HomeMy WebLinkAbout09 - C-3618-BA-001 - Newport Elementary School Playground RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
July 8, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: NEWPORT ELEMENTARY SCHOOL PLAYGROUND REHABILITATION -
AWARD OF CONTRACT NO. 3618
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3618 to Haitbrink Asphalt Paving for the Total Bid Price of
$85,925, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $7,075 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $12,000 from the unappropriated
balance of the Tide and Submerged Land Fund to Account No. 7231- C5100713.
5. Approve a Budget Amendment appropriating $6,000 to Contributions Account
No. 7251- C5100713 and increase revenue estimates by $6,000 into Account No.
250 -4858 to reflect the additional Newport Mesa Unified School District
contribution for the beach playground improvements.
DISCUSSION:
At 2:00 P.M. on June 25, 2003, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Haitbrink Asphalt Paving
2 Hardy and Harper
3 Mission Paving and Sealing
4 Beach Paving
TOTAL BID AMOUNT
$85,925.00
$89,765.00
$89,850.00
$95,575.00
Corrected Bid Amount
Subject: Newport Elementary School Playground —Award of Contract No. 3618
July 8, 2003
Page: 2
The low bid amount is 11 percent higher than the Engineer's Estimate of $77,000. The
low bidder, Haitbrink Asphalt Paving, possesses a General "A" Contractors license as
required by the project specifications. Haitbrink Asphalt Paving has satisfactorily
completed similar concrete repair projects for the City.
This project involves resurfacing the beach playground area for the Newport Elementary
School. The resurfacing includes treating the cracks in the existing asphalt, putting
down a leveling course, a paving fabric, and a surface layer of new asphalt. To
minimize the impact of this project construction will take place during the summer
season when school is not in session.
Environmental Review: The project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
This project involves resurfacing an existing playground.
Funding Availability:
The current budget has appropriated $75,000 for this project, $50,000 from the City's
Tide and Submerged Land Fund and $25,000 as a contribution from the Newport Mesa
Unified School District (NMUSD). An additional $12,000 is needed from City funds and
an additional $6,000 from NMUSD. Staff is recommending two Budget Amendments to
perform this work. Upon approval of the Budget Amendments, there will be sufficient
funds available in the following accounts for the work:
Account Description
Tide & Submerged Land
Contributions
Prepared by:
Sean Crumb y,
Junior Civil Engineer
Attachments: Project Location Map
Bid Summary
Account Number Amount
7231 C5100713 $62,000
7251 C5100713 $31,000
Total: $93,000
Submitted by:
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Pub or Director
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City of Newport Beach
BUDGETAMENDMENT
2003 -04
EV—ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 001
AMOUNT: $1s,000.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for the Newport Elementary School Playground
Rehabilitation Project, C -3618.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
230 3605
Tidelands Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
250 4858
Contributions - Refunds /Rebates from Govt
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7231
Tidelands
Account
Number C5100713
Newport Elementary Playground
Division
Number 7251
Contributions
Account
Number C5100713
Newport Elementary Playground
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Finan&ial Approval: Administrative ervices Director
Signed:
Administrative Approval: City Manager
Sig- is
City Council Approval: City Clerk
Amount
Debit Credit
$12,000.00
$6,000.00
Automatic
$12,000.00
$6,000.00
Date
Date
Date