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Home My WebLink About0 - AgendaCITY COUNCIL AGENDA CITY OF NEWPORT BEACH COUNCIL CHAMBERS - 3300 NEWPORT BLVD. Monday, October 12, 1998 Regular Council Meeting - 7:00 p.m. THOMAS COLE EDWARDS MAYOR DENNIS O'NEIL JOHN E. NOYES Mayor Pro Tern Council Member JOHN HEDGES Council Member JAN DEBAY Council Member NORMA GLOVER Council Member TOM W. THOMSON Council Member DENNIS DANNER - Acting City Manager, ROBERT BURNHAM - City Attorney, LAVONNE HARKLESS - City Clerk, DON WEBB - Director of Public Works, SHARON Z. WOOD - Assistant City Manager/Director of Community and Economic Development. NOTICE TO THE PUBLIC If you would like to address the City Council on a scheduled agenda item, please complete the yellow SPEAKER'S CARD. The cards are available in the lobby of the Council Chambers. Please identify on the card your name, address, and the item on which you would like to speak and place it in the box at the podium when you address the Council. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized and your name is recorded correctly in the official records. PUBLIC HEARING: If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. This agenda was prepared by the City Clerk and staff reports are available at the City Clerk's Office. Staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Regular meetings of the City Council are held on the second and fourth Mondays of each month at 7:00 p.m. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at (949) 644 -3005. The agendas, minutes and staff reports are also available on the City's web site. The address is: http: / /www.city.newport- beach.ca.us/ It is the intention of the City of Newport. Beach to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact LaVonne Harkless, City Clerk, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. NEWPORT BEACH CITY COUNCIL AGENDA October 12, 1998 CLOSED SESSION - 5:30 P.m. [Refer to separate agenda from City Attorney] CLOSED SESSION REPORT PRESENTED (If applicable) RECESS RECONVENE AT 7:00 P.M. FOR REGULAR MEETING ROLL CALL Pledge of Allegiance. Invocation by Chief Chaplain George Vogel, VA Medical Center of Long Beach. Presentation by CAST (Child Abuse Services Team). IF YOU WISH TO ADDRESS THE COUNCIL, PLEASE FILL OUT THE YELLOW SIGN -IN CARD AND PLACE IT IN THE BOX AT THE PODIUM. MATTERS WHICH COUNCIL MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON- DISCUSSION ITEM): TESTIMONY GIVEN BEFORE THE CITY COUNCIL IS TAPE RECORDED. SPEAKER MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. BELL/RED LIGHT WILL SIGNIFY WHEN 5 MINUTES ARE UP; YELLOW LIGHT MEANS SPEAKER HAS 1 MINUTE FOR SUMMATION. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under CONSENT CALENDAR (1 — 11) are considered by the Council to be routine and will all be enacted by one motion in the form listed below. The City Council Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Council votes on the motion unless members of the Council, staff or the public request specific items to be discussed and /or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon inuitation by the Mayor, state their name and Consent Calendar Item number, and place the sign -in card in the box provided at the podium. READING OF MINUTES /ORDINANCES AND RESOLUTIONS 1. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 28, 1998. Waive reading of subject minutes, approve as written and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by title only. RESOLUTION(S) FOR ADOPTION 3. VACATION AND ABANDONMENT OF PORTIONS OF UNUSED RIGHT -OF -WAY ALONG THE WESTERLY SIDE OF OCEAN BOULEVARD IN CORONA DEL MAR (contd. from 9/28/98). Adopt Resolution No. 98 -_ ordering the summary vacation and abandonment of unused right -of -way along the westerly side of Ocean Botilevard adjacent to 2735 and 2741 Ocean Boulevard in Corona del Mar; direct the City Clerk to have the resolution recorded by the County Recorder; and establish height of landscaping to be allowed at either 60 inches or 48 inches. CONTRACTS AND AGREEMENTS 4. ASSIGNMENT OF LANDSCAPE MAINTENANCE CONTRACT. Approve the assignment of C -2160 to California Landscape Maintenance, a Division ofTruGreen LP. 5. EXECUTIVE SEARCH FIRM — CITY MANAGER. Retain the firm of Shannon Associates to begin the recruitment of a new City Manager and approve a budget amendment (BA -014) in the amount of $22,500 for an award of contract for these services. MISCELLANEOUS ACTIONS 6. PLANNING COMMISSION AGENDA FOR OCTOBER 8, 1998. Receive and file RECONSIDERATION OF BAYFRONT ENCROACHMENT AT 400 CLUBHOUSE DRIVE. Affirm the denial of Hal Baerg's appeal, the owner of 400 Clubhouse Drive, to retain a driveway with brick pilasters, a wood deck, planters and a wood bench within the City's 10 -foot wide easement adjacent to the Rivo Alto constructed in excess of 10 years ago. SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. 8. HUMAN SERVICES GRANTS. Approve the human services grants in the amount of $25,000. 9. CORONA DEL MAR MEDIAN REHABILITATION. Approve a budget amendment (BA -015) in the amount of $11,000 to fund the rehabilitation of the landscaping and irrigation systems of three medians located on East Coast Highway near Marguerite Avenue in Corona del Mar. 10. CITY OWNED VEHICLES FOR COMMUTING PURPOSES. Direct staff to continue the elimination of commuter vehicles where feasible or to take other action as appropriate; and direct staff to revise Council Policy J -2 (Designated Assignment of Unassigned City Hall Vehicles) as required by Council direction. 11. IMPROVEMENTS TO THE CITY COUNCIL CHAMBERS. Amend the FY 1998 -1999 budget to appropriate $15,000 (BA -016) for the installation of a new audio system in the City Council Chambers; direct staff to bid, select, and oversee the installation of Priorities One and Two (a new voting system and audio system) by the end of December 1998 with a not to exceed cap of $40,000 for both components; and direct staff to seek bids on a remote camera and production facility and to include within FY 1999.2000 budget process. ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR THOSE ITEMS REMOVED. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Public Comments are inuited on non- agenda items generally considered to be within the subject matter jurisdiction of the Council -• Speakers must limit comments to 3- minutes. Before speaking, please state your name and address for the record. CURRENT BUSINESS 12. ORANGE COUNTY MUSEUM OF ART BANNERS. Action: 1) Approve a 12 -month renewal of the Encroachment Permit for the eight (8) private banners on San Clemente Drive and authorize the Public Works Director to approve future annual renewals; and 2) Approve the installation of private banners on Newport Center Drive East[West ("Ring Road "): a) For thirty (30) consecutive calendar days in accordance with City Council Policy L -16; or b) For ninety (90) consecutive calendar days with conditions. SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS. 13. UNSCHEDULED VACANCY ON THE CITY ARTS COMMISSION AND APPOINTMENT BY MAYOR OF AN AD HOC APPOINTMENTS COMMITTEE. Action: 1) Accept with regrets the resignation of Amy Vieth from the Arts Commission effective September 15, 1998; 2) Direct the City Clerk to advertise the vacancy pursuant to Council Policy A -2; and 3) Appoint and to serve on the Ad Hoc Appointments Committee. 14. BID ADMINISTRATION. Action: 1) Approve one of the following concepts of matching City funds for BIDS and direct staff to return to the City Council with associated costs for: a) Administration only; or b) Administration and projects; or c) Projects Only; or d) None of the above. 2) Direct staff to prepare and circulate an RFP for BID administration; and 3) Direct staff to prepare a City Council Resolution to establish a BID Coordinating Committee. 15. PURCHASE OF BALBOA THEATER — 707 EAST BALBOA BOULEVARD. Action: Approve and authorize the Mayor to sign an agreement for $480,000. 16. ORAL REPORT ON THE CITIZEN PATROL ACADEMY. [No Report] Action: Receive and File. MOTION FOR RECONSIDERATION ADJOURNMENT A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council members who voted with the prevailing side. B SPEAKERS MUST LIMIT REMARKS TO 5 MINUTES ON AGENDA ITEMS