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Home My WebLink About04 - C-3599 - Big Canyon Reservoir Landscape-Site Improvements-Covering-Disinfection FacilitiesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 4 September 23, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael J. Sinacori, Principal Civil Engineer 949 - 644 -3311 msinacori@city.newport-beach.ca.us SUBJECT: BIG CANYON RESERVOIR LANDSCAPE AND SITE IMPROVEMENTS - AWARD OF CONTRACT NO. 3599 AND STATUS REPORT FOR THE BIG CANYON RESERVOIR COVERING AND DISINFECTION FACILITIES RECOMMENDATIONS: 1. Approve the plans and specifications for the Big Canyon Reservoir Landscape and Site Improvements. 2. Award Contract No. 3599 to Mega Way Enterprise for the Total Bid Price of $283,995.00 and authorize the Mayor and the City Clerk to execute the contract. 3. Receive and file status report for the Big Canyon Reservoir Covering and Disinfection Improvements. DISCUSSION: At 2:00 P.M. on August 27, 2003, the City Clerk opened and read the following bids for the Big Canyon Reservoir (BCR) Landscaping and Site Improvements: BIDDER Low Mega Way Enterprises 2 GCI Construction 3 TMT Development 4 Diversified Landscape Management 5 Excel Paving 6 Terra -Cal Construction 7 Mariposal Horticulture Enterprises 8 4 -Con Engineering 9 DMA Contracting 10 Green Giant Landscaping, Inc. TOTAL BID AMOUNT $283,995.00 287,264.00 289,700.00 297,427.00 297,704.00 306,334.00 309,397.60 318, 708.00 322,049.00 334,322.80 Subject: Big Canyon Reservoir Landscape Improvements — Award of Contract No. 3599 and Status Report for the Big Canyon Reservoir Covering and Disinfection Facilities September 23, 2003 Page: 2 The low total bid amount is 5 percent below the Engineer's Estimate of $299,000. The low bidder, Mega Way Enterprises possesses a General "A" contractor's license as required by the project specifications and has recently completed the Jamboree Road Landscape Median project for the City. They have also completed projects for other agencies. BACKGROUND: The Big Canyon Reservoir (BCR) is a 600 Acre -Foot (200 million - gallon) potable water storage reservoir located in Corona del Mar. The full capacity of the reservoir provides the City with 10 days of average water demand storage. In the event of an emergency within the City, those 10 days could be extended by implementing water conservation measures. This facility was originally constructed in the early 1960's as a main delivery point for the imported Metropolitan Water District supply. During the 1950's, the City's wells in Huntington Beach began to experience saltwater intrusion and were subsequently abandoned when the BCR was put into service. An open water reservoir was an acceptable facility in the 1960's. However, as water quality standards have become more stringent, the Department of Health Services (DOHS) mandated the City cover its reservoir or abandon the facility. This mandate has been in effect since 1994. In 1994, the City was in the midst of designing and constructing the Groundwater Development Project and funding was already committed to that effort. The City planned to comply with the mandate and cover the reservoir by setting aside reserves to complete the $5 million project. Staff has also requested Federal Funding assistance over the past four years, which was approved this past year for $867,300. The City prepared an initial study pursuant to CEQA requirements and also conducted two public hearings about the scope of the project and solicited input on the project and alternatives. As a result of the study, a Mitigated Negative Declaration was prepared and approved by the City Council on June 27, 1994. As part of the mitigations, staff was required to develop a landscape mitigation plan in consultation with the surrounding community. These project plans and specifications are a result of that public outreach. Attached is a letter from the Seaview Community Association, which is the community immediately to the north of BCR. Meetings with the Seaview Community resulted in additional proposed landscaping, though not a required mitigation, along San Miguel to screen the dam face from the traveling public. Staff has also consulted with the Pacific View Cemetery in the development of the landscape mitigation, including a study of possibly including new landscaping and trees on the cemetery side of the fence line. The local management of the cemetery was very supportive of the idea at first; however, the corporate ownership had concerns about planting any new trees that could affect views and become controversial in the future. Subject: Big Canyon Reservoir Landscape Improvements —Award of Contract No. 3599 and Status Report for the Big Canyon Reservoir Covering and Disinfection Facilities September 23, 2003 Page: 3 LANDSCAPE AND SITE IMPROVEMENT PROJECT DISCUSSION The landscape and site improvement project is mostly tree replacement on the northeasterly side of the reservoir site between the Pacific View Cemetery property and BCR. The original 1960's reservoir site work included a row of Eucalyptus trees between Pacific View Cemetery and BCR. These trees have deteriorated over the last 40 years and only a few are still standing. The tree replacement will also include a new irrigation system to allow the trees to survive into the future. Additional screening trees will be added below the dam face to soften the view impacts of the reservoir site to the motoring public on San Miguel Drive. The project also includes a new decorative split face block wall and planters along San Miguel Drive with landscaping adjacent to the street right -of -way. This was a specific request from the Seaview Community Association and other residents who complain about the existing chain link fence and lack of landscaping on the reservoir site. The project schedule calls for completion of the landscaping and site improvements in sixty (60) working days with an estimated completion date of January 16, 2003. STATUS OF THE COVERING AND DISINFECTION FACILITIES On June 10, 2003 the City Council authorized staff to proceed with the $867,300 EPA Grant Application for the BCR Covering and Disinfection Improvements. The application has been submitted and staff, with the assistance of Bucknam and Associates, continues to work with the EPA on the required federal environmental clearances under the National Environmental Protection Act (NEPA). An Environmental Assessment should be completed by the end of September. An official approval by the EPA should be received in November with issuance of the funds by years end. Design of the plans and specifications for the covering and disinfection facilities are in the final stages and expected to be completed mid - October. Once the design is complete, staff will advertise for bids and award the construction contract by the end of the calendar year. Assuming the grant funding is secured in conjunction with the award, construction for the covering and disinfection facilities could begin in January, which coincides with the completion of the landscape and site improvements project. Environmental Review: A Negative Declaration in accordance with the California Environmental Quality Act (CEQA) has been prepared and approved by the City Council on June 27, 1994. An environmental document in accordance with the NEPA will be developed by EPA as part of the implementation of the grant program. Subject: Big Canyon Reservoir Landscape Improvements — Award of Contract No. 3599 and Status Report for the Big Canyon Reservoir Covering and Disinfection Facilities September 23, 2003 Page: 4 Public Notice: Public notice is not required for the landscape and site improvement project. Funding Availability: There are sufficient funds available in the following account: Account Description Account Number Amount Water Enterprise Fund, 7503- C5500690 $283,995.00 Big Canyon Reservoir The expenditures for the landscape and site improvements will not be eligible for matching grant funds since the expenditures for the project will occur before the grant is approved. Prepared by: Mic ael J. SinaC ri Principal Civil Engineer Submitted by: wrG. Badum Works Director Attachments: Project Location Map Bid Summary Letter dated July 21, 2003 from the Seaview Community Association mss, Ak, i BIG CANYON . _ESERVOIR L�' • � � � .. � -fir, : _;; -,'_� I son r.. i 1 I - Disinfection Facility City of Newport Beach fir <::�.Yi �'"/ Sii~ AliryaMe M� z __ U W Q H W a. m Q d W 00 IL W Y 2 K O OL) U U D IL H. fw �Q wQ ttF wU ZW [7 O wa a U K 7 N O e Q z@ E C SeaView Community Association 17300 Redhill Avenue. Suite 210, Irvine, CA 92614 July 21, 2003 Mr. Mike Sinacori Principal Civil Engineer City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92660 Re: Big Canyon Reservoir Dear Mr. Sinacori: As management representative for the SeaView Community Association I am writing to advise you that the Landscape Committee and the Board of Directors have reviewed the drawings of the proposed changes/additions to the above referenced reservoir. The Landscape Committee and the Board of Directors have no problems with the design and wish to express their appreciation for the attention given to the SeaView Community regarding this matter. If you have any questions please do not hesitate to contact our office. The Emmons Company P.O. Box 19530 Irvine, California 92623 • (949) 752 -2225 • Fax (949) 798 -0367