HomeMy WebLinkAbout14 - Human Services Grants for 2003-2004CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
October 14, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, Assistant City Manager and Helen Wick, Office Assistant
949 - 644 -3002 or dkiff @city.newport- beach.ca.us
SUBJECT: Human Services Grants for 2003 -2004
ISSUE:
Should the City of Newport Beach award a number of Human Services Grants to
several agencies that serve residents of Newport Beach?
RECOMMENDATION:
Authorize the allocation of $25,000 in Human Services Grants in the amounts and to the
agencies described within the attached spreadsheet.
DISCUSSION:
The adopted City Budget and City Council Policy A -12 ( "Discretionary Grants" -- shown
in full in Attachment A) sets aside $25,000 (Account #0110 -8254) to provide financial
assistance to organizations providing services to local residents. The operative section
of the Policy reads as follows:
Human Services Grants shall be expended from the General Fund in the amount of
$25,000 each fiscal year. The City Manager's Office shall review all requests for Human
Services Grants and shall forward recommendations for funding to the City Council for
final approval. At the time of the City Manager's presentation of any Human Services
Grant award proposals to the City Council, the City Manager shall show which entities, if
any, have received funds from either the CDBG Social Services Fund or the District
Discretionary Grant Account during the same fiscal year.
The City Manager shall follow these priorities when recommending Human Services
Grants:
A. Local groups located within the City and offering programs to City residents;
Human Services Grants for FY 2003 -04
October 14, 2003
Page 2
B. Regional groups located in Orange County and offering programs to City
residents; and
C. Groups located in California and offering programs to City residents
Groups not offering programs or services to local residents shall not be eligible for
support from the City.
In August 2003, we sent letters notifying seven local groups of the Council's intent to
award the Human Services Grants. The City received funding requests from all of these
agencies.
While copies of the completed applications (and audited financial statements) are on file
in the City Manager's office, Attachment B is a brief summary of the grant applicants,
their client bases, the intended uses of the grants, the amount requested by the
applicants and the amount which we recommend be allocated.
In the past, the City Council has asked that we not duplicate Human Services Grant
awards with social services grants awarded under the Community Development Block
Grant (CDBG) program. The allocations shown attempt to respect that request.
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review.
Public Notice: This agenda item may be noticed according to the Ralph M. Brown Act
(72 hours in advance of the public meeting at which the City Council considers the
item).
Funding Availability Available within Account #0110 -8254.
Alternatives: The City Council could choose to amend Council Policy A -12 to provide
more funds or fewer funds for Human Services Grants. It could also direct staff to
allocate the funds differently than we have proposed.
Prepared by: Submitted by
e en Wick, Office Assistant Dave Kiff, Assistant City Manager
Attachments: Attachment A -- Council Policy A -12
Attachment B -- FY 2003 -04 Recommended Funding Levels
Attachment A
Human Services Grants for FY 2003 -04
October 14, 2003
Page 3
DISCRETIONARY GRANTS
It shall be the policy of the City Council that the City's budget specifically allow the City
Council to, at any time during the year, direct revenue towards worthy projects or
programs which the Council deems beneficial to Newport Beach's quality of life. The
Council notes that it has at least three tools at its discretion to assist non - profit
agencies, community groups, community events, or enhancement projects within the
City. These tools are:
A. Federal Community Development Block Grant (CDBG) Social Service Funds;
B. Human Services Grants from the General Fund; and
C. the "District Discretionary Grant Account" from the General Fund.
These funds shall be provided for in the following manner:
Community Development Block Grant Social Services funds shall be allocated
according to standards set by the federal government and appropriated at least once
each year. The level of funding offered for Social Services in Newport Beach shall be
based upon federal formulas and the specific amount of CDBG revenue allocated to the
City in any one fiscal year. The Planning Department shall administer these funds after
City Council approval of the funds' expenditure.
Human Services Grants shall be expended from the General Fund in the amount of
$25,000 each fiscal year. The City Manager's Office shall review all requests for
Human Services Grants and shall forward recommendations for funding to the City
Council for final approval. At the time of the City Manager's presentation of any Human
Services Grant award proposals to the City Council, the City Manager shall show which
entities, if any, have received funds from either the CDBG Social Services Fund or the
District Discretionary Grant Account during the same fiscal year.
The City Manager shall follow these priorities when recommending Human Services
Grants:
A. Local groups located within the City and offering programs to City residents;
B. Regional groups located in Orange County and offering programs to City
residents; and
C. Groups located in California and offering programs to City residents.
Groups not offering programs or services to local residents shall not be eligible for
support from the City.
Human Services Grants for FY 2003 -04
October 14, 2003
Page 4
District Discretionary Grant Account. At the start of the fiscal year, the City Manager
shall provide for an account within the City Council's Budget division known as the
District Discretionary Grant Account. The City Council shall set the level of this Account
during the budget process preceding the June adoption of the City's budget. The total
amount appropriated to the Account shall be divided by seven and each Council
member shall have, at his or her discretion, the ability to allocate up to one - seventh of
the Account to a use, project, or community entity that benefits the City as a whole or
the Council Member's district specifically. Any expenditure from this Account must have
an identifiable public benefit.
Any proposal for an expenditure from this Fund shall be provided to the City Council
during regular Council meetings via a verbal report from a Council member or via a brief
"receive and file" agenda item. Any verbal or written report shall identify the public
benefit associated with the proposed expenditure.
At the conclusion of the fiscal year in which the District Discretionary Grant Account
received appropriation, all unencumbered funds in the Account shall be deposited in the
City's General Fund Reserve Account.
Adopted - July 8, 1985
Amended - October 28, 1991
Amended -January 24, 1994
Amended - May 22, 2001
Formerly F -22
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