HomeMy WebLinkAbout07 - C-3450 - BA-076 - Irvine Avenue 12-inch Water Main ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
June 10, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Ccumby, Junior Civil Engineer
949- 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: IRVINE AVENUE 12" WATER MAIN IMPROVEMENTS — SHERINGTON
PLACE TO DOVER DRIVE — AWARD OF CONTRACT NO. 3450
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3450 to Cody Engineering for the Total Bid Price of
$438,562, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $43,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $150,362 from the unappropriated
balance of the Water Enterprise Fund to Account No. 7501- C5500386.
DISCUSSION:
At 1:30 P.M on May 28, 2003, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$438,562.00
$440,340.00
$448,888.88
$451,640.00
$630,280.00
$654,642.00
$656,960.00
$742,905.90
BIDDER
Low
Cody Engineering
2
Majich Brothers
3
W. A. Rasic Construction
4
GCI Construction
5
P & J Utiliity Company
6
Valverde Construction
7
Colich Construction
8
Savala Construction
TOTAL BID AMOUNT
$438,562.00
$440,340.00
$448,888.88
$451,640.00
$630,280.00
$654,642.00
$656,960.00
$742,905.90
Subject: Irvine Avenue 12" Water Main Improvements — Sherington Place to Dover Drive —Award of Contract
No. 3450
June 24, 2003
Page: 2
The low total bid amount is 1.0 percent above the Engineer's Estimate of $430,000.
The low bidder, Cody Engineering, possesses a General "A" Contractor's License as
required by the project specifications. Cody Engineering has satisfactorily completed
similar water main construction projects for other public agencies.
This project involves replacing an 8 -inch asphalt cement water main with a 12 -inch PVC
water main that runs in Irvine Avenue from Dover Drive to Sherington Place. A
waterline connection will be added at Irvine Avenue and Westcliff Drive, and 350 feet of
sewer line will be added at the comer of Irvine Avenue and Dover Drive. The original
water main within Irvine Avenue was constructed in 1958. Fire Hydrants will be added
in this area and services will be set up for future use by the school. To minimize the
impact of this project on the community, construction is scheduled to occur during the
summer break for the Mariners Elementary School.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Funding Availability:
A Budget Amendment appropriating $150,362 from the unappropriated balance of the
Water Enterprise Fund to Account No. 7501- C5500386 is necessary for this project.
There are sufficient funds available in the balance of the Water Fund and upon approval
of the recommended Budget Amendment; monies will be available in the following
account for the work:
Account Description
Water Enterprise Fund
Prepared by:
Sean Crumby, P.E.
Principal Engineer
Attachments: Project Location Map
Bid Summary
Account Number Amount
7501- C5500386 $481,562
Submitted by:
� G. Badum
Works Director
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4
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X I from unappropriated fund balance
EXPLANATION:
NO. BA- 076
AMOUNT: $150,362.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Irvine Avenue 12" Water Main Improvement Project, C -3450.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
500 3605
Water Fund Balance
REVENUE ESTIMATES (3601)
Number
Fund /Division Account
Description
EXPENDITURE APPROPRIAT IONS (3603)
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed: X-�/,
Signed:
Signed:
Description
7501 Water Fund
C5500386 Water Main Master Plan Improvements
Approval: AdministMove Services Director
Administrative
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$150,362.00 `
e
$150,362.00
bate
Date