HomeMy WebLinkAbout05 - C-3459 - BA-075 - Jamboree Road Median ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. s
June 10, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330
sluy@city.newport-beach.ca.us
SUBJECT: JAMBOREE ROAD MEDIAN IMPROVEMENTS —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3459
RECOMMENDATIONS:
1. Accept the work, and approve change orders 2; 4b,c,d, 5; and 6.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond one -year after Council acceptance
5. Approve a Budget Amendment appropriating $5,849.00 from the unappropriated
balance of the Circulation and Transportation Fund to Account No. 7261- C5100580.
6. Approve a Budget Amendment appropriating $27,370.62 to Contributions Account
No. 7251- C5100580 and increase revenue estimates by $27,370.62 into Account No.
250 -5901 to reflect the City of Irvine's contributions for the median improvements.
DISCUSSION:
On June 11, 2002, the City Council authorized the award of contract for the Jamboree
Road Median Improvements from Bristol Street to Campus Drive to Mega Way Lighting
Inc. of Covina, California. This project was cooperatively funded with the City of Irvine.
The contract provided for the construction of stamped median concrete, and the
installation of moisture barrier, mulch, shrubs, trees, and irrigation system.
SUBJECT: Jamboree Road Medians, Contract No. 3459 -Completion And Acceptance
June 10, 2003
Page 2
A summary of the contract cost, including deductive adjustments, is as follows:
Original bid amount: $250,055.73
Actual amount of bid items constructed: $250,873.48
Total amount of change orders: $157,901.01
Final contract cost: $408,774.49
Unforeseen changes in field conditions, as well as an increase in bid item work
quantities resulted in change orders of 63.15 percent over the original bid amount.
Seventy -eight percent of the change orders were due to the discovery of unsuitable soil
and buried concrete pavement in the medians. These materials were excavated and
new soil imported.
A total of six change orders were issued to complete the project. Change orders 3 and
4a were previously approved by City Council. All Change Orders have been approved
by the City of Irvine. They are as follows:
A change order in the amount of $23,422.00 for installing additional
sleeving for irrigation wires and main line irrigation; removing, and
replacing two median noses; and replacing six pull boxes.
2. A change order in the amount of $3,832.93 for potholing, soil analysis,
and soils report for the six medians.
3. A change order in the amount of $61,529.84, approved by Council on
October 8, 2002, for removing, trucking, and disposing of unsuitable
material in three medians.
4a. A change order in the amount of $30,330.39, approved by Council on
October 8, 2002, for import, trucking, watering, and spreading of suitable
soil and amendments for three medians.
4b,c,d. A change order in the amount of $24,433.74 for import, trucking, watering,
and spreading of suitable soil and amendments for three medians.
5. A change order in the amount of $10,891.31 for installing an additional
water meter connection and irrigation sleeves.
6. A change order in the amount of $3,460.80 for additional fence, storage,
and space rental; and installation of one remote control irrigation valve.
The following Budget Amendments are needed to finalize this project. Staff recommends
approval of a Budget Amendment appropriating $5,849.00 from the unappropriated
balance of the Circulation and Transportation Fund to Account No. 7261- C5100580.
As a result of the increased final cost of the project, the contribution of the City of Irvine
is increased by their prorata share. Staff recommends approval of a Budget
Amendment appropriating $27,370.62 to Contributions Account No. 7251- C5100580 and
SUBJECT: Jamboree Road Medians. Contract No. 3459 -Completion And Acceptance
June 10, 2003
Page 3
increase revenue estimates by $27,370.62 into Account No. 250 -5901 to reflect the City
of Irvine's contributions forthe median improvements.
Funds for the project were expended from the following accounts:
Description
Circulation and Transportation
Contributions (from City of Irvine)
Account No. Amount
7261- C5100580 $306,580.87
7251- C5100580 $102,193.62
TOTAL $408,774.49
The original contract completion date was August 30, 2002. With the change order
time extensions, all construction work was substantially completed on December 18,
2002. During the past five months staff has been finalizing as -built quantities with the
City of Irvine and the Contractor has completed the plant establishment/maintenance
period.
The Cities of Newport Beach and Irvine will share landscape maintenance costs
proportional for the median areas. The City of Newport Beach will perform the
maintenance and will annually invoice the City of Irvine for its prorata share.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive. The project involved the beautification of
the existing median landscaping and hardscapes and did not impact any environmental
resources.
Prepared by:
Stephen Zuy
Associate Civil Engineer
Submitted by
Stephen G. Badum
�,___. %blic Works Director
Attachments: Change Orders 2, 4b,c,d, 5 and 6 ,
CITY OF NEWT .JRT BEACH
CONTRACT CHANGE ORDER
CONTRACT NO. 3459
PROJECT TITLE: Jamboree Road Median Improvements
CONTRACTOR: Mega Way Enterprises
ENCUMBRANCE NO.:
ORIGINAL CONTRACT: $250,055.73
� SEW PORT
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CHANGE ORDER:
PAGE:
1 OF 1
CCO SUMMARY COST:
27,254.93
CCO TOTAL IN %
10.90%
COMPLETION DATE: 09- Sep -02 plus 5 days this CO= 16- Sep -02
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Potholing, soils analysis and report
following changes are
into the project plans and specifications :
a. Potholing, soils samples in 6 medians, Soils Analysis and Report
IN CONTRACT TIME 5 -WORK DAYS NET CHANGE
contractor, have given careful consideration to the change
I INCREASE (DECREASE
3,832.93
3,832.93
agree, it this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: 4. z /C 7
BY: t—s�
APPROVAL RECOMMENDED:
APPROVED:
APPROVED:
CONTRACTOR: /� q (&
TITLE: I \ (C S J
i
1_
F- :L
CONSTRUCTION ENGINEER G.I-I D3
n l
t., vim-►- _ _0 1
CITY ENGINEER
CITY OF IRVINE
DATE: ILZ-41 2—
DATE:
DATE:
CITY OF NEW . JRT BEACH
CONTRACT CHANGE ORDER
CONTRACT NO. 3459
PROJECT TITLE: Jamboree Road Median Improvements
CONTRACTOR: Mega Way Enterprises
ENCUMBRANCE NO.:
ORIGINAL CONTRACT: $250,055.73
COMPLETION DATE:
�EWPO�r
O
Cq C/F00.N`P
CHANGE ORDER: 4b
PAGE: 1 OF
CCO SUMMARY COST: 135,22:
CCO TOTAL IN % 54.08'
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Distribute imported soils
following changes are hereby incorporated into the project plans and specifications :
Pick up, distribute, water and spread import soil, per T &M tickets
IN CONTRACT TIME 0 -WORK DAYS NET CHANGE
$ 16,112.83
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: la�z t' %O Z CONTRACTOR: v EJit ryr.
BY: _- v TITLE: 5 �
APPROVAL RECOMMENDED: DATE:
CONSTRUCTION ENGINEER
APPROVED: / DATE: 1/18 2
CITY ENGINEER
C"TN OF NEW -DRT BEACH
CONTRACT CHANGE ORDER
CONTRACT NO. 3459
PROJECT TITLE: Jamboree Road Median Improvements
CONTRACTOR: Mega Way Enterprises
ENCUMBRANCE NO.:
ORIGINAL CONTRACT: $250,055.73
-• SEW PpRr
O
F ,
U jC 2
o-
C"4<,F00.N`P
CHANGE ORDER: 4c
PAGE: 1 OF 1
CCO SUMMARY COST: 139,806.84
CCO TOTAL IN % 55.91%
COMPLETION DATE:
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Addn cost for addn amendments in import soil at mixing plant
following changes are hereby incorporated into the project plans and specifications :
INCREASE (DECREASE
Addn cost for amendments per soils report, - added at mixing plant 1 4,578.
ICHANGE IN CONTRACT TIME 10 -WORK DAYS NET CHANGE $ 4,578.75
We, the undersigned contractor, have given careful consideration to the change nronosed and herebv agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: ln�� ?�o L CONTRACTOR:
BY: TITLE:
APPROVAL RECOMMENDED:
CONSTRUCTION ENGINEE/ / /R///// / //����
APPROVED:
CITY ENGINEER �
DATE:
DATE:
r
12/1_6/02 17:38 TEL 949 724 7513 PUBLIC WORKS PROJECT DEN' Ia002
12/04/2002 08:18 9496443" ENGINEERING PAGE 02
CITY OF NEWPORT BEACH
CONTRACT CHANGE ORDER z.
G< /F9 Mme`{
CONTRACT NO. 3459
PROJECT Tl "1'LE: Jamboree Road Median Improvements CHANGE ORDER: 4d
CONTRACTOR: Mega Way Enterprises PAGE: 1 OF 1
ENCUMBRANCE NO.: CCO SUMMARY COST: 43,049.00
ORIGINAL CONTRACT: 9350,555.73 CCO TOTAL IN % 12.28%
COMPLETION DATE:
CHANGE REQUESTED 73Y: City CO. TYPE: LUMP SUM
DESCRIPTION:. Field measured import soil, addn 100 cy
The following changes are hereby incorporated Into the project plans and specification,:
' NCR&A9S DSCREASS
Actual field - measured truckloads of import soil from Aquinaga -100 cy 3,742.16
(incl, material, trucking, and tax)
CHANGE IN CONTRACT TIME WORK DAYS NET CHANGE $ 3,74216
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above. .
ACCEPTED, DATE: £ Z } /p- CONTRACTOR:
TITLE:
e�
APPROVAL RECOMMENDED: DATE:
CO /NSSTTRUCTION 8NG1Nf !ER
APPROVED: ti0�-L_ C' l6 \�' DATE:
crrr �••- •�• °°m j�o3 EcT fl9ntn++slRAToti '
CITY OF NEWI JRT BEACH
CONTRACT CHANGE ORDER
CONTRACT NO. 3459
PROJECT TITLE: Jamboree Road Median Improvements
CONTRACTOR: Mega Way Enterprises
ENCUMBRANCE NO.:
ORIGINAL CONTRACT: $350,555.73
COMPLETION DATE: Oct 29 plus 6 days = Nov 6, 2002
�EW PORT
� n
CHANGE ORDER:
5
PAGE:
1 OF 1
CCO SUMMARY COST:
53,940.31
CCO TOTAL IN %
15.39%
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Install water meter connectioin & sleeves T &M; - median 6, south of Campus Dr.
he following changes are hereby incorporated into the project plans and specifications
a Install water meter connection, 3 days, incl hot tap at main, per T &M tickets
Install sleeves from median 6 to SW, incl boring mach at $2750, per T &M tickets
(Deduct 551f - 2" conduit at $20/If paid in CO 1)
(Deduct 551f - 4" conduit at $22/If paid in CO 1)
re
We, the
Reinstall electrical pedestal per revised requirements
IN CONTRACT TIME 6 - WORK DAYS
INCREASE IDECREASE
- 1,100.
850.
NET CHANGE 10,819.31
contractor, have given careful consideration to the change proposed and hereby agree,
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: i 1� L -4 / p —7 CONTRACTOR:
BYE TITLE:
APPROVAL RECOMMENDED: 12P. �
DATE: 'Zi /?—
CONSTRUCTION ENGINEER
APPROVED: ; 1 '
DATE: j 211P,Z
CITY ENGINEER
APR -01 -2003 15:48 CITY OF IRVINE
n41 VI/ Z010.1 15:41 y4yb4 Id ENGINFERING
CITY OF NEWPORT BEACH
CONTRACT CHANGE ORDER
PROJECT IME:
CONTRACTOR:
ENCUMBRANCE NO:
ORIGINAL CONTRACT:
COMPLETION DATE:
Project File
CONTRACT NO. 3459
Jamboree Road Median Improvements
Mega Way Enterprises
$250,055.73
11/6/02 +22
949 724 7565 P.02
PAGE 02/02
s't''x`ADa>
GG/FOM1��'
iiRt()IrJ4L' P
CHANGE ORDER:
6
PAGE:
1 OF 1
CCO SUMMARY COST:
157,9D1.11
CCO TOTAL IN %
63.15%
CHANGE REQUESTED BY: City CO. TYPE: LUMP SUM
DESCRIPTION: Costs related to extended contract time and additional valve.
following changes are hereby incorporated into the project plans
litional costs due to extended time for project
a mobilization
b fence rental
c storage rental
d space rental
e remote control valve, median #1
IN CONTRACT TIME 22 - WORK DAYS
INCREASE IDECREASE I
38.
NET CHANGE $ 3,460.80
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
is approved that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above Specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED,
DATE:
CONTRAC'T'OR
BY: �
�� �.� �
TALE:
r L
APPROVAL RECOMMENDED: DATE: '3
APPROVED: DATE: /I�oTJ
7o& 4-11 s
TOTAL P.02
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
ril Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 075
AMOUNT: $33,219.62
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Jamboree Road Median Improvement Project, C -3459.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund
Account
Description
260
3605
Circulation & Transportation Fund Balance
REVENUE ESTIMATES (3601)
Number C5100580 Jamboree Road Median Improvements
$5,849.00
Fund /Division
Account
Description
250
5901
Private Donations /Contributions
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$5,849.00 '
$27,370.62
Description
Division
Number 7261 Transportation and Circulation
Account
Number C5100580 Jamboree Road Median Improvements
$5,849.00
Division
Number 7251 Contributions
Account
Number C5100580 Jamboree Road Median Improvements
$27,370.62
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
` Automatic System Entry.
Signed:
6
Financial Administrative ervices Director
Date
Signed:
,Approval:
/ ^�
Administrative Appr I: City Manager
Date
Signed:
City Council Approval: City Clerk
Date