HomeMy WebLinkAbout07 - C-3559 - Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
October 14, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: CITYWIDE SLURRY SEAL PROGRAM —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3559
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 24, 2003, the City Council authorized the award of 2002 -2003 Citywide Slurry
Program to Sudhakar Company, International. The contract provided for slurry sealing
various streets around Fashion Island and various City owned parking areas throughout
the City. The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $238,915.00
Actual amount of bid items constructed: $239,589.90
Total amount of change orders: $3,140.00
Final contract cost: $242,729.90
The increase in the amount of actual bid items constructed over the original bid amount
resulted from increases in quantities from parking areas added to the project during
construction. One change order in the amount of $3,140.00 provided for mobilization
SUBJECT: Citywide Slurry Seal Program - Completion And Acceptance of Contract No. 3559
October 14, 2003
Page 2
and added expenses for the added parking areas. The final overall construction cost
including change orders was 1.6 percent over the original bid amount.
Funds for the project were budgeted in the following account:
Description Account No. Amount
OCCTFP 7281- C6200462 $136,000.00
Street and Parking Lots 7013- C5100019 $74,475.90
Water Enterprise Fund 7502- C5500458 $22,173.00
Water Enterprise Fund 7502- C5500079 $10,081.00
All work was completed on September 15, 2003, the scheduled completion date
Environmental Review: This project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
This project involves replacing failed areas of pavement and placing a slurry seal to
protect the roadway surface.
Prepared by:
Sean Crum y, P.E.
Associate Civil Engirder
Submitted by:
100 V
Stephen a um
Public Works Director