL: $514,176 Eligibility: 507.201(e) 05F - Substance Abuse Recovery Services PACE S4 ac 2003 Program Year Activities 4. Mobile Meals Description Administered by: Mobile Meals delivers nutritional meals FISH Harbor Area Inc. to individuals who are homebound due Debby O'Connor to age, illness, or disability. This Executive Director program allows clients to live P.O. Box 15464 independently who would may otherwise Newport Beach, CA 92659 be institutionalized. Phone: (949) 515-3815 This activity will start July 1st, 2003 and ehd June 30th, 2004. Beneficiaries: Funding: It is estimated the program will serve CDBG: $20,000 105 unduplicated Newport Beach residents 10 meals per week for the Other: $230,000 duration of the program year. TOTAL: $250,000 Will this activity help the homeless? NO Will this activity help a special need population? YES - Elderly and Persons with Disabilities Objectives: Eligibility: This activity will help: 507.201(e) 05A - Elderly Services Improve support services to elderly. CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 5.5 1) l 2003 Program Year Activities 5. Homeless and Hunger Prevention Description This program offers rental / utility assistance, supplemental groceries, and case management to low income families. This activity will start July 1st, 2003 and end June 30th, 2004. Bbnefciaries: It is estimated that 120 of the 5000 annual client contacts will be Newport Beach residents. Will this activity help the homeless? YES Will this activity help a special need population? NO Objectives: This activity will help: . Assist homeless those "at- risk" homeless and prevent of becoming QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Administered by: FISH Harbor Area Inc. Debby O'Connor Executive Director P.O. Box 15464 Newport Beach, CA 92659 Phone: (949) 515 -3815 Funding: CDBG: $15,000 Other: $630,000 TOTAL: $645,000 Eligibility: 507.201 (e) 05 Public Services, General PAGE S6 o/� 2003 Program Year Activities 6. Fair Housing Counseling, Education, and Enforcement Description The program will further fair housing in Newport Beach through education, landlord /tenant counseling, and legal action when necessary. This activity will start July 1st, 2003 and end June 30th, 2004. Beneficiaries: It is anticipated the program will assist 355 Newport Beach residents with landlord /tenant related problems and 5 households with allegations of discrimination. Will this activity help the homeless? NO Will this activity help a special need population? NO Objectives: This activity will help: . Provide universal access to fair housing Administered by: Fair Housing Council of Orange County David Levy Housing Rights Advocate 201 S. Broadway Santa Ana, CA 92701 Phone: (714) 659 - 0823 X 204 Funding: CDBG: $14,976 Other: $2,237 TOTAL: $17,213 Eligibility: 507.201 (e) 21 D - Fair Housing Activities QTY OF NEWPORT BEACH 2003 ANNUAL AMON PLAN PAGE 5-7 2003 Program Year Activities 7. Emmanuel House Food Pantry Description This program will provide program supplies at Emmanuel House, a transitional housing program for adults living with HIV or AIDS. The only project of its kind in Orange County, Emmanuel House provides homeless adults afflicted with this disease the opportunity to live in a dignified home environment aid 'receive supportive services necessary to rebuild their lives. Funds will be used to provide a food pantry that contains nutritional supplements in addition to food and household supplies. This activity will start July 1 st, 2003 and end June 30th, 2004. Beneficiaries: It is anticipated the program will assist 40 transient individuals from throughout Orange County Will this activity help the homeless? YES - Transitional Housing Will this activity help a special need population? YES - Persons living with HIV /AIDS Objectives: This activity will help: • Preserve the supply of emergency and transitional housing • Assist homeless and prevent those "at- risk" of becoming homeless QTY OF NEWPORT BEACH 2003 ANNUAL ACIYON PLAN Administered by: Mercy House Heather Fitzgerald Administrative Director PO Box 1905 Santa Ana, CA 92701 Phone: (714) 834 - 7188 X 104 Funding: CDBG: $5,400 Other: $250,000 TOTAL: $255,400 Eligibility: 507.201 (e) 05 - Public Services General PAGE 5.8 2003 Program Year Activities 8. Code Enforcement Description Administered by: Funds for this activity will provide the City of Newport Beach salaries for Code Enforcement officers Dan Trimble to conduct housing inspections in 3300 Newport Blvd designated low- and moderate areas of Newport Beach, CA 92663 ,the City to insure health and safety codes. Phone: (949) 644-3230 This activity will start July 1st, 2003 and ehd June 30th, 2004. Beneficiaries: Funding: It is anticipated that the program will CDBG: $25,000 complete 100 cases. Other: $0 Will this activity help the homeless? TOTAL: $25,000 NO Will this activity help a special need population? NO Objectives: Eligibility: This activity will help: 507.202 (c) 15 - Code Enforcement . Preserve neighborhoods and provide economic empowerment to lower income residents. . Eliminate blight, blighting influences, and prevent the deterioration of property. CITY OF NEWPORT BEACH 2003 ANNUAL AMON PLAN PAGE 5-9 AVAILABLE RESOURCES Federal Resources The City will can budget a total of $475,870 of CDBG funds: 2003/2004 Allocation $426,000 reprogrammable balance from previous years $49,870 Program Income $0 In addition to the CDBG entitlement program, the following resources will be available to the City and its residents: I County HOME Partnership Grant - Section 8 Vouchers State and Local Resources The City has provided a $1,000,000 subsidy and $250,000 in fee waivers for the Lower Bayview Senior Project. In addition, the City may pursue the following funding available funding sources: California Housing Finance Agency (CHFA) Multi - Family Rental Housing Program CHFA Home Mortgage Purchase Program California Housing Rehabilitation Program -Owner Component - Low Income Housing Tax Credits Other Resources Service providers who receive CDBG funds for the 2003 program year have budgeted additional non -CDBG funds to their activities. Please refer to the detailed activity descriptions for a line by line break out of these additional funds. QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE 3-1 2003 Program Year Activities 9. Balboa Target Area (Section 108 Loan Repayment) Description Funds will be used to repay the City's Section 108 Loan. The loan was used to partially fund public improvements to the Balboa Target Area totaling $8 million. The scope'of work includes the Balboa Village Pedestrian and Streetscape Plan, Street Improvements to Balboa Blvd., Pier Parking Lot, Pier Plaza and Lbt A connecting access to Main Street Beneficiaries: The Balboa Target area serves a population of 1539 Newport Beach residents. Will this activity help the homeless? NO Will this activity help a special need population? NO Objectives: This activity will help: Stimulate investment through alleviation of physical and econimic distress. . Preserve neighborhoods and provide economic empowerment to lower income residents. Eliminate blight, blighting influences, and prevent the deterioration of property. Administered by: City of Newport Beach Dan Trimble 3300 Newport Blvd Newport Beach, CA 92663 Phone: (949) 644 -3230 Funding: CDBG: $214,020 Other: $0 TOTAL: $214,020 Eligibility: Planned 108 Loan Repayment CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN PAGE S 10 2003 Program Year Activities 10. ADA Improvements Description Funds will be used to make improvements to public facilities to allow for greater accessibility to Newport Beach residents with disabilities. Improvements will include curb cuts and installation of ramps throughout the City. Beneficiaries: This activity will primarily serve persons with disabilities living in Newport Beach. According to the U.S. Census 2000, this population is approximately 8090 individuals Will this activity help the homeless? NO Will this activity help a special need population? YES - Persons with disabilities Objectives: This activity will help: e Increase accessibility to public facilities QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Administered by: City of Newport Beach Dan Trimble 3300 Newport Blvd Newport Beach, CA 92663 Phone: (949) 644 -3230 Funding: CDBG: $50,000 Other: $0 TOTAL: $50,000 Eligibility: 507.201 (c) 03 - Public Facilities Improvements PAGE 5-11 2003 Program Year Activities 11. Administration Description Administration includes preparation and submission of required contracts and reports, project oversight and monitoring of projects funded with CDBG. ,Administration of the program will be performed by a combination of city staff and a professional consultant. This activity will start July 1st, 2003 and end June 30th, 2004. Beneficiaries: There are no direct beneficiaries for this activity. Will this activity help the homeless? NO Will this activity help a special need population? NO Objectives: This activity will indirectly serve all program and HUD - specified objectives QTY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Administered by: City of Newport Beach Dan Trimble 3300 Newport Blvd Newport Beach, CA 92663 Phone: (949) 644-3230 Funding: CDBG $70,224 Other: $0 TOTAL: $70,224 Eligibility: 570.206 21 A - General Administration PAGE 5.12 2S Application for Federal Assistance U.S. Department of Housing OMB Approval No.2501 -0017 (exp. 03/31/2005) and Urban Development form HUD -424 (3/2002) Previous versions of HUD -424 and 424 -M are obsolete. Page 1 of 2 ref. OMB Circular A -102 2. Date Submitted 4. HUD Application Number ,. iype of Submission 05/15/2003 ❑X Application Preapplication 3. Date and Time Received by HUD 5. Existing Grant Number 6. Applicant Identification Number VNERMWORM 7. Applicant's Legal Name 8. Organizational Unit City of Newport Beach Economic and Community Development 9. Address (give city, county, State, and zip code) 10. Name,title,telephone number,fax number, and e-mail of the person to be A. Address: 3300 Newport Blvd. contacted on matters involving this application (Including area codes) B. City: Newport Beach A. Name: Daniel R. Trimble C. County: Oragge County B. Title: Associate Planner D. State: California C. Phone: 949/644 -3230 E. Zip Code: 92336 D. Fax: 949/644 -3250 E. E -mail: dtrimble@city .newport- beach.ca.us 11. Employer Identification Number (EIN) or SSN 12. Type of Applicant (enter appropriate letter in box) C A. State I. University or College B. County J. Indian Tribe C. Municipal K. TDHE 13. Type of Application X New ❑ Continuation ❑ Renewal ❑ Revisicn D. Township L. Individual E. Interstate M. Profit Organization If Revision, enter appropriate letters in box(es) F. Intermunicipal N. Non - profit V Increase Amount B. Decrease Amount C. Increase Duration G. Spedal District O. Public Housing Authority :crease Duration E. Other (Specify) H. Independent School District P. Other (Soeclfy) 14. Name of Federal Agency U.S. Department of Housing and Urban Development 15. Catalog of Federal Domestic Assistance (CFDA) Number 16. Descriptive Title of Applicant's Program 114 - - -218 Title: Community Development Block Grant Funding of various Community Development Block Grant Program Component Title: eligible activities 17. Areas affected by Program (cities, counties, States, Indian Reservation, etc.) City of Newport Beach 18a. Proposed Program start date 18b. Proposed Program end date 19a. Congressional Districs of Applicant 19b. Congressional Districis --f 7/1/2003 6/30/2004 CA -48 Program: CA 48 and CA 45 20. Estimated Funding: Applicant must complete the Funding Matrix on Page 2. 21. Is Application subject to review by State Executive Order 12372 Process? A. Yes This plea pplicatlon/application was made available to the State Executive Order 12372 Process for review on: Date B. No X Program is not covered by E.O. 12372 Program has not been selected by State for review. 22. Is the Applicant delinquent on any Federal debt? X No Yes If "Yes," explain below or attach an explanation. form HUD -424 (3/2002) Previous versions of HUD -424 and 424 -M are obsolete. Page 1 of 2 ref. OMB Circular A -102 Funding Matrix The applicant must provide the funding matrix shown below, listing each program for which HUD funding is being requested, and complete the certifications. Grant Program' HUD Applicant Other Federal State LocallTribal Other Program Total Share Match Share Share Share Income Community Development $426,000 $426,000 Block Grant ) Grand Totals $426,000 50 SC SO $0 SO S 55426.000 ' For FHIPs, show both initiative and component Certifications I certify, to the best of my knowledge and belief, that no Federal appropriated funds have been paid, or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or Member of Congress, an officer or emoloyee of a Member of Congress. in connection with the awarding of this Federal grant or its extension, renewal, amendment or modification. If funds other than Federal appropriated funds have or will be paid for influencing or attempting to influence the Persons listed above, I shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying. I certify that I shall require all sub awards at all tiers (including sub - grants and contracts) to similarly certify and disclose accordingly. To the best of my knowledge and belief, all data in this application are true and correct and the certifications made on Assurances and Certifications (HUD form 424-8) attached to this application or currently on file in the Department, are a material representation of the fact upon which reliance shall be placed when this transaction was made and entered into. 23. Authorized Official Signature Name (printed) Homer Bludau Title Date (mm/dd /yyyy) City Manager form HUD -424 (3/2002) Previous versions of HUD -424 and 424 -M are obsolete. Page 2 of 2 ref. OMB Circular A -102 36 CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing — The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti- displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect anal is following a residential anti - displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace — It will or will continue to provide a drug -free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establishing an ongoing drug -free awareness program to inform employees about: (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1. 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a yv central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti - Lobbying — To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction — The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with Plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Homer Bludau City Manager Date Specific CDBG Certifications The Entitlement Community certifies that Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate- income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan — It is following a current consolidated plan (or Comprehensive Housing Affprdability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities that benefit low and moderate - income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s)2001, 2002. 2003 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to. the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low - income) families, an assessment or charge may be made against the property for public u-Z improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force — It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction. Compliance with Anti - discrimination Laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (4� USC 3601 - 3619), and implementing regulations. Lead -Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply with the requirements of 24 CFR §570.608. Compliance with Laws -- It will comply with applicable laws. Homer Bludau City Manager Date 1/0 Appendix C Public Notices and Responses 44 Appendix D Compliance Checklist APPENDIX A: COMPLIANCE CHECKLIST The City's Annual Action Plan must comply with several federal regulations. This appendix is designed to aid the City's representative document that the plan is in full compliance with the regulations. ❑ 91.15 (a) (1) Will the Annual Action Plan be submitted to HUD at least 45 days before the beginning of the program year? page ## ❑ 91.105(b)(4) Will there be a public comment period of at least 30 days that includes an invitation to comment on needs and the draft Annual Action Plan? page ## ❑ 191.200 (b) ❑ 91.200 (b) El 91.220 (f) 91.200 (b) 91.105 (e) Has a description of the lead agency responsible for overseeing the development of the plan been included? page ## Have the names of other agencies or groups participating in the development of the plan been provided? page ## Is a summary of the consultation process included]) page ## Is a summary of the citizen participation process included? page ## Is b a {o {= puRicLXarnzgs vtcl ded? page ## 91.105(c)(3) Is a summary of public comments received included? page ## 91.105(c)(3) Is a response to those public comments included? page ## Form Application ❑ 91.220 (a) Is the SF 424 included? page ## ❑ 91.220 (b) (1) Is there a description of how Federal resources will be used? page ## ❑ 91.220 (b) (2) Is there a description of how other resources will be used and how federal funds will leverage these resources, including match requirements? page ## Activities to be Undertaken ❑ 91.220 (c) Do all the activities listed that will be undertaken for the program year include proposed, quantifiable accomplishments and target dates of completion? page ## ❑ 91.220 (c) Are proposed activities clearly related to priority needs? page ## ❑ 91.220 (c) Are proposed activities clearly related to long -term strategies and goals? page ## CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN APPENDIX A: COMPLIANCE CHECKLIST Geographic Distribution ❑ 91.220 (d) Is there description of the geographic distribution of funds? page ## ❑ 91.220 (d) Is there are rationale for the geographic distribution? page ## Homeless and Other Special Needs Activlties ❑ 91.220 (e) Are activities defined that address the emergency shelter and transitional housing needs of homeless individuals? page ## Are "other actions" defined that will take during the next year to carry out the following specific strategies required in the Consolidated Plan? ❑ 91.220 (i) (1) Barriers to affordable housing: Does the plan describe actions that will carry out the jurisdiction's strategy to remove or ameliorate negative effects of public policies that serve as barriers to affordable housing? page ## ❑ 91.220 (i) (1) Lead -based paint hazards: Does the plan describe actions that will carry out the jurisdiction's strategy to evaluate and reduce lead -based paint hazards and integrate a lead -based paint hazard reduction into housing policies and programs? page ## ❑ 91.220(f)(1) Anti - poverty strategy: Does the plan describe actions that will carry out the jurisdiction's strategy to reduce poverty and preserve affordable housing; —in other words, how actions will be coordinated with other services to reduce the number of poverty level families? page ## ❑ 91.220 (i) (1) Institutional structure: Does the plan describe actions that will carry out the jurisdiction's strategy to ameliorate gaps in its institutional structure? page ## ❑ 91.220 (i) (1) Coordination: Does the plan describe actions that will carry out the jurisdiction's strategy to consult with public and assisted housing providers and other agencies? page ## ❑ 91.220 (i) (1) Public housing resident initiatives: Does the plan describe actions that will carry out the jurisdiction's strategy to encourage public housing residents to become more involved in management and participate in homeownership? page ## ❑ 91.220 (i) (2) Troubled Public Housing Agencies: Does the plan describe actions that will carry out the jurisdiction's strategy to provide assistance to any public housing agencies within its jurisdiction that have been designated by HUD as "troubled" or performing poorly? page ## CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN Z APPENDIX A: COMPLIANCE CHECKLIST ❑ 91.220 (f) (2) Is there a reference to the revisions of the Comprehensive Grant program? page ## COBG Proqram Specific Requirements 91.220 (g) (1) (i) Has the jurisdiction listed how it will spend all of its CDBG? page ## ❑ 91.220 (g).(1) (i) Has the jurisdiction included program income expected to be received during the program year? page ## ❑ 91.220 (g) (1) (i) Has the jurisdiction included amounts to be generated and deposited to revolving loan funds? page ## ❑ 91.220 (g) (1) (ii) Has the jurisdiction included program income received in the preceding program year that has not been programmed? page ## 7 91.220 (g) (1) (ii) Has the jurisdiction included surplus funds from any urban renewal settlement for community development activities? page ## ❑ 91.220 (g) (1) (ii) Has the jurisdiction included any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan? page ## 91.220 (g) (1) (ii) Has the jurisdiction included the amount e`Tecred to be received from each new float - funded activity including when funds are to be received and the option it will take for each activity should funds not be received by the target dates? page ## 91.220 (g) (1) (ii) Has the jurisdiction included amounts expected to be received during the current program year from a float-funded activity described in a prior statement page ## 91.220 (g) (1) (iv) Has enough detail, including the location of activities, been provided so that citizens may determine the degree to which they may be affected? page ## Does the plan include all the necessary certifications? page ## Monitoring 91.230 Does the plan describe the procedures for monitoring activities carried out in furtherance of the plan? page ## ❑ 91.230 Does the plan describe the procedures for ensuring long -term compliance with program requirements? page ## CITY OF NEWPORT BEACH 2003 ANNUAL ACTION PLAN ' 49