HomeMy WebLinkAbout14 - BA-004 - LibraryAugust 12, 2003
Agenda Item No. 14
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
MAINTENANCE & OPERATIONS BUDGETS FOR FY 2003/04.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $144,507.
DISCUSSION:
A check from the Newport Beach Public Library Foundation in the amount of $144,507,
approved by the Library Board of Trustees on March 18, 2003, will be presented to City
Council.
Of the donation, $64,507 will be used to improve Library Services in the M &O
expenditure accounts as indicated below. The remaining $80,000 will be placed in the
Library's Liability account 030 -2248 until Capital Improvements begin later in the fiscal
year.
Maintenance & Operations
4010 -8010 Advertising & Public Relations $3,500
Imagination Celebration 1,000
• Need — Funding will provide supplies for the nearly 1000 people who attend this
countywide celebration of the visual and performing arts.
START (Students and Adults Reading Toqether) Program 500
•
Need— Funding will purchase additional copies of the books being read by
participants and support the final program where the teens and adults meet for
the first time.
Christmas Walk Program at the CdM branch 500
• Need — Funding will provide for entertainment for children and their parents as
they participate in this holiday celebration.
Support Library Musicales 1,500
Need— The Library budgets only $300 for each Library Musicale. The extra
funding will allow the Library to book two performances at $1,000 each of a
quartet from the Pacific Symphony in this, their 25`h anniversary year.
4010 -8160 Maintenance & Repair Materials NOC $14,000
Replace Carpet and Paint in Friends Meeting Room 14,000
Need — After eight years of heavy use for many public and city functions, the
carpet is worn and stained and the paint is marked and faded. Professional
cleaners have tried to remove the spots and been unable to do so.
4010 -8260 Library Materials $30,000
Update Branch Collections 30,000
Need— Reference and nonfiction materials at our branches are shabby, dated
and in need of immediate replacement.
4010 -9000 Office Equipment
$1,650
Display Trucks 1,650
Need— These oak book trucks allow for book and film displays at all sites.
4010 -9400 Office Furniture /Fixtures $13,257
Newspaper Towers 4,250
Need— These newspaper racks will replace worn out Lucite racks.
Steel Library Bookstacks 2,000
Need— Materials are slipping behind the current shelving and becoming "lost'.
The new shelving will prevent this and allow for more flexible use of the
space available.
Video racks for Mariners and Balboa Branches 2,000
i Need— Additional video /DVD racks are needed to shelve this popular collection.
Tables /Ottomans & Benches 5,007
Need— Customers are using chairs as work areas, using chairs as foot stools,
and stacking materials on the floor and have requested these items.
4060 -8010 Literacy /Advertising and Public Relations $2,100
Brochures — Literacy Program 2,100
Need— The Literacy Program meets the needs of many residents, matching
volunteers (80% from Newport Beach) to "learners" in a one -on -one program.
Brochures are needed to promote the program both to participants and donors.
030 -2248 Library's Liability Account $80,000
Renovation of Public Restrooms at the Central Libra $30,000
• Need —There is only one set of adult public restrooms in the building and they
are heavily used. The restrooms are shabby and difficult to keep clean. The
sink counters collect and spill water, creating a hazard. The paint is marked and
the door panels are chipped and worn.
Renovation of Popular Library area $50,000
• Need —The current configuration of this area is crowded and unwelcoming. We
will add electronic catalogs and rearrange seating for greater customer comfort.
Replacement carpet will be needed. The Teen Center will be moved upstairs
where the students will be closer to the materials they use.
Total Amount $144,507
Submitted by:
-- Lind Katsoulea , bear' Services Director
Attachments: Copy of check for $144,507 from NBPLF
Budget Amendment
City of Newport Beach NO. BA- 004
BUDGETAMENDMENT
2003 -04 AMOUNT: $14a,so7.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related to a donation from the Newport Beach Library
Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
030 2248
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Description
Library Foundation Account
Description
Library - Private Donations /Contributions
Signed:
Signed:
Signed:
Financial pproval: Administrativ ices Director
Administrative Appro : City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$144,507.00
$80,000.00
$3,500.00
$14,000.00
$30,000.00
$1,650.00
$13,257.00
$2,100.00
,7-1? -a?
Date
e
Date
Description
Division
Number
4010
Library - Support Services
Account
Number
8010
Advertising /Public Relations
Account
Number
8160
Maintenance & Repair Materials
Account
Number
8260
Library Materials
Account
Number
9000
Office Equipment
Account
Number
9400
Office Furniture
Division
Number
4060
Library - Literacy
Account
Number
8010
Advertising /Public Relations
Signed:
Signed:
Signed:
Financial pproval: Administrativ ices Director
Administrative Appro : City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$144,507.00
$80,000.00
$3,500.00
$14,000.00
$30,000.00
$1,650.00
$13,257.00
$2,100.00
,7-1? -a?
Date
e
Date