HomeMy WebLinkAboutSS2 - 2003-2004 Budget ReviewTitle: Mariners Joint Use Library
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Title. Newport Village Park Conceptual Design per. °ns."mr
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COUNCIL AGf DA
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Tme: Fire Station V] - Land Purchase, Design, and ae°
Construction
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Thin' Sunset View Park, Land Acquisition wmowes
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Too Bayonne Landing Park R,n¢wo..,
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I Inc Maintenance Dredging Permit
Defdoodoo
Inspection S Report
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Title: Balboa Island anFl Little Island Balkaea0
Defdoodoo
Inspection S Report
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title: Sediment TMDL• Newport Bay, Planning 8 DIP. -
Implementation irvnampe,
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rill, Nutrient TMDL - Newport Bay :ymw�me�
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Title Carona del Mar Beach Improvements r.mr. rmn.
Deeriptiee m
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Tine Taxies TMDL - Newport Bay
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rule: Grease Control Devices- Studies and Inspections cue, uee.er
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Title Sewer Pump Marlon Master Plan Improvements lnu®
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"tie Water Costly Studies nue.me
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r ksr. I'm FTme, , /51 :51. IN 1.1L.M:m 1YS.SI
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P.. f
rtln Corona del Mar Coast Highway Pedestrian
Improvements r.ne.w „1,
oeecllpnV °. To.Po.e Pon , r
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1+e 10 1 /I.Im 171.IOO111
..• 11
Title Mariners Park Recreation Facility Improvement c __wm
S e-Se
Description re,m^P"*epew1,1ro— erccow ere 1coo...,�,ewnsweipaveans.�,r,n.
Tpe,.loAI..a. gorse mee., meva.tln..,tlrnn�n„g,.mweim..,.rw „.ere
$Ceps Pe. nina,rotl4rawm wlbtlnrel.pn:rey giplc We,lS entice.eu.aun..lien PnxamMM
I.a 1v�am a31:tta
Remarks r. p e^.m.en.mtle PO.con DII..11, ne1.11
IN glrkle. Po na S.urx. I to,..r Meu,i P.OUagn l iel.I Seum
r :un.wwnx [11:9 P! OI ,m] 131: pit
1a'+ rID. f31:IX9m
Tme Newport and Balboa Boulevard Merger ru'w01
(Mlzmasteq
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1 r. rvwmw
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JOIN 1
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ram Isl.mo Omani
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Remarks
fun0
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/51 1.11.15 organ
i mme.
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onion
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Tnm Coast Highway Channelizatlon - Corona del Mar P nlweM
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Remarks
Fool IolW.lof nna sec. l silo amsd. xepwgnl Tmas.ersj
r ksr. I'm FTme, , /51 :51. IN 1.1L.M:m 1YS.SI
To.1 10 1.wsn DO, 5'S
P.. f
rtln Corona del Mar Coast Highway Pedestrian
Improvements r.ne.w „1,
oeecllpnV °. To.Po.e Pon , r
It. ,soIIs so. Isoy1. Se.— re ploe,i,i >W.f I,
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1+e 10 1 /I.Im 171.IOO111
..• 11
Title Mariners Park Recreation Facility Improvement c __wm
S e-Se
Description re,m^P"*epew1,1ro— erccow ere 1coo...,�,ewnsweipaveans.�,r,n.
Tpe,.loAI..a. gorse mee., meva.tln..,tlrnn�n„g,.mweim..,.rw „.ere
$Ceps Pe. nina,rotl4rawm wlbtlnrel.pn:rey giplc We,lS entice.eu.aun..lien PnxamMM
I.a 1v�am a31:tta
Remarks r. p e^.m.en.mtle PO.con DII..11, ne1.11
IN glrkle. Po na S.urx. I to,..r Meu,i P.OUagn l iel.I Seum
r :un.wwnx [11:9 P! OI ,m] 131: pit
1a'+ rID. f31:IX9m
Tme Newport and Balboa Boulevard Merger ru'w01
(Mlzmasteq
tlesnrptlan' eeNe .meemx uv,nwmSeI1ncmmwa. V 1so. edt. -le. P.pure. u
Scope ' .P.ed o-.emi.w..en.eeer °tlwe,:e.,re,n erne. P.nowe,ramn OcrkI -.
1 r. rvwmw
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JOIN 1
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91
TnID Tralfic Signal Coordination ImProvements
D'0' °'"
Road
PunecwnY,
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Inge Newport Boulevard Right Turn Lane M Hospital
D'0' °'"
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E
FY 03/04 List of Projects Submitted Funded /Not Funded
Project Title
Amount Requested
Amount Funded
Telephone Switch Replacements
$
183,000
$
-
Stormwater Pollution Prevention (NPDES)
$
240,000
$
240,000
TMDL Planning and Implementation
$
200,000
$
150,000
Water Quality Studies
$
300,000
$
300,000
Clean Beaches Projects
$
300,000
$
-
Little Corona /Buck Gully Habitat and Water Quality Improvement Project
$
222,025
$
-
Water Conservation and Water Quality Education
$
100,000
$
100,000
Installation of Artificial Turf at Bonita Creek Football /Soccer Field
$
294,000
$
-
Grant Howald -CYC Basketball Court Replacement/Repair
$
60,000
$
60,000
Playground at Begonia Park
$
50,000
$
50,000
Public Restrooms Upgrade
$
14,000
$
-
Relandscaping the Central Library Entry
$
40,000
$
-
Computer Improvements Program
$
52,814
$
50,000
Installation of VLAN at Central Library and three branch locations
$
35,000
$
-
Building and Planning Conference Area Enclosure
$
15,000
$
Public Signage Program
$
299,000
$
-
Marine Avenue Streetscape Public Improvements Project
$
164,875
$
25,000
City Corporation Yard Improvements
$
378,745
$
50,000
City Hall Maintenance
$
59,935
$
45,000
City -Wide Restroom Facility Improvements
$
22,200
$
15,000
Sidewalk, Curb, and Gutter Replacement Program
$
175,000
$
-
Lido Isle Curb and Gutter Replacement
$
35,000
$
-
City Sign Inventory
$
50,000
$
50,000
Parks Improvement Program
$
165,000
$
100,000
Street Tree Reforestation
$
82,425
$
50,000
Cliff Drive Park Stairway and Handrail Replacements
$
103,000
$
-
Drinking Fountain Replacements (phase II)
$
30,000
$
-
Park Asphalt Walk Replacements
$
40,000
$
-
Park Signage Replacement (phase II)
$
75,000
$
-
Tidal Valve Replacement at 44th Street and Channel Park
$
75,000
$
75,000
Tidal Valve Replacement at 32nd Street and Newport Blvd.
$
80,000
$
-
Lower Big Canyon /Arches Wetland Mitigation
$
20,000
$
-
Central Irrigation Computer System (phase IV)
$
45,000
$
45,000
Newport Terrace Landfill Gas Remediation
$
635,000
$
635,000
Pier and Float Maintenance
$
15,000
$
15,000
Building "D" Annex (Corporation Yard)
$
174,000
$
174,000
Fire Station #7- Land Purchase, Design, and Construction
$
2,300,000
$
10,000
Fire Station Mixed Crew Gender Modifications -- Station 1 and 6
$
100,000
$
50,000
Fire Station Concrete Replacement
$
350,000
$
-
Corona del Mar Fire Station Modifications /Replacements
$
225,000
$
-
Fire Station Deferred Maintenance
$
145,550
$
63,125
12 Lead Paramedic Defibrilators
$
120,000
$
-
Lifeguard Facility Improvements
$
34,500
$
34,500
Corona del Mar Lifeguard Facility
$
225,000
$
-
Lifeguard Tower Replacement Program
$
22,500
$
22,500
Rescue Boat Dock Modifications
$
16,500
$
-
Lifeguard Facility Security
$
12,500
$
-
Beach Observation System Iprovements
$
30,000
$
-
Balboa Village Community Center
$
115,000
$
-
Big Canyon Fire Training Facility
$
150,000
$
75,000
Payroll /Staffing Software
$
90,000
$
-
Mobile Grandstands
$
60,000
$
-
Supply Inventory Data System
$
14,000
$
-
City Hall Heating /Air Conditioning and Energy Efficiency Improvements
$
75,000
$
-
05/27/2003 2:58 PM CIP Not Funded.xls
1 of 2
FY 03/04 List of Projects Submitted Funded /Not Funded
Project Title
Amount Requested
Amount Funded
911 Communication Center Rehabilitation
$
65,000
$
Police Facility Security
$
100,000
$
Air Duct Cleaning Phase II
$
10,000
$
-
Jail Facility Rehabilitation Phase II
$
85,000
$
85,000
Police Structure Rehabilitation
$
150,000
$
75,000
Harbor View Nature Park Slope Repair
$
100,000
$
134,220
Via Lido Crib Wall Replacement
$
85,000
$
85,000
Balboa Island and Little Island Bulkhead Inspection and Report
$
100,000
$
100,000
Maintenance Dredging Permit
$
150,000
$
100,000
Balboa Parking Lot Booth Renovations
$
15,000
$
15,000
Eelgrass Mitigation Bank
$
89,000
$
98,540
Bay and Street End Beach Replenishment
$
35,000
$
35,000
Rhine Wharf Public Dock
$
125,000
$
-
Balboa Yacht Basin Facilities Improvements
$
35,000
$
35,000
Oil Field Improvement Program
$
320,000
$
200,000
Street Light Conversion Program
$
50,000
$
-
Street Light Replacement Program
$
280,000
$
-
Water Main Master Plan Improvement Program
$
293,000
$
293,000
Water Transmission Main Master Plan Improvement Program
$
1,300,000
$
1,300,000
Programmed Pipeline Master Plan Replacement Projects
$
1,112,000
$
1,112,000
Regulating Station Replacement Program
$
113,000
$
-
Repairs and Betterments to Wells and Pump Stations
$
154,000
$
-
Sewer Main Master Plan Improvements
$
230,000
$
480,000
Cameo Shores Force Main Replacement
$
150,000
$
150,000
Televised Pipe Inspection Program
$
126,000
$
-
Grease Control Devices- Studies and Inspections
$
50,000
$
-
Sewer Pump Station Master Plan Improvements
$
826,000
$
826,000
$
15,063,569
$
7,607,885
05/27/2003 2:58 PM CIP Not Funded.xls 2 of 2
Departmental Budget Review
May 27, 2003
Including:
-City Council — Page 1
-City Clerk — Page 3
-City Manager — Page 5
-Human Resources — Page 9
-City Attorney — Page 13
-Administrative Services — Page 14
-Police — Separate Handout
Fire — Page 21
Planning — Page 24
Building — Page 28
Library Services — Page 32
Recreation & Senior
Services — Page 36
COUNCIL AGE DA
N0
City Council
Mission:
To protect Newport Beach's unique quality of life for the
full enjoyment of its residents, visitors, and business
owners and to direct the efficient and effective delivery
of municipal services
Department Totals
FY 02 -03 FY 03 -04
$ 563,215 $ 528,418
•s Personnel
•: One Mayor
Six Council Members
•s Personnel
•: Still 1 Mayor
• Still 6 Council Members
Fees /Charges Levied
None.
2
Goals — "2003 -04 Council Efforts"
s Manage resources prudently in light of State's budget
problem and sluggish economy;
Engage the community in the GP Update process & LCP
Improve water quality and habitat protection;
s Ensure timely completion of CIP projects, especially the
Mariner's Joint Use Library project;
Santa Ana Heights and RDA decision;
Effectively add service to East SAH and Bay Knolls;
Oversee implementation of 2002 JWA Settlement Agreement
Extension.
City Clerk
To provide service to the Mayor and City
Council, City Manager, administrative
departments, and the public in a courteous,
timely, and efficient manner while remaining
neutral and impartial.
To improve the administration of the affairs of the
City Clerk's Office consistent with applicable laws
and through sound management practices to
provide easier access to local government and
fulfill our responsibility to the residents of Newport
Beach.
K,
Expenditures
2002 -03
2003 -04
Estimated
Proposed
Salaries and Benefits $ 248,196
$ 263,015
Maintenance and Operations $ 66,110
$ 37,710
capital Outlay $ 5,100
$ -
Total $ 319,406
$ 300,725
Elections $ 55,000
$ -
Grand Total $ 374,406
$ 300,725
Full -time Employees 3
3
Revenue Estimate FY 03 -04
Passport Execution Fees $15,000
City Manager
Mission:
To maintain the delivery of high quality municipal
services and to manage the efficient and effective
affairs of the City in accordance with Council direction
and legal requirements, for the benefit of residents,
businesses, and visitors.
Department Totals
FY 02 -03
$ 2,047,511
Personnel
CMO =7
PIO =1
> Harbor Resources:
aAdmin =3 +15
,• Parking Lots = 2 + 20
oBYB =1 +1
FY 03 -04
$ 2,625,574
Personnel
CMO = 6.27
PIO = 1
•: Harbor Resources:
a Admin = 5.5
Parking Lots = 7.28
t BYB = 1.63
Code &WQ =5.5
5
Harbor Resources
Budget = $1.093 MN
Personnel = 14.34 (includes PT tidepool rangers,
parking lot attendants)
Changes /Significant expenditures
Adding to 8080 account in FY 02 -03 to address key
Federal- State -City efforts like eelgrass, dredging.
CIP Notes:
:• Preparing for the Maintenance Dredging Permit's expiration in
2005 (starting some sediment tests this year)
Harbor Commission disappointed that $100K for Rhine Wharf
guest dock didn't make the CIP cut.
e
Budget = $135,404
Personnel = just Marilee
Changes /Significant expenditures
Eagerly anticipating enactment of new Franchise
Agreements with:
;• More channels and more community programming
Community Media Center (maybe)
> Robotic cameras in Council chambers — edit bay back of dais
a Assistance from freelancers for some community programming
Code & Water Quality Enforcement
• :• Budget= $403K
Personnel = 5.50 (3.0 New)
> Division Manager — Jim Sinasek + 0.5 Dept Assistant
> Cass Spence + 2 new C &WQ Enf Officers
1 new WQ & Watershed Specialist
Changes /Significant expenditures
•> Function moved from Planning to CM's office.
•> Additional focus on water quality, but all inspectors will be cross - trained
(business license, code, refuse, etc) to have more eyes in the field.
•> Ramp -up period — education for up to 6 months, then citations (unless we find
an egregious violation).
•; Office space = 12' by 50' temporary facility on City Hall grounds.
7
Organizational Chart — Code and WQ Enforcement Division
Assistant City Manager
Assistant
Dave Kill
slla
• Gadanie re sto�ndvat"NPDES
• C.._ rt
• Dlvieion IIIFIIpM
• Oros,., ove'
Division of Coal Water Qualify
Enforcement
7Dept
Division Manager
Jim sinaeex
. Da e�on....game, a p.1, en<n,00
istant
Reia assrstance wneee ae.,
E
—
Inspections and Enforcement
StorretWo r Compliance WdersheC Mgmt
Code antl Water Quality E eforceme at Waters O O FTEO
Water Quality and Wade rehad Speciatist(1.O FTE)
• Fieln lmpeeLpns
Mnnle in Legel ly
Bus
l.tM1
onn—C
Water u'.y
ResEences
Fauv vdme
NPDESNE mimsdrates ANmms— COmpnance
Con vanes
City Fe AA es
—a
Im Lnps, aepertmA drersee Llv mplemenlauonl
some field mspecfions
Enmrcement8 namimetrae CAannns
some Plan CM1ecu VAMPS, elcl
•
1,C
WAtcF on a nu Tanning Coo�nineuon
Wdle na9ement
sn
� naq Camm
& Can
7
Fees /Charges Levied
•: Harbor Resources =
•: Pier construction fees
•: Annual harbor permit fees
•: Parking fees for Balboa and CDM lots
•: Tidelands lease revenues
•:• Rentals of slips and moorings
Fees /Charges Levied
Code and Water Quality Enforcement =
•: Administrative citations ($100, $200, or $500)
> Clean -up costs of spills where we can identify the
responsible party.
Possible = Plan Check fee for examining building plans for
compliance with new MS4 Permit.
PIO (eventually) _
•: Fee from users of community media facilities to cover
City's administrative costs.
M
_ -,
Ms Office Goals
Whatever the Council's goals are O
Effectively manage budget and City operations
Monitor the State closely & protect NB's interests
Provide accurate and timely information to the public,
including follow -up on comments, questions, complaints.
Coordinate all Top 10 Priorities, including directly
addressing:
o GP Update (Sharon)
t• Telecom and Cable Franchise Adoption (Dave and Marilee)
o SAH and Redevelopment (Homer and Dave)
r Code and Water Quality Enforcement (Sharon and Dave)
Human Resources
To increase the City's effectiveness through recruitment and
retention of employees committed to providing quality public
service that meets the goals and objectives.
We further this mission by the development of systems which
recognize the value of each employee and provide the necessary
tools to recruit, retain, and develop a workforce capable of high
performance.
We accomplish this mission by having a "customer first" attitude;
demonstrating a spirit of cooperation; being a trusted and valued
source of human resources knowledge and expertise, and by being
responsive to and aware of internal and external customer needs.
0
Department Info
2002 -03 2003 -04
Estimated Proposed
Department Budget $ 1,266,367 $ 1,230,616
Department Employees
Full -time 9 9
Part-time 1 0
Personnel Division
2002 -03 2003 -04
Estimated Proposed
Salaries and Benefits $ 583,994 $ 613,182
Maintenance and Operations $ 406,672 $ 361,160
Capital Outlay $ 38,100 $ 8,000
Total $ 1,028,766 $ 982,342
Full -time Employees 7 7
Part-time Employees 1 0
10
Risk Management
Division
2002 -03
2003 -04
Estimated
Proposed
Salaries and Benefits $ 192,101
$ 207,774
Maintenance and Operations $ 45,500
$ 40,500
Capital Outlay $ -
$ -
Total $ 237,601
$ 248,274
Full -time Employees 2
2
Part-time Employees 0
0
Insurance Reserve Fund
Workers Compensation
FY 02 -03
$1,806,800
FY 03 -04
$1,969,935
General Liability
FY 02 -03
$2,529,824
FY 03 -04
$3,560,496
Increase from Fiscal Year 02 -03 to 03 -04 is due to estimated
insurance premium increases of 35 -40 %.
11
Other Internal Service
Funds
The estimated expenditures for the three other
benefit related internal service funds remain
unchanged from FY 02 -03.
Compensated Absences $1,200,000
Disability Insurance $175,000
Retiree Medical $1,039,500
Department Goals
• Develop a Citywide performance evaluation
system (A top ten management team goal)
• Continued training of full -time employees on
our new drug /alcohol policy
• Organize and conduct three lunch and learn
programs with topics to help employees
balance work and family issues
• Develop and implement FMLA training and
procedures
• Coordinate with MIS to create an online
personnel action form (PAF)
12
City Attorney
To represent and /or advise City Council,
Boards, and Commissions, and City Staff with
respect to all legal matters pertaining to the
City.
Expenditures
Salaries and Benefits
Maintenance and Operations
Capital Outlay
Total
Full -time Employees
Part -time Employees
2002 -03
Estimated
$
587,694
$
231,178
$
1,000
$
819,872
5
0
2003 -04
Proposed
$
682,808
$
250,816
$
4,000
$
937,624
5
1
Increase from FY 03 to FY 04 includes addition of a Part-time Contract Attorney
for 20 hours per week.
1191
Administrative Services
Department
To provide the highest quality
Management Information Services,
Financial Management, and a variety
of support services for Citv Officials,
the public, and other departments.
Administrative Services Department
Overview
Fiscal Year 2002 -03
• Estimated Budget
$5,104,675
• Employees
— 49 Full -time
— 4.27 FTE
Fiscal Year 2003 -04
• Proposed Budget
$5,226,333
• Employees
— 49 Full -time
— 5.47 FTE
14
Division Information
!,
RESOURCE MANAGEMENT
Budget Management
Investment Management
Internal Control
Staffing: 3
$409,724
15
FISCAL SERVICES
Cash Management
Purchasing
Warehousing & Inventory Control
Printing & Reproduction
Postal Services
Remittance Processing
Accounts Payable
Staffing: 12 plus 2.89 FTE
$1,095,748
MGMT INFORMATION SYSTEMS
Computer Applications Support
Telecommunications
Geographic Information System
PC Technical Support
Network Management
Database Management
Staffing: 17 plus .5 FTE
$2,126,403
16
REVENUE
Municipal Billing
Intergovernmental Transfers
Licenses
Regulatory Permits
Revenue Development
Receivables & Collections
Staffing: 10 plus 1.33 FTE
$908,458
ACCOUNTING
General Accounting
Payroll
Property Control & Fixed Asset Tracking
Audit Coordination
Debt Administration
Financial Reporting
Staffing: 7 plus .75 FTE
$686,001
17
Other Activities
0.1.1 I; ntim.m
lV1U.lV1)J
4 .
1'
Major Charges /Fees /Taxes
Administrative Services administers many user fees and is
responsible for all City billing including the issuance of 350,000
Municipal Services Statements annually. Some of the larger
billings include:
Water charges
Sewer fees
Fire Medics memberships
Recycling fees
Franchises fees
Rental /Lease of City Property
$ 18,701,567
3,168,000
210,000
831,190
2,420,000
10,500,000
im
)+IPI "al
A.xv
Heln+
r11 /l'I +.'
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i 333135 luen
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110,+100
3N ?1!'Ir
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5,079
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7,)lv,r110
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'l 1'1, 15$
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7L
_
_3111
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4 .
1'
Major Charges /Fees /Taxes
Administrative Services administers many user fees and is
responsible for all City billing including the issuance of 350,000
Municipal Services Statements annually. Some of the larger
billings include:
Water charges
Sewer fees
Fire Medics memberships
Recycling fees
Franchises fees
Rental /Lease of City Property
$ 18,701,567
3,168,000
210,000
831,190
2,420,000
10,500,000
im
Major Charges /Fees /Taxes
Administrative Services actively manages the four largest City
tax revenue sources:
Total Property Tax
Sales Tax
Transient Occupancy Tax
Business License Tax
$ 39,825,460
20,548,500
8,364,000
2,627,500
$ 71,365,460
This represents over 45% of the City's total estimated 2003 -04
Revenue of $155,926,253.
Major Charges /Fines
Administrative Services also levies and collects the following
charges:
Administrative Fines /Citations $ 404,970
Parking Citations 2,096,400
Alarms /Fines /Renewals 623,407
Tidelands Billings 6,662,913
Many others
19
TOP THREE DEPARTMENTAL
PRIORITIES FOR 2003 -04
I.Complete the consolidation and matrix
development process for City leases and
other income property
2.Complete the bill printing and mailing
conversion to include consolidation of a
number of currently separate billings
onto one statement
3.Full implementation of the Master
Customer ID system
Police
.. V�IJYM�I/IIY'
20
Fire Department
Fiscal Year 2003/2004
Budget Presentation
..,�s By Fire Chief'Riley:
Newport Beach Fire Department • ".Safety, Service, Professionalism°
Department Summary
21
FY 2003
FY 2004
% Inc (Dec)
TOTAL
21,525,002
23,751,374
10.34%
Salaries
17.144,997
20,341,429
12.1%
Maint. &
Operations
3,160.621
3.208,197
1.5%
Capital
Outlay
219.384
201.748
(0.8 %)
21
Department Detail
Revenue Generation
• $1,415,000 — Paramedic Program
• $604, 000 — Junior Lifeguard Fees
• $600,000 - Public Safety Augmentation
Fund (Prop 172) shared with Police Dept.
• $353,100 —Fire Prevention Fees & Fines
22
FY 2004
% of Total
Budget
148 people
+ 32.6 FTE
Admin.
1,061,836
4.47
8* & 1
Fire Ops
15,907,904
66.98
112
Prevention
889,557
3.74
6
EMS
1,540,027
6.48
2
Training
1,355,336
5.71
5.5* & 9.35
Lifeguard
Ops
2,996,695
12.62
14.5 & 22.25
Revenue Generation
• $1,415,000 — Paramedic Program
• $604, 000 — Junior Lifeguard Fees
• $600,000 - Public Safety Augmentation
Fund (Prop 172) shared with Police Dept.
• $353,100 —Fire Prevention Fees & Fines
22
Significant Program Changes
• New Direction in Training
— Leaving the Central Net JPA (- $147,000)
— Adding a Department Assistant for Training,
Junior Lifeguards, Disaster Preparedness &
Community Education ($53,000)
— Develop Training Area at Big Canyon ($75,000
per year for three years)
Significant Program Issues
(continued)
• Continued Emphasis on Emergency Prep
— A Top Ten Management Team Goal
— Focus on National and California Homeland
Security Agenda
• Design and Construct Fire Station in Santa
Ana Heights
• Participate in Design of CdM Main Beach
Improvements
23
Questions?
`
f} �r Newport Beach fire Department - Safety, Sefvlce, Prole"lonalism'
\-
Planning
Department
...
Plan and manage the
development or use of land,
and provide the highest level
of customer service
consistent with the law,
policy, and community .goals.
24
i
Planning Commission
Environmental Quality Affairs Committee
Department
Totals
Current Plans & Projects Plan Check
■
Environmental Review
GIS /Data & Demographics
Regional Planning Activities
2002 -03
2003 -04
IQ
Staffing: 15 Full -time, .48 FTE
Estimated
Proposed
Salaries and Benefits
$ 1,455,941
$ 1,454,098
Maintenance and Operations $ 1,408,811
$ 597,846
Capital Outlay
$ 45,065
$ 41,500
■
CDBG Fund
$ 196,500
$ 174,100
Total
$ 3,106,317
$ 2,267,544
Full -time Employees
18
18
Part-time Employees
0.48
0.48
CxltaO
Planning /Administration
25
Planning Commission
Environmental Quality Affairs Committee
Advance Planning
Current Plans & Projects Plan Check
■
Environmental Review
GIS /Data & Demographics
Regional Planning Activities
$1,641,176
Staffing: 15 Full -time, .48 FTE
25
Economic Development
Economic Development Committee
Peninsula Revitalization /PROP Committee
Business Improvement Districts
. Business Retention /Recruitment
$452,268
Staffing: 3 Full -time
Community Development
Block Grant
CDBG Administration
Social Services Grants
Fair Housing
Code Enforcement
$174,100
No staff assigned
26
Changes in Positions FY 2003 -04
■ Additions (Beginning late 2002 -03)
r — 1 Associate Planner
E;s — 1 Assistant Planner
■ ■ Transfers to City Manager's Office
— 1 Code Enforcement Supervisor
— 1 Code Enforcement Officer
■ ■ Total remains 18 positions
Fees Collected
'S; ■ Development Review Fees:
— $250,000 estimated for 2003 -04
— 67% increase over 2002 -03, due to full cost
recovery and hourly fees
■ Plan Review Fees:
}r — $150,000 estimated for 2003 -04
— 50% increase over 2002 -03 due to full cost
recovery
27
.r
■
F
Significant Expenditures
■ General Plan Update
— $1,006,406 Total Consultant Cost
• $806,406 in 2002 -03
• $200,000 in 2003 -04
Building Department
Department Budget Total: $2,746,009
Division Budgets:
Administration: $ 367,633
Inspections: $1,222,229
Plan Check and Permits: $1,156,147
M
Building Department
Number of Department Employees: 26 Plus 2 FTE
Number of Employees by Division:
Administration: 4 Plus .7 FTE
Inspections: 13 Plus 6 FTE
Plan Check and Permits: 9 Plus .7 FTE
New Positions in FY 2003 -04: 0
FY 03 -04 Revenue W'erksheets YTD
2900 Building Department
Ney 01B"
. Acc°'^'I
, Ttlk
Ad FY 00 :
Ad FY 01 .
Ncl FY 02 FY 03 B W
FT Nq YIU
F1" 03 Total FY OI Base
2900
d6
- .,NROPERMITS
1161,1)0:
1.324.069'
1,066607
518000,
1179.096'
1.206000
1.100.000
2900
Ll TR16ALPERMITS
152.25
1.711
'W 000'
152,913
150..IW
147 .000
'.900
_46-
66'6
xAlNC PERMITS
&I !U
'21 :'f
dU
V000
113,759
12e:
1!3,000
2900
• ,
1Y VoING PERMITS
49'!1
41 8J2
uL32
•2!013
13)N0
4, )
111,000
2900
0
NIn101G PERMITS
l :%
11 274
' ^9:9
blO
•%!!•
62:00
09.000
2900
46.
06LAbE DISPOSAL IV1IiJ
1
0
0
4
0
0
2900
lt:}
POOJSPA PERMITS
1. !
•J
,1114
d 20C
69. 9
41 DV
':a' O
l'fx
.900
1621
dkPb RPIANCIECY `IM'n
2l4
1W
'0.1"
15 CO0
2900
4 1
1YeNOR PERMITS
'C 0:1
14 141
MC
19.2,5
GC'.%`
12}`
2900
151!
IL,'"&REBATES-FRV L; 'Vll>
65
9
J
10:
10'
1!J
gyp
A
WITNESS FEE SUBPC E M
!0:
.'!9
L.A.
0
10:
4.
,7014
n9
'Ni
PLAN CHECKING FEES
46':11
•:9 ":
0M615
44 1.,X
YLL13)
1100W
MI0,000
aN
PLAN CHECK FEESUR Dl
!6!':
+19H
" M}
63 CM.
1i 2M
. WA
00,000
N9
RESIOENR BUILDING (-:'
•6N
1W.6
2114W
1W.�Ia1
26`220
41CG�
21),000
.yp
1!
SPEC INSPECTION SVC FE 15
:'D'I
1IW
V121
Y.6!,
3: 2M
1Y Nn
13
}1,000
n:N
'}
CLEANUP & COMPLETION FFFS
I M
4p
1CCS
}}q
J
0
h
"I
ENERGYCOMPLIANC. R•VIE \V
659:•
S3
4
16.-62
lk 1W
I)LA
SW)
'M:
'!
DISABLED ASSISTANC•Y'.1L' //
1i 'Y'
"hM
61661
4'.
61 1.
'9
.COPIESlMISC,
L
1CV
19
".21
INZ MAT OISCLOSOP'
'1F
:Yn!
6]?J
t10
fl =l
tt9
2900
502]
PLAN CHECK-0T.
!e
6t 0pf
1:.10!
>1Ln
10810
'6q^'
.•Q
'.900
50]0
REVENJE N.O S
V
0
'
TOTALS 3,3524.7150 71.111,!!0 Geoo..r! 1.71,75.69- 3,'10x2! 71.146,814 —I.mu
W
Building Department Revenue
VA
E
sz.aro. .
a
^Es�immed Revenue ,�•I* «I
30
IONINCE 10TORI MRMON111 OFAHMA003
Current Month Prevom Month I FY to Date Previous FY
8 345.998 5 297.4411 $ 2.810,943 S 2.328.765
FI F rv91 L TITAMA� IP e
8 54,3;: 5 45,095 5 407.729 8 239.;76
DEIA➢ DRRR.4KDOWN
&eaFtlorvn Humber
Revenue
Plan Check Bmldm I
Plan Check IEner8Y1 - - - --
290&5002'
—2900 -5017
278
$_105,971
S 5,645
Plan pOls abled
2900 -5018
E 5,746
Plan CMG IGratlrry�_ _
Plan CFeck(Harbor)
_ 2900 -5004
2900 46o
E 6,016
$ 650
Bmlding Permits 2900_4610
Grading Permlts _ __ 29004614
a.,,ncal Permlts 29004612
346
$ 135.954
38
$ 9,529
185
$ 18,694
Plumbin. Permits 2900 -4616
Meelan¢al Permits 2900.4618
PooVGpa Perm45 2900.4622
Harbor Permits 2900.4628
173E
188
15.683
$ 6.665
16-$
5.759
7
S 1.394
Res,denbal Buldnq Records 2900 -5005
M,scellarreous 2900.5021 29005022 29005008
140
$ 24.776
E 1515
Plan Check Fue ' 2330 -5055
$ 20.634
Fire Permits • 2330 -5057
$ 33,738
Bunning Oept —%A es peOOrned cooperalivxlY ni, Fee Pre,iari Bureau
Current
Month
pro'..
Mortlh
Fiscal Year Fire...
To Data Fiscal Year
Total inspections
LLetlMWxl ... ............_
la Insps_ _
Insp's Related to Coni[lainis
147 141
4873
126
fib
141
4359
__..__
_ 88
_ 71
141
42.676 45,132
......_�.___
_ __ 11157 _ __ 1180
6i 51 649
141 141 141
Annual Constriction Valuation
350,000,000
302.598.000
300,000,000
250,000,000 224,507,000 226'779'000
220.623.000
203,944.000
200,000,000
li 159,629,000
150,000,000 145,761,000 145.048,000
100.000.000
1996 1997 1998 1999 2000 2001 2002 2003 YTD
Year
31
LIBRARY SERVICES
DEPARTMENT
BUDGET REVIEW
2003 -04
TOTAL DEPARTMENT
BUDGET $4,898,839
■ LIBRARY SERVICES CONTAINS SEVEN
DIVISIONS:
- LIBRARY ADMINISTRATION - SUPPORT
SERVICES
- BALBOA BRANCH LIBRARY
- CORONA DEL MAR BRANCH LIBRARY
- MARINERS BRANCH LIBRARY
- CENTRAL LIBRARY
- LITERACY SERVICES
- ARTS AND CULTURAL
32
Budget Breakdown by
Division
.. LIBWRY
CBJIRAL ..
ADMINISTRATION
LIBRARY
016. n0
2,500,000
1 %9,136
2000,00. ^,
1,500.0011
FULL TIME
MAR
CHANGE
106060
1000,000, CORONA
CULTURALb
BALAM OH. MAR
ARTS
106,616 pf.fUl
LQEAACY 166,164
500.000
0
CORONA DEL MAR BRANCH LIBRARY
0
0
LIBRARY SERVICES
DEPARTMENT
TOTAL FTEs 63.47
DIVISION:
FULL TIME
PART TIME
CHANGE
LIBRARY ADMINISUPPORT SERVICES
19
0.02
0
BALBOA BRANCH LIBRARY
i
1
2.91
0
CORONA DEL MAR BRANCH LIBRARY
1
1.01
0
MARINERS BRANCH LIBRARY
0
9.76
0
CENTRAL LIBRARY
18
19.10
1
ARTS &CULTURE
1
0
0
LITERACY
0.19
0
TOTAL EMPLOYEES
90
25.07 FTE'
1
33
MAJOR EXPENDITURE
AREAS - LIBRARY
• LIBRARY MATERIALS - $589,737
• UTILITIES - $159,563
• SERVICES - PROF AND TECH
$113,961
• MAINTENANCE & REPAIR EQUIPMENT
$83,500
MAINTENANCE AND
OPERATIONS - LIBRARY
34
i
34
MAJOR EXPENDITURE
AREAS- ARTS AND
C U1.ZURAL_SERVICES.-
■ ADVERTISING AND PUBLIC
RELATIONS - $40,390
■ SPECIAL DEPARTMENTAL SUPPLIES -
$18,110
■ SISTER CITIES - $10,000
Arts & Cultural Services
Maintenance & Operations
35
REVENUE COMPARISONS
2002 -03 2003 -04
5M.... I...
4=rX
35c".•
3W✓4
25tt'll
2IXlnl
1 $(fYV
10(le
SI...
i
.. 'I
o.aJS u.r,cv semc..
��
•.eJI G1 L11.ncy Gm WiY
��
x .13. Gl lib.+rY 5V7
•.IIS VLF
��
06tep Ville Henbl
•
�stps n.nl+l enex.
0 110 lJer+ry Fn.+
• 6413 Ubr., AcI1Xi.s Iee
�6e135eM.mM+p+
1. 6es. pawl. a.wne.,ne
NW1..
:16eo1 print.
oen+llon.rcomae:mm�.
1 ]
Recreation and
Senior Services
Department
2003 -2004 Budget
99
Recreation and Senior Services
Department Overview
Total Department Budget: $3,340,287
20 Full time staff
48 Part time staff
65 Contract Class Instructors
47 Parks
10 Community Centers
30 Playgrounds
19 Athletic Fields
18 Tennis Courts
15 Basketball Courts
Recreation and Senior Services
413tilro
■ Admin: 2FT,
1.76 FTE,
$392,673
■ Recreation: 11
FT, 14.07 FTE,
$2,301,288
Senior Svcs: 7
FT, .10FTE,
$646,326
37
Recreation Services Division
• Over 10,000 people enroll annually in nearly
2000 classes
• Over 9,000 annual pool visits - lap swim,
lessons, water polo
• 1,025 youth annually in sports programs
• 150 youth in after school programs, 800 in
summer day camps
• 726 adult sports teams annually: softball,
basketball, volleyball flag football
• 300 Special Event permits issued annually
• 250,000 people attend annual special events
Estimated Revenue 03/04
Special Event Permits /Rentals
Fee Based Classes
Aquatics
Youth & Adult Sports
Special Events
After School /Camps
• TOTAL
$82,000
$721,000
$172,000
$440,210
$97,550
$143,750
$1,656,510
M
Senior Services Division
• Most services offered through OASIS, a
multipurpose senior center in CdM
• Social Services: health screenings, supportive
counseling, info & referral, assessments, phone
reassurance
• Transportation: 11,000 trips on shuttle annually
to OASIS, medical appointments, errands
• Congregate and Home Delivered Meals
• Classes: history, computers, exercise, arts,
language
• Social activities: sailing, bridge, dances, ukulele
• Partnerships: Friends of OASIS, Hoag, SCSS,
Coastline
Estimated Revenue 03/04
• Classes $45,000
• Transportation $19,000
• Rental $25,000
• Total $89,000
39
03/04 Goals and Highlights
• BCSP Opening Late Summer of 2003
• Mariners Park Re- construction
• Future Park Development: Upper Bayview,
Newport Village, Newport Coast
• Expanded Emphasis on Teen programs
• Greater Emphasis on Marketing and Awareness
• Establish a Joint Use Agreement with NMUSD
for use of facilities after school hours to
expanding programmable facilities and enhancing
revenue opportunities.
• Increased Intergenerational and Health and
Wellness programs at OASIS
Recreation and Senior
Services Department
Your First Choice for
Connecting People, Play and
Programs!
EN
J -E �A 17
71 to
oat
-le no
J-P
D
I -'Ij
Budget Totals
ACCOUNT DESCRIPTION
AMOUNT
Salaries & Benefits
$27,619,078
Maintenance & Operations
$47482,486
Capital Outlay
$241,271
TOTAL
$32,342,936
2
Changes from FY 2003
• Total Changes = $1,562,330 or 5.7%
Increase from FY 2003
• Salaries & Benefits
- $1,321,024
• 84.5% of the Total Budget Increase
• Adjustments Based on MOU's
• Salary Step Increases
• Health Care Cost Increases
L _
• Maintenance & Operations
-$134,842
• 8.6 % of Total Budget Increase
• $70,000 Transfer from Personnel Account to
ABLE Program
• $36,717 PRC Contract Adjustment
• $29,662 Vehicle Replacement Rate Increase
• Capital Outlay (Total FY 2004 = $2419372)
-$106,464
• 6.8% of Total Budget Increase
• $225,000 MVS Replacement
3
Summary of Changes
• Salaries & Benefits - $1321,024 or 84.5%
• M &O- $134,842 or8.6%
• Capital Outlay - $106,464 or 6.8%
TOTAL = 99.9%
Budget by sion
Budget
Number
Division Description
Budget
Amount
1810
Office of the Chief of
Police
$1,529,977
1820
Support Services
$7,548,415
1830
Patrol
$12,860,887
1840
Traffic /Parking /Animal
Control
$3,981,263
1850
Detective
$5,867,519
1
860
Fleet Services
$554,875
e /.2.
�TPmt
y« y«
� a6
ae w:
w« T .
� e
J««w:
se LA/ g%za i
Police Department Personnel
• 84.23 % of Total Budget is Direct
Costs Associated with Salaries and
Benefits.
• Salaries & Benefits: $27,619,078
• Total Full -time Employees: 237
- Sworn: 148
- Non - sworn: 89
• Total Part -time Employees: 44
Non-
Sworn
Personnel
r§
t
=s
Di ®II
6
Y f'J1J L
�r:rF� �L Lir,3
�i'l Jf /1 JIlIC�f�JJJ JJ %l�L /1 Jl.L���I JII /113 /Jr
Full -Time Employees
Budget
Number
Division Description
Number of
Employees
1810
Office of the Chief of
Police
10
1820
Support Services
53
1830
Patrol
96
1840
Traffic /Parking /Animal
Control
32
1850
Detective
44
1860
Fleet Services
2
Y f'J1J L
�r:rF� �L Lir,3
�i'l Jf /1 JIlIC�f�JJJ JJ %l�L /1 Jl.L���I JII /113 /Jr
2.003-0.4-...New Positions
•There are NONE!
Organization
of the
Department
Chief Police
Office of the
Chief of Police
PatrollTraffic
Detective
Support Services
Division
Division
Division
.vHl'LAuAyn fu[N )'ur:IXU
16
Divisional
Responsibilities
0
Office of the
Chief
of Police
f of
ce
Adminlslragve
Exec
Professiona l Standards Unit Manager
(Lieutenant)
Community Service/PIO Clerk
Supervisor
Professional Standards
Supervisor
Environmental
Services
Drug Abuse Resistance
Eduallon (D. A.R. E.)
Crime
Prevention
Volunteer
Program
zen
Academy
LFECit
Teen
Academy
0
Eqffice of the Chief of Police__
• Professional Standards /Legal Review
• D.A.R.E.
• Environmental Services
• Community /Media Relations (PIO)
• Departmental Payroll Support
Office of the Chief of Police
• Volunteer Program
• Crime Prevention
• Citizen's Academy
• Teen Academy
L.
10
Support Services Division
• Alarm Monitoring Program
• Communications
• Video Services
• Property /Evidence Control
• Personnel and Training
• Polygraph Examinations
• Fiscal Services /Budget Control
Support
Services
Division
cwe .�aor
se[nYrylolN FItW Servlu.6
Olvldon CVnmenM F[IINI.e MtlMemnc.
svrvlcas
CwnmviNr
Pimninp3
Re[orG.
DI=,h
Dsecllon
suwrvl.or suwMtor
FbN MCIM.nencv
suwrvivor
$vnlor
R.coNe b.nlw
suwrvltw
Rppllutlorw
9.[MpmunE
InvoulipMOr
cwnmaeM
sMll DiswlcMn
CooMlMwn MSCtlanlc3
svrvlo OXlc.n
Fmnt
Ovn DiswlcMn
PC6 NNxaM
Elvctmnic
swcitllR
paM
PmpgTy6
Enlry
Com.wM.w.e Rlelm
CowNMlon
PlennlnY6
PoIYVr^Ptl
Dwnlw
EvimM.
cooMle.lioe omen
wwemn
Dowrm�om
vu"
uml
woe sM
ceaol
Proprem
Renw M.pw
Support Services Division
• Alarm Monitoring Program
• Communications
• Video Services
• Property /Evidence Control
• Personnel and Training
• Polygraph Examinations
• Fiscal Services /Budget Control
7S� pp ort Services Division
• Records Section
• Range Training /Armory
• Computer Systems
• Planning /Research
• Facility Maintenance
• Electronics Engineering /Repair
• Fleet Maintenance
12
Patrol Division
con .oa..
swnt.rvroll.
Mi.iNOo
Dry W.lc�
MId WYICU I.ht W.ICU
sWRT 1Nllccplr
conn.oaw
connwm. comn..a.
cm.o.�ar comn..aw
Fl.IE
FIN `vn FI.d
T.m Pild.
s�P.nlwn
supvvl sugrvlwn
MvnL.n
Pvtrd
Pelyd PNb
M.clunl..
011iw
011ln 011lc.n
Ail
Fi.IJ Tninln� P...rv. Pmprm
o111n. Prop
R.w
Canln Vnil
Birycl. Unll Vrylc.r.
c.m..l
w..I N.wpvll Ev.I NVxpM
Nvx
PoP POP
POP P
12
Patrol Division
• Day Watch
• Mid Watch
• Night Watch
• Jail
• S.W.A.T.
• Bicycle Detail
Patrol Division
• Canine Unit
• Disaster Planning
• Helicopter Section
• Reserve Officer Program
• Hostage Negotiations
13
Traffic Division
• Traffic Services
• Accident Investigation
• Motorcycle Enforcement
• Parking Control
• Crossing Guard Contract
Administration
• Traffic Education
• Animal Control
• Special Events Planning
14
Traffic Division
TaHlc Services
Commander
AMotorcycle
Parldw /Animal
Unit
Control
Supervisor
Supervisor
Accide
Motorcycle
Parking Control
InvestigaOHlcens
Officers
Traffic
Animal Control
Investigators
OHlcers
Crosslrg Guard
Special Events
Program
Traffic Division
• Traffic Services
• Accident Investigation
• Motorcycle Enforcement
• Parking Control
• Crossing Guard Contract
Administration
• Traffic Education
• Animal Control
• Special Events Planning
14
Detective Division
Mvl.lm
com war
SwrvlerY 1n IN
$ervlw. CAn. SUPynWOn
Nertatiw Yw
Conmenmr Vnll Sugrvl.w
Se[Xw Sugrvlwr
Crlm. Mtly.l Cvnmu�k: ervlcu pelecXU.
C.IMivu RNSP VaWdivw
.yln. Cr . R i..
SUNM1.
T..
To
0.1MIVU
F_
Vele[tiv..
Detective Division
• Criminal Investigations
—Crimes Persons
— Property Crimes
— Juvenile /Sex Crimes
— Narcotics
— Economic Crimes
— Vice /Intelligence
• Crime Scene Investigations & Photo
Unit
J
15
Detective Division
• Crime Suppression Unit
• Crime Analysis
• Orange County Auto Theft Task
Force (OCATT)
• Regional Narcotics Suppression
Program (RNSP)
• School Resource Officer Program
Fleet Maintenance Division
• Parts Inventory
• Vehicle Maintenance
• Replacement Vehicle Set -up
16
Revenue
Revenue
• Total Estimated Police Department
Generated Revenue - $4,888,841
• Significant Revenue Sources:
— Orange County Public Safety
Augmentation - $600,000
—Alarm Related (permit renewals, fines,
PD alarm monitoring) - $420,000
— Parking Fines -Over $2.1 Million
—Administrative Citation Fines- $131,000
J
17
L Revenue
—Jail Booking Fees - $150,000
— ABLE - $225,000
— School Resource Officers - $116,850
vMl'U tlu.le Fuml Yeui:JM J3
Current
Competitive Grants
Ea
Current Competitive Grants
• Have accounted for over $1.1 Million
in Revenue to the City of Newport
Beach over Multiple Years.
— Grants Awarded from State and Federal
Sources through Competitive Processes.
_Current Competitive Grant
• Office of Traffic Safety
— $175,710
— One Police Officer Position assigned to
a motorcycle (In anticipation of
Annexation Staffing Requirement)
—Ten Laser Radar Units for Motor Units
J
Wt
Current Competitive Grants
• Office of Traffic Safety Driving Under
the Influence (DUI) Enforcement
Team /Checkpoints
—$769160
—2 DUI Checkpoints.
— 2 Officers working 60 Nights of DUI
Patrol Exclusively.
Current Competitive Grants-
- COPS Universal Hiring Program
—$7509000.
—Ten Police Officer Positions Over a
Three Year Period
• Grant Requested to offset initial costs for
Annexation staffing
20
Current
Non - Competitive Grants
Non - competitive Grants
• Have accounted for over $432,584 in
Revenue to the City of Newport
Beach for Fiscal Year 2002 -2003
(State Grants for Next Year are
unknown as yet).
— Grants Awarded from State and Federal
Sources.
21
Non - Competitive Grants
Local Law Enforcement Block Grant:
• $40,000
• One Non -sworn Crime Prevention
Specialist
E__
Non - Competitive Grants
Supplemental Law Enforcement
Services Fund (State):
• $150,279
— Two Sworn Police Officer Positions to
staff our Crime Suppression Unit
—Miscellaneous Equipment
1)?
Non - Competitive Grants
2003 California Law Enforcement
Equipment Program (CLEEP) - Not
intended to supplant existing funds:
• $27,009
Non - Competitive Grants
Fiscal Year 2002 -2003 California 9 -1 -1
Emergency Services System
Upgrade:
• $225,296
—Upgrade 9 -1 -1 Equipment Hardware
—Upgrade 9 -1 -1 Equipment Software
23
Significant Expenditures
L)�Lpp�rov d Ad'ustm:n� ts �
• M &O & Capital Increases Approved
by the City Manager in his Budget
Review Process:
1. PRC /Oracle Upgrade ($36,617)
2. MVS Replacement ($225,000)
(5 Year Equipment Lease)
24
+� r
� ?!J��rJJI1�1
•.,� , e gal „ry -
ti-f r.
P DLJ ; E D�P""IPTJIjJf'�J J7
�'JCJ�� Pt IJ� 1�LI1