HomeMy WebLinkAbout07 - C-3538 Lido Isle Bridge RepairCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
July 22, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 644 -3311
Idafton@city.newport-beach.ca.us
SUBJECT: LIDO ISLE BRIDGE REPAIR AND WATER MAIN REPLACEMENT -
AWARD OF CONTRACT NO. 3538
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Affirm the categorical exemption.
3. Award Contract No. 3538 to DenBoer Engineering & Construction, Inc., for the Total
Bid Amount of $634,074, and authorize the Mayor and the City Clerk to execute the
contract.
4. Establish an amount of $50,000 to cover the cost of unforeseen work.
5. Approve a Budget Amendment in the amount of $111,740.00 from Account No.
7013- C5100277 to Account No. 7013- C5100673.
DISCUSSION:
At 11:00 AM on July 8, 2003, the City Clerk opened and read the following bid for this
project:
BIDDER TOTAL BID AMOUNT
DenBoer Engineering & Construction, Inc. $634,074
Although only one bid was opened, the City Clerk received a 2 n bid about 3 minutes
after the deadline for submittal of bids. Since delinquent bids may not be opened, the
bid was returned unopened.
The bid amount is 9% above the Engineer's Estimate of $580,000. The low bidder,
DenBoer, possesses a General Engineering Classification "A" contractor's license as
SUBJECT: Liod Isle Bridge Repair and Water Main Replacement —Award of Contract No. 3538
July 22, 2003
Page: 2
required by the project specifications and has satisfactorily completed water and
structure related projects for other Southern California agencies; however, DenBoer has
not performed bridge repair or water main replacement projects.
This project provides for constructing the following items of work on the Lido Isle bridge
and on the utility systems leading onto and across the bridge:
1. Replacing concrete sidewalks on the bridge
2. Providing concrete, epoxy injection, shotcrete, and mortar repairs on the bridge
and its wingwalls
3. Removing the top portion of the high southerly bridge railing and replacing it with
an aluminum pipe railing to match the northerly railing as closely as possible
4. Replacing the navigation lighting and conduits on the bridge and lighting conduit
and controller in Via Lido Park
5. Preparing surfaces and repainting the bridge
6. Replacing the primary Lido Isle water main in Via Lido between Lafayette Avenue
and Via Lido Soud
7. Installing flex joints on the water main at each end of the bridge
8. Pressure testing and disinfecting the new water main system
This work is needed to arrest the ongoing deterioration of steel and concrete in this 70
year -old bridge; to upgrade antiquated navigational lighting fixtures and lighting circuitry
leading up to and across the bridge; and to replace a 70 year -old water main leading up
to and across the bridge that had recently started leaking.
The work will most likely necessitate:
1. Closing one traffic lane and one sidewalk along Via Lido between Lafayette
Avenue and Via Lido Soud during most of the work hours
2. Using radio - equipped flagman to control one lane of traffic through the work zone
during work hours
3. Closing the navigational channel under the Via Lido bridge for the duration of the
project
4. Covering bridge sidewalk demolition openings at the end of each work day
5. Providing a temporary railing along the southerly side of the bridge whenever the
top portion of the railing is removed and the sidewalk must be re- opened to
accommodate pedestrian traffic
Accordingly, the contract requires that the Contractor must obtain U. S. Coast Guard
clearance for the work; obtain the City's approval of his schedule of work and his debris
containment and collection program; and install navigation controls in the harbor
scaffolding under the bridge, devices to collect and control debris on and under the
bridge, and devices to control vehicle and pedestrian traffic along Via Lido between
Lafayette Avenue and Via Lido Soud before work may commence.
The contract also requires that all work be completed within 50 consecutive working
days so that work may be finished by Thanksgiving. Normal working hours are 7:00 am
to 4:30 pm Monday through Friday. Normal lane closure hours are 8:00 am to 4:30 pm
SUBJECT: Liod Isle Bridge Repair and Water Main Replacement —Award of Contract No. 3538
July 22, 2003
Page: 3
Monday through Friday. Access through the work site must be maintained at all times
for emergency vehicles.
The Lido Isle Community Association has agreed to reimburse the City for costs to
remove and replace the southerly railing, not to exceed $30,000 (see attached LICA
letter). This work will cause the southerly railing to match the northerly railing and open
up the southerly view of the bay to motorists.
Plans, specifications and estimate (PS &E) for the bridge work were prepared by Han -
Padron Associates, LLP. PS &E for the water main replacement, the off- the - bridge
lighting work and traffic control were prepared by the Public Works Department staff.
Staff is recommending a Budget Amendment in the amount of $ 111,740.00 to
accommodate this work. Unexpended funds from the FY 2002 -03 Alley Replacement
Program were rebudgeted to the current capital improvement budget in anticipation of
providing an additional source of funds for this bridge repair. Staff requests Council
approval to transfer $111,740.00 from Account No. 7013- C5100277 to Account No.
7013- C5100673.
Upon approval of the recommended Budget Amendment, sufficient funds are available
in the following accounts for award of this project:
Account Description
Lido Isle Bridge Repair
LICA Contribution for Railing Modifications
Water Main Replacement Program
ENVIRONMENTAL REVIEW:
Account Number Amount
7013- C5100673 $391,750.00
7251- C5100673 30,000.00
7501- C5500578 262.324.00
Total $684,074.00
The project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15302 of the CEQA Implementing Guidelines. This exemption covers the
maintenance and replacement of existing public facilities with negligible expansion of the
facilities. A Categorical Exemption was prepared by the Public Works Department and
filed with the County Clerk.
Prepared by:
Lloyd 16alton, P.E.
Principal Civil Engineer
Attachments: Bid Summary
LICA Letter
Submitted by:
Stephen G. 4m
Public Works Director
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Iq lido isle
community
association
701 VIA LIDO SOLID, LIDO ISLE NEWPORT BEACH, CA 92663
TELEPHONE: (949) 673 -6170 FAX: (949) 673-6827
October 18, 2001
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
RE: Lido Bridge
Gentlemen:
MT 2 6 2001
Z�:;71� a
We are pleased to inform you that the Board of Directors of the Lido Isle Community Association
approved $30,000 in funds to pay for the lowering of the railing on the south side of the Lido Isle
Bridge to match the north side. We also approved the two tone paint arrangement.
We will be available when the time comes to discuss this with you further. Thank you for your
assistance in this matter.
Sincerely,
David Shockley
President
cc: LICA Board of Directors
a non - profit cooperative organization of all lido isle property owners
City of Newport Beach
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 003
AMOUNT: F $111,740.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations related to Lido Isle Bridge Repair and Water Main Replacement, C -3538.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed:
Description
Description
Description
Number 7013 Street
Number C5100277 Alley Replacement Program
Number 7013 Street
Number C5100673 Lido Isle Bridge Repair
Number
Number
Number
Number
Approval:
Administrative ApprcXal: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$111,740.00
$111,740.00
T -t$ -o3
Date
71,452� .3p--
Da
Date