HomeMy WebLinkAbout08 - C-3447 & BA-081 - Street Light Replacement ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 -644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: STREET LIGHT REPLACEMENT PROGRAM — LIDO SANDS,
SHORECLIFFS, CAMEO SHORES, AND CAMEO HIGHLANDS - AWARD
OF CONTRACT NO. 3447
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3447 to Pete and Sons Construction for the Total Bid Price
of $624,008, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $30,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $61,598 from the unappropriated
balance of the General Fund to Account No. 7014- C5500035.
DISCUSSION:
At 2:00 P.M. on June 11, 2003, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Pete and Sons Construction
2 Moore Electrical Contracting
3 Steiny and Company
4 Pouk and Steinle
5 Benergy, Inc.
6 Dynaelectric
7 Protech Engineering Corporation
TOTAL BID AMOUNT
$624,008.00
$630,519.30
$658,490.00
$668,785.50 *
$724,707.00 *
$755,635.00
$909,634.25 *
* Corrected Bid Amount
The low total bid amount is 16.64 percent above the Engineer's Estimate of $535,000.
The bid came in higher than the engineers estimate due to the cost for fixtures being
considerably higher than previous projects. The low bidder, Pete and Sons
Subject: Street Light Replacement Program — Lido Sands, Shorescliffs, Cameo Shores, and Cameo Highlands —
Award of Contract No. 3447
June 24, 2003
Page: 2
Construction, possesses a Limited Specialty Classification C -10 contractor's license as
required by the project specifications. Pete and Sons Construction have satisfactorily
completed similar street light projects for other public agencies.
The street light system for Shorecliffs, Cameo Shores, and Cameo Highlands are slated
for replacement under the City's fifteen -year program to convert obsolete 5000 -volt
series street light circuits and aging facilities. The project calls for the replacement or
refurbishment of approximately 190 incandescent lights and approximately 30,000 feet of
electrical conduit and wiring. The conduit is to be installed by boring, no open cut
excavation is required. Most of the project work is in parkways. The contract documents
stipulate the existing series street light system is to remain in service throughout the
installation of the new system and no more than a seven -day shut down for any one light
will be allowed. The contractor is required to submit a schedule to show how phasing
and cutover from the old system to the new system will be accomplished.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive. This project involves removing, replacing,
and upgrading selected streetlight fixtures within the city.
Funding Availability:
A Budget Amendment appropriating $61,598 from the un- appropriated balance of the
General Fund to Account No. 7014- C5300035 is necessary for this project. Upon
approval of the recommended Budget Amendment; monies will be available in the
following accounts for the work:
Account Description
Street Light Conversion Program
Street Light Replacement Program
Prepared by:
=i
Michael J. Sinacori, P.E.
Principal Civil Engineer
Attachments: Bid Summary
Project Location Map
Budget Amendment
Account Number Amount
7013 C5300025 $50,000
7014 C5300035 $604,008
Total:, $654,008
Submitted by:
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I
HIGHLAN 5
e �
ti'�y� al
SHORECLIFFS, CAMEO HIGHLANDS & CAMEO SHORES
STREET LIGHT REPLACEMENT
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
fX1 from unappropriated fund balance
EXPLANATION:
NO. BA- 081
AMOUNT: $s1,59s.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditures for the Street Light Replacement Program in Lido Sands, Shorecliffs, Cameo Shores, and
Cameo Highlands, C -3447.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
010 3605 General Fund Fund Balance $61,598.00 '
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7014 Miscellaneous & Studies
Account
Number
C5300035 Street Light Replacement Program
$61,598.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic System Entry.
Signed:
Fiii ncial
proval: Administrative Services Director
Date
Signed:
G �-
Administrative Appro
to
Signed:
City Council Approval: City Clerk Date