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Home My WebLink About15 - FY 11-12 Contract ReportingNEWPORT CITY OF NEWPORT BEACH CpLF00.N�P City Council Staff Report Agenda Item No. 15 September 11, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Finance Department Dan Matusiewicz, Finance Director 949 - 644 -3126, danm @newportbeachca.gov PREPARED BY: Susan Giangrande, Budget Manager APPROVED: �_„ A �✓W TITLE: Fiscal Year 2011 -12 Contract Reporting ABSTRACT: Per Council Policy F -14, the City Manager is required to provide the following reports to Council: 1) payments to independent instructional and recreational contractors that have exceeded $120,000 during the term of the contract and 2) a entered into by the City Manager and Department Directors 12. Receive and file report. Provide input as desired. FUNDING REQUIREMENTS: summary report of all contracts for FY 2010 -11 and FY 2011- Payments to recreational contractors > $120,000 were $159,671. DISCUSSION: independent Instructional and Recreational Contractors Council Policy F -14, Authority to Contract for Services, authorizes Department Directors to award and sign contracts with independent contractors for instructional, educational, cultural, or recreational purposes. The fees paid by the City are based upon either a percentage of fees collected by the City for a program or on a flat rate basis for tasks performed by the Contractor. Contracts for such independent contractors may be up to two years in duration. Per the Policy, should fees paid to any contractor exceed $120,000 during the term of the contract, the City Manager will give written notice to the City Council. Only one contractor exceeded the $120,000 threshold: Fiscal Year 2011 -12 Contract Reporting September 11, 2012 Page 2 .TRUCTIONAL & RECREATIONAL CONTRACTORS Payments through 8/1/2012 g of Independent Contractor Contract Terms participants Fees Paid Safety, Marine Education & Newport Surf Camp October 1, 2010- 1140 $ 159,671 ig to Ride a Bike &Surfing December 31, 2012 Summary Report of all contracts entered into by City Manager and Department Directors Council Policy F -14 requires the City Manager to provide the Council a summary report of all contracts entered into by the City Manager and Department Directors, at least once for FY 2010 -11 and again for FY 2011 -12. We reported to Council the contracts for FY 2010- 11 at the June 12, 2012, Council meeting. Attachment "A" is a list of all such contracts entered into during Fiscal Year 2011 -12, including vendor, responsible department, purpose and contract amount. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Prepared by: Submitted by: 1 ' Susan Giangrande n Matusiewicz Budget Manager Finance Director Attachment: Fiscal Year 2011 -12 Contract List pursuant to Council Policy F -14 FY 2011-12 Contracts Authorized by Department Directors or the City Manager onirai Date 01,45"N"B NArk, � f", MAksVOWISIVI 4831 02/23/2011 Michael M. Peters On-Call Legal Services Agreemet for Special Counsel Services in Government Tort Claim Defense City Attorney 4855 06/20/2011 Brazos Technology Corporation, Inc. IUAOC Justice and Homeland Security Integration and Citation Processing Project City Attorney 51361 03/27/2012 The University of California on behalf of its Continuing Education of the Bar, California Subscription Renewal Agreement City Attorney amount not specified 5123 04/26/2012 Arnie T. Pike and Christie Rudder Settlement and Release of Claims City Attorney not specified 5190 06112/2012 Corodata Records Management, Inc. Agreement for Services, Records Storage City Clerk not specified 4756 03/08/2011 Allan D. Kotin & Associates Tidelands Lease Negotiating Consulting Services; Amendment No. One City Manager 4771 03/16/2011 Thirdwave IT Planning Services City Manager 5153 05/11/2012 Thomas Cole Edwards, Inc. PSA for Airport Policy Consulting Services City Manager shall not exceed $70,000 51331 05/21/2012 Prosum, Inc. PSA for Temporary IT Staffing Services City Manager shall not exceed $100,000 5143 05/24/2012 Outsource Technical, LLC On-Call Professional Services Agreement for temporary Information Technology Staffing Services City Manager shall not exceed $100,000 5146 05/30/2012 Messenger Company PSA for Balboa Village Business Improvement District Website Redesign City Manager shall not exceed $6,000 5151 05/30/2012 Sharon Browning & Associates Professional Services Agreement for CAD RMS Shared Services City Manager shall not exceed $30,000 5161 06/12/2012 Rasmuson Appraisal Services PSA for Commercial Tidelands Appraisals City Manager Ishall not exceed $75,000 51731 06/29/2012 Exposhows, Inc. Production Agreement for Fireworks Production City Manager $24,500 4836 03/30/2011 AEF Systems Consulting Inc. Professional Services Agreement with AEF Systems Consulting, Inc. for Service Fee Recovery Study Community Development 4824 04/04/2011 Griffin Structures, Inc. Professional Services Agreement for Citywide Assessment for Economic Development Services Community Development 5162 06/22/2012 Dennis Stone Consulting, Inc. PSA for City Hall Site RFQ and Developer Selection Community Development shall not exceed $50,400 48461 06/06/2011 Park West Landscape Maintenance, Inc. Maintenance Services at East Coast Highway Tree Wells Community Development, Planning 5154 06/20/2012 Keeton Kreitzer dba Keeton Kreitzer Consulting PSA for City Hall Environmental Analysis Community Development, Planning shall not exceed $42,070 5121 OL "�/M$FiL to Sandra Wilcox Agreement for Temporary Employment for Senior Accountant Employment Finance $44.22 - per hour 5139 66/06/2 12 ni� W Rllapp & Associates, Inc. IPSA for Financial Advisory Services shall not exceed $35,000 0 0 0 co n 0 0 O C) _U 0 0 to -n 0— �. I 5140 06/14/2012 Southwest Securities, Inc. PSA for Placement Agent Services Finance shall not exceed $40,000 4829 03/14/2011 Susan Guzzetta Fire Prevention Plans Examiner Fire 4830 04/22/2011 Swift Slip Dock and Pier Builders Repair of the Lifeguard Platform at the Newport Pier Fire 4868 06/30/2011 Applied Geokinetics Gas Mitigation Systtem Plan Check Services Fire 4827 04/28/2011 R.G. Fleming, Inc. Construction of Public Buildings for Lifeguard Tower Construction at Newport Pier Fire 51141 05/I5/2012 Hughes Associates, Inc. On-Call Professional Services Agreement for Smoke Control Systems Inspections and Special Inspections Services Fire shall not exceed $120,000 5159 06/11/2012 R.G. Fleming, Inc. Contract for the Construction of Lifeguard Towers Fire $11,910 4439 03/29/2011 WRA, Inc Environmental Consulting Services for the Eelgrass Mitigation Policy Harbor Resources 4947 05/24/2011 Ralph A. Furra Rhine Channel Hold Harmless/License Agreement Harbor Resources 4947 06/02/2011 Russell E. Fluter Rhine Channel Hold Harmless /License Agreement Harbor Resources 49471 06/1012011 Mary M. Hill Rhine Channel Hold Harmless/License Agreement Harbor Resources 4947 06/20/2011 Blue Lido Real Estate Inv. UP CoOwner Christian Joanne Rhine Channel Hold Harmless/License Agreement Harbor Resources 4862 03/01/2011 AON Consulting, Inc PSA for Benefits Broker & Consulting Services[unsigned version only]; Amendment No.1; Amendment No 2 Human Resources 5120 02/23/2012 CU Solutions Group, Inc. dba HRN Management Group, Inc. PSA for Performance Evaluation Services and Support Human Resources shall not exceed $40,000 51891 06111/2012 Shakespeare by the Sea Performance Agreement for Shakespeare in the Park Play Productions Library shall not exceed $5,000 5132 05/02/2012 Hot Peppers Productions Performance Agreement for Concert in the Park Library Services shall not exceed $2,495 5135 05/24/2012 Jerry Mandel Jazz Band Performance Agreement for Concert Series in the Park Performance Library Services shall not exceed $2,500 5124 05/03/2012 Anthony Usher Agreement for Maintenance and Repair Services for Backflow Device Testing and Repair Municipal Operations shall not exceed $45,000 5147 05/24/2012 Pacificore Construction, Inc. Agreement for Maintenance and Repair Services for Replacement of Irvine Terrace Park Patio Structure Municipal Operations $16,009 5149 05/25/2012 Byers & Butler Inc. Purchase and Installation Agreement for Fire Station #6 Gate Municipal Operations shall not exceed $11,970.62 5150 05/29/2012 Advanced Resources LLC Service Agreement for Temporary Laborer Services Municipal Operations shall not exceed $60,000 4716 01/18/2011 Tight Quarters, Inc. Debris Hauling Services Municipal Operations, General Services 4772, 04/15/2011 Global Power Group, Inc- Generator Preventive Maintenance on an as-needed Repair Service Municipal Operations, General Services 0 0 O C) _U 0 0 to -n 0— Co Ne evrow"afe tflacb Municipal Operations, General 5142 05/24/2012 Unifirst Corporation Service Agreement for Uniform Rental Services Services shall not exceed $120,000 Agreement for Maintenance Services for Restroom Municipal Operations, General 5166 06/25/2012 Ed Building Maintenance Services Portering Services Services shall not exceed $75,000 PSA for Big Canyon Reservoir Floating Cover 5141 05/24/2012 Hilts Consulting Group, Inc. Inspections Municipal Operations, Utilities shall not exceed $30,000 WPI-Newport, LLC Jamboree/Campus Center Project - 4403 02/01/2011 ICF Jones & Stokes Amendment No. 2 Planning 4743 01/01/2011 Bauersfeld Enterprises, Ltd. Animal Shelter Services Police Ails Well, Inc. dba All's Well Health 4949 06/06/2011 Care Services Facility Staffing Agreement; On-Call Service Agreement Police 4820 06/14/2011 CSP Dispute Resolution Memorandum of Understanding Police Multi-Agency and Multi-Jurisdictional Task Force [Santa Ana, Orange, Fullerton, Tustin, Buena Park, Orance County Sheriff's, Bureau of Narcotic Enforcement, FBI, US Drug Regional Narcotics Suppression Program 48231 06/16/2011 Enforcement Agency Memorandum of Understanding Police County of Orange acting an behalf of Memorandum of Understanding for Public Safety the Orange County Probation Realignment and Postrelease Community Supervision 5168 04/17/2012 Department Enhanced Law Enforcement Overtime Services Police not specified Reimbursable Letter of Agreement, July 4th Traffic 5148 05/I5/2012 California Highway Patrol (CHP) Control Police not specified Contract for Use of Sheriff's Weapons Firing Range and 5179 05/22/2012 County of San Bernadine Live Fire House Police not specified Lido Partners principal place of License Agreement, Use of Lot B Parking Lot at Via Lido 51631 06/21/2012 business Fritz Duda Company Plaza Fourth of July Police not specified Agreement for Maintenance and Repair Services for Electrical Maintenance and As-Needed Electrical 5169 06/26/2012 Laughlin & White, Inc. dba KID Electric Repair Services Police shall not exceed $75,000 Agreement for Maintenance and Repair Services for Electrical Maintenance and As-Needed Electrical 5170 06/26/2012 Bay Shore Electric, Inc. Repair Services Police shall not exceed $75,000 Maintenance Services Agreement for City Jail Painting 5174 06/2912012 Blue Ribbon Painting Services Police shall not exceed $27,544 County of Orange Sheriff-Coroner 4268 05/01/2011 Department Mutual Aid Agreement Police Agreement for Maintenance and Repair Services for As 5144 05/30/2012 Doorsmith, Inc. Needed Locksmithing Services Police shall not exceed $20,000 4493 11/15/2010 Hilts Consulting Group, Inc. Big Canyon Reservoir; Amend 1,2, & 3 Public Works Biological and Cultural Monitoring of City Hall and Park 4467 01/05/20111 LSA Associates, Inc. Waster Plan Public Works O 0 D e) Er C) 0 _U 0 71 cn 0 -a 0 o0 T 6@4u MIT. Con"d"Wirk 4768 02/08/2011 GKK Works Newport Coast Community Center Public Works Professioaml Services Agreement for Newport Beach 4815 02J14/2011 Glumac Library Retro-Commissioning Services Public Works 4769 02/14/2011 Hunt Design Associates, Inc. Wayfinding Signs Public Works Central Balboa Peninsula Sewer Repair at Balboa 4761 03/04/2011 Arizona Pipeline Company Peninsula; Amend No. 1 [06/16/11] Public Works Fabrication and Installation of New Speed Limit Signs 47621 03/04/2011 Chrisp Company at Various Locations in the City of Newport Beach Public Works Semeniuk Slough Dredging and Upper Newport Bay 4838 03/15/2011 Noble Consultants, Inc. Watershed Public Works Professional Services Agreement for Watershed & 4826 03/16/2011 Larry Paul and Associates Coastal Project Development; Amend No. I Public Works On-Call Professional Services Agreement for Landscape 4835 04/12/2011 David A. Pedersen Architect Services Public Works On-Call Professional Services Agreemem for Landscape 4828 04/29/2011 Total Concept (TCLA) Architecture Services Public Works Repair of Damaged Block Wall Near the Intersection of 48331 05/12/2011 Sunny Hills Cleaners, Inc. West Coast Highway and Bayside Drive Public Works 4834 05/16/2011 Midwest Roofing Co. Roof Replacement at Carroll Beek Community Center Public Works Reimbursement Agreement; Jamboree Road Widening 3724 05/18/2011 Irvine Ranch Water District over SR-73 Public Works 4626 05/18/2011 EBS Utilities Adjusting, Inc. Grade Adjustments for Utilities Structures Public Works Professional Services Agreement for Marina Park 4832 06/01/2011 George Hamilton Jones, Inc. Appraisal Public Works 47591 06/03/2011 Coppertop Enterprises, Inc. LITTLE BALBOA ISLAND SAND GROIN MAINTENANCE Public Works Contract for the Improvement of Public Beaches for Emergency Sand Replenishment at Various Locations 4844 06/06/2011 Tight Quarters, Inc. in China Cove and on Balboa Island Public Works R.E. Schultz, dba R. E. Schultz 4758 06/08/2011 Construction FY 10-11 Playground Resilient Surface Renovations Public Works 5117 05/01/2012 Glenn Lukos Associates, Inc. PSA for John Wayne Gulch Public Works shall not exceed $73,490 PSA for Marina Park Project, Hazardous Material 5122 05/10/2012 Envirocheck, Inc. Survey Services Public Works shall not exceed $12,800 5145 05/10/2012 Traker Development, Inc. PSA for Marina Park Project Public Works shall not exceed $16,640 PSA for Park Avenue over Grand Canal Bridge 5128 05/21/20121 RBF Consulting Replacement Project Public Works shall not exceed $119,500 Independent Contractor Agreement for Geography 4666 10/01/2010 June Briggs (2010); Independent Contractor for Geography (2011) lRecreation and Senior Services 0 -a 0 o0 T 0 0 O 0 -0 0 _ , rifftiAskjbgpt Cod m"n 4650 10/01/2010 Nancy Gandolf Wahamaki Independent Contractor Agreement for Art Classes Recreation and Senior Services 4665 10/01/2010 Patricia Baron Independent Contractor Agreement for Ballroom Dancing Recreation and Senior Services 4717 01/01/2011 Brett Fiske Independent Contractor Agreement Recreation and Senior Services 47181 01/01/2011 Tim Edwards Independent Contractor Agreement Recreation and Senior Services 4719 01/01/2011 Lou Michelson Independent Contractor Agreement Recreation and Senior Services ces 4720 01/01/2011 Van Bye Independent Contractor Agreement Recreation and Senior Services 4721 01/0112011 Todd Summers Independent Contractor Agreement Recreation and Senior Services 4722 01/01/2011 Phillip C. Price Independent Contractor Agreement Recreation and Senior Services 47231 01/01/2011 Wyatt Morris Independent Contractor Agreement Recreation and Senior Services 4724 01/01/2011 Jeff Scherer Independent Contractor Agreement Recreation and Senior Services 4725 01/01/2011 Craig Hanks Independent Contractor Agreement Recreation and Senior Services 4726 01/01/2011 Mike Dugan Independent Contractor Agreement Recreation and Senior Services 4727 01/01/2011 Ronald Lutz Independent Contractor Agreement IRecreation and Senior Services 47281 01/01/2011 Marc Kelly Independent Contractor Agreement Recreation and Senior Services 4729 01/01/2011 Tim Deutsch Independent Contractor Agreement Recreation and Senior Services 4730 01/01/2013 Richard Kelly Independent Contractor Agreement Recreation and Senior Services 4778 01/01/2011 Jack Clingan Independent Contractor Recreation and Senior Services 4779 01/01/2011 Scott Amend Independent Contractor Recreation and Senior Services 47821 01/01/2011 Quentin McKenzie Independent Contractor Recreation and Senior Services 4783 01/01/2011 Nate Goodrich Independent Contractor Recreation and Senior Services 4784 01/01/2011 Mike Bolden Independent Contractor Recreation and Senior Services 1 4785 01/01/2011 Sherman Patterson Independent Contractor Recreation and Senior Services I 0 0 O 0 -0 0 0 0 _0 0 T 4786 01/01/2011 Joel Hunt Independent Contractor Recreation and Senior Services 4787 01/01/2011 Steve Lilienwall Independent Contractor Recreation and Senior Services 4788 01/01/2011 Eddie Flores Independent Contractor Recreation and Senior Services 47931 01/01/2011 Win Win Promotions Independent Contractor Recreation and Senior Services 4794 01/01/2011 Bruce Kelber Independent Contractor Recreation and Senior Services 4812 01/01/2011 Lawrence Shield Independent Contractor Recreation and Senior Services 4803 01/03/2011 Erica Benveniste-Sauber Independent Contractor Recreation and Senior Services 4777 01/2112011 Ines Garrido Independent Contractor Recreation and Senior Services 47801 01/21/2011 Dennis Harris Independent Contractor Recreation and Senior Services 4781 01/21/2011 Rusty Larson Independent Contractor Recreation and Senior Services 4807 02/01/2011 Ali Khosroshahin Independent Contractor Recreation and Senior Services 4796 03/01/2011 Prehistoric Inc. DBA Prehistoric Adventures Independent Contractor Recreation and Senior Services 4847 03/22/2011 Bienvenda Fernandez-Flynn Independent Contractor Agreement for Senior Services (Spanish Language) Recreation and Senior Services 47911 04/01/2011 Robert Keller Independent Contractor-Personal Trainer Recreation and Senior Services 4804 04/01/2011 Southwind Kayak Center Independent Contractor Recreation and Senior Services 4806 04/01/2011 Stephanie Perez DBA Alignment 4 Life Independent Contractor Recreation and Senior Services 4808 04/01/2011 Ron Bevacqua Independent Contractor Recreation and Senior Services 4809 04/01/2011 Robert Conrad Independent Contractor Recreation and Senior Services 47901 04/01/2011 Danielle Hernandez Independent Contractor Recreation and Senior Services 4798 04/01/2011 Robert Keller Independent Contractor-Personal Trainer Recreation and Senior Services 4802 04/12/2011 Ridgeway Consulting Group Independent Contractor-Personal Trainer Recreation and Senior Services 4800 04/15/2011 Ed Ratledge Independent Contractor Recreation and Senior Services 0 0 _0 0 T 0 O O 0 0 O -U 0 c0 A 'g Donated Space Agreement for HCA/Preventative 4858 06/30/2011 County of Orange Health Care for Adults at the OASIS Senior Center Recreation and Senior Services Independent Contractor Agreement, Water Fitness 5129 02/05/2012 Ken Sakata classes or programs Recreation and Senior Services an amount equal to 65% Mountain and Sea Educational Independent Contractor Agreement for Recreation 5126 03/14/2012 Adventures, Inc. Instructor to provide classes in Education Recreation and Senior Services an amount equal to 80% Service Agreement for Adult Basketball League See Schedule B for Billing 5125 04/12/2012 Darryl Clark (Hangtime Sports) Administration Recreation and Senior Services Rates Service Agreement for the installation of Granite 5127 05102/2012 Surface Solutions Design Group, Inc. Countertops and floor tiles Recreation and Senior Services shall not exceed $14,745 5155 05/15/2012 Joel Thompson dba Catalyst Fitness Independent Contractor for Fitness Recreation and Senior Services an amount equal to 65% Independent Contractor Agreement to provide classes 5167 05/22/2012 Harold (Hal) Binder in Bridge Recreation and Senior Services an amount equal to 70% 0 O O 0 0 O -U 0 c0 A