HomeMy WebLinkAbout06 - BA-007 - Check from Friends of the Newport Beach LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
September 9, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR
FY 2003/04.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $185,000.
DISCUSSION:
A gift from the Friends of the Newport Beach Public Library in the amount of $185,000,
approved by the Library Board of Trustees on March 18, 2003, has been received and
deposited into account 4010 -5901. A facsimile of the original check will be presented to
City Council on September 9.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below.
Maintenance & Operations
4010 -8010 Advertising & Public Relations
$21,300
Summer Reading Program for Youth (system wide) 17,500
Summer Reading Program for Adults 200
• The library conducts summer reading programs for preschoolers, elementary
school age kids, teens, and adults. Over 2,200 customers of all ages participate.
Transportation for school visits to the Library 2,000
Incentive Books for 15` grade class visits 1,600
In cooperation with the local schools, the library targets specific groups of
students for class visits to the library.
4010 -8260 Library Materials $161,700
Funds will purchase high demand materials requested by our customers.
The Branches and Children's Collections will be updated extensively.
Children's book collection at Central
$36,000
Children's audio visual at all 4 sites
$15,000
Young Adult book collection
8,500
Children's Spanish language materials
3,000
Videos /DVDs (system wide)
$23,000
Audio books (system wide)
$28,000
Popular high interest books (system wide)
$25,000
Book bags (system wide)
1,200
These bags are available to the customers at all
four sites, to be used while
selecting materials throughout the building.
New York Times Newspaper (Historical) online
$5,000
The New York Times supports local school curriculum and customer requests for
primary source historical material.
Branch Library Collections
$17,000
Balboa $4,500
Corona del Mar $3,500
Mariners $9,000
4060 -8200 Literacy /Special Department Supplies $1,000
The Literacy Department continues to expand programs to students as the
student population increases. These funds will be used to purchase supplies for
students as well as additional supplies for tutoring new volunteers as they enter
the program.
4060 -8260 Literacy /Library Materials $1,000
Many of the items in the Literacy collection become outdated and consequently
unused. Funds are used to purchase books, books on tape, learning materials
other than books, and testing materials for Literacy students. As the number of
Literacy students increase, the entire collection needs to be updated and
increased.
Total Amount $185,000
Submitted by:
Lirfda Katso eas, Library Services Director
Attachments: Copy of check for $185,000 from Friends of the Newport Beach Library
Budget Amendment
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City of Newport Beach NO. BA- 007
BUDGETAMENDMENT
2003 -04 AMOUNT: $1as,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
fX] from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations due to receipt of donation from the Friends of the Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Fund Balance
Description
Signed:
Signed:
Signed:
Financial Approval: Administrativw Services Director
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$185,000.00
Automatic
$21,300.00
$161,700.00
$1,000.00
$1,000.00
> �,f- a�
Date
Date �
Date
Description
Division
Number
4010
Library - Support Services
Account
Number
8010
Advertising & Public Relations
Account
Number
8260
Library Materials
Division
Number
4060
Library - Literacy
Account
Number
8200
Special Department Supplies
Account
Number
8260
Library Materials
Signed:
Signed:
Signed:
Financial Approval: Administrativw Services Director
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$185,000.00
Automatic
$21,300.00
$161,700.00
$1,000.00
$1,000.00
> �,f- a�
Date
Date �
Date