HomeMy WebLinkAbout20 - Additional Field Maintenance FundingCity Council Agenda
Item No. 20
December 14, 1998
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Additional Field Maintenance Funding
Recommendation:
Approve the attached budget amendment in the amount of $70,200 to fund field
maintenance operations in Account 3130 -8080 for the remainder of the Fiscal
Year.
Discussion:
The Field Maintenance Division performs a myriad of routine beach, asphalt,
concrete and storm drain maintenance tasks. These tasks have grown as more
areas of the City are developed or large maintenance functions have been assumed
by the City such as MacArthur Boulevard. Additionally, over the past few years,
the Division has been given the responsibility to assume other work for certain
areas and other City -owned properties not directly under the control of other
departments and divisions.
At this time, staff is requesting $70,200 to fund the 3130 -8080 account for the
remainder of the year. Staff had originally budgeted $30,000 for this Fiscal Year,
but had underestimated the amount of extra work the Field Maintenance Division
would be expected to perform on an on -going basis. Funding from this account is
used for the contract disposal of refuse from the Washington Street Bin (used by
Balboa businesses), employee uniforms, routine underground tank testing and
permits, professional and technical contractor assistance, and also pays for day
labor to perform heavy manual labor such as the filling of sandbags, the clearing
of vegetation from open v- ditches, the painting of beach bins and benches, and a
myriad of other maintenance tasks.
The Field Maintenance workload has increased significantly and can only be
accomplished by using temporary manual labor. This is time- consuming work
that we no longer have the staff to perform without taking employees away from
more technical jobs for which they have been trained, such as heavy equipment
operation, concrete and asphalt work, tidal valve and storm drain basin
maintenance and operation, and various construction projects. As a matter of
record, in FY 1991 -92 the Field Maintenance Division had 51 authorized
positions; today that number is 36, with two of those positions currently vacant.
Damage from last year's El Nino storm season has also required large unexpected
expenditures for contract work such as installing plastic sheering on hillsides,
clearing enormous amounts of El Nino - generated debris from open drainage
ditches, and major repairs to Back Bay Drive. Additionally, Parks Division staff
previously performed semi - annual trimming of vegetation bordering Back Bay
Drive and the City bike trails, but with the cutbacks due to partial parks
maintenance privatization and the sale of heavy mowers and brush clearing
equipment, Field Maintenance has had to assume responsibility for funding that
work. With the large amount of El Nino overgrowth, the road and bikeway brush
clearance was recently completed for $10,000 in funding using a private
contractor. The County had formerly performed bike path clearance, but has not
done so on a regular basis.
A breakdown of the use of requested additional funds is as follows:
Plastic Sheeting Installation (Hillsides)
$35,000
Day Labor (Drainage clearance, sandbags, weed
4,800
abatement, etc.)
Misc. Items (Employee uniforms, pager service,
18,800
Washington Street refuse collection, storm
contingencies)
Back Bay Drive fence repair
1,600
Bikeway weed clearance in Spring 1999
10.000
Total
$70,200
Within the next six months, the City should be receiving over $140,000 from
FEMA and OES, reflecting the reimbursement of funds for El Nino damage
repairs and storm response from last fiscal year, which will offset this additional
funding request.
Very respectfully,
David E. Niederhaus
DEN /mp
Attachment
CITY OF NEWPORT BEACH
REQUESTS FOR FUNDS
Date November 20, 1998
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $70,200
Funds are not available in the current budget.
Additional appropriation to the account number noted below is requested:
Field Maintenance (Division 3130)
3130 -8080 Services Prof /Tech $70,200
The funds are needed for the continued operations of the Field Maintenance
Division for the remainder of FY 98 -99.
General Services Director
Approved:
ity Manager
Administrative Services Director
City of Newport Beach
BUDGET AMENDMENT
1998 -99
-)ECT ON BUDGETARY FUND BALANCE:
ru' Increase Revenue Estimates
X Increase Budget Appropriations AND X
IL—J1 Transfer Budget Appropriations
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 025
AMOUNT: E7o,2o0.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
For the continued operation of the Field Maintenance Division for the remainder of this fiscal
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
General Fund 3605 Fund Balance Control $70,200.00
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
' Automatic System Entry.
Signed:
Financial Approval: Financl Director Date
Signed: A ' p ro(va' l:
C Manager Date
P' 'ad:
City Council Approval: City Clerk Date
L
Description
Division
Number
3130 Field Maintenance
Account
Number
8080 Services - Professional & Technical, NOC $70,200.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
' Automatic System Entry.
Signed:
Financial Approval: Financl Director Date
Signed: A ' p ro(va' l:
C Manager Date
P' 'ad:
City Council Approval: City Clerk Date
L