HomeMy WebLinkAboutSS2 - Budget FY 2003-2004Planning Department
Plan and manage the development or use of land, and
provide the highest level of customer service consistent
with the law, policy, and community goals.
Department
Totals
2002 -03
2003 -04
Estimated
Proposed
Salaries and Benefits
$ 1,455,941
$ 1,454,098
Maintenance and Operations
$ 1,408,811
$ 597,846
Capital Outlay
$ 45,065
$ 41,500
CDBG Fund
$ 196,500
$ 174,100
Total
$3,106,317
$2,267,544
Full -time Employees
18
18
Part-time Employees
0.48
0.48
Planning/Administration
Planning Commission
Environmental Quality Affairs Committee
Advance Planning
Current Plans & Projects
Zoning Plan Check & Zoning Information
Environmental Review
GIS /Data & Demographics
Regional Planning Activities
$1,641,176
Staffing: 15 Full -time, 0.48 FTE
Economic Development
Economic Development Committee
Peninsula Revitalization /PROP Committee
Business Improvement Districts
Business Retention /Recruitment
$452,268
Staffing: 3 Full -time
N
Community Development
Block Grant
CDBG Administration
Social Services Grants
Fair Housing
Code Enforcement
$174,100
No staff costs in division
Changes in Positions FY 2003 -04
■ Additions (Beginning late 2002 -03)
■ 1 Associate Planner
■ 1 Assistant Planner
• Transfers to City Manager's Office
■ 1 Code Enforcement Supervisor
■ 1 Code Enforcement Officer
• Total remains 18 positions
3
Workload Indicators
■ Since 1990, an average of 230 discretionary cases
per year were processed
■ Since 1998, this work load increased to 295
discretionary cases per year (a 28% increase)
■ Plan check continues at historically high levels, with
submittals this year 20% more than last year
Fees Projected
■ Development Review Fees:
■ $250,000 estimated for 2003 -04
■ 67% increase over 2002 -03, due to full cost recovery
and hourly fees
■ Plan Review Fees:
■ $150,000 estimated for 2003 -04
■ 50% increase over 2002 -03 due to full cost recovery
4
1
Significant Expenditures
■ General Plan Update
■ $1,006,406 Total Consultant Cost
. $806,406 in 2002 -03
. $200,000 in 2003 -04
Significant Special Projects
■ Certification of Local Coastal Program
■ Comprehensive Sign Code Update
■ Housing Element Implementation
■ Commercial District Revitalization Projects
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Departmental Budget Review
June 10, 2003
Including:
May 27 Presentation
-City Council — Page 1
-City Clerk — Page 3
-City Manager — Page 5
-Human Resources — Page 9
-City Attorney — Page 13
-Administrative Services — Page 14
-Police — Separate Handout
June 10 Presentation
-Fire — Page 1
-Planning — Page 5
-Building — Page 9
-General Services — Page 12
-Library Services — Page 21
•Rec & Sr Services — Page 26
-Public Works — Page 30
-Utilities — Page 34
Fire Department
Fiscal Year 2003/2004
-Budget Presentation
By Fire Chief Riley
Newport Beach Fire Department - "Safety, Service, Professlona /ism°
Department Summary
Department Detail
FY 2003
FY 2004
% Inc (Dec)
TOTAL
21,525,002
23,751,374
10.34%
Salaries
17,144,997
20,341,429
12.1%
Maint. &
Operations
3,160,621
3,208,197
1.5%
Capital
Outlay
219,384
201,748
(0.8 %)
Department Detail
2
FY 2004
% of Total
Budget
148 people
+ 32.6 FTE
Admin.
1,061,836
4.47
8* & 1
Fire Ops
15,907,904
66.98
112
Prevention
889,557
3.74
6
EMS
1,540,027
6.48
2
Training
1,355,336
5.71
5.5* & 9.35
Lifeguard
Ops
2,996,695
12.62
14.5 & 22.25
2
Revenue Generation
• $1,415,000
— Paramedic Program
• $604, 000 —
Junior Lifeguard Fees
• $600,000 -
Public Safety Augmentation
Fund (Prop
172) shared with Police Dept.
• $353,100 —
Fire Prevention Fees & Fines
Significant Program Changes
• New Direction in Training
— Leaving the Central Net JPA (- $147,000)
— Adding a Department Assistant for Training,
Junior Lifeguards, Disaster Preparedness &
Community Education ($53,000)
— Develop Training Area at Big Canyon ($75,000
per year for three years)
3
Significant Program Issues
(continued)
• Continued Emphasis on Emergency Prep
— A Top Ten Management Team Goal
— Focus on National and California Homeland
Security Agenda
• Design and Construct Fire Station in Santa
Ana Heights
• Participate in Design of CdM Main Beach
Improvements
Questions?
Newport Beach Fire Deparbnent - Safety, Service, P vfesaiona /ism°
2
Planning
Department
Plan and manage the
development or use of land,
and provide the highest level
of customer service
consistent with the law,
policy, and community goals.
Department
Totals
2002 -03
2003 -04
Estimated
Proposed
Salaries and Benefits
$ 1,455,941
$ 1,454,098
Maintenance and Operations $ 1,408,811
$ 597,846
- -- Ca pitaI Ou tlay
$ 45,065
$ 41,500
CDBG Fund
$ 196,500
$ 174,100
Total
$ 3,106,317
$ 2,267,544
Full -time Employees
18
18
-- Part-time Employees
0.48
0.48
5
Planning /Administration
Planning Commission
Environmental Quality Affairs Committee
Advance Planning
Current Plans & Projects Plan Check
Environmental Review
GIS /Data & Demographics
Regional Planning Activities
$1,641,176
Staffing: 15 Full -time, .48 FTE
Economic Development
Economic Development Committee
Peninsula Revitalization /PROP Committee
Business Improvement Districts
- Business Retention /Recruitment
$452,268
Staffing: 3 Full -time
e
Community Development
Block Grant
CDBG Administration
-- Social Services Grants
Fair Housing
Code Enforcement
$174,100
No staff assigned
Changes in Positions FY 2003 -04
■ Additions (Beginning late 2002 -03)
— 1 Associate Planner
— 1 Assistant Planner
■ Transfers to City Manager's Office
— 1 Code Enforcement Supervisor
— 1 Code Enforcement Officer
■ Total remains 18 positions
7
Fees Collected
• Development Review Fees:
— $250,000 estimated for 2003 -04
— 67% increase over 2002 -03, due to full cost
recovery and hourly fees
• Plan Review Fees:
— $150,000 estimated for 2003 -04
— 50% increase over 2002 -03 due to full cost
recovery
Significant Expenditures
■ General Plan Update
— $1,006,406 Total Consultant Cost
• $806,406 in 2002 -03
- • $200,000 in 2003 -04
0
Building Department
Department Budget Total: $2,746,009
Division Budgets:
Administration: $ 367,633
Inspections: $1,222,229
Plan Check and Permits: $1,156,147
Building Department
Number of Department Employees
Number of Employees by Division:
Administration:
Inspections:
Plan Check and Permits:
New Positions in FY 2003 -04:
26 Plus 2 FTE
4 Plus .7 FTE
13 Plus .6 FTE
9 Plus .7 FTE
0
Q*
Building Department Revenue
9195 9596 96 9) 9198 9]99 19991. VXO�01 3WIN 3[0101• 2W.'
FI .Y.,
-Estimated Revenue
10
I
FY 03 -04 Revenue Worksheets VTD
2900 Building Department
._. { .1 ..... ....
..N yOry ACCOp11 TYIe
.... . .... .. ...... ..
Np FV 001 qp FY 01 Ap FV 02 FY 0J BWIFT Ad Yt0 'FY
.._ . _.
03 TINI I FY 06 B..i
2600
:6810
BEILDIrGPERMITS
1281961 1326,898' 1.40.67
78,000!
11)6,D4!
12WOO)
11 000'!
!2800
,6812
iELEC3i11CAL PERMITS_ - - --
162,62Bj
1]6,586!
156,100'
152000!
152.4)
150y0Wy
162,0001
.2000 x_6916
GPFDIMG PERMITS
151, &S
1211015
9666J;
820'JP
11J7W.
1260001
_11J.0.'V!
:2T�A
;6618
IPLLMBIt.IG PERMITS
100559!
165,862!
1-6032.
1210001
_ 137 Dees
_161,000:
12]_x'
!2B'AU
4816
'IENTIt.IG PERMITS
61,7721
61,8)6'
]O BIOi
86,CC0!
86,0951
BLOW!
00,000!
2900
!6821
:GREASE O15PO5AL -IN LIED
I 0
0;
01
OI__
6001
01
0'
!2800
:6823
PoOI%SPN PERM ITS
41,66665_3811
0
6894
6)(X01,
62,"
!2800
?6627
NARBOR PLANC GK IBLDG)..._
_521)0!
0'.
10,2)6;
1-602'
1'00
1890
25600!
220001
2900
'6626
!HORROR PERMITS
0
12.055
16.165
1-000
192)5
AOX.j
2J.M1
:360U
Y010
FlMCWMS
0'.
0'.
0
IDS
2UJ
19N
'5001
WITNESS FEE SMP
iWIT1E$S FEE SlA3POENA
005
.65.
200
SBB:,
-4 0
105'
650,
- 60U'
2800
500
IPIAN LIECJ(IrG FEES
41 )J2
629559
&58818 ".
744 One
6]]]u'
WON,',
98D 0001
2900
5000
_ -
S-G RE
jRESIDE
611610
)11926
51062'.
6-DUC
)2.386
68000, -
60,000';
2600
5005
TI-BUL
!RESIDENR BULDIrIG Rf.(:RDS
235636
196,2&
2JJ 608"
150000
265210
2610001
2.1]0001
12000
SOW
SPECINSPECTIONSVC FEES
1610)).
153 .
._.
;2000
5012
_!CLFAM iCOM_P_L_ETIONFEE5
E.W
11.W
11,600
to CI
2.000'
......
U,
0'i.
2800
....
501)
,ENERGY COMRLIANCE REVIEW
.....
65829
50525
61 774'
-3]000
50580
YJOW.-
50000!
2800
...
5016
iDISABLEDASSIS A.. C REVIEW
26785
.._�
-2)B]
26182
_....
_2__5.000
6],45
66000
...... ..
?_800
5019
COPT
111.
88
10
100
10.
_6_1x000'!
BO'
;2800
5021
ATTIC
•HOZ MAT DISCL03RE
-..
7118
.
S 6119
4.00
� � 000
SSW
5600.
5000!
3800
502- .___
PLAN LIECK OT,
..
,. -.
380611
......
N6-9.
JO 808.
__
35000
10610
16 oW.'
- '
i2 oao.
zsoo
:59]0
_..
AEVE64£, NO.C.
'� -� 0''.
_ -�6:
OT -��
- -- 0
-. -..
9-
�
o.
���
0i
L..
.....e
TOTALS:
....__. ... . ._......_
J.JJB,SSei
!
3.212,]]61 2,890,271 2,565.600
.. ............. .. I .........
].120.526'.
_.... .....1..
3268.200'1
. ..................
2,83),0)01
Building Department Revenue
9195 9596 96 9) 9198 9]99 19991. VXO�01 3WIN 3[0101• 2W.'
FI .Y.,
-Estimated Revenue
10
OFAFRL2003
C..et Monti)
Previ Month FY to Date
PteN F
$ 345,998
S 297.01 $ 2.810.943
$ 2,326,769
I .- DRF DPPARBMFNT RF l M
S 54,372 $ 45.0951 $ 407729 1 E
DETAIlED BREA ION
Breakdm"
wnb ,
Raeene
........ .........
2900 -5002
....... -..:
278
$ 105,971
Pdn CMd Fre
2900 -
$ 5,645
Plan Check (Disabled)
2900 -5018
$ 5,746
Plan Check Gratlin
2900 -M04
$ 6,016
Plan CMck Harbor
2900 -4627
$ 650
B Pelmps 2950-4610
346
$ 135.954
Cradle, Perreila 2900- 4614
38
OFAFRL2003
C..et Monti)
Previ Month FY to Date
PteN F
$ 345,998
S 297.01 $ 2.810.943
$ 2,326,769
I .- DRF DPPARBMFNT RF l M
S 54,372 $ 45.0951 $ 407729 1 E
DETAIlED BREA ION
Breakdm"
wnb ,
Raeene
Plan Check Bud
2900 -5002
....... -..:
278
$ 105,971
Pdn CMd Fre
2900 -
$ 5,645
Plan Check (Disabled)
2900 -5018
$ 5,746
Plan Check Gratlin
2900 -M04
$ 6,016
Plan CMck Harbor
2900 -4627
$ 650
B Pelmps 2950-4610
346
$ 135.954
Cradle, Perreila 2900- 4614
38
E 9,529
rlectncal Peas 2900 -4612
185
$ 18,694
Pl.0 Pemitls 2900 -4616
1 173
$ 15,683
Mecteacal Peenile 29004618
128
$ 8,8&5
PooRB Permits 2900 -4622
16
$ 5,]59
WNOr Permtls 2900 -4622
7
$ 1 394
Resltlet4"'I Builtli RecaES 2900 -5005
140
$ 24,7]6
MISCOUMO S 29045021 2900 -5022 2900.5008
$ 1.515
Plan CMCk Frce• 2330 -5055
S 20,634
Re Permits • 2330 -5057
S 33,]38
BtA in Dept senims Pert cooperaNeN xiN Fire Pev etee Bureau
Current Previous
Mortlb Mor4b
Fiscal Year
To Dale
AeviWS
Fiscal Year
Tota lrepectiore
4873 4259
42.8]6
45,132
RBR im 's
126 86
1112
1180
Ins's Relatetl to Clam
M ]1
6]5
649
141 141
444 tat
141
141
141
11
Annual Construction Valuation
359,000,000
392,598,999
399,999,999
250,000,000 224,507,000 228,779,000
229,523,999
R 203A44,000
299,999,999
R
159,629,000
150,000,000 115,761.000 115,018.000
100,000,000
1998 1997 1998 1999 2000 2901 2902 2003 YID
Year
GENERAL SERVICES
DEPARTMENT
Budget Proposal
FY 2003 -04
June 10, 2003
12
General Services FY 2003.04
BUDGET PROPOSAL
Balboa Village Phase II (Maintenance Increases)
Current
Proposed
Change
Recycling Fee (CPI Increase)
Fiscal Year
FY 2003 -04
( %)
General Fund
15,960,628
16,425,729
2.91%
Capdal lirprovement Program
1,265,400
569.000
- 55.03%
Internal Services cured fRolling SW)
5.229,709
3,291,603
- 37.06%
Total
77455,737
20,286,332
-9.66%
Balboa Village Phase II (Maintenance Increases)
$ 71,280
Newport Coast Refuse (CPI Increase)
$ 64,000
Recycling Fee (CPI Increase)
$ 30.420
OT Increase due to MOU Increases
$ 10.965
Asphalt Cost Increase
$ 10,473
Concrete Cost Increase
$ 10,125
Facilities Maintenance Contracts (CPI Increase)
$ 7,227
Facilities Maintenance Supply Increases
4,250
NunberafPasonnel. ]11
$211,515
General Services FY 2003.04
BUDGET PROPOSAL
AeoNatratim
N.Rk— fPmonnh 6
Po mN 9,C n: Xl3.lm
Opv01w HU5prs
PIeIEMEnlmmee
NYRhaofP ..Rd: 32
NumbaofPersomd: l3
NO ae1 WE8n: $aA59,IR
PN aatll B,tlHel: 31839916
Refine
FpYprtnl BfYOknnee
NunberafPasonnel. ]11
NuobnofPasonnel: IS
ft m9,d n: ss.191.61)
ft osel BUE n: 31,562,6/1
H4en Tna
Pvrka fhlo0,eoate
Nurtbn MPwonnd 1
—..Rd:
NurtberofPmonnd 13
P,o oem ae eD
Pm ogee ae el' S],w8,ln
Prv��ml Repmemml
NmrtmofPOSO��d:o
Pa nam B,e n: s1.]JQaDJ
TOTAL
$19.717,332
125 Positions
13
General Services FY 2003.04 BUDGET PROPOSAL
COST DISTRIBUTION
❑ EquipmL
❑ Parks Maint. ReplcmnL 9% ❑ Admin 3%
❑Operations
15%
Support 21%
❑ Streel Trees 4% ❑ Field
❑ Equipment MainL Maintenance
8% 15%
❑ Refuse 25%
General Services FY 2003.04 BUDGET PROPOSAL
a. PERSONNEL CHANGES
i) Eliminate one Refuse Worker I position.
ii) Eliminate one Maintenance Worker I position in Operations Support
b. BREAKDOWN OF LARGEST EXPENDITURES
Overtime. Contractor Services. Refuse.
c. UTILITIES (Water& Electricity)
i) Cost Breakdown,
ii) Conservation Efforts.
d. PROPOSED SUPPLEMENTAL BUDGET ITEMS
1) Increased Alley Sweeping (Twice a month) ($61,800)
14
General Services FY 2003.04
BUDGET PROPOSAL
Division 3110/Administration ....................... ...............................
.........................$2,400
Miscellaneous Studies
$1,000
Alarm System
$800
Division 31301Field Maintenance ................ ............................... .......................$105,000
$29,100
Contracted StripinglPavement Markings
$12,000
Temporary Labor
$25,000
Miscellaneous Work (Fencing, Contracted Sandbagging)
$18,000
Concrete Cutting, Coring, and Pumping
$14,000
Underground Storage Tanks (PermbffestinglRepair)
$25,000
Uniform Rental
$6,000
General Services FY 2003.04
BUDGET PROPOSAL
Division 3140100erations Suppo .......................... ............................... .......................$495,245
Contract Custodial Services (City Hall, Corporaton Yard, Beach Restrooms)
$170,000
Balboa Village Cleaning (Sidewalk Cleaning)
$106,000
Graffiti Removal
$29,100
Refuse Collection (City Hail and Washington Street)
$15,500
Contract Facility Repairs
$65,000
Window Washing Services
$6.300
Extra Work (Temporary Labor)
$70,000
CDM Street furniture/Refuse Container Cleaning
$18,000
Miscellaneous Projects
$15,345
Division3150/ Reluse ............................................ ............................... .......................$464.640
'Newport Coast Refuse Collection
$434,640
Temporary Help for Holidays and Summer
$21,000
State Transfer Station Inspectors
$9,000
Amount noted for Newport Coast refuse Winton will only fund 10 months of service.
15
General Services FY 2003.04 BUDGET PROPOSAL
Division 31701Parks Division ................................................................ ............................... $960,800
Contract Services (Medians, Mowing, Newport Coast, Bob Henry Park, Bonita Canyon Sports Park) $756,000
E*a Work- Replanting, repairs, etc. $139,800
Division3180rrmes ...................................................... ............................... .......................$551,954
Grid Trimming (8,660 Trees) $337.740
Annual Trimming (4,300 Trees) $167,700
Emergency Work $28,000
Special Work (Removals, Root Pruning, inoculations) $18,514
Division 6110/Equipment Maintenance..... ... ........................................................................... $26,500
Temporary tabor (Mechanic) $26,500
TOTAL(AII Divisions) $2,606,539
(13% of total Department Budget)
General Services FY 2003.04 BUDGET PROPOSAL
Division 31101Administration .....................
Clerical Overtime
Division 31301Field Maintenance .............................. ...............................
........................$73,017
Summer Weekend Work
$30,000
Storm Response
$12,017
4th of July Barricades Setup
$6,000
Extra Work for Special Prole
$25,000
Division 314010peration Support ............................. ............................... .......................$127,258
Call back, Special Projects, Summer Weekend Sweeping, Refuse Collection, Tide Valves
$70.258
Year -round Fire Ring Dousing
$15,000
Holiday Restroom Cleaning
$16,000
Tide Valve Duty (After Hours)
$21,000
Incremental Overtme for Special Projects
$5,000
16
General Services FY 2003.04 BUDGET PROPOSAL
Division 3150/ Refuse ................ ............................... .......................$141,862
Coverage for 11 City Holidays
$80,000
Summer Saturday Collection for West Newport, Balboa Island (TOT)
$36,862
Normal Overtime to Finish Daily Collection
$25,000
Division 3170/ Parks ......................................... ...............................
$31,293
Weekend Special Events (27 per year)
$26,293
Weekend Summer Park Clean -up
$5,000
Division 31801Tree Maintenance .. ............................... ...........................$209
Parks( 3170) ..................................................... ...............................
Storm Response
Division 61101Epuioment Main tenance ........................ .........................$7,823
Holiday Coverage for Refuse Collection Fleet
Extra Friday Work Shills to Assist with Backlog
Total All Divisions
$381,562
General Services FY 2003.04 BUDGET PROPOSAL
SPECIAL DEPARTMENT EXPENSE (82501 —Solid Waste Disposal
Field Maintenance ( 3130) ................................. ...............................
$25,000
Dump Fees (County /CRT /Ewles) +Testing Costs
Operations Support (3140)
Dump Fees for Beach and Street Sweeping Debris +Testing Costs .......
. $161,300
Refuse ( 3150) ....................... ............................... ....................'$1.660,000
41,024 tons @ $40.61 1ton
Parks( 3170) ..................................................... ...............................
$8,000
Dump Fees for Park Refuse
Total $1,854,300
*Includes $831K for recycling costs that are recovered by Recycling Service Fee.
17
General Services FY 2003.04 BUDGET PROPOSAL
a. WATER EXPENSES (8118) ............................... ............................... .......................5490,008
Operations Support -Beach festroom water costs $50AOo
Parks Division -City water and IRWD Water $440,000
b. UTILITY EXPENSES ( 8110) ............................................................ ........................4163A00
Electricity, phone services, etc. for all Divisions
C OTHER MAJOR EXPENDITURES
Equipment Maintenance - Auto Parts (6110 -8145) ............................... .......................5260,000
General Services FY 2003.04
BUDGET PROPOSAL
Revenue
Recycling Service Fee $831,190
Solid Waste Franchise Fee (Private Solid Waste Haulers) $570,000
Total $1,401,190
Grants
California Division of Recycling (Summer Litter Abatement) $20,445
AQMD Zero Emission Vehicle Incentive Program* $48,000
Total $68,445
*Assumes current number of EV's remains the same in FY 2003 -04
Cn
EQUIPMENT MAINTENANCE AND REFLACEMENT FUND
Schedule of Rolling Equipment Replacement (FY 2003 -04)
Public Safety Departments
Police Deprtrmcm
Patrol Sedan (5)
$150.000
4X4 station Wagon (3)
S121,500
Prison, Van
S45.000
Detective Sedan (2)
$53.000
4X4 Y. Ton Pickup Truck
S26,000
CSI Van
6S 0.000
Sub Total
5455,500
Fire Deearlmem
Fire Pumper (2) 1610,000
Modular Ambulance $105,0o0
Jeep Wrangl,(2) S50.0
sub Total $825.000
Public safety Totals S1.280.500
GRAND TOTAL ALL DEPARTMENTS
General Serviees
1 Ton Dump Truck
S33.000
1 Ton Utility Body Tmck (2)
$68,000
Utility Trail,
S101000
Thmruplaatic Machine
SIo,000
Backhoc
S65,000
Sub Total
S186,000
Public Works
S Ton Utility Body Pickup S24 0()O
Sub Total S24.000
'R Ton Pickup Truck S191000
Light Tow, sjo,000
Sub TOW $29.000
Other Department Totals $239,000
S1,5191500
Total a pf Vehicles /Equipment; 21
General Services FY 2003.04
BUDGET PROPOSAL
Alternative Fueled Vehicles
Vehicle Replacement Considerations
14 EV leases will mature during FY 03 -04. It's not clear at this time if leases will
be allowed to be extended.
Limited availability of Electric Vehicles
Alternative technologies will have to be considered — Fuel Cell vehicles
Alternative technologies quality for AQMD funding but may not qualify for ZEV
Incentive program funding of $9,000 per vehicle (total award over 3 years).
AQMD Fund Balance
The Fund balance has decreased significantly and may not be able to continue
funding a large AFV fleet in the near future.
AQMD Rules 1193 and 1196
Require replacement of any vehicle over 14,500 GVW with an alternative fueled
unit.
Incremental cost of typical alternative fueled refuse truck — $35,000$50,000
Requires construction of LNG station ($250,000 +)
19
General Services FY 2003.04 BUDGET PROPOSAL
Clean Water Prolaets
Alley Sweeping (Supplemental List Proposal)
• Contract services to sweep 33 miles of City alleys on a twice monthly basis.
Storm Drain Cleaning
• Contract cleaning of 100% of the storm drain system to assist City staff with
meeting NPDES permit requirements.
All storm drains will be cleaned annually in advance of the rainy season.
Enforcement Response / Clean -up
Provide field staff with refresher training of standard response procedures.
Coordinate field and refuse inspection issues regarding hazardous / illicit waste
disposal with Proposed City NPDES enforcement staff.
Continue coordination of efforts between Ste" Drain Division and City Fire,
Police. and Code Enforcement personnel.
General Services FY 2003.04 BUDGET PROPOSAL
✓ Questions
✓ Follow -up
20
LIBRARY SERVICES
n ic 11 br-u,y is tre
Cufturaf
Educationaf
Informationaf
GYtf #uraC
2:ducationar
rnforsnationar
narnrl Ot NOw VOI 9pact:
■ Mission Statement
To meet the essential needs of all
individuals of the community by providing
a range of quality library and cultural
services
21
LIBRARY SERVICES
DEPARTMENT GOALS
• Continue to prepare for the new Mariners
Library
• Provide the best possible service to our
customers by updating public service
parameters, reorganizing the Central Library
and increasing awareness of our services
• Develop our branches so we can provide
library services targeted to unique
communities in our city.
22
DEPARTMENT
BUDGET
2002 -03
2003 -04
ESTIMATED
PROPOSED
TOTAL BUDGET:
$5,015,982
$4.898.838
M & O
$1,392,346
$1,173,015
PERSONNEL
$3,521,636
$3,705,823
CAPITAL OUTLAY
$ 102,000
$ 20,000
TOTAL:
$5.015.982
$4.898.838
22
DEPARTMENT M & O
DIVISION M & 0
DEPARTMENT
PERSONNEL
TOTAL EMPLOYEES: FULL TIME
PARTTIME
CHANGE
ESTIMATED
PROPOSED
38
28_47
1
BALBOA BRANCH LIBRARY
LIBRARY ADMIN /SUPPORT SERVICES
13
4.02
0
$15,285
BALBOA BRANCH LIBRARY
1
2.91
0
$36,072
CORONA DEL MAR BRANCH LIBRARY
1
1.41
0
LITERACY
MARINERS BRANCH LIBRARY
4
3.76
0
CENTRAL LIBRARY
18
14.18
1
$1,392,345
ARTS & CULTURE
1
0
0
LITERACY
0.19
0
DEPARTMENT M & O
DIVISION M & 0
2002.03
2003.2004
ESTIMATED
PROPOSED
LIBRARY ADMIN /SUPPORT SERVICES
$998,490
$777,989
BALBOA BRANCH LIBRARY
$20,045
$21,459
CORONA DEL MAR BRANCH LIBRARY
$14,525
$15,285
MARINERS BRANCH
LIBRARY
$36,072
$36,450
CENTRAL LIBRARY
$241,404
$247,904
LITERACY
$5,950
$0
ARTS AND CULTURAL
SERVICES
$75,859
$73,928
TOTAL:
$1,392,345
$1,173,015
23
MAJOR EXPENDITURE
AREAS- ARTS AND
■ ADVERTISING AND PUBLIC
RELATIONS - $40,390
■ SPECIAL DEPARTMENTAL SUPPLIES -
$18,110
■ SISTER CITIES - $10,000
Arts & Cultural Services
Maintenance & Operations
25
tl T..
e.1 inlnYy
Simr
Cllr.
Rn. sonPn..
tn4a
.z
Sw WI
IM. N.I..l P..I.
181or Clw.eurolN
O.P.rOronul
R.Wan.
SuPWN.
fb.1W1
0.>b 0.— nlln.nmw
s z
uz
24%
25
Recreation and
Senior Services
Department
2003 -2004 Budget
Recreation and Senior Services
Department Overview
Total Department Budget: $3,340,287
20 Full time staff
48 Part time staff
65 Contract Class Instructors
47 Parks
10 Community Centers
30 Playgrounds
19 Athletic Fields
18 Tennis Courts
15 Basketball Courts
26
Recreation and Senior Services
❑ Admin: 2FT,
1.76 FTE,
$392,673
■ Recreation: 11
FT, 14.07 FTE,
$2,301,288
Senior Svcs: 7
FT, .10FTE,
$646,326
Recreation Services bivision
Over 10,000 people enroll annually in nearly
2000 classes
Over 9,000 annual pool visits - lap swim,
lessons, water polo
1,025 youth annually in sports programs
150 youth in after school programs, 800 in
summer day camps
726 adult sports teams annually: softball,
basketball, volleyball flag football
300 Special Event permits issued annually
250,000 people attend annual special events
27
Estimated Revenue 03/04
Special Event Permits /Rentals
Fee Based Classes
Aquatics
Youth & Adult Sports
Special Events
After School /Camps
• TOTAL
$82,000
$721,000
$172,000
$440,210
$97,550
$143,750
$1,656,510
Senior Services Division
Most services offered through OASIS, a
multipurpose senior center in CdM
Social Services: health screenings, supportive
counseling, info & referral, assessments, phone
reassurance
Transportation: 11,000 trips on shuttle annually
to OASIS, medical appointments, errands
Congregate and Home Delivered Meals
Classes: history, computers, exercise, arts,
language
Social activities: sailing, bridge, dances, ukulele
Partnerships: Friends of OASIS, Hoag, SCSS,
Coastline
Estimated Revenue 03/04
• Classes $45,000
• Transportation $19,000
• Rental $25,000
• Total $89,000
03/04 Goals and Highlights
• BCSP Opening Late Summer of 2003
• Mariners Park Re- construction
• Future Park Development: Upper Bayview,
Newport Village, Newport Coast
• Expanded Emphasis on Teen programs
• Greater Emphasis on Marketing and Awareness
• Establish a Joint Use Agreement with NMUSD
for use of facilities after school hours to
expanding programmable facilities and enhancing
revenue opportunities.
• Increased Intergenerational and Health and
Wellness programs at OASIS
29
Recreation and Senior
Services Department
Your First Choice for
Connecting People, Play and
Programs/
Public Works
Mission:
To provide quality, cost effective public
works and services to the community
of Newport Beach
30
Department Totals
■ FY 02 -03
■ $3,893,893
■ 35.42 Staff Members
■ CIP Budget
■ $34 million
■ 151 projects
■ FY 03 -04
■ $3,841,135
■ 34.75 Staff Members
■ One surveyor position to
remain vacant this Fiscal
Year
■ CIP Budget
® $30 million
® 103 projects
Public Works
Division Budgets
Public Works Salaries &
Division Staff Benefits
M & O
Capital
Total
Administration 6.75 $ 532,900
$
46,450
$
8,600
$ 587,950
Engineering 15 $1,395,344
$
219,981
$
5,206
$1,620,531
Transportation 14 $1,204,374
$
420,280
$
8,000
$1,632,654
Grand Total 35.75 $3,132,618
$
686,711
$
21,806
$3,841,135
31
Minor Reorganization
■ Consolidated Administrative & GIS Functions
• Upgraded City Surveyor position to be
responsible for mapping functions
• Vacated Survey Technician position to
remain unfilled for one year
• Reorganized plan check function to a Team
_ Approach
Public Works Fees & Charges
■ Total Public Works Revenue ✓ $2.5 million
• Parking Meter Revenue
✓ $2.1 million
• Oceanfront Encroachments
✓ $150,000
• Engineering Fees
✓ $ 47,000
• Permit Fees
✓ $ 33,000
• Plan Check Fees
✓ $166,000
32
Public Works — Working For You!
• If you don't think about us — we've done our job
well....
• Implement Capital Improvement Program to improve
and maintain the City's roads, alleys, bridges,
intersections, street lights, traffic signals, and parkinc
meters, water, wastewater, parks, piers, and City
facilities
• Meet the current and future needs of infrastructure,
services, and resources for citizens and visitors
• Helping residents & businesses achieve their goals
while maintaining quality public infrastructure
33
CIP Expenditures 1961 to Date
$60,000,000
$50,000,000
$40,000,000 — — --
$30,000,000 —
$20,000,000 - - --
$10,000,000
$0
O M 0 O N 0 N <Y
t0 t0 t0 I� I� I� N N N N W W W O O
t0 � t0 n n n n N N N W W W O O
The spikes in the annual expenditures are large projects such as Arches Bridge,
MacArthur Widening, Bonita Canyon Sportspark, Oil Spill Projects, and Balboa Village.
33
PyvvoR
UTILITIES DEPARTMENT
Electrical .Oil &Gas .Water .Wastewater
Providing quality, cost
effective utility services
r to the community of
Newport Beach
S
12
33
1
i,
J _
WP
J, UTILITIES DEPARTMENT
Q Electrical • Oil &Gas • Water. Wastewater
DEPARTMENT OPERATING BUDGET
2002 -03 2003 -04 % Inc (Dec)
Total Operating Budget $16,765,452 $18,359,038 9.5 %"
Salaries & Benefits $ 4,240,946 $ 4,521,766 6.6%
Maint. & Operations $ 12,332,749 $ 13,756,273 11.5%
Capital Outlay $ 191,756 $ 81,000 (236 %)
Employees: FIT 50 51
P/T 9.8 10.05
'NOTE: 5.2 %($872,000) OF ABOVE INCREASE IS A SHIFT OF MAINTENANCE
PROGRAMS FROM CIP TO OPERATING BUDGETS IN WATER AND WASTEWATER
34
WV
PF' �R 6WlYl
>` ( UTILITIES DEPARTMENT
Electrical o Oil&Gas a Water o Wastewater aa"
WHAT ARE THE COMPONENTS OF THE 9.5% INCREASE?
❑ Salaries 8 Benefits ■ CIP Shift to O &M D Operating Expense
wv
c'rt UTILITIES DEPARTMENT °®
a fi
a i Electrical • Oil&Gas • Water • Wastewater
ELECTRICAL DIVISION
2002 -03 2003 -04 % Inc (Dec)
Total Operating Budget $1,082,094 $1,011,615 (6.5 %)
Salaries & Benefits $ 411,591 $ 358,714 (14.7 %)
Maint. & Operations $ 670,503 $ 652,901 (2.7 %)
Capital Outlay $ 0 $ 0
Employees: FIT 5 5
PIT .5 .5
35
Nw> 1
UTILITIES DEPARTMENT
Electrical • Oil & Gas • Water • Wastewater oa"
xoN,.
PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES
Personnel Chances:
• Shifted the expense atone full -time Electrician to the Water Fund (75 %) and the Wastewater Fund
(25944). Electrician will still be supervised by Electrical Services Supervisor.
Operations] Changes
None
Large Expendijdt=
• Utilities- 8110 - Total amount of $545,000 — SCE fees for the streetlights, signal lights and pedestrian
crossing lights.
�Ex'vp9 p•x'WI"
UTILITIES DEPARTMENT
o Electrical • Oil &Gas • Water •Wastewater S \ x"
mcf`e
REVENUE OR FEES COLLECTED
This Division does not collect any fees for streetlight service.
Expenses are funded through General Fund Revenue.
36
µ \VPp
UTILITIES DEPARTMENT •W +`
t� F
Electrical • Oil & Gas • Water • Wastewater a ^c"
OIL & GAS DIVISION
2002 -03 2003 -04 % Inc (Dec)
Total Operating Budget $ 351,887 $ 354,665 0.8%
Salaries & Benefits $ 0 $ 0 -
Maint. & Operations $ 351,887 $ 354,665 0.8%
Capital Outlay $ 0 $ 0 -
Employees: FIT 0 0
PIT 0 0
gWPp
" UTILITIES DEPARTMENT
1
Electrical •Oil &Gas •Water •Wastewater o z
PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES
Personnel Changes:
None
Large- Expenditures:
Sampson Oil Company - contract operator - $72,000 - Account 8080
Energy - SCE - $58,000 - Account 8110
Royalties & Regulatory Fees - $125,000 — Account 8250
Operational Changes:
None
37
4�4lYrpRl P•Wm4f
UTILITIES DEPARTMENT d„
3'c Electrical . Oil &Gas . Water a Wastewater ;,F —xiv�x
REVENUE OR FEES COLLECTED
This Division is entirely funded by the sale of oil & gas. Oil is sold
based on market value through Pacific Marketing & Transportation
LLC. Gas is sold to Hoag Memorial Hospital Presbyterian.
2002 -03
2003 -04
Oil sales $ 965,661
$795,000*
Gas sales $ 43.983
69,116
Total revenue $1,009,644
$864,116
*NOTE: Decrease in oil sales is directly related to an estimated Decrease in the market price per barrel.
6Wr0
UTILITIES DEPARTMENT°`Wr`"-
c i Electrical . Oil & Gas o Water . WasteWSter xx
.M£.
WATER DIVISION
2002 -03 2003 -04 % Inc (Dec)
Total Operating Budget $13,476,485
Salaries & Benefits $ 2,857,064
Maint. & Operations $ 10,542,020
Capital Outlay $ 77,400
Employees: FIT 33
P/T 7.3
$14,741,422
9.4 %*
$ 3,044,592
6.6%
$ 11,651,330
10.5%
$ 45,500
(70 %)
33
7.8
*NOTE: 4.6%($620,000) OF ABOVE INCREASE IS A SHIFT OF MAINTENANCE PROGRAMS FROM CIP
TO THE WATER OPERATING BUDGET
0
UTILITIES DEPARTMENT ^
a s' Electrical • Oil&Gas • Water • Wastewater i
PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES
Personnel Chances:
• Funding ofone Electrician (75% ofthe salary &benefits) — increase of$55,147.
Large Expenditures:
Energy- SCE for the operation of the pump stations, well sires, reservoirs and other water facilities -
decrease of $200,000 - total $1,100,000 - Account 8110
• Water Purchases- Combination ofgroundwater, surface water and reclaimed water - Increase of
$672,351 - total $5,620,000 - Accounts 8295, 8296 & 8297
• City Services Charge - Castor services provided by General Fund services for Water Quality Program —
increase of $99,175— total $1,477,990 - Account 8770
Operational Changes:
• Shift of 12 annual maintenance programs from CIP to Operating Budget— shift of$620,000.
• Water Shifting — OCWD decreased basin pumping allowance from 75% to 66% of total demand —
increase of 5447,677.
gW Pn +ins a qtr
UTILITIES DEPARTMENT
Electrical • Oil & Gas • Water • Wastewater S�C
REVENUE OR FEES COLLECTED
This Division is entirely funded by the sale of water and connection fees.
2002-03 2003-04
Water sales $15,514,919 $15,529,067
Connection fees $ 1,370,000 $ 1,370,000
Interest Income lest.) $ 250,000 $ 250,000
Other misc. revenue $ 358.252 $ 310.000
Total revenue $17,493,171 $17,459,067
Me
Ewen
UTILITIES DEPARTMENT
Electrical a Oil &Gas a Water a Wastewater of
Ir4rY�
WASTEWATER DIVISION
2002 -03 2003 -04 % Inc (Dec)
Total Operating Budget $1,854,986 $2,251,336 21.4 %*
Salaries 8 Benefits $ 972,291 $ 1,118,460 15%
Maint.80pefations $ 768,339 $ 1,097,377 42.8%
Capital Outlay $ 114,356 $ 35,500 (322 %)
Employees: FIT 12 13
PIT 2 1.75
'NOTE: 13.6 %($252,000) OF ABOVE INCREASE IS A SHIFT OF MAINTENANCE PROGRAMS FROM CIP
TO THE WASTEWATER OPERATING BUDGET
we
UTILITTESDEPARTMENT Q�t
i Electrical a Oil &Gas a Water 6 Wastewater
PERSONNEL CHANGES, LARGE EXPENDITURES OR OPERATIONAL CHANGES
Personnel Changes;
Changes:
Funding of one Wastewater Video Technician position — increase of 563.015.
Funding of one Electrician (259/4 of the salary & benefits) — increase of$18,382.
Laree Expenditures:
Equipment Mains. & Replacement- Paid to internal service fund — increase of $35,873 — total of
$271.830- Accounts 8022 & 8020
Professional services — Increase of 538,000 — total of $55,000 — Account 8080.
City Services Charge - Cost of services provided by General Fund services - $287,000 - Account 8330
OPSrational Changes
Shift of 6 annual maintenance programs from CIP to Operating Budget — shift of $252.000.
itl W Pogj t,�W %�
UTILITIES DEPARTMENT
a' s Electrical o Oil & Gas • Water o Wastewater 9 c'
aYY� Yaary„yYf
REVENUE OR FEES COLLECTED
This Division is entirely funded by the collection of wastewater and connection fees.
2002 -03 2003 -04
Sewer use $ 1,450,000 $ 1,450,000
Connection fees $ 1,390,000 $ 1,310,000
Interest Income (est.) $ 30,000 $ 30,000
Other misc. revenue $ 102.000 $ 122.000
Total revenue $ 2,972,000 $ 2,912,000
41