HomeMy WebLinkAbout10 - Report on Commuting VehiclesCITY OF NEWPORT BEACH
Office of the City Manager
October 12. 1998
October 12, 1998
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dennis Danner, Acting City Manager
SUBJECT: REPORT ON COMMUTING VEHICLES
DISCUSSION:
At the September 28, 1995, Council Meeting, Couucilutember Hedges requested a review of City
owned Vehicles that are used for conuuutin- purposes and that an iteni be returned to the Council
for further action.
BACKGROUND:
In August, 1992, staff prepared a study ou City vehicle use that included the number of City
vehicles used by staff for conuuuting Purposes (74), the commutin- costs of using these vehicles,
and a survey of other local cities use of commuter vehicles. At the direction of the City
Manager, staff developed a plan to curtail the use of City vehicles for coulmuting purposes.
This subject was reviewed again on June 26, 1995, as part of the Budget Checklist, and again on
September 23, 1996 and November 12, 1996. At the November 12, 1996 Council Meeting, staff
was directed to:
• Implement au Administrative Policy reducing the number of City vehicles utilized for
comnutting purposes to on-call emergency personnel and key executive management staff.
• Meet and confer with employee associations and key and management personnel as
necessary to implement the policy.
Staff has utet and conferred with the various employee associations (including key and
management employees) and have been able to reduce the number of City vehicles utilized for
commuting purposes to on-call emergency personnel and key executive management staff with
two exceptions (a listing of the current commuting vehicles is attached). The two exceptions are
the carpools and motorcycles. The carpools are a part of the City's AQMD Rideshare program
and are, arguably, a condition of a Coastal Development Permit issued by the Coastal
Commission to the City in 1990 in conjunction with the widening of Newport Boulevard
between 32 "d Street and Via Lido. Staff believes the Coastal Commission requirement has been
met with the addition of visitor parking spaces at City Hall. Pending Coastal Commission
approval we have met and conferred with one employee association for the elimination of car
pool vehicles and are in the process of meeting and conferring with one other affected employee
association for their elimination. We are no longer required to provide commuting vehicles as
part of the AQMD Ride share program.
Regarding motorcycles, it has long been a practice to allow the police officers to use their
motorcycles for commuting proposes for several reasons. The police motorcycles are used by
one officer only and by having them keep the vehicle with them promotes a sense of ownership
and fosters a level of care for that vehicle. Even more significant is the fact that there is no
reasonable alternative in terms of parking and storage of the motorcycles if the officers do not
take them home. There is no covered, secure parking at the police facility. As a result, the
motorcycles would be left out in a variety of inclement weather, exposed to the elements which
would deteriorate their condition and only add to the maintenance problems. As with other
changes in vehicle use outlined in this memo, any change to the commuting use of motorcycles
Would be subject to the meet and confer process.
Finally, it should be noted that the City Manager, Police Chief, Fire & Marine Chief, and to a
much lesser extent Police Captains, may use City assigned vehicles for other than commuting
purposes. Such usage is normally restricted by the employee's employment contract or other
teens and conditions of employment.
ACTION:
Direct staff to continue the elimination of commuter vehicles where feasible or to take other
action as appropriate. Also, direct staff to revise Council Policy J -2 (Designated Assignment of
Unassi-ned City Hall Vehicles) as required by Council direction.
memo 10/06/98 8:13 AM
2
CITY VEHICLES USED FOR COMPUTING PURPOSES
3
Roundtrip
Department
Unit
Name
Destination
Distance
Car Pool
City Manager
0301
Vacant
Newport Beach
N/A
No
Planning
2907
Sinasek
Newport Beach
6
No
Fire 8 Marine
2301
Riley
Huntington Beach
9
No
2428
Arnold
Costa Mesa
6
No
2502
Lockard
Yorba Linda
40
No
2306
Blauer
Huntington Beach
11
No
28XX
Duty Vehicle
NB /CM
6
No
General Services
3101
Niederhaus
Newport +G49 Beach
4
No
Police
1841
McDonell
Laguna Niguel
36
No
2264
Newman
Newport Beach
7
No
1872
Henisey
Mission Viejo
30
No
1939
Riley
Laguna Niguel
36
No
1844
Fletcher
Irvine
12
No
2263
Gonis
Laguna Niguel
40
No
2144
Carson
San Clemente
44
No
2117
Beverly /Motocycle
San Juan Capistrano
40
No
2127
Hassell /Motocycle
Laguna Niguel
36
No
2120
Rocker /Motorcycle
Rancho Santa Margarita
40
No
2122
Klein /Motorcycle
Rancho Santa Margarita
40
No
2123
JacobllMotorcycle
Rancho Santa Margarita
40
No
2124
Szyperski /Motorcycle
Mission Viejo
40
No
2125
James /Motorcycle
Corona
80
No
2126
Miller /Motorcycle
Laguna Niguel
40
No
Public Works
3002
Webb
Newport Beach
5
No
3205
Electric Duty Vehicle
Costa Mesa
6
No
XXXX
Water or Waste Water Duty Veh.
Orange County
13
No
Car Pools
0603
Birbeck/Eichel
Stanton
30
Yes
3006
Brahler /Luy /Ferris /Puglisi
San Clemente
48
Yes
0602
Hsu /Murphy
Lake Forest
40
Yes
3404
March /Luengas
Laguna Hills
36
Yes
Total Vehciles
30
821
3