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Home My WebLink About07 - Youth Council= CITY OF NEWPORT BEACH � SEW PORT O A City Council Staff Report 7 Agenda Item No, June 12, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Recreation & Senior Services Department Laura Detweiler, Recreation & Senior Services Director 949 -644 -3157, LDetweiler(a)newr)ortbeachca.gov PREPARED BY: Janet Cates, Recreation Supervisor 949 -644 -3164, JCates @newportbeachoa.gov APRROVED: 'th " A K-/W TITLE: Adopt Resolution No. 2012 43, Rescinding Resolutions Nos. 86 -2 and 86-9, Abolishing the Youth Council ABSTRACT: The City Council is requested to adopt Resolution No. 2012- (Attachment A) rescinding Resolutions Nos. 86 -2 (Attachment B) and 86 -9 (Attachment C), which would dissolve the Youth Council's current format. The Mayor will in turn appoint the Mayor's Youth Council in fall of 2012 and subsequent years thereafter. RECOMMENDATION: To adopt Resolution No. 2012- 47 rescinding Resolutions Nos. 86 -2 and 86 -9, thereby dissolving the current structure or the Newport Beach Youth Council. FUNDING REQUIREMENTS: There are no additional appropriations being requested related to this item. DISCUSSION: The Newport Beach Youth Council was formed in 1986, as a result of the City Council's approval of Resolution No. 86 -2 and its subsequent amendment of duties and responsibilities as found in Resolution No. 86 -9. The Youth Council was created to advise on the establishment of youth programming at the onset of the Community Youth Center building. The resolution as written limits membership to 10 students. In the ensuing 26 years, the Youth Council after completing its initial purpose, evolved into a community service oriented group, accepting open membership by an annual application process, with the typical size of the Youth Council being 25 members. The Youth Council meets on a regular basis throughout the school year, conducts Youth Government Day, hears community leaders through presentations, conducts community service projects and presents annually on their activities to the City Council and the Newport -Mesa Unified School District Board. In its current configuration, the Youth Adopt Resolution No. 2012 Rescinding Resolutions Nos. 86 -2 and 86 -9, Abolishing the Youth Council June 12, 2012 Page 2 Council no longer meets the original intent or requirements of Resolution No. 86 -2 and Resolution No. 86 -9. This year's Youth Council appointed a subcommittee to review the existing resolution and consider numerous options on how to move forward with Youth Council operations and structure. Their recommendation to the Youth Council was to rescind the resolution and continue as the Mayor's Youth Council of Newport Beach. This change would allow for greater flexibility with program involvement, increased participation by youth, accumulation of community service credits, and exposure to career options in local government. The Youth Council as a whole supported the recommendation. In this capacity the Mayor's Youth Council would be appointed by the Mayor annually, and would be open to Newport Beach residents who are attendees of any high schools grades 9 -12 versus the restrictive guidelines of the existing resolution. The program would operate with the same opportunities remaining while adding greater flexibility and promoting youth participation and interest in community affairs. Expansion of youth membership would be permissible, with participation from the Mayor, a School Board member and Recreation & Senior Services staff serving as liaisons to provide a direct line of communication with City leaders. The Mayor's Youth Council will also serve in an advisory capacity when needed as it relates to issues involving or of interest to youth. ENVIRONMENTAL REVIEW Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Detweiler, Director ation & Senior Services Department Attachments: A. Resolution No. 2012- B. Resolution No. 86 -2 C. Resolution No. 86 -9 ATTACHMENT A RESOLUTION 2012• A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH RESCINDING RESOLUTION NOS. 86 -2 AND 86 -9 DISSOLVING THE YOUTH COUNCIL WHEREAS, the Newport Beach Youth Council was formed in 1986, as a result of the City Council's approval of Resolution No. 86 -2 and had its duties and responsibilities amended by Resolution No. 86 -9; and WHEREAS, the Youth Council was created to advise on the establishment of youth programming at the onset of the Community Youth Center building with a set membership of 10 students; and WHEREAS, in the ensuing 26 years, the Youth Council evolved into a community service oriented group, accepting open membership by an annual application process, meets on a regular basis throughout the school year, conducts Youth Government Day, hears community leaders through presentations, conducts community service projects and presents annually on their activities to the City Council and the Newport-Mesa Unified School District Board; and WHEREAS, the Youth Council recommends the City Council rescind Resolution Nos. 86 -2 and 86 -9 allowing it to pursue new opportunities and objectives within the City of Newport Beach; NOW, THEREFORE, the City Council of the City of Newport Beach hereby resolves as follows: SECTION 1: Resolution No. 86 -2 and Resolution 86 -9 are herby rescinded and the City of Newport Beach Youth Council is hereby dissolved. SECTION 2: This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this Resolution. ADOPTED this 12th day of June, 2012. NANCY GARDNER Mayor of Newport Beach ATTEST: LEILANI BROWN City Clerk ATTACHMENT B RESOLUTION NO. 86 -2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY ® OF NEWPORT .BEACH ESTABLISHING THE DUTIES AND RESPONSIBILITIES OF THE YOUTH COUNCIL. WHEREAS, positive social and recreation outlets for youth is a source of concern to high school age youth and their parents; and WHEREAS, the City Council adopted Resolution 85 -87 establishing an Ad Hoc Committee to study whether the City should establish a Teen /Youth Commission /Committee; and WHEREAS, the Ad Hoe Committee has periodically met to determine the feasibility of establishing a Teen /Youth Commission /Committee; NOW, THEREFORE, BE IT RESOLVED by the City Counci 1 of the City of Newport Beach that the Youth Council be and hereby is established. BE IT FURTHER RESOLVED that the composition, function and duties of the Youth Council shall be as follows: 1. The membership of the Youth Council Is as follows: a. Councilperson (1) Liaison; Staff - Recreation Superintendent from the Parks, Beaches and Recreation Department and additional staff, as needed, (1) Liaison; and School Board ® member appointed by the School Board (1) Liaison. -I- Citizens High School Freshman Class Student (1) Corona del Mar Freshman Class Student (1) Newport Harbor Sophomore Class Student (1) Corona del Mar Sophomore Class Student (1) Newport Harbor Junior Class Student (1) Corona del Mar • Junior Class Student (1) Senior Class Student (1) Newport Corona Harbor del Mar Senior Class Student (1) Newport Harbor At -Large Student (1) Corona del Mar At -Large Student (1) Newport Harbor The method of appointment to be determined at a later date. 2. The rules of the Youth Council shall be as follows: a. Al appointees shall have one vote on the Youth Council. b. The officers of the Youth Council shall be elected by the Youth Council and be comprised of a Chairperson, Vice - Chairperson and a Secretary. C. A quorum shall consist of a majority of the presently constituted membership, but not less than four (4) persons. d. If an appointee is absent from three (9) consecutive meetings while not absent from school, this fact shall be reported to the Recreation Superintendent, • e. Reports and recommendations from the Youth Council shall be made directly to the City Council and any publication of the Youth Council shall require authorization from the City Council. -2- b. Terms Membershlp is for a one (1) year term. The Youth Council shall be reviewed by the City Council in May of each year. 2. The rules of the Youth Council shall be as follows: a. Al appointees shall have one vote on the Youth Council. b. The officers of the Youth Council shall be elected by the Youth Council and be comprised of a Chairperson, Vice - Chairperson and a Secretary. C. A quorum shall consist of a majority of the presently constituted membership, but not less than four (4) persons. d. If an appointee is absent from three (9) consecutive meetings while not absent from school, this fact shall be reported to the Recreation Superintendent, • e. Reports and recommendations from the Youth Council shall be made directly to the City Council and any publication of the Youth Council shall require authorization from the City Council. -2- f. Any letter written by a member of the Youth Council, representing the Youth. Council or stating any recommendation made or action taken by the Youth Council, must be approved by the Chat rperson or the Vicc- Chairperson before being mailed or delivered to the Secretary for filing. 3. The respons l bi l i t les of the Youth Council shat] be as follows: a. Provide a direct line of communication between the youth of the City of Newport Beach and the City Council. b., Provide an effective way to organize events and activities for youth, c. Establish a ayst em of governing comnunI I activities which affect youth. d. Promote youth .Involvement and interest In community affairs. ADOPTED this 13th day of J , 19 as �t Mayor ATTEST- ty Clerk • —3- ATTACHMENT C RESOLUTION NO. 86 -9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY • OF NEWPORT BEACH AMENDING RESOLUTION NO. 86 -2 ESTABLISHING THE DUTIES AND RESPONSIBILITIES OF THE YOUTH COUNCIL. WHEREAS, a Youth Council has been adopted by the City Council pursuant to Resolution No. 86 -2; and WHEREAS, the City Council would like to amend the responsibilities and duties of the Youth Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the duties and responsibilities of the Youth Council be amended as follows, a. To act In an advisory capacity to the City Counell. b. Provide a direct line of comunleatlon between the youth of the City of Newport Beach and the City Council. C. Provide an effective way to organize events and activities for youth. d. Promote youth Involvement and Interest In community affairs. ADOPTED this 27th day of nuary 1 Mayor ATTEST: City Clerk -