HomeMy WebLinkAbout22 - Corona del Mar State Beach ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 22
December 9, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 6443328
Idalton @city.newport- beach.ca.us
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS - AMENDMENT
NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH ROBBINS
JORGENSEN CHRISTOPHER ARCHITECTS
RECOMMENDATIONS:
Approve Amendment No. 2 to Professional Services Agreement with Robbins
Jorgensen Christopher Architects, and authorize the Mayor and City Clerk to execute
the Amendment.
DISCUSSION:
On September 10, 2002, the City Council approved a Professional Services Agreement
with Robbins Jorgensen Christopher Architects (RJCA) for $111,670.00 to provide
planning, design, and construction services for a project to improve and upgrade visitor
and other amenities at Corona del Mar State Beach (Copy attached). On December
12, 2002, the City Council increased the budget for the project and approved
Amendment No. 1 for $31,330.00 to compensate RJCA for additional services (Copy
attached). The additional budget was generated from the City's accumulated American
Trader oil spill interest and from excess funds budgeted for other completed oil spill
projects.
On June 24, 2003, the City Council approved a conceptual plan that included parking
lot entrance modifications and a provisional increase in the budget for the project. This
budget increase was approved with the provision that a construction contract could be
awarded for either the approximate $1.1 million that is currently budgeted or for a larger
project in the event that the City can obtain additional funding. Staff is presently
searching for funds needed to award the entire project estimated at $2.5 million.
RJCA is presently completing final design, and has submitted a proposal to amend their
scope of services to provide the additional design and construction services needed for
the entrance modifications and the provisional increase in budget for the project (See
attached Amendment No. 2). Staff has negotiated RJCA's compensation, which will
increase their fee from $143,000.00 to $214,500.00. Staff feels the additional
SUBJECT: Corona Del Mar Beach - Amendment 2 to the Professional Services Agreement With Robbins Jorgensen Christopher
Architects
December 9, 2003
Page 2
$71,500.00 is appropriate for the additional scope of services that is needed, and
recommends Council approval.
Environmental Review:
The design services for this project do not require an environmental review. The project
itself will require environmental review.
Public Notice:
Not applicable at this time.
Funding Availability:
Adequate funds are available for approving Amendment No. 2 in the following account:
Account Description
Corona del Mar State Beach Improvements
Prepared by:
% R"F&MV21-
• :T . �: P.E.
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Account Number Amount
7295- C5100569 $71,500.00
Submitted by:
mZ. Badum
Works Director
Attachments: Copy of Executed PSA with RJCA
Copy of Executed Amendment No. 1 with RJCA
Copy of Proposed Amendment No. 2 with RJCA
PROFESSIONAL SERVICES AGREEMENT
FOR
CORONA DEL MAR STATE BEACH IMPROVEMENTS
THIS AGREEMENT, entered into this Ak day of 2002, by and
between the City of Newport Beach , a Municipal Corporation (hereinafter referred to as
"City "), and Robbins Jorgensen Christopher Architects whose address is 2800 Lafayette,
Newport Beach, California, 92663, (hereinafter referred to as "Consultant "), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to replace improvements at Corona del Mar State Beach
( "Project')
C. City desires to engage Consultant to provide architectural services for
Project upon the terms and conditions contained in this Agreement.
D. The principal member of Consultant for purpose of Project is Roberta W.
Jorgensen, FAIA
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
me
desires to contract with Consultant under the terms and conditions provided
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on theL d y of j , 2002, and
shall terminate on the 1' day of January 2004, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "T attached hereto and
incorporated herein by reference, No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement, including all reimbursable items and
subconsultant fees, shall not exceed the total contract price of one hundred eleven
thousand, six hundred seventy dollars ($111,670).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
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computer printing, postage, mileage, etc.
3.2 Consultant shall submit monthly progress invoices to City payable by City
Within thirty (30) days of receipt of invoice.
3.3 Consultant shall not receive compensation for extra work without prior
written authorization of City. Authorized compensation shall be paid in accordance with
the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses, which
have been authorized by this Agreement, or specifically approved in advance by City.
Such reimbursement shall be limited and shall include nothing more than the following
costs incurred by Consultant:
A. Costs of subconsultants for performance of any of the services which
Consultant agrees to render pursuant to this Agreement which have been
awarded in accordance with the terms and conditions of this Agreement.
B. Other costs and /or payments specifically authorized in advance in writing by
City and incurred by Consultant in the performance of this Agreement.
4. STANDARD OF CARE
All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant has
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or shall obtain all licenses, permits, qualifications and approvals required of its profession,
and Consultant shall keep in effect all such licenses, permits and approvals during the
term of this Agreement.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details and means of performing the work provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement which may appear to give City
the right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's Project
Administrator. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager.shall be available to City at all reasonable times
during term of Project. Consultant has designated Roberta W. Jorgensen, FAIA, to be its
so
Project Manager. Consultant shall not bill any personnel to Project other than those
personnel identified in Exhibit "B ", whether or not considered to be key personnel, without
City's prior written approval by name and hourly billing rate. Consultant shall not remove
or reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously fumish the necessary personnel to complete
Project as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement.
Consultant shall not be responsible for delays which are due to causes beyond
Consultant's reasonable control; however, in the case of any such delay in the services to
be provided for Project, each party hereby agrees to provide notice to the other party so
that all delays can be addressed.
9. CITY POLICY
Consultant shall discuss and review all matters relating to policy and project
direction with the Project Administrator in advance "of all critical decision points in order to
ensure that Project proceeds in a manner consistent with City goals and policies.
1.0. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
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federal law, regulations and permit requirements and be subject to approval of the Project
Administrator.
11. PROGRESS.
Consultant is responsible to keep the Project Administrator informed on a regular
basis regarding the status and progress of the work, activities performed and planned,
and any meetings that have been scheduled or are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attomeys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prigE to exercising any right or performing any work pursuant to this
Agreement.
Except workers compensation
and errors and omissions,
all insurance
policies shall
add City, its elected officials,
officers, employees, and
volunteers as
additional insured for all liability arising from Consultant's services as described herein.
Insurance policies With original endorsements indemnifying Project for the
following coverages shall be issued by companies admitted to do business in the State
of Califomia and assigned Best's.A- VII or better rating:
A. Worker's compensation insurance, including 'Wavier of Subrogation"
clause, covering all employees and principals of Consultant, per the laws of
the State of California.
B. Commercial general liability insurance, including additional insured and
Primary and non - contributory wording, covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance, including additional
insured wording endorsement covering any owned and rented vehicles of
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Consultant in a minimum amount of $1 million combined single limit per
accident for bodily injury and property damage.
D. Professional errors and omissions insurance, which covers the services, to
be performed in connection with this Agreement in the minimum amount of
One Million Dollars ($1,000,000).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, which
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing workers compensation, comprehensive general,
and automotive liability insurance to either Consultant or City with respect to the services
of Consultant herein, a waiver of any right of subrogation, which any such insurer of said
Consultant may acquire against City by virtue of the payment of any loss under such
insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
In
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint - venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City%s sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16,. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless City authorizes the release of information.
17, CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. Access to and upon request of Consultant, one copy of all existing record
information on file at City. Consultant shall field review to verify the
accuracy of information provided by City or others City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. All reproduction shall be the responsibility of Consultant .
18, ADMINISTRATION
The Public Works Department will administer this Agreement. Lloyd Dalton, PE,
shall be the Project Administrator and shall have the authority to act for City under this
Agreement. The Project Administrator shall represent City in all matters pertaining to the
services to be rendered pursuant to this Agreement.
19, RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
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records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be bome by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
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22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
Califomia Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
priorwritten approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
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postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at: .
Lloyd Dalton, PE ..
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92658 -8915
(949) 644 -3328
Fax (949) 644 -3308
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Roberta W. Jorgensen, FAIA
Robbins Jorgensen Christopher Architects
2800 Lafayette
Newport Beach, CA 92663.
(949) 566 -0080
Fax (949) 566 -0082
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
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City shall have the option, at its sole discretion and without cause, of terminating
this Agreement by giving seven (7) days' prior written notice to Consultant as provided
herein. Upon termination of this Agreement, City shall pay to Consultant that portion of
compensation specified in this Agreement that is earned and unpaid prior to the effective-
date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his
judgment as a design professional and is supplied for the general guidance of City. Since
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Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification or
misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy
or readability of CADD data due to inappropriate storage conditions or duration; or (c) any
use by City, or anyone authorized by City, of CADD data for additions to this Project, for
the completion of this Project by others, or for any other project, excepting only such use
as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse of
such CADD data.
All drawings shall be transmitted to the City in the City's latest adopted version of
AutoCAD in "dwg" file format. All written documents shall be transmitted to the City in the
City's latest adopted version of Microsoft Word and Excel.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
� ��
' 0
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CITY OF NEWPORT BEACH
A Municipal Corporation
By. ,
Mayor
ROBBINS JORGENSEN CHRISTOPHER
ARCHITECTS
Corona Def91far
State Beach
Improvements
The narrative below describes the proposed conceptual design effort and corresponds to the Scope of Work
outlined in Attachment "B" ofthe RFP.
Planning and Pre - Design
Kickoff Meeting
Atthe kickoff meeting we will begin with introductions and a discussion of communications and reporting
protocols. We will review the project goals, budget, funding, and schedule. We will review ezistiog project
information and intonation sources. We will discuss major milestone dates othatadi dproject
schedule may be developed. We will develop a Fitt of project stakeholders and discuss how and when these
stakeholders may participate in the design process. We will discuss the pplit calapd?egu''lato. cbhkextfor
design and approval.
Aeview Existing Data
We will review all existing data. including City /property owner agreements,, zoning and landllse regulations,
applicable City.oid'inarmes, Coastal Commission and other regulatory agenck.,regomrements, land develop-
ment ordinances_ topographic and boundary, surveys, easements, Ill tedhnical reports, traffic and parking
plans or studies pa rkingrequirements, and ezisfingonstte public facilties�andplans.
Determine specifically what addifibnal information will need to be gathered and coordinate with the City to
provide or secure that data in ttia most cost effective manner.
Site Investigation and Scope Idenfification
. , Ae ,,,.. . g ,..,;s to refine.fhe scope of workfor
e.invesfigafion,com combined sttedafawillallowus.fo
su veymg andsods investigation. Utilities will be identmed, and needed imp uvam�entsdefermied. The
scope of grading, drainage; paving, and lighting will all be determined at that time.
Programmatic Requirements
Discuss with City representatives the programmatic requirements forthe project.
Establish the requirements for a successful design, including function and operat
cornmuOn ily acceptance, approprfafe' dy e sign ,s`dm`
g,-andmpementafionwtthamir
This location is visited bythousands of people every year. It is important that the City of Newport Beach is
well represented by the appearance and operations of the facilities for many years to come. This can be
accomplished by placing an emphasis on pre- design and establishing up front the priorities for the project,
and the utilization of the funds available.
Because Robbins Jorgensen Christopher provides almost all of our architectural services_to.public clients,
+b e•.
we are familiar with the need to design for the reality of long to m maintenance. andwh�ayyusg �Ne will
discuss with the City our recommendations and experience with materials and systems that can withstand the
requirements of public utilization. Durable building materials will be utilized while still designing an interesting
and inviting beach facility.
` `�� ROBBINTS JORGENSEN CHRISTOPHER
,
scope f work
Design and Construction Documents
Develop Conceptual Designs
Corona D—e_CMar Our office does not have preconceived notions aboutform or style, and each project represents a search for
State Beach an appropriate architecture( responseto context. You will seethe vadetyofthese responses when you
review our work.
Improvements I. We will prepare optionsof design drawingsfor public r .e rooms, concessionbuildings ;Eteguardtower/
substation, storage room and vehicular garage. Additionally, we will prepare a site plan with improvements to
beach sports facilities, barbecue areas, parking, traffic flow, spaces for interpretive exhibits and educational
outreach, signage, lighting, seating and landscape.
For the lifeguard tower/ substation, as in any emergency response facility, the lie savind'mission will be given
priority above all other design considerations. We have completed design for over 35 Emergency Response
Facilities, so we are familiar with the critical priority of lifesaving related operations and equipment: The building
must be functionally effective. On this site, however, aesthetic considerations and long term maintenance and
operat ng concerns will also be crucially important. We will address vandalism and marine corrosion;
We should admit to our one and onlydesign preconception: every public building should embody the values
of its citizens. We believe that the City of Newport Beach's environmental sensitivity should extend to its capital
improvement projects. Our design will maximize the use of sustainable building materials and minimize the
consumption of non - renewable resources.
The sensitivity of the Corona del Mar State Beach site will require that the conceptual designs be developed as
computer models and placed into the existing context so that all interested stakeholders can see before and -after
photo'realistic renderings of the design proposals from the vantage points of critical view sheds. We will use
AutoCAD 2000 software to develop the computer models. The images will then be integrated into digital
photographs of site using PhotoShop software.
We can print these renderings in -house on large boards using ourfour- color, high resolution HP plotters, orthe
digital images can be projected as PowerPoint slides.
Conceptual cost estimates will be developed that reference materials and workto the numerical CSI sections of
the preliminary specifications. These estimates will includefacil y.cost§, site costs, and off- 5itecosis. The General
Contractor's general conditions, overhead, and profit rates will be 6e41ed separately. Unless instructed
otherwise, the cost estimate will bebased on Davis -Bacon labor rates. The cost estimate will include a. contin-..
gancy allowance appropriate to the specificityof the design and will include an escalation factorpnrrating the
estimate to the midpoint of construction.
ADA Accessability
We have extensive experience with the application of ADA to public facilities, and we have ourselves acted as
ADA consultants for Cal Poly Pomona (development of an ADA Access Plan forth a 1600 acre site), the City of
Long Beach, and the City of San Diego.
At the Santee Lakes Regional Park we have designed a Fishing Pierforthe Severely Disabled. Accessibility,
when integrated early into design options, provides a successful and implementable solution for everyone.
Present Design Concept at Public Meetings
The most important issue in presenting a design to the public and to elected officials is allowing them to
understand the process as well as the conclusion. Council representatives need to understand their consfitu-
ents' concerns, and they need to understand clearly how the design responds directlyto those concerns. Public
projects need to be'bam -raisin gs" that reinforce community spirit ratherthan inflaming controversy.
,_-' ROBBL[�TS JORGFNTSEN CHRISTOPHER
scope - of work'
Corbna De>`Mar
State Beach
Improvements
Develop Construction Documents
Once design decisions have been secured, we will develop Construction Documents suitable forbidding and
construction. These wril include drawings of architectural, civil, landscape, mechanical/plumbing, and electrical
disciplines, The Project Manual will incorporate and coordinate with the City's requirements for the General
Contractor. We will assist the City in securing Agency Approvals.
Constructibil4
Construction implementation will be a critical element of this project. Because of the very high use and public
nature bfthe site, access and functionaity will need to be maintained at all times. Our development of a phasing
plan fdr traff c, parlang and construction will be informed by our experience not only as arch feels, but as
Program ma`nageis es well. These services were provided for orients who were using' other architectural firms,
but who wanted our expertise as managers and implementers. We have provided Program Management
services through design and construction (often on -site) for the Coast Community College District and Orange
County Fire Authority, among others. We have also been hired to provide Constructibility Review of construc-
tion documents prepared by others by numerous public agencies.
Construction Administration
We will attend meetings, review specified submittals, respond to responsible RFFs, and coordinate with the Cftys .
representative. Once construction is completed, we will prepare as -built drawings from the contractor's docu
mentation.
Statement of Understanding
Robbins Jorgensen Christopher generally understands and agrees with the General requirements of Section C of
the RFP.
Comments on "Professional Services Agreement,'
We would like to discuss with youparagrapft 1 and loft's Professional Services Agreement.
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` "� ROBBINS JORGENSEN CHRISTOPHER
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
WITH ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this dayof Z)tC -er�i b c 2002, by and
between the CITY OF NEWPORT BEACH, a municipal corporation (hereinafter referred
to as "CITY "), and Robbins Jorgensen Christopher Architects (RJCA), whose address
is 2800 Lafayette, Newport Beach, California, 92663 (hereinafter referred to as
"CONSULTANT'), is made with reference to the following:
RECITALS:
WHEREAS,
A. On September 10, 2002, CITY and CONSULTANT entered into a
professional services agreement, hereinafter referred to as "AGREEMENT", for
architectural services for the Corona del Mar State Beach Improvements project,
hereinafter referred to as "PROJECT'; and
B. CITY has requested CONSULTANT to provide additional
professional services not included in AGREEMENT; and
C. CONSULTANT has proposed to provide additional professional
services not included in AGREEMENT; and
D. CITY desires to compensate CONSULTANT for additional
professional services not included in AGREEMENT; and
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 ", as provided herebelow.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to AMENDMENT NO. 1 according to "Exhibit A" dated November 8, 2002,
attached hereto.
2. Additional compensation to CONSULTANT for services performed
pursuant to this AMENDMENT NO. 1 shall not exceed thirty -one thousand three
hundred thirty and no /100 Dollars ($31,330.00), thus increasing total compensation
for Project to $143,000.
3. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed AMENDMENT
NO. 1 on the date first above written.
APPROVED AS TO FORM:
By:
City A orney
ATTEST:
- J'�"
LaVonne Harkless
City Clerk
CITY OF NEWPORT BEACH,
A municipal corporation
M
City of Newport Beach
Consultant
7'rint Name
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ROBB INS) ORGENSENCHRISTOPHER
Exhibit A
8 November 02 NOV I $ 2002
Mr. Lloyd Dalton
Design Engineer
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
RE:-CdM State Beach Improvements, #3461
Dear Lloyd,
We have reviewed the additional fee for professional services related to the increase in
scope and cost for the Corona del Mar State Beach Improvements project. The increase
in scope will result in additional building area, therefore additional design and
construction document time will be required. Also additional construction administration
services will be needed. Since the project augmentation will now allow for the
programming, design and construction of Lifeguard facilities in addition to the
concession and restroom facilities funded by the original scope, we will need to add
some additional time to the computer generated massing studies that will be developed
to study the community views.
The construction value, as well as our liability, has been increased by approximately
60 %. In order to meet the requirements of the City, we believe that we can complete the
project, including the additional scope, for $143,000.
Please call me if you have any questions on this revised proposal.
Sincerely,
R4bn Jorgense h ristopher Inc.
RW. Jo n, FAIA
President
:004 LAFAYETTE
NEWPORT BEACH.
CALIFORNIA. 92663
H' 9[9.566.0000
FA %. 9a9.566.0083
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AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT
WITH ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS
FOR CORONA DEL MAR STATE BEACH IMPROVEMENTS
THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this day of 200_, by and
between the CITY OF NEWPORT BEACH, a municipal corporation (hereinafter
referred to as "CITY "), and ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS
(RJCA), whose address is 2800 Lafayette, Newport Beach, California, 92663 (hereinafter
referred to as "CONSULTANT "), is made with reference to the following:
RECITALS:
WHEREAS,
A. On September 10, 2002, CITY and CONSULTANT entered into a
professional services agreement, hereinafter referred to as "AGREEMENT ", for
architectural services for the Corona del Mar State Beach Improvements project,
hereinafter referred to as "PROJECT; and
B. On December 12, 2002, CITY and CONSULTANT entered into an
amendment to AGREEMENT, hereinafter referred to as "AMENDMENT NO. 1 ", for
additional professional services needed for PROJECT; and
C. CITY has requested CONSULTANT to provide additional
professional services not included in AGREEMENT or AMENDMENT NO. 1; and
D. CONSULTANT has proposed to provide additional professional
services not included in AGREEMENT or AMENDMENT NO. 1; and
E. CITY desires to compensate CONSULTANT for additional
professional services not included in AGREEMENT or AMENDMENT NO. 1; and
F. CITY and CONSULTANT mutually desire to amend AGREEMENT
and AMENDMENT NO. 1, hereinafter referred to as "AMENDMENT NO. 2 ", as
provided herebelow.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to AMENDMENT NO. 2 according to "Exhibit A" dated November 25, 2003,
attached hereto.
2. Additional compensation to CONSULTANT for services performed
pursuant to this AMENDMENT NO. 2 shall not exceed Seventy -One Thousand Five
Hundred and no/100 Dollars ($71,500.00), thus increasing total compensation for
PROJECT to $214,500.00.
3. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed AMENDMENT NO.
2 on the date first above written.
CITY OF NEWPORT BEACH,
A municipal corporation
M
APPROVED AS TO FORM: Steven Bromberg, Mayor
City of Newport Beach
By:
City Attorney
ROBBINS JORGENSEN
CHRISTOPHER ARCHITECTS
0
ATTEST:
Print name
By:
LaVonne Harkless
City Clerk
f: \users\pbw\shared \agreements \fy 02- 03 \rjca -amend no. 2 -cdm state beach.doc
ROBBINSJORGENSENCHRISTOPHER
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NNovember 25, 2003
Mr. Lloyd Dalton
Design Engineer
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Re: CDM State Beach Improvements
RJC Job No. 0223
Dear Lloyd,
This letter is to submit our additional fee for professional services related to the increase in scope
and cost for the Corona Del Mar State Beach improvements project. The fee and scope of work is
as follows:
1. Add -on #1: Parking Lot Improvements, $219.385 approved by council on 718103.
Fee at 9.7% of construction cost: $ 21,300.00
2. Basic Scope construction budget increased from $1.200,000 to $1,992,848. Approved by
council on 7/8/03.
Fee at 9.7% of construction cost: $50,200.00
3. Preparation of additional /unforeseen presentation material during schematic design
phase. (Approx 40 hours) NOT INCLUDED
TOTAL $ 71,500.00
The construction value for the project has been increased by approximately 60% again. In order
to meet the requirements of the City, we believe that we can complete the project, including the
additional scope for $214,500.00
Please feel free if you have any questions on this revised proposal.
Sincerely,
R binss JJorgense Christopher, Inc.
oberta J orgen n FAIA
President
Accepted by:
City of Newport Beach Date
3800 LAFAYETTE
NE WPOPL BEACH,
CAIIFOP N IA 91663 Ra4ctivr Pngcac.U3'_.i`.t. ontracn:Fcz Vwposal'VA Ncr5 1 1'!121111.) do,
P M'. 919.566.0080
FAA 9.9.566.0081
WEB: www. qurch,com