HomeMy WebLinkAbout06 - Miscellaneous Paving RepairCITY OF
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NE WPORT REACH
C9LiF00.NP City Council Staff Report
Agenda Item No. 6
July 10, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Patrick Arciniega, P.E., Senior Civil Engineer
APPROVED: A
TITLE: Miscellaneous Paving Repair— Bristol Street South, Newport Coast
Drive and Jamboree Road @ Coast Highway South —Award of
Contract No. 4882
ABSTRACT:
Staff received favorable construction bids for the Miscellaneous Paving Repair — Bristol
Street South, Newport Coast Drive and Jamboree Road @ Coast Highway South
project and is requesting City Council's approval to award the work to PALP, Inc., dba
Excel Paving Company.
RECOMMENDATIONS:
1. Approve the project drawings and specifications;
2. Award Contract No. 4882 to PALP, Inc., DBA Excel Paving for the total bid price
of $657,265.50 and authorize the Mayor and City Clerk to execute the contract;
and
3. Establish a contingency of $65,727.00 (10 percent) to cover the cost of
unforeseen work not included in the original contract and
4. Approve Budget Amendment No. 13BA- 001 appropriating $43,000.00 from
the Bristol Street Relinquishment Fund to Major Arterial Street Repairs CIP
Account No. 7253- C2002047 and appropriating $140,000.00 from the un-
appropriated Measure M Turnback Fund to the Major Arterial Streets Repairs
CIP Account No. 7281- C2002047.
Miscellaneous Paving Repair — Bristol Street South, Newport Coast Drive and
Jamboree Road @ Coast Highway South — Award of Contract No. 4882
July 10, 2012
Page 2
FUNDING REQUIREMENTS:
Upon approval of the proposed Budget Amendment, there will be sufficient funding for
the award of this contract. The following funds will be expensed:
Proposed sources are as follows:
Account Description
Account Number
Amount
Bristol St. Relinquishment
7253- C2002047
$
370,000.00
Measure M Turnback
7281- C2002047
$
371,712.50
Total:
$
741,712.50
Proposed uses are as follows:
Vendor
Purpose
Amount
PALP, Inc. dba Excel Paving
Construction Contract
$
657,265.50
PALP, Inc. dba Excel Paving
Construction Contingency
$
65,727.00
Geotechnical Services
Pavement Testing
$
17,720.00
Various
Printing & Incidentals
$
1,000.00
Total:
$
741,712.50
DISCUSSION:
The current Capital Improvement Program includes funding for the Miscellaneous
Paving Project which is to repair various arterial streets throughout the City. At the time
the budget was proposed, this project was not envisioned as a major street
rehabilitation effort but more of a pavement "patching" project for arterials with heavy
traffic volumes. This is due to the fact that these streets are difficult for City crews to
repair because of the extensive and complicated traffic control required. Consequently,
this year's project planned for repairs to: Bristol Street South, Jamboree Road and
Newport Coast Drive.
As staff was preparing the contract documents and evaluating the existing pavement
condition, it became apparent that Bristol Street had deteriorated further than originally
anticipated and might not be cost effective to patch. After consultation between the
Municipal Operations and Public Works staff, full street restoration was recommended
in lieu of spending funds to just patch the road. This will provide a ten to fifteen year
life road surface. The patching effort would only extend the life of the road a couple
more years.
At 10:30 A.M. on June 7, 2012, the City Clerk opened and read the following bids for
this project:
Z
Miscellaneous Paving Repair — Bristol Street South, Newport Coast Drive and
Jamboree Road @ Coast Highway South —Award of Contract No. 4882
July 10, 2012
Page 3
TOTAL BID AMOUNT
$657,265.50*
$673,481.00 **
$708,136.25
$744,000.00
$747,747.00
$873,699.55 * **
As Read Amount *$664,040.50
* *$673,673.00
** *$873,700.00
The low total bid amount is 3.0 percent below the Engineer's Estimate of $678,000.00.
The low bidder, Excel Paving, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
The work necessary to complete this contract consists of distributing construction
notices to affected businesses, construction surveying, removing existing pavement,
reconstructing curb and gutter, sidewalk, curb access ramps, adjusting utility and survey
facilities, repaving streets and other incidental items of work necessary to complete the
work in place. Pursuant to the Contract Specifications, the Contractor will have 60
consecutive working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQX) pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications. Ten days prior to starting work, a City
prepared notice will be distributed by the contractor to businesses within the project
limits advising them of the pending work. Additionally, a second notice will be
distributed by the contractor to businesses two days before work will start adjacent to
their property.
3
BIDDER
Low
Palp Inc, dba Excel Paving, Inc.
2
All American Asphalt
3
RJ Noble
4
Hardy & Harper, Inc.
5
EBS
6
Beador Construction Co.
TOTAL BID AMOUNT
$657,265.50*
$673,481.00 **
$708,136.25
$744,000.00
$747,747.00
$873,699.55 * **
As Read Amount *$664,040.50
* *$673,673.00
** *$873,700.00
The low total bid amount is 3.0 percent below the Engineer's Estimate of $678,000.00.
The low bidder, Excel Paving, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
The work necessary to complete this contract consists of distributing construction
notices to affected businesses, construction surveying, removing existing pavement,
reconstructing curb and gutter, sidewalk, curb access ramps, adjusting utility and survey
facilities, repaving streets and other incidental items of work necessary to complete the
work in place. Pursuant to the Contract Specifications, the Contractor will have 60
consecutive working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQX) pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications. Ten days prior to starting work, a City
prepared notice will be distributed by the contractor to businesses within the project
limits advising them of the pending work. Additionally, a second notice will be
distributed by the contractor to businesses two days before work will start adjacent to
their property.
3
Miscellaneous Paving Repair — Bristol Street South, Newport Coast Drive and
Jamboree Road @ Coast Highway South —Award of Contract No. 4882
July 10, 2012
Page 4
Submitted by:
Attachment: A. Location Map
B. Budget Amendment
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JAMBOREE ROAD
DOVE STREET °
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SPRUCE STREET
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BIRCH STREET--
CAMPUS DRIVE
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BAYVIEW PLACE
CSPRUCE AVENUE
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CYPRESS STREET
IRVINE AVENUE
BRISTOL STREET SOUTH
NOT TO SCALE
MISCELLANEOUS PAVING
REPAIR PROJECT LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
N.......... PA I I SHT. 1 OF 2
10/6/11 C -4882
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JAMBOREE RD. AT EAST COAST HWY.
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NOR iN
RO F� \AA-
PEL�CP
NOT TO SCALE
oceA ��R F F
NEWPORT COAST DRIVE
NOT TO SCALE
MISCELLANEOUS PAVING
REPAIR PROJECT LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
IlurcNVViN: PA I SHE 2 OF 21
10/6/111 C -4882
7
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cit, of Newport Beach
BUDGET AMENDMENT
2012-13
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 13BA-001
AMOUNT:1 $183,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from Bristol Street Relinquishment Fund unappropriated fund balance and
Measure M Turnback unappropriated fund balance to complete some miscellaneous paving repair projects.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
253 3605 Bristol Street Relinquishment - Fund Balance
280 3605 Measure M Turnback - Fund Balance
REVENUE ESTIMATES (360 1)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Signed: to� 11-,L241 J/Z
Financial Approval: Finz
Signed: G,
Administrative Approval:
Signed:
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$43,000.00
$140,000.00
* Automatic
$43,000.00
$140,000.00
7-,z- /2
Date
71/9
Date
Date
Description
Division
Number
7253
Bristol Street Relinquishment
Account
Number
C2002047
Major Arterial Street Repair Program
Division
Number
7281
Measure M Turnback
Account
Number
C2002047
Major Arterial Street Repair Program
Division
Number
Account
Number
Division
Number
Account
Number
Signed: to� 11-,L241 J/Z
Financial Approval: Finz
Signed: G,
Administrative Approval:
Signed:
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$43,000.00
$140,000.00
* Automatic
$43,000.00
$140,000.00
7-,z- /2
Date
71/9
Date
Date