HomeMy WebLinkAbout18 - Castaway Park RevegetationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 18
December 9, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 -644 -3311
sluy@cfty.newport-beach.ca.us
SUBJECT: CASTAWAYS PARK REVEGETATION - AWARD OF CONTRACT NO.
3546
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. a. Increase revenue estimates in Account No. 250 -4879 by $50,000.00 from
the Nature Conservancy Grant.
b. Approve a Budget Amendment in the amount of $103,085.00 ($53,085.00
from the Unappropriated General Fund, Account No. 010 -3605 and
$50,000.00 from the Nature Conservancy Grant) to the Parks Funds,
Castaways Park, Account No. 7251- C5100677.
3. Award Contract No. 3546 to Pacific Restoration Group Inc. for the Total Bid Price
of $268,857.00, and authorize the Mayor and the City Clerk to execute the
contract.
4. Establish an amount of $26,000.00 to cover the cost of unforeseen work.
DISCUSSION:
Beginning in 1999, a revegetation plan was developed by City staff and an Ad Hoc
Advisory Committee for restoring Castaways Park was formed. Based on the proposed
plan, grant applications were submitted to the California Coastal Conservancy and the
Nature Conservancy who, in 2002, awarded the City grants of $99,600.00 and
$50,000.00 respectively for the park revegetation project. A letter of confirmation from
the Nature Conservancy for the $50,000 grant is forthcoming. In FY 02/03, the City
provided Capital Improvement Program funding of $75,000 for the preparation of
construction drawing and funding. In December 2002, DVD Landscape Architects was
Subject: Castaways Park Revegetation — Award of Contract No. 3546
December 9, 2003
Page: 2
contracted to prepare the drawings and specifications for the Castaways Park
Revegetation project. The construction documents were completed in February 2003.
During the March 25, 2003 Study Session, Council directed staff to consider additional
options to amend the revegetation plan to include irrigated grass areas in the park center
to allow for activities such as picnics, sunbathing, or kite flying. At the September 23, 2003
Council Meeting, staff presented seven options for amending the revegetation plan.
Council approved Option No. 2 to plant Meadow Sedge and install permanent irrigation in
a % -acre area along the eastern boundary of the central meadow. The Council also
approved additional funding of $30,400.00 for the amendment features though no funding
source was identified at that time. The construction drawings were modified accordingly
and submitted for advertisement on November 6, 2003.
The project consists of removing non - native grasses and ornamental plant materials,
installing permanent irrigation in limited areas, and revegetating the park with native,
drought tolerant plant and tree species. Existing native vegetation will be retained and
existing walking trails will be improved. A fuel modification zone using native and
drought resistant plantings will be created to protect abutting residential properties. The
park will be managed by the City of Newport Beach as a natural park.
At 11:00 A.M. on November 20, 2003, the City Clerk opened and read the following bids
for this project:
BIDDER
Low Pacific Restoration Group Inc.
2 Nakae and Associates
3 Natures Image Inc.
TOTAL BID AMOUNT
$268,857.00
$354,198.00
$422,650.81
* Corrected Bid Amount is $422,620.81.
The low total bid amount is 17 percent above the Engineer's Estimate of $230,000.00.
The low bidder, Pacific Restoration Group Inc., possesses both a General Contractors
"A" license and a Landscape Contractor Classification "C -27" contractor's license, either
of which is required by the project specifications. The Contractor was pre - qualified for
this project and therefore meets the minimum requirements.
Environmental Review:
A Negative Declaration for the project was recorded on January 24, 2002.
Subject: Castaways Park Revegetation —Award of Contract No. 3546
December 9, 2003
Page: 3
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the accounts:
Account Description Account Number Amount
General Fund 7015- C5100677 $92,885.00
Contributions: Coastal Conservancy Grant 7251- C5100677 $99,972.00
and Nature Conservancy Grant $50,000.00
Park Improvements Fund 7015- C3170043 $52,000.00
Prepared by:
Stepp n Luy
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Total $294,857.00
Submitted by:
107718
CASTAWAYS PARK
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LOCATION MAP
NOT TO SCALE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
CASTAWAYS PARK
REVEGETATION
APPROVED
DRAWING NO.
C -3546
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7
City of Newport Beach NO. BA- 018
BUDGET AMENDMENT
2003 -04 AMOUNT: �o
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Castaways Park Revegetation Project, Contract No. 3546, and to increase
revenue estimates for Nature Conservancv Grant.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
250 4879
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed
Signed
Signed
Description
General Fund Fund Balance
Description
Nature Conservancy Grant
Number
Number
Number
Number
Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$53,085.00 `
$50,000.00
Automatic
$53,085.00
$50,000.00
// -.-2C e
Date
Date
Date
Description
Number
7015
Parks
Number
C5100677
Castaways Park Plant/Irrigation
Number
7251
Contributions
Number
C5100677
Castaways Park Plant/Irrigation
Number
Number
Number
Number
Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$53,085.00 `
$50,000.00
Automatic
$53,085.00
$50,000.00
// -.-2C e
Date
Date
Date
City of Newport Beach
BUDGETAMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 018
AMOUNT: $103,085.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Castaways Park Revegetation Project, Contract No. 3546, and to increase
revenue estimates for Nature Conservancy Grant.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
250 4879
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Fund Balance
Description
Nature Conservancy Grant
r
Signed:
12inancial Approval:. Administrativ
Signed:
Administrative Approval: City �Ma
Signed:
City Council Approval: City Clerk
rvices Director
Amount
Debit Credit
$53,085.00 *
$50,000.00
$53,085.00
$50,000.00
Date
Date
Date
Description
Division
Number
7015
Parks
Account
Number
C5100677
Castaways Park Plant/Irrigation
Division
Number
7251
Contributions
Account
Number
C5100677
Castaways Park Plant/Irrigation
Division
Number
Account
Number
Division
Number
Account
Number
r
Signed:
12inancial Approval:. Administrativ
Signed:
Administrative Approval: City �Ma
Signed:
City Council Approval: City Clerk
rvices Director
Amount
Debit Credit
$53,085.00 *
$50,000.00
$53,085.00
$50,000.00
Date
Date
Date
DEC -8 -2003 23:47 FROM:THE NATURE CONSERVAN 7148327968 TO:19496443020 P.2
Unserrvvancy.00
Sn G IN I un WW KAc[s ON f0ON
City of Newport Beach
Attn: David Riff
Assistant City Manager
3300 Newport Boulevard
Newport Beach, California 92658
California Regmrul Office tat [4151 7770487
201 Musson Street Fourth Floor
San Francisco. CA 94105 fax [4151 7720
14151 777-0772 772 772
attum g
"RECEIVEP AfTER AGE DA
December 3, 2003 PRINTED :"
This letter is being sent to the City of Newport Beach (the "City ") by The Nature
Conservancy, a District of Columbia non - profit corporation ( "TNC "), with respect to the
Castaways Park Revegetation Plan, dated November 5, 2003 (the "Plan ") which the City has
designed for the 20 -acre Castaways Park in Newport Beach, California (the "Park "), the goal of
which is to restore the Park to a self - sustaining ecological site.
As you are aware, TNC is the recipient of certain funds, known as the Irvine Ranch
Environmental Enhancement Fund (the "Fund "), which was established by Donald Bren and
The Irvine Company ( "TIC ") to enhance and restore the natural habitat of wildlife, plants and
ecosystems on open space lands within boundaries of the historic Irvine Ranch in Orange
County, California.
We understand that the budgeted cost of the Plan is $250,000, that the City expects to be
awarded a grant of $100,000 from the California Coastal Conservancy for partial funding of the
Plan, and that the City has allocated or will allocate $100,000 of its own funds for the Plan. We
are writing to inform you that, with the encouragement and permission of TIC, TNC is willing to
provide the remaining $50,000 needed to fund the Plan, on the understanding that such funds
may be used only for the Plan, and that TNC will not be undertaking any supervisory or other
responsibilities with respect to the Plan.
The Conservancy shall issue a check in the amount of $50,000 to the City of Newport Beach
upon written notification from the City that the California Coastal Conservancy has made its
$100,000 award for the Plan, and that a contract for implementation of the Plan has been
awarded to a qualified contractor.
The Nature Conservancy,
a District of Columbia non -profit corporation
0
Name:
Title: