HomeMy WebLinkAbout04 - C-3605 - Fire Station 3 Pavement ReconstructionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
November 25, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 -644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: FIRE STATION NO. 3 PAVEMENT RECONSTRUCTION—
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3605
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 10, 2003, the City Council authorized the award of the Fire Station No. 3
Pavement Rehabilitation contract to Hillcrest Contracting, Inc., of Corona, California.
The contract provided for the construction of a reinforced concrete pavement over a
crushed aggregate base section. The new concrete pavement was constructed with a
special quick cure and high strength concrete mix to facilitate the fire station operations
and to provide an extended service life. The deteriorated concrete driveway in front of
the fire station was also reconstructed.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $139,417.80
Actual amount of bid items constructed: 132,103.98
Total amount of change orders: 26,835.28
Final contract cost: $158,939.26
SUBJECT: Fire Station No. 3 Pavement Reconstruction— Completion And Acceptance of Contract No. 3605
November 25, 2003
Page 2
The decrease in the amount of actual bid items constructed under the original bid
amount resulted from a reduction in the area of 8 -inch thick concrete. Although Change
Order No. 2 increased the cost because the thickness was increased to 12 -inch
concrete in localized areas. The final overall construction cost including Change Orders
was 14 percent over the original bid amount. As required by Council Policy, City
Manager approval was obtained to exceed the 10 percent contingency.
Three Change Orders were issued for the project. They were as follows:
1. Change Order No. 1 in the amount of $2,330.06 provided for additional curb,
electrical conduit, and wall installation.
2. Change Order No. 2 in the amount of $22,254.82 provided for overexcavation of
saturated soils behind the fire station.
3. Change Order No. 3 in the amount of $2,250.40 provided for the overexcavation
of saturated soils in the driveway and addition of joint sealer.
Funds for the project were expended in the following accounts:
Description
Fire Station Modifications /Upgrade
Fire Department Office Centralization
Fire Department & Equipment Upgrade
Fire Station Diesel Exhaust
Account No.
Amount
7011- C2320527
$99,000.00
7271- C2330334
$21,594.26
7271- C2320577
$20,000.00
7271- C2320626
$18,345.00
Total
$158,939.26
The original contract completion date was August 21, 2003. This date was extended to
September 19, 2003, and all work was completed by that date.
Environmental Review:
Staff determined that this project was exempt from the California Environmental Quality
Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This
exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
Prepared by:
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R. Gunther, P.E.
Construction Engineer
Submitted by:
Richard Edmonston
Acting Public Works Director