HomeMy WebLinkAbout10 - C-3559 - 2002-2003 Citywide Slurry ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. to
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 -644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: 2002 -2003 CITYWIDE SLURRY PROGRAM — AWARD OF CONTRACT
NO. 3559
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3559 to Sudhakar Company, International for the Total Bid
Price of $238,915, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $23,000 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 A.M on June 11, 2003, the City Clerk opened and read bids for this project.
Two options were bid and bidders were eligible to bid either option or both options. The
bids received are as follows:
OPTION A: CONVENTIONAL SLURRY SEAL
BIDDER
Low Sudhaker Company, International
2 California Pavement Maintenance
3 American Asphalt, South
4 Pavement Coatings Company
5 Roy Allen Slurry Seal Company
6 Doug Martin Contracting
OPTION B: RUBBERIZED SLURRY SEAL
BIDDER
Low Sudhakar Company, International
2 California Pavement Maintenance
3 American Asphalt, South
4 Pavement Coatings Company
TOTAL BID AMOUNT
$214,690.00
$214,960.00
$257,275.00
$267,598.00
$320,204.50
$327,385.00
TOTAL BID AMOUNT
$238,915.00
$267,785.00
$284,685.00
$321,443.00
Subject: 2002 -2003 Citywide Slurry Program —Award of Contract No. 3559
June 24, 2003
Page: 2
For Option A the bid amount is 3.8% higher than the Engineers Estimate of $206,750.
For Option B the bid amount is 2.0% higher than the Engineers Estimate of $234,150.
In discussion with references and City staff, positive performance has been experienced
with rubberized slurry. Other agencies that have used rubberized slurry report excellent
performance and that it retains its black color for at least twice as long as traditional
slurry. The low bidder Sudhakar Company International, possesses a Limited Specialty
Classification C -12 contractor's license as required by the project specifications.
Sudhakar Company has satisfactorily completed similar slurry seal projects for other
public agencies in the past.
The areas to receive rubberized slurry seal are shown on the attached project location
map and include portions of the Newport Center. The project also includes
conventional slurry for the Central Library, Eastbluff Park, Old School and 5th Avenue
Parking lots, in addition to the City's Utilities Yard.
Environmental Review: The project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
This project involves removing and replacing selected failed areas of pavement and
placing a slurry seal to protect the roadway surface.
Funding Availability:
There are sufficient funds available in the following accounts for the work:
Account Description
OCCTFP
Street & Parking Lots
Water Enterprise Fund
Water Enterprise Fund
Prepared by:
Sean Crumby, P.E.
Junior Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number
7281 C5100462
7013 C5100019
7502 C5500458
7502 C5500079
Total:
Submitted by:
Amount
$136,000.01
$93,661.00
$22,173.00
$10,081.00
$261,915.00
. I'E"tT.k ,-
Stephen G. 4.
Public Works Director
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