HomeMy WebLinkAbout09 - C-3576 & BA-070 - Irvine Avenue Median Landscaping IICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
May 27, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Associate Civil Engineer
949 -644 -3311
ftse@city.newport-beach.ca.us
SUBJECT: IRVINE AVENUE MEDIAN LANDSCAPING II (DOVER DRIVE TO
HOLIDAY ROAD) - AWARD OF CONTRACT NO. 3576
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3576 to DMA Greencare Contracting for the Total Bid Price
of $189,995.56, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $18,954.44 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $62,530 from the unappropriated
balance of the Circulation and Transportation Fund to Account No. 7261 -
05100696.
DISCUSSION:
At 10:00 AM on May 14, 2003, the City Clerk opened and read the following bids for this
project:
BIDDER
Low DMA Greencare Contracting
2 Mega Way Enterprises
3 Pierre Sprinkler and Landscape
4 Marina Landscape, Inc.
5 Pima Corporation
Corrected Bid Amount is $189,995.56
** Corrected Bid Amount is $229,746.10
* ** Corrected Bid Amount is $281,240.00
TOTAL BID AMOUNT
$189,851.53
$213,707.50
$219,966.00
$229,747.00 **
$280,700.00 * **
Subject: Irvine Avenue Median Landscaping II from Dover Drive to Holiday Road— Award of Contract No. 3576
May 27, 2003
Page: 2
The low total bid amount is approximately twenty percent below the Engineer's Estimate
of $237,000.00. The low bidder, DMA Greencare Contracting (DMA), possesses a
General Engineering "A" contractor's license as required by the project specifications. A
check of DMA's references indicates that DMA has completed various landscaping and
irrigation projects for other Southern California agencies.
This contract provides for the construction of integrally colored stamped median
concrete along the length of the medians and the installation of moisture barrier, mulch,
ground cover, and an irrigation system. Due to the existing shallow storm drain below
the medians, no trees are proposed for this project. The ground cover will be the same
as that recently installed within the medians between Westcliff Drive and Dover Drive.
DMA is required to start the work on October 1, 2003, after the nearby Irvine Avenue
Water Transmission Main Project has been completed. All of the construction work will be
completed within forty (40) consecutive work days. The plant establishment and
maintenance period will extend the project completion for ninety (90) days.
Environmental Review:
Staff has determined that this project is exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive. The
project consists of the beautification of existing landscaping within the medians and
would not impact any environmental resources.
Funding Availability:
Additional funds in the amount of $62,530 are needed for this project. The funds are
available in the Circulation and Transportation fund balance. Upon approval of the
recommended Budget Amendment there will be sufficient funds available in the
following account for the work:
Account Description
Irvine Avenue Medians
Prepared by:
Fong Ise, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number
7261- C5100696
Submitted by:
Amount
$208,950.00
,Steph G. Badum
PubA Works Director
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City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
Ix from unappropriated fund balance
EXPLANATION:
NO. BA- 070
AMOUNT: $62,530.00
Increase in Budgetary Fund Balance
.AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations related to the Irvine Avenue Median Landscaping II Contract, C -3576.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Circulation & Transportation Fund Balance
Description
Signed:
Signed:
Signed:
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$62,530.00
Automatic
$62,530.00
Date
Da
Date
Description
Division
Number
7261 Transportation & Circulation
Account
Number
C5100696 Irvine Avenue Median Landscaping
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$62,530.00
Automatic
$62,530.00
Date
Da
Date