HomeMy WebLinkAbout23 - Quarterly Business Report - April through June 20122EW Pp,V
CITY OF
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C9< /F00.�`P City Council Staff Report
Agenda Item No. 23
September 11, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Mary Locey, Public Information Specialist
APPROVED:
TITLE: Quarterly Business Report — April through June 2012
ABSTRACT:
Provide a quarterly update of City business that includes financial information, status
reports on current key projects and updates from the Boards, Commissions, and
Committees.
RECOMMENDATION:
Review and comment, as desired.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
The Quarterly Business Report (QBR) provides a snapshot of City business. The
attached QBR covers the period of April through June 2012. The three sections of the
report portray the City's financial position; provides updates on items being discussed
by our Boards, Commissions and Committees; as well as in -depth summaries of several
long -term projects happening in the City.
The QBR is available on the City's website (newportbeachca.gov /qbr) and a printed
copy is on file at the Central Library.
Your comments are welcomed.
Quarterly Business Report — April through June 2012
September 11, 2012
Page 2
ENVIRONMENTAL REVIEW:
Not required.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Y vt
Mary Locey -
Public Information Sgelcialist
Attachments: A. Quarterly Business Report-April through June 2012
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TABLE OF CONTENTS
1 Market Update
2 Executive Summary
4 Top "3" Revenues
8 Other Financial News
13 Board of Library Trustees
14 Building & Fire Board of Appeals
15 City Arts Commission
16 Civil Service Board
17 Harbor Commission
18 Parks, Beaches & Recreation Commission
19 Planning Commission
20 Fincnce Committee
21 Citizens Bicycle Safety Committee
22 Coastal /Bay Water Quality Citizens Advisory Committee
23 Environmental Quality Affairs Citizens Advisory
Committee
24 Newport Coast Advisory Committee
25 Special Events Advisory Committee
26 Aviation Committee
27 Banning Ranch Development Agreement
Committee
28 General Plan /Local Coastal Program
Implementation
29 July 4th West Newport Safety Planning Committee
30 Neighborhood Revitalization Committee
31 Tidelands Management Committee
32 Updating Harbor Charges
36 Acquisition of Coast Highway
38 Civic Center & Park Construction
40 Group Residential Uses
42 Implement Traffic Management Plan
44 Lower Bay Dredging Project
46 Marina Park
48 Newport Banning Ranch
50 Reduce Fire Hazard in Buck Gully
52 Rev Priority Area: Balboa Village
54 Sunset Ridge Park
56 Transportation Fair Share Fee
58 West Newport Beach Facility Planning
60 Widen Jamboree in the Airport Area
Financial Report
city of newport beach I finance department
newportbeachca.gov 1 949.644.3127
quarter ending june 30, 2012
MARKET UPDATE
"Uncertainty" has been the word and worry of the financial market for the last several fiscal years. Fiscal
Year 2011 -12 was no different. While most would agree that the economy is slowly recovering with some
trepidation, uncertainty regarding an ultimate resolution to the European debt crisis continues to be the
worry of the day. While gross domestic product (GDP) growth over the next few quarters is expected to be
positive, the growth rate will likely be sluggish.
Monetary policy in the U.S. remains very accommodative with assurance from the Federal Reserve that
the fed funds rate will remain exceptionally low through late 2014. The Federal Open Market Committee
(FOMC) announced that it would leave monetary policy unchanged between 0 and .25% and extend
"Operation Twist," a program intended to lower interest rates and stimulate the economy, further is an
acknowledgement the economy had slowed. The FOMC expects modest improvements in the economy
in the upcoming quarters, but nonetheless downgraded its economic forecasts as the fools see significant
downside risk to the outlook due to various unresolved uncertainties.
Executive Summary
PRELIMINARY UNAUDITED FISCAL YEAR 2011 -12 RESULTS
Overall, the General Fund is expected to close the year $7.8 million higher than the previous fiscal year.
The General Fund balance of approximately $70.6 million, combined with the Facilities Financing Plan
(FFP) fund of $35.9 million, total in excess of $106 million in reserves.
The $7.8 million General Fund balance increase was the net result of many factors including higher than
projected revenue performance, management conservation efforts to achieve budgetary savings and
bargaining unit cooperation to share pension costs, all of which contributed to a positive end result.
A $10 million increase in the FFP fund was primarily driven by a $13.5 million development contribution
received in July of 2011.
FOR THE FUTURE
Due to strong underlying economic factors in Newport Beach, we believe revenues will continue at their
upward trajectory, albeit at a slower pace compared to the pre- recession era. Strong economic factors,
good governance and management's commitment to keep expenditures in check are all key factors
which bolster the City's prospects of maintaining a long -term structural balance.
In alignment with the City's core values to preserve a high quality physical environment by maintaining
and reinvesting in the City's infrastructure, the City has strategically built up reserves to an all -time high
at the close of Fiscal Year 2011-12. However, strategic savings plans come with an ultimate plan to
reinvest those resources in the community. Consequently, reserve balances are expected to subside
modestly in fiscal years 2012 -13 and 2013 -14 as strategic plans are executed. Examples of these plans
include increased contributions to the FFP, increased investments in the City's Information Technology (IT)
infrastructure, increased lower bay dredging efforts, increased General Fund capital projects to maintain
our streets, alleys and sidewalks, and many other initiatives consistent with our core principles articulated
in the Fiscal Year 2012 -13 Performance Plan.
The City's budget documents can be found online at newportbeachca.gov /budget.
GENERAL FUND & FACILITIES FINANCING PLAN (FFP) RESERVES
*In FY 11 $31.3 million was transferred to a separate Facilities Financing Plan Fund.
* *The FFP balance grew significantly during FY 12 due to a $13.5 million developer contribution
OTHER SIGNIFICANT UNRESTRICTED CASH RESERVES
Other Strategic Reserves
Insurance Reserve
Compensated Absences
Equipment Maintenance
IT Equipment Fund
Total Assigned
Preliminary &
Preliminary &
2011
2012
Change
Audited
Unaudited
$ 21,562,899
$ 22,029,633
$ 466,734
2,286,093
2011
(461,864)
2012
21,445,406
Change
Non - spendable
$
1,031,742
$
832,379
$
(199,363)
Restricted
1,681,333
2,263,049
581,716
Committed
Facilities Financing Plan *
31,300,000
4,016,812
(27,283,188)
Contingency Reserve
21,841,467
21,582,798
(258,669)
Recreation Reserves
452,448
484,809
32,361
Parking Reserves
238,876
297,662
58,786
Cable Franchise
1,360,385
1,425,876
65,491
Other Miscellaneous
3,726,726
5,904,702
2,177,976
Assigned
Capital Reappropriations
2,516,600
603,167
(1,913,433)
PERS Rate Reserve
5,000,000
5,000,000
Neighborhood Revitalization
650,000
-
(650,000)
Lower Newport Bay Dredging - Loans
2,500,000
3,800,000
1,300,000
Additional Surplus to FFP
-
1,816,330
1,816,330
IT Strategic Fund
3,000,000
3,000,000
Increase to FY 13 CIPs
-
1,600,000
1,600,000
Other Miscellaneous
1,199,235
1,394,133
194,898
Unassigned (Appropriations Reserve)
20,570,033
20,570,033
-
Pre FFP Transfer
94,068,845
74,591,750
(19,477,095)
FFP Transfer Out*
(31,300,000) *
(4,016,812)
27,283,188
General Fund Balance
$
62,768,845
$
70,574,938
$
7,806,093
FFP Fund Balance **
25,625,644
35,930,370
10,304,726
Total General & FFP Reserve
$
88,394,489
$
106,505,308
$
18,110,819
*In FY 11 $31.3 million was transferred to a separate Facilities Financing Plan Fund.
* *The FFP balance grew significantly during FY 12 due to a $13.5 million developer contribution
OTHER SIGNIFICANT UNRESTRICTED CASH RESERVES
Other Strategic Reserves
Insurance Reserve
Compensated Absences
Equipment Maintenance
IT Equipment Fund
Total Assigned
3
Preliminary &
Unaudited
2011
2012
Change
$ 21,562,899
$ 22,029,633
$ 466,734
2,286,093
1,824,229
(461,864)
18,582,415
21,445,406
2,862,991
-
1,588,364
1,588,364
$ 42,431,407
$ 46,887,632
$ 4,456,225
3
Top "3" Revenues
PROPERTY TAX
Overall, Property Tax collections finished the year down nearly $260K or 0.4 %, when compared to the
previous fiscal year. This was a net result of a $728K or 1.3% increase in Secured Property Tax revenues and
a nearly $1 million decrease in all other property tax categories. The year- over -year change in Property
Tax categories are as follows:
Property Tax Category
Secured Property Tax
Unsecured Property Tax
Prior Year Taxes, Penalties & Interest
Supplemental Taxes*
All Other Property Taxes
TOTAL
YOY Dollar YOY Percent
Increase
Increase
$728k
1.3%
-$233k
-8.7%
-$474k
-27.1%
-$349k
-46.3%
$68k 0.8%
-$260k -0.4%
*As reported in the March 31, 2012, Quarterly Financial Report, the County Assessor's Office
has struggled to deliver the Supplemental Roll information to the Treasurer Tax Collector
due to a. system conversion, so the decrease in Supplemental Tax collection should only be
temporary and we should expect to recover most of the shortfall during fiscal year 2012 -13
depending on the actual supplemental roll remittances.
SALES TAXES
Sales Tax revenue continues to trend upward, finishing nearly $1.6 million or 8.5% higher over the prior
fiscal year. While improving, this activity remains approximately $1.8 million or 8.4% below pre- recession
levels. These figures still remain an estimate because the final "true -up" information for the economic
quarter ended June 30, 2012, will not be available from the State Board of Equalization (BOE) until
September 18, 2012.
Based on the latest information that is available from the BOE (quarter ended March 31, 2012), restaurants
and auto sales lead the way in overall sales tax generation, while the highest growth industries include
light industry (12 %), service stations (11 %) and apparel stores at (10 %) but represent a much less significant
portion of overall sales tax generated in the City.
TRANSIENT OCCUPANCY TAXES
Transient Occupancy Taxes (TOT) collections increased $1.7 million or 13.1% over the prioryear. Pelican Hill
Resort, the Fairmont and the Island Hotel generated the largest increases to transient tax collections. While
up substantially, with the removal of Pelican Hill Resort remittances, which opened at the height of the
recession, TOT revenues would still be well short of pre- recession levels similar to Sales Tax revenues.
Top "3" Tax Categories
Property Taxes
Sales Taxes
Transient Occupancy Taxes
YOY Dollar YOY Percent
Increase
Increase
-$260k
-0.4%
$1,600k
8.5%
$1,700k
13.1%
GENERAL FUND COMPARATIVE INCOME STATEMENT
General Fund Revenues:
Property Taxes
Sales Taxes
Sales Taxes In Lieu
TOT Taxes
Al other Revenues
Total Revenues
General Fund Expenditures:
General Government
Public Safety **
Public Works
Community Development
Community Services
Capital outlay
Debt Service
Total Expenditures
Income before transfers & other sources
Other Financing Sources (Uses)
Transfers in
Transfers out (Excluding FFP Transfer) * **
Total other financing sources (uses)
Net Change in Fund. Balance (Pre FFP Transfer) * **
Fund Balances, beginning
General Fund, Ending (Pre FFP Transfer) * **
FFP Transfer Out * **
General Fund Balance, ending (Post FFP Transfer) * **
Fiscal Year
14,934,808
Preminary ✓!<
(3,096,222)
- 20.73%
57,177,787
Unaudited
$
%
2011
2012
Change
Change
$ 71,630,345
$ 71,369,822
$ (260,523)
-0.36%
18,455,181
20,014,950
1,559,769
8.45%
6,284,266
6,523,492
239,226
3.81%
13,082;451
14,798,661
1,716,210
13.12%
41,283,081
42,392,171
1,109,090
2.69%
150,735,324
155,099,096
4,363,772
2.89%
14,934,808
11,838,586
(3,096,222)
- 20.73%
57,177,787
67,712,425
10,534,638
18.42%
24,669,717
26,299,554
1,629,837
6.61%
7,644,104
8,494,943
850,839
11.13%
14,215,086
17,738,746
3,523,660
24.79%
2,085,096
4,366,794
2,281,698
109.43%
961,139
780,000
(181,139)
- 18.85%
121,687,737
137,231,048
15,543,311
12.27%
29,047,587
17,868,048
(11,179,539)
- 38.49%
331,088
69,511
(261,577)
- 79.01%
(17,467,696)
(6,114,653)
11,353,043
- 64.99%
(17,136,608)
(6,045,142)
11,091,466
- 62.81%
11,910,979
11,822,906
(88,073)
-0.74%
82,157,866
62,768,845
(19,389,021)
- 23.60%
94,068,845
74,591,751
(19,477,094)
- 20.71%
(31,300,000)
(4,016,812)
27,283,188
- 87.17%
$ 62,768,845
$ 70,574,939
$ 7,806,094
12.44%
*Formerly a part of General Government, a separate IT cost center was created and distributed across all departments
during FY 12.
* *During FY 12, revisions to the cost allocation methodology for distributing Fire Department costs to the Tidelands Fund
resulted in a significant increase to the Public Safety charge to the General Fund but also reduced the General Fund
subsidy of the Tidelands Fund.
* * *in FY 11, $31.3 million was transferred to a separate Facilities Financing Plan (FFP) Fund.
5
FACILITIES FINANCING PLAN
Council Policy F -28, Facilities
Replacement Program, approved
in August 2009, establishes a long-
term facilities financing plan (FFP)
for the replacement of all General
Fund - supported facilities (Civic
Center, fire stations, police station
and parks). The FFP provides a
consistent, level funding plan to
minimize negative impacts on the
General Fund in any given year,
while also ensuring the City is able
to maintain its high quality facilities.
FFP revenues include transfers
from the General and other
funds, developer contributions
and investment income. FFP
COMPARATIVE INCOME STATEMENT
expenditures include cash funding Ending Balance 6/30/12 $ 25,625,644 $ 35,930,370
of construction projects as well *Includes a General Fund transfer of $4,016,812 and residual transfer from the
as the debt service on debt final close -out of the OASIS Construction Fund.
funded capital projects. The first
beneficiaries of the FFP include
the popular OASIS Senior Center that reopened in 2010 and the new Civic Center, currently under
construction. Other planned uses of the fund include Sunset Ridge Park, Marina Park, West Newport
Community Center and Fire Station 2 located next to the existing City Hall, not to mention many other
planned facilities projects.
As depicted in the chart above, the preliminary unaudited balance of the FFP Reserve was $35.9 million
at the close of FY 12 on June 30, 2012.
GENERAL AND TIDELANDS FUNDS EXPENDITURES BY DEPARTMENT
FY 2011 -12
Preliminary 8
Audited
Unaudited
2011
2012
Beginning Balance 7 /1/11
$ -
$ 25,625,644
Revenues
Variance
Expended
Transfer In
31,300,000
5,057,585
Interest Income
275,381
343,796
Developer Contributions
-
13,545,000
Total Revenues
31,575,381
18,946,381
Expenditures
103%
453,521
2010 Civic Center COPS Debt Service
(682,755)
(8,165,374)
OASIS Construction Contribution
(5,266,982)
-
Civic Center Signage Contribution
-
(476,281)
Total Expenditures
(5,949,737)
(8,641,655)
expenditures include cash funding Ending Balance 6/30/12 $ 25,625,644 $ 35,930,370
of construction projects as well *Includes a General Fund transfer of $4,016,812 and residual transfer from the
as the debt service on debt final close -out of the OASIS Construction Fund.
funded capital projects. The first
beneficiaries of the FFP include
the popular OASIS Senior Center that reopened in 2010 and the new Civic Center, currently under
construction. Other planned uses of the fund include Sunset Ridge Park, Marina Park, West Newport
Community Center and Fire Station 2 located next to the existing City Hall, not to mention many other
planned facilities projects.
As depicted in the chart above, the preliminary unaudited balance of the FFP Reserve was $35.9 million
at the close of FY 12 on June 30, 2012.
GENERAL AND TIDELANDS FUNDS EXPENDITURES BY DEPARTMENT
Chart includes encumbrances.
FY 2011 -12
FY 2010 -11
Preliminary
Percent
Audited
Percent
Department
Amended Budget
6/30/12
Variance
Expended
6/30/11
Expended
City Council
$ 1,136,927
$ 1,071,895
$ 65,032
947.
$ 1,150,733
997
City Clerk
568,399
583,502
(15.103)
103%
453,521
90%
City Manager
1.979,009
2,003,307
(24,298)
101%
3.725.021
86%
Human Resources
2,549,399
2,654,631
(105,232)
104%
2,179,992
92%
City Attorney
2,302,827
2,001,771
301.057
87%
2,734,090
103%
Finance
7,496,593
7,013,005
483,588
94%
7,849,470
95%
Police
42,579,783
40,864,906
1,714,876
96%
41,717,033
96%
Fire
35,209,923
34,447,689
762,234
987.
33,343,269
967.
Planning
3,265,282
3,090,979
174,304
95%
2,962.531
90%
Building
5,793,440
5,636,256
157,183
97%
4,265,660
98%
MOD
22,582,307
22,088,211
494,096
98%
20,992,892
94%
Library
7,874,274
7,360,090
514,184
93%
6,598,199
95%
Recreation
8,756,586
8,407,435
349.151
96%
7,296,534
93%
Public Works
8,203,684.
7,972,410
231,274
97%
5,701,252
957.
Electrical
1,918,786
1,713,934
204,852
89%
1,883,950
867
C.I.P.
14,537,118
13,584,763
952,356
937.
5,277,128
50%
OPEB
2.314.000
2,314,000
-
100%
2,128.000
100%
FFP
4,016,812
4,016,812
-
100%
31,300,000
100%
Debt Service
1,551,057
1,551,057
-
100%
1,002,062
99%
Total
$ 174,636,207
$ 168,376,653
$ 6,259,554
96%
$ 182,561,336
93%
Chart includes encumbrances.
MANAGEMENT AND EXPENDITURE TRENDS
Full Time Positions Trend
The chart to the left demonstrates the sharp
decline in full -time positions to mitigate recent
declines in revenues and rising pension costs.
Salaries & Overtime Comparison
The chart to the left illustrates salaries are down
$1.4 million or 2% in FY 2012 in a year- over -year
comparison. It also demonstrates overtime has
been held flat even while salaries and full -time
positions have been declining.
■ Regular Salaries
■ Overtime
Expenditure Trends-Al/ Funds
The chart to the left depicts a decline in
salary and benefit costs despite sharply
increasing pension costs. Maintenance and
operations costs are increasing reflecting the
trend to outsource operating activities. It also
demonstrates a dramatic shift of resources to
maintain, renovate and rebuild capital facilities.
■Salaries & Benefits
■M &O
s Capital Improvement
840
832 833
82]
B20 814
801
800 792
Zo C
780
y 763
0 760 752
ae
740
720
700
2006 2007 2008 2009 2010 2011 2012 2013
Budgeted
Fiscal Year
0
0
Other Financial
Following is some important financial news that
has developed since the close of the quarter.
ASSESSED PROPERTY VALUES
On July 27, 2012, the Orange County Assessor's
Office released the changes to the FY 2012 -13
property tax roll for all Orange County cities.
Newport Beach's secured and unsecured tax
roll increased $1.1 billion or 2.87 %, the second in
overall assessed value in the County. This increase
was the fourth highest in the County. While the
assessed property tax growth is positive news and
perhaps is another signal the worst of the housing
market woes are over, the budgetary impact
is relatively insignificant because the ending FY
2011-12 base value for our projected increase
was slightly lower than projected and we have
already factored in a nearly 1.75% increase in the
FY 2012 -13 budget. Overall, we may only realize
an additional $300,000 increase over what was
initially forecasted. Though small, it is still better
than what other cities may be facing with the loss
of redevelopment funding and other economic
factors.
CITY'S BOND RATING AND CREDIT RATING
In the wake of recent media attention about
the likelihood of some California cities declaring
bankruptcy due to continued fiscal and
economical distress, two major rating agencies,
Moody's and Fitch, are updating their ratings
analyses of California cities and are expected to
downgrade some municipal ratings. However,
on August 20, 2012, Fitch affirmed the City's
AA+ rating on the Civic Center Certificates of
Participation (COPS) and the City's AAA implied
general obligation (GO) rating.
News
In its report, Fitch outlines "key rating drivers"
that led them to affirm the City's AAA implied
GO rating. One such "driver" is the current and
expected performance of the local economy.
Many of Newport Beach's underlying economic
characteristics have remained strong through the
economic downturn, as demonstrated by our low
unemployment rate that is nearly half of the state
rate; our very high wealth levels confirmed by a
per capita income almost three times the national
average; and, a stable housing market with stable
assessed valuation resulting in growing property
tax revenues. These factors are expected to
remain above average, thus demonstrating the
continued overall strength of the local economy.
In addition to economic factors, Fitch stated that
the City's "financial management policies are
impressive" and management has implemented
strategies to ensure strong financial performance.
The report went on to state, "management has
proven successful in expenditure savings including
labor salary and pension concessions and Fitch
expects the city will maintain strong financial
performance and very high reserve levels." In four
of the past five fiscal years, the City's successful
actions in reducing expenditures to mitigate
recent declines in revenues, has produced net
surpluses. Some of the examples of the City's
proactive approach used to maintain our long-
term structural balance were noted in the report
and include "superior financial management,"
"impressive financial policies," the "15 -step
fiscal sustainability plan" and "working with ...
bargaining units to balance rising pension and
salary costs ".
Fitch's affirmation of the City's AAA implied GO
rating shows the current overall fiscal strength of
the City, as well as the anticipated fiscal strength
moving forward.
ASSESSMENT DISTRICT REFINANCING
The City has participated in the formation of
numerous special assessment districts to finance
public improvements that provide a special
benefit to area - specific property owners. On
June 26, 2012, City Council approved the
refinancing of 14 existing Assessment Districts
into one Reassessment District. The refinancing
transaction successfully closed on Monday,
July 2. The new financing rate of 2.26% achieved
a total financial savings of $3.2 million to assessed
parcel owners and a savings in excess of $1.1
million on a net present value (NPV) basis.
Approximately 1,893 parcels will experience
savings ranging from $98 to $887 per parcel per
year. The savings will be applied beginning with
the 2012 -2013 assessment roll. The savings by
district are outlined in the chart to the right.
In addition, staff was directed to distribute
remaining construction fund surplus totaling
$834,845 in Assessment Districts 92, 99 -2, and
101. Approximately 612 parcels received either
a cash refund or a reduction to their total
outstanding assessment via a bond call and /or
levy credit.
For those parcels in which the original assessment
was prepaid or subsequently paid off, a direct
refund check was issued to the current property
owner. On August 31, approximately 295 direct
refund checks, totaling $369,504 were issued. The
total individual property refund was calculated in
the some pro rata share as the original confirmed
assessment, and the refund amount per check
ranged from $246 to $13,375.
For those property owners who chose not to
prepay the assessment, the City issued bonds
to finance their share of the construction. The
remaining $465,341 of the construction surplus
was used to redeem outstanding bonds to
the fullest extent possible, with the remaining
balance applied as levy credit. As with the direct
refunds, the total individual property credit was
calculated in the same pro rata share as the
original confirmed assessment, and 317 parcels
received a reduction to their total outstanding
assessment ranging from $118 to $15,649.
District
Average
Annual
Savings
Average
Annual
Savings
Per Parcel
68
$ 38,342
$121
69
53,217
146
70
16,620
112
74
4,706
121
75
11,298
155
78
33,882
239
79
23,189
483
82
7,345
319
86
5,566
98
92
33,700
887
99 -2
47,246
442
100
24,142
141
101
50,086
280
103
24,746
119
9
& Committees Report
city of newport beach I city manager's office
newportbeachco.gov 1 949.644.3001
quarter ending june 30, 2012
Many Newport Beach citizens give their time to assist and advise the City Council on issues facing
the legislative body. Service on City Boards, Commissions and Committees is one of the principal
means by which citizens can participate in local government. There are numerous active Boards,
Commissions and Committees which meet on a regular basis. Each group has City staff which
supports these efforts in a variety of ways. The attached reports offer a reflective look at the current
work of each group and the direction they are taking.
Board of Library Trustees
PURPOSE:
Appointed by the Newport Beach City Council,
the Board of Library Trustees is a policy- making
board responsible for the administration of
City libraries. The Board considers the annual
budget for library purposes during the process
of its preparation and makes recommendations
to the City Council and City Manager. The
Board also approves or disapproves the
appointment, suspension, or removal of
the Library Services Director. Subject to the
approval of the City Council, the Board
accepts money, personal property, or real
estate donated to the City for library purposes,
and contracts with schools, county, or other
governmental agencies to render or receive
library services or facilities.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 708
COMMITTEE MEMBERS:
Lynn Crufchley (Chair), Stephanie Murguia,
Jerry King, Jill Johnson- Tucker, Eleanor M. Palk
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Cynthia Pulliam Cowell, MLS,
Library Services Director
QUARTERLY PROGRESS REPORT
The Board of Library Trustees met this quarter to discuss, review,
or approve the following items:
• Internet Use Policy- approved the agenda item to
amend the Library's Internet Use Policy by including
updated links to informational websites pertaining to
Internet safety for minors.
• Wish Lists -approved the wish lists prepared by the Library
STAFF SUPPORT: Administration which will be submitted to the Friends of the
Staff allocates approximately 22 hours a month Library and to the Newport Beach Public Library
to this board. Foundation support groups.
• Holiday Closure: requested staff to prepare a report
detailing staffing requirements and operating costs
associated with providing Library service during the
proposed holiday closure.
Visit the library online at newportbeachca.gov /nbpl.
13
Building & Fire Board
of Appeals
PURPOSE:
Determine the suitability of alternate materials and
methods of construction; to provide for reasonable
interpretations of the provisions of the Building
and Fire Codes; to hear written appeals regarding
the Chief Building Official's or Fire Marshal's
determinations.
COMMITTEE AUTHORIZATION:
Uniform Administrative Code, Section 201 and
NBMC 15.02.120
COMMITTEE MEMBERS:
Vacant (Chair), Robert W. Yant (Vice Chair),
James Anderson, Ernie Liske, Richard R. Luehrs,
Stephen Sandland, and Vacant
LENGTH OF TERM FOR MEMBERS:
The seven members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kevin Kitch, Chief Fire Marshal
Seimone Jurjis, Chief Building Official
STAFF SUPPORT:
When the board is called into session, staff
allocates approximately six hours to each
session. Costs for services are recovered by the
payment of appeal application fees established
by City Council resolution. If an item presented
to the Board is staff generated, then no fees are
recovered.
14
QUARTERLY PROGRESS REPORT:
The board did not meet during this quarter.
Applications are being accepted for two vacant
seats on the board.
City Arts Commission
PURPOSE:
Appointed by City Council, the City Arts
Commission acts in an advisory capacity to the
City Council in all matters pertaining to artistic,
aesthetic and cultural aspects of the City. The
City Arts Commission also recommends to the
City Council the adoption of such ordinances,
rules and regulations as if may deem necessary
for the administration and preservation of
fine arts, performing arts, historical, aesthetic
and cultural aspects of the community.
On behalf of the City, the Arts Commission
actively encourages programs for the cultural
enrichment of the community and performs
such other duties relating to the arts as the City
Council may require.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 712
COMMITTEE MEMBERS:
Robyn Grant (Chair), Robert Smith (Vice
Chair), Rita Goldberg (Secretary), Carole
Boller, Christopher Trela, Arlene Greer,
Gilbert Lasky
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for
a term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Thursday each month, unless
otherwise noticed.
STAFF LIAISON:
Jana Barbier, Cultural Arts Coordinator
STAFF SUPPORT:
Staff allocates approximately 40 hours a month
to this commission.
QUARTERLY PROGRESS REPORT:
The City Arts Commission met this quarter to discuss, review, or
approve the following items:
• Newport Beach Art Exhibition and Sale - hosted the April
14 art exhibition, sale and reception for approximately 75
artists with presentation of awards and certificates by the
Mayor and Commissioners.
• Art exhibitions - requested new installation at OASIS
Senior Center for two months, and at the Central Library
through August.
Concerts in the Parks - hosted first of series on June 10 with
Jerry Mandel Jazz Band at Grant Howald Park in Corona
del Mar to a full-capacity crowd.
Projected Tasks:
• Museum tour- planning an October 2 visit to the
"Cleopatra" exhibition at the California Science Center.
• Civic Center - discussion of multi- media /electronic photo
display; and consideration of public art for display in the
park and buildings.
• Budget - finding ways to recover funds earned through
museum tour program; and received an additional $5,000
for Commissions expenditure budget.
More information on the City's cultural arts programs
can be found online at newportbeachca.gov/
culturalarts.
15
Civil Service Board
PURPOSE:
Advise the Council on personnel matters,
recommend changes to the Civil Service System
Rules and Regulations, conduct appeal hearings
of City employees for disciplinary issues and
launch personnel administration investigations
for City employees covered by one of the Safety
Bargaining Units (FFA, FMA, LMA, NBPA and
PMA) and report its findings to City Council and
Manager.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 710 & 711
COMMITTEE MEMBERS:
Debra Allen (Chair), Douglas Coulter, James
"Mickey" Dunlap (Vice Chair), Hugh Logan and
Maiqual Talbot
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term of
four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Terri Cassidy, Human Resources Director
Jyll Ramirez, Admin. Assistant to the HR Director
STAFF SUPPORT:
Staff allocates approximately 20 -25 hours a month
to this board.
16
QUARTERLY PROGRESS REPORT:
The Civil Service Board met this quarter to discuss,
review, or approve the following items:
• Training - Effective Meeting Training for Boards,
Commissions and Committees
• Welcomed new staff - Assistant Police Chief David
McGill and Assistant Fire Chief Kevin Kitch
• Appeal hearings - scheduled upcoming closed
hearing of a Non -Civil Service System employee
• Privacy and confidentiality - upheld City policies
and laws while facilitating communications
between legal representatives and board
members.
Harbor Commission
PURPOSE:
The purpose of the Harbor Commission is to
provide the City of Newport Beach with an
advisory body representing the diverse uses of
Newport Harbor and its waterfront.
A. Advise the City Council in all matters pertaining
to the use, control, operation, promotion and
regulation of all vessels and watercraft within
the Newport Harbor.
B. Approve, conditionally approve, or disapprove
applications on all harbor permits where the
City of Newport Beach Municipal Code assigns
the authority for the decision to the Harbor
Commission.
C. Serve as an appellate and reviewing body
for decisions of the City Manager on harbor
permits, leases, and other harbor - related
administrative matters where the City of
Newport Beach Municipal Code assigns such
authority to the Harbor Commission.
D. Advise the City Council on proposed harbor-
related improvements.
E. Advise the Planning Commission and City
Council on land use and property development
applications referred to the Harbor Commission
by the City Council, Planning Commission, or the
City Manager.
F. Make recommendations to the City Council
for the adoption of regulations and programs
necessary for the ongoing implementation of
the goals, objectives, and policies of the Harbor
and Bay Element of the General Plan.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 702
COMMITTEE MEMBERS:
Ralph Rodheim (Chair), Duncan McIntosh, Brad
Avery, David Girling, Doug West, Marshall Duffield,
Karen Rhyne and City Council Liaison Mayor
Gardner
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Wednesday of each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
Shannon Levin, Harbor Resources Supervisor
STAFF SUPPORT:
Staff allocates approximately 25 hours per month to
this commission.
QUARTERLY PROGRESS REPORT:
The Harbor Commission met this quarter to discuss, review,
or approve the following items:
• Appeal - dock reconfiguration at 209 Via Lido Soud
• Presentation - California Ships to Reefs
• Project update - Newport Bay Marina
• Workshop - guidance and overview of basic laws and
procedures
• Vessel Cheyenne- future moorage in Newport Harbor
and potential City partnership
• Appointments - dredging task force, anchorage
subcommittee and Tidelands Management
Committee Citizen's Advisory Panel
The City's Harbor Guide is available online at
newportbeachca.gov /harborguide.
17
Parks, Beaches &
Recreation Commission
PURPOSE:
A. Act in an advisory capacity to the City Council
in all matters pertaining to parks, beaches,
recreation, parkways and street trees.
B. Consider the annual budget for parks, beaches,
recreation, parkways and street
tree purposes during the process of its
preparation and make recommendations with
respect there to to the City Council and the City
Manager.
C. Assist in the planning of parks and recreation
programs for the inhabitants of the City,
promote and stimulate public interest therein,
and to that end solicit to the fullest extent
possible the cooperation of school authorities
and other public and private agencies
interested therein.
D. Establish policies for the acquisition,
development and improvement of parks,
beaches and playgrounds and for the planting,
care and removal of trees and shrubs in all
parks, playgrounds and streets, subject to the
rights and powers of the City Council.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 709
COMMITTEE MEMBERS:
Phillip Lugar (Chair), Kathy Hamilton (Vice Chair),
Tom Anderson, Ron Cole, Roy Englebrecht, Marie
Marston and Jack Tingley
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Tuesday each month, unless otherwise
noticed
STAFF LIAISON:
Laura Detweiler, Recreation & Senior Services Dir.
Mark Harmon, Municipal Operations Director
18
STAFF SUPPORT:
Staff allocates approximately 57 hours per month
to this commission. This includes staff from the
Recreation & Senior Services Department and the
Municipal Operations Department.
QUARTERLY PROGRESS REPORT:
The Parks, Beaches & Recreation Commission met this
quarter to discuss, review, or approve the following
items:
• Bench Donation Policy B -17 -forwarded to City
Council for review and approval.
• Training - Effective Meeting Training for Boards,
Commissions and Committees.
• Presentation - ExplorOcean / Newport Harbor
Nautical Museum.
• Street Tree designations -two forwarded to City
Council for review and approval.
• Reforestation requests - two approved.
• Special tree removal — forwarded to City Council
for review and approval.
Planning Commission
PURPOSE:
The Planning Commission has the following duties as
established by the City Charter:
A. After a public hearing thereon, recommended
to the City Council the adoption, amendment or
repeal of a Master Plan, or any part thereof, for
the physical development of the City;
B. Exercise such control over land subdivisions as is
granted to it by ordinance not inconsistent with
the provisions of the Charter;
C. Make recommendations to the City Council
concerning proposed public works and for
the clearance and rebuilding of blighted or
substandard areas within the City; and
D. Exercise such functions with respect to zoning and
land use as may be prescribed by ordinance not
inconsistent with the provisions the Charter.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 706/707
COMMITTEE MEMBERS:
Michael Toerge (Chair), Bradley Hillgren (Vice Chair),
Fred Ameri (Secretary), Tim Brown, Kory Kramer, Jay
Meyers, and Larry Tucker.
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years.
FREQUENCY OF MEETINGS:
Twice per month on the Thursday preceding City
Council meetings unless otherwise noticed.
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
Staff allocates approximately 25 hours per month to
this commission.
QUARTERLY PROGRESS REPORT:
The Planning Commission met this quarter to
discuss, review, or approve the following items:
• Capital Improvement Program - determined
consistent with General Plan
• Rules and Procedures of the Planning
Commission - amended
• Balboa Village Implementation Plan - reviewed
• Mariner's Point - completed review of
architectural details
Public Hearings:
• Newport Banning Ranch- recommended
approval of the EIR and the project following five
study sessions and three public hearings.
• Development applications- approved
three development applications and provided
a recommendation to the City Council
regarding an on -going appeal application for
Ocean Avenue.
• Newport Place Planned Community -
recommended approval of an amendment
to PC -1 I to allow affordable housing in
compliance with Housing Element.
Projected Tasks:
• Amendment to the Telecommunications
Ordinance
19
Finance Committee
PURPOSE:
Responsible for fiscal governance, the Finance
Committee reviews and monitors events and issues
which may affect the financial status of the City
and oversees adherence to the 15 -Point Fiscal
Sustainability Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 94-110
COMMITTEE MEMBERS:
Council Member Curry (Chair), Council Member
Daigle and Council Member Henn
LENGTH OF TERM FOR MEMBERS:
Pursuant to Council Policy A -9, the Mayor
makes annual appointments, subject to Council
confirmation. There is no limit on the term Council
Members may serve.
FREQUENCY OF MEETINGS:
Quarterly, with an additional meeting during
budget season.
STAFF LIAISON:
Dan Matusiewicz, Finance Director
STAFF SUPPORT:
Staff allocates approximately 20 hours per month
to this committee. (It should be noted that the
majority of the materials and reports provided
to the Finance Committee are typical financial
reports that would need to be produced and
reviewed regardless of the Finance Committee's
existence.)
QUARTERLY PROGRESS REPORT:
The Finance Committee met in May and June to
discuss, review, or approve the following items:
• Quarterly Financial Report - briefing on the current
financial status reported for the third quarter ending
March 31, 2012, of Fiscal Year 2011 -12 as well as
proposed General Fund budget estimates for Fiscal
Year 2012 -13.
• Reviewed details of the proposed Fiscal Year 2012 -13
budget and checklist.
• Considered recommendation to refinance
existing 1915 Act Assessment District bonds into
one Reassessment District to achieve financial
savings for assessed parcel owners and reducing
administrative costs.
• Reviewed and recommended approval of an
amendment to the CPS parking meter contract
to simplify the payment structure and eliminate costly
financing charges for the purchase of equipment
and infrastructure.
• Discussed the proposed amendment to GASB
Statement No. 25 on pension reporting and disclosure
requirements.
• Met with the City's external audit firm to review the
Comprehensive Annual Financial Report audit work
plan for the Fiscal Year ending June 30, 2012.
• Provided direction on further refinements to the
updated facilities financing plan for strategic planning
purposes.
The City's budget documents can be found online at
newportbeachca.gov /budget.
Citizens Bicycle Safety
Committee
PURPOSE:
Promote bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
COMMITTEE AUTHORIZATION:
Resolution 2010 -99
COMMITTEE MEMBERS:
Mayor Gardner, Sean Matsler, Denis LaBonge,
Anthony Petros, Michael Alti, Lou Cohen, Bob
Kahn, Frank Peters
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of one year.
FREQUENCY OF MEETINGS:
The second Monday each monthly, unless
otherwise noticed.
STAFF LIAISON:
Brad Sommers, Senior Civil Engineer
STAFF SUPPORT:
Staff from the Public Works Department, GIS
Division and Police Department allocates
approximately 50 -100 hours per month to this
committee. In addition, this quarter the Police
Department's Traffic Division conducted two
bicycle safety operations for a total of 30 hours.
QUARTERLY PROGRESS REPORT:
To date, City staff with the assistance of the
Bicycle Committee has completed the following:
• Education and outreach - Police Department
held a bicycle safety enforcement day in May.
• Bicycle facility improvements -the committee
voted in favor of installation of Sharrows (Shared
Lane Markings) on Coast Hwy in Corona del
Mar. Staff resubmitted design plans for bicycle
improvements at the Newport Coast /SR73 Ramps
interchange.
Next Step:
The committee will continue to pursue its goal of
promoting bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
Find out more on bicycle safety and trails at
newportbeachco.gov /bicycle.
21
Coastal /Bay &Water Quality
Committee
PURPOSE:
The Committee advises and makes recommenda-
tions to the City Council on water quality /water
conservation policies, projects and programs that
will achieve the Committee's mission and the City
Council's priorities:
• Educate the watershed's population about the
value of Newport Bay and the ocean;
• Enforce and /or strengthen existing regulations on
actions that impair water quality or wildlife habitat;
• Advocate for policies, programs and projects that
improve the water quality of Newport Bay and the
ocean;
• Oppose policies, programs or projects that detract
from good water quality in the Newport Bay
watershed and the ocean; and
• Develop, fund, and monitor water quality initiatives,
including testing and structural projects, that meet
the Committee's mission.
COMMITTEE AUTHORIZATION:
Resolution 2003 -63
COMMITTEE MEMBERS:
Mayor Gardner (Chair), Council Member Henn
(Vice Chair), Roberta Jorgensen, Jim Miller, George
Robertson, Randy Seton, Tom Houston, Janet
Rappaport, Dennis Baker
LENGTH OF TERM FOR MEMBERS:
The three Council Members (currently, there is one
vacancy) and seven citizen members serve for
a one -year term subject to renewal by the City
Council.
FREQUENCY OF MEETINGS:
The second Thursday each monthly, unless
otherwise noticed.
STAFF LIAISON:
John Kappeler, Water Quality Manager
22
STAFF SUPPORT:
Staff allocates approximately 30 hours a month to
this committee.
QUARTERLY PROGRESS REPORT:
The Coastal /Bay and Water Quality Committee
met this quarter to discuss, review, or approve the
following items:
• Water quality projects and programs- reviewed
the Lower Buck Gully project; Newport Bay Sediment
Total Maximum Daily Load (TMDL) program and
received an update on Copper Contamination and
Toxicity in the Bay.
• Presentations -Green Gardens Group (G3); Coastal
Dolphin Research program and received an update
on the Orange County Transportation Authority
(OCTA) Environmental Cleanup Program.
Projected Tasks:
• Big Canyon project
• Rhine Channel project wrap up
• Prop 84 ASBS grant program
• Desalination project
• Balboa Island seawall update
• Bacteriological Dry- Weather Runoff Gutter Study
(Phase III)
• Runoff reduction program - ET Controller project
update
• Senate Bill - SB 1447
• Irvine Ranch Water District- Natural Treatment
System (NTS)
• Various educational programs and water quality
grant programs
Environmental Quality
Affairs Committee
PURPOSE:
The mission of the Environmental Quality Affairs
Committee (EQAC) is to protect and enhance
the environmental quality of the City for the
health and enjoyment of residents and visitors.
When directed by the City Council EQAC:
A. Reviews and submits comments on Notices
of Preparation (NOP) and /or the Notice
of Completion (NOC) with respect to any
Environmental Impact Report (EIR) prepared
by the City;
B. Reviews and submits comments on behalf
of the City (subject to City Council or City
Manager approval) on environmental
documents prepared by other public
agencies for projects that have the potential
to cause significant adverse environmental
impacts within the City;
C. Reviews and submits comments on any
negative declaration prepared by the City
for any project;
D. Advises the City Council on policies,
programs and projects that improves or
detracts from the environmental quality of
the City; and
E. promotes education and awareness on
positive environmental practices.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 87 -14
COMMITTEE MEMBERS:
Mayor Gardner, Debbie Stevens (Chair),
Kimberly Jameson, Merrit Van Sant, Barbara
Thiboult, Laura Meier, Nick Roussos, Joan Penfil,
Bruce Asper, Kevin Kelly, Laura Curran, Vincent
Lepore, Kevin Nolen, Kathy Harrison, Sandra
Haskell, Timothy Steaks, and Charles McKenna.
There are six vacancies, including the second
City Council member seat.
LENGTH OF TERM FOR MEMBERS:
The members of the committee serve for a term of
four years on a staggered basis for a maximum of
two consecutive terms.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
None at this time.
QUARTERLY PROGRESS REPORT:
On June 12, 2012, City Council directed the
Committee to review and submit comments on the
draft environmental impact reports for the Uptown
Newport, Westcliff Medical Arts Building, and Back
Bay Landing Mixed -Use projects.
23
Newport Coast
Advisory Committee
PURPOSE:
Advise the City in the implementation of the
Newport Coast Annexation Agreement and any
other issue relating to Newport Coast, Newport
Ridge, or Crystal Cove.
COMMITTEE AUTHORIZATION:
Established by Resolution 2001 -81
COMMITTEE MEMBERS:
Three members appointed by the City, four
appointed by the Newport Coast Committee of
2000 (NCC2K). Current membership includes Mayor
Gardner, Council Member Curry, Jim McGee
(Chair), Gerry Ross (Vice Chair), Daniel Wampole
and one vacancy
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of three years.
FREQUENCY OF MEETINGS:
In recent years, called as needed.
STAFF LIAISON:
Dave Kiff, City Manager
STAFF SUPPORT:
Minimal given that the committee has not met in
recent years.
24
QUARTERLY PROGRESS REPORT:
This committee cannot be disbanded without
violating the Newport Coast Annexation
Agreement, which calls for its creation and
maintenance. This committee met frequently
- monthly at least - in 2001, 2002, and for a few
years after the January 1, 2002 annexation of the
Newport Coast community. With the community
center completed and operating, fairly few
issues arise that require the committee to meet.
Committee members remain relatively active
in City issues, and very active in Newport Coast
issues (typically via their Master Homeowners
Associations).
Special Events
Advisory Committee
PURPOSE:
The Special Events Advisory Committee
(SEAC) was formed to assist the City Council
in evaluating requests for City support of
community events. The Committee assesses
every application for City support based
upon each event's ability to meet all or
most of the established evaluation criteria.
The Council relies upon the committee's
recommendation when making event
support funding decisions.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2009 -22.
COMMITTEE MEMBERS:
Assistant City Manager Dana Smith (Chair,
non - voting member), Paul Blank, Judy
Brower, Janis Dinwiddie, Marshall Topping,
Vicki Higgins, Jeffrey Cole
LENGTH OF TERM FOR MEMBERS:
The committee is ongoing until such time as
the need for the committee no longer exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
Staff allocates approximately 10 hours per
month to this committee.
QUARTERLY PROGRESS REPORT:
Fifteen organizations submitted applications
seeking City support for special events occurring
between July 1, 2012 and June 30, 2013. The
committee members individually reviewed each
application and then met as a committee on
March 26 and April 2 to conduct brief interviews
with each applicant during open, public
meetings.
After the interviews, each committee member
scored the applications individually and then
the committee scores were collected and
averaged. The events were ranked according
to their averaged scores. Before finalizing the
rankings, the committee reviewed the list as a
whole and moved one event one spot higher in
its rankings.
SEAC's list of rankings was then reviewed
by staff alongside the list of the applicants'
financial requests. The nearly half million dollars
requested by the applicants was substantially
higher than the $180,000 set aside in the City's
draft Fiscal Year 2012 -2013 budget. In response
to this disparity, staff's recommendation to the
City Council was to approve a percentage -
according to the SEAC ranking - of the funding
requested by each of the top 10 events. The
total funding recommendation was $180,560.
Council reviewed the committee's rankings
and staff's recommendations at its May 22
meeting. Based upon public comment received
that evening and the subsequent discussion
among the Council members, the City Council
made and approved changes to funding
recommendations. The end result is that the
City's FY 13 Special Event Support totals $212,200
for 10 community events.
25
Aviation Committee
PURPOSE
Generally, to assist the City in the implementation
of Council Policy A -17 (Newport Beach City Council
Airport Policy).
COMMITTEE AUTHORIZATION:
Established by Resolution #9597 (1979). Recently
amended by Resolution #2011-31 (April 12, 2011)
COMMITTEE MEMBERS:
City Council (3) - Leslie Daigle (Chair), Rush Hill
(Vice Chair), and Keith Curry.
City Manager Dave Kiff
City Attorney Aaron Harp
Council District representatives - Kay Mortensen,
Henry Arjad ( #1), Eleanor Todd, Gerald Scarboro
( #2), Tom Anderson, Bonnie O'Neil ( #3), Tom Meng,
Ron Darling ( #4), John Cunningham, Craig Page
( #5), Shirley Conger, Lloyd "Bud" Rosner ( #6),
Suzanne Casey, Jim Dunlap ( #7).
President of Airport Working Group - Tony Khoury
Representative from Airfair /SPON - Melinda Seely
Resident of Newport Coast /Newport Ridge - Roger
Ham
General Aviation Representative - not yet named
LENGTH OF TERM FOR MEMBERS:
Not defined by Resolution.
FREQUENCY OF MEETINGS:
Monthly, on the last Monday unless otherwise
noticed.
STAFF LIAISONS:
Dave Kiff, City Manager
Tom Edwards, Consultant
STAFF SUPPORT:
Tom Edwards' attendance at the meetings and
his monthly "All Things Aviation" summary is part
of his monthly retainer ($5K /mo). Staff allocates
approximately eight hours per month to this
committee, although in this QBR period about 5
hours a week has been dedicated above that for
Settlement Agreement Issues and discussion over a
new departure pattern.
26
QUARTERLY PROGRESS REPORT:
The Aviation Committee again in this quarter
spent time discussing the impacts to the
community of the FAAs recent "NexGen"
departure patterns for JWA, especially the
"RAWLZ ". RAWLZ is not yet adopted, but is
intended to mimic the traditional departure
patterns over Upper Newport Bay for flights
staying west of Las Vegas or turning north
(about 50% of all flights leaving JWA) and
where the planes have cockpit equipment to
follow the RAWLZ.
Committee members hear from JWA officials
about JWAs passenger counts and the City's
efforts to extend the neighborhood - friendly
protections at JWA, including the commercial
and general aviation curfews and the
passenger and average daily departure caps.
These efforts began in the first quarter of 2012
and continue today.
It generally is the Committee's position that
the City always view Aviation via the lens
of Council Policy A -17 (Newport Beach City
Council Airport Policy). The policy does not
speak to departure patterns that may impact
one neighborhood over another, but it does
speak to the importance (above all else) of the
Settlement Agreement's protections.
More information can be found online at
newportbeachca.gov /jwa.
Banning Ranch
Development Agreement
PURPOSE:
To negotiate the terms of a pre- annexation and
development agreement, which will describe
development rights of and public benefits to be
provided by the developer and outline the terms for
annexation of the property to the City of Newport
Beach.
COMMITTEE AUTHORIZATION:
Established by Resolution 2008 -29
COMMITTEE MEMBERS:
Council Member Rosansky and Council Member
Selich
LENGTH OF TERM FOR MEMBERS:
The committee will sunset upon City Council
approval of the pre- annexation and development
agreement, or earlier if so decided by the City
Council.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
Staff allocates approximately 20 hours to this
committee.
QUARTERLY PROGRESS REPORT:
During this quarter, negotiations with the
applicant were completed and the draft
agreement was finalized. On June 21, 2012,
the Planning Commission voted to recommend
that the City Council approve the agreement.
Following the close of the quarter, in July 2012,
the City Council introduced the ordinance
approving the development agreement, and
considered the ordinance for final adoption in
August 2012.
The most recent Newport Banning Ranch
project information can be found online at
newportbeachca.gov/banningranch.
This committee is now disbanded.
27
General Plan /Local Coastal
Program Implementation
PURPOSE:
The Committee is charged with the tasks of
developing a work program for the
following items and overseeing its progress:
A. Revision of Coastal Land Use Plan;
B. Revision of Zoning Code;
C. Completion of Local Coastal Program
Implementation Plan;
D. Study of infrastructure needs associated
with development authorized in the General
Plan, and establishment of developer
impact fees for infrastructure;
E. Revision of City Council policies;
F. Revision of Building Code;
G. Public participation on the previous items;
and
H. Any other means of implementing the
General Plan that may be assigned to the
Committee by the City Council.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2006 -106
COMMITTEE MEMBERS:
Council Member Selich (Chair), Mayor
Gardner, Council Member Hill, and Planning
Commission Chair Michael Toerge, Planning
Commissioner Fred Ameri, and Planning
Commission Vice Chair Bradley Hillgren
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
committee no longer exists.
FREQUENCY OF MEETINGS:
As needed
28
STAFF LIAISON:
Brenda Wisneski, Deputy Community Development
Director
STAFF SUPPORT:
None
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
July 4th West Newport
Safety Planning Committee
PURPOSE:
The July 4th West Newport Safety Committee was
formed to assist the City of Newport Beach in
identifying measures to help contain, and
eventually eliminate, unruly behavior in West
Newport on Independence Day. The Committee's
goal is to create a safe, family friendly holiday
environment that residents and visitors can equally
enjoy.
COMMITTEE AUTHORIZATION:
Established by Council Resolution No. 2002 -58 on
September 10, 2002.
COMMITTEE MEMBERS:
Council Member Henn (Chair), Council Member
Rosansky, Craig Batley, Mary Bryant, Paul Watkins,
Margie Dorney, City Attorney or designee, Police
Department staff member.
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the committee no
longer exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
Minimal support needed for committee work.
(Significant staff time expended for the traffic
control, law enforcement, and community event
efforts.)
QUARTERLY PROGRESS REPORT:
The committee met on April 16 to review and discuss
the planning efforts for this year's Fourth of July holiday
in West Newport Beach. Newport Beach Police
Department (NBPD) staff members presented important
changes to the traffic control plans and an updated
enforcement strategy. They also provided a recap
of last year's efforts, including the introduction and
implementation of the City's Loud & Unruly Gatherings
Ordinance (LUGO). During the 2011 July 4 holiday,
the NBPD issued 16 LUGO citations. The department,
working with the City Attorney's Office, believes the
new law has made a positive impact on reducing the
number of out -of- control parties.
The most significant change discussed for this year was
the plan to fully open Balboa Boulevard to vehicular
traffic to reduce opportunities for unruly crowds to
gather. The NBPD and the committee had, in past
years, discussed phasing in the "reopening" of Balboa
Boulevard by reducing the street closure area over a
three- to-five year period. Due to the success of the first
phase (2011) and the fact that the Fourth of July holiday
falls on a Wednesday this year, it was determined that
July 4, 2012 would be an appropriate time to test the
street opening. NBPD and City Manager's Office staff will
work on communicating the changes to area residents
and businesses.
Representatives of the "Fourth of July is for Families"
committee also shared plans for this year's Newport
Peninsula parade and community festival.
29
Neighborhood Revitalization
PURPOSE:
The Neighborhood Revitalization Committee
is a direct outgrowth of one of the five 2011
annual priorities identified by the City Council in
February of 2011. The purpose of the Committee
is to identify and then prioritize those areas of
the community that should have an investment
of time, thought, and resources to bring the
areas up to "Newport Beach" standards.
Following City Council approval of the
prioritization, the Committee will identify desired
outcomes, develop a plan to achieve them,
and recommend budget appropriations to be
approved by the City Council. Additionally,
the Committee has identified and established
Citizens Advisory Panels (CAPS) to guide
and implement the revitalization strategy for
each specific area, encouraging public input
throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Council Member Henn (Chair), Council Member
Selich, and Council Member Hill
LENGTH OF TERM FOR MEMBERS:
Term ends December 31, 2012
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kimberly Brandt, Community Development
Director
STAFF SUPPORT:
The City Council allocated $650,000 from
Fiscal Year 2011 -2012 budget savings to
fund this overall effort to date. Depending
upon specific tasks, additional budgetary
allocations may be forthcoming. Staff
allocates approximately five hours per
meeting to this committee.
QUARTERLY PROGRESS REPORT:
During this quarter, the Neighborhood
Revitalization Committee considered the
Balboa Village Implementation Plan that was
prepared by the Balboa Village CAP. The
draft plan was presented to the committee
on June 14 and it was approved on June 28.
The committee is considering the creation
of a new advisory committee to oversee
the execution of the Implementation Plan
and conducting a survey associated with a
proposed overnight resident permit parking
program. Additional meetings will be
scheduled on an as needed basis.
More information can be found online at
newportbeachco .gov /revitalizafion.
Tidelands Management
PURPOSE:
The goals of the Tidelands Management Committee
are to:
1) Establish long term visions for the tidelands
including the Upper and Lower Bays, beaches
and other components;
2) Study and adopt a Tidelands Infrastructure Master
Plan;
3) Research, consider and recommend appropriate
governance structures;
4) Oversee ongoing execution of the Tidelands
Infrastructure Master Plan projects; and
5) Identify and establish a Citizens Advisory Panel to
assist the Committee, encouraging public input
throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Mayor Gardner, Council Member Henn (Chair) and
Council Member Selich
CITIZENS ADVISORY PANEL MEMBERS:
Linda Beimfohr, John Corrough, Win Fuller, Terry
Hartman, Jeff Hardman, Jerry King, Don Lawrenz,
Doug West
LENGTH OF TERM FOR MEMBERS:
December 31, 2012
FREQUENCY OF MEETINGS:
The third Wednesday each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours per month
to this committee.
QUARTERLY PROGRESS REPORT:
The Tidelands Management Committee met this quarter
to discuss, review, or approve the following items:
• Tidelands Infrastructure Management Plan ("11MP") -
Citizens Advisory Panel review
• Linda Isle lagoon dredging - City prespective
• Lower Bay dredging update
• Harbor Commission membership on the Citizens
Advisory Panel and update
• Nomination of a Harbor Commissioner (Doug West)
as a member of the Citizens Advisory Panel
31
Updating Harbor Charges
PURPOSE:
The purpose of the Ad Hoc Committee on
Updating Harbor Charges consists of updating
Harbor Resources' cost of service fees and
updating the City's harbor fees to reflect the fair
market value for the use of the Tidelands by the
associated user groups. Fees include permits
for moorings (completed Fall 2010), Balboa
Yacht Basin slip rates (completed Fall 2010), and
commercial pier leases (in progress). These fees
contribute to harbor projects such as dredging and
the provision of additional harbor amenities.
COMMITTEE AUTHORIZATION:
Established by Resolution 2010 -95
COMMITTEE MEMBERS:
Council Member Henn, Council Member Selich
and Council Member Rosansky
LENGTH OF TERM FOR MEMBERS:
The committee expires at such time as it completes
a review of harbor fees and recommendations of
potential course of action are transmitted to the
City Council for consideration.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Rob Houston, Assistant to the City Manger
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately five hours a month to
this committee.
32
QUARTERLY PROGRESS REPORT:
The committee has been meeting regularly and has
hosted outreach meetings with the commercial harbor
users to discuss the proposed plan for commercial manna
leases and to solicit feedback.
Reports
city of newport beach I city manager's office
newportbeachca.gov 1 949.644.3001
quarter ending june 30, 2012
The City continues an ambitious and wideranging delivery of projects which represent the City
Council goals and have been developed to meet current community needs and to serve future
generations. The projects tracked in this report have been selected by the City Manager based on
those which generate the most interest and are not all inclusive of the many projects currently taking
place in the City.
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
2012
DESCRIPTION:
The goal of this project is to initiate a long range
planning process to eventually create a Mariner's
Mile Traffic, Pedestrian and Parking Comprehensive
Plan, improve street landscaping along Coast
Highway from the Santa Ana River to Jamboree
Road, provide landscape improvements on
Newport Boulevard through Lido Village, as well
as improved coordination of traffic on and off
the Balboa Peninsula. One option might be to
acquire ownership of the necessary State right -of-
way, or enter into an agreement with the State to
allow construction of the desired improvements
for portions of Coast Highway between Jamboree
Road and the Santa Ana River, and Newport
Boulevard between Finley Street and the West
Channel Bridge. The acquisition process involves
passing the appropriate legislation, State
review of the facility for possible relinquishment,
preparation of a report to the City on the facilities,
development of an offer for City to acquire
the facility, and the City accepting the offer or
submitting a counter offer. There is no defined
schedule for this lengthy and involved process.
Acquisition of Coast Highway
FUNDING SOURCE:
Sources for future improvements to be determined
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
None
AMOUNT SPENT TO DATE:
None other than staff time
STATUS TO DATE:
In September 2011, the California Department
of Transportation (Caltrans) completed the draft
Project Scope Study Report (PSSR) for the two
segments of State Highway under consideration
for relinquishment. Caltrans determined the total
relinquishment offer, as identified in the PSSR,
would be no more than $117,000 for both facilities
($20,000 for Newport Boulevard and $97,000
for West Coast Highway). The offer value was
basically derived by identifying what is believed
necessary to bring the facilities up to a "safe
and drivable condition ". Caltrans also indicated
the complete relinquishment process would
take another 12 to 16 months from the point of
accepting an offer to complete the change of
ownership.
Caltrans' offer was presented and discussed
at the City Council meeting on February 14,
2012. The City Council agreed with staff's
recommendation to 1) accept the $20,000 offer
for the Newport Boulevard segment and to
continue the relinquishment process; and 2) not
accept the $97,000 offer for West Coast Highway
and have staff continue to work with Caltrans
to explore options for completing the desired
landscape improvements. Caltrans was notified
of the City's intention in March.
As of July, 2012 staff has continued to work with
Caltrans on the two roadway segments. With
regard to West Coast Highway, City and State
management staff, as well as legal counsel,
have met several times and agreed to work
toward developing a new roadway maintenance
agreement that would allow the City to install the
desired enhanced landscaping in exchange for
accepting any tort liability associated with the
landscaping features while not taking full ownership
and maintenance responsibility for the roadway.
We expect to see the first draft of the agreement in
Fall 2012.
With regard to the relinquishment of Newport
Boulevard from Finley Street and the West Channel
Bridge, Caltrans staff is currently working on the
required documents and legal maps. It is tentatively
scheduled for City Council approval in May 2013.
From there, the agreement goes to the California
Transportation Commission in Summer 2013 with the
relinquishment process estimated for completion
in Fall 2013. Additionally, the State informed the
City back in April 2012 that they no longer had
any relinquishment funding available to pay the
agreed upon $20,000 fee (due to the on -going
State financial problems). In an effort to keep the
process moving forward, City staff negotiated with
the Caltrans District Director to have at least $20k in
badly needed signal upgrades completed on the
Finley Ave. and Via Lido signals, in lieu of the cash
payment for the relinquishment. This work is currently
being identified and programmed to allow the State
to meet their obligation.
37
DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Badum
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
Late 2012
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DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Badum
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
Late 2012
Civic Center & Park
DESCRIPTION:
The Civic Center & Park construction project
includes a LEED silver City Hall office building,
one of the city's largest parks (15 acre), a
450 -space parking structure, an emergency
readiness center, a restored wetlands, a dog
park and an expansion of the Newport Beach
Central Library. It is located on two parcels
inland of the Newport Beach Central Library
and bordered by Avocado Avenue and
MacArthur Boulevard. The project also includes
a community room, new Council Chambers, a
"One Stop" Customer Service Center, a civic
green, and a small caf6 to serve library and city
hall customers.
FUNDING SOURCE:
Bond Proceeds and General Fund
FUNDING REQUIRED FOR CONSTRUCTION:
$105,306,931 (estimated construction -does not
include soft costs)
FUNDING ALLOCATED TO DATE:
$105,306,931 (hard construction costs only)
AMOUNT SPENT TO DATE:
$66,775,484
STATUS TO DATE:
The Civic Center and Park project remains on schedule
and budget. The installation of the curtain wall (glass and
aluminium exterior) is 957o complete. The construction of
interior walls is well underway along with the electrical,
plumbing and HVAC systems. Fine grading and the
construction of the walkways in the park are also underway.
The project is scheduled to be substantially complete in
December 2012 wth the inaugural City Council meeting
planned to take place in the new City Council Chambers
on December 11. The transition of staff will occur in late
January or early February offer the building has been fully
commissioned.
The Public Works Department prepares a project newsletter
every other month with updated construction information
and photos. It is available for viewing online at
newportbeachca.gov/civiccenter.
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39
DEPARTMENTS:
City Attorney's Office, City Manager's
Office, Community Development
PROJECT LEAD:
City Attorney and City Manager
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
Ongoing
DESCRIPTION:
Implement and defend group home
regulations to maintain the residential
character of the City's residential
neighborhoods while providing equal
access to housing and accommodating
the needs of the disabled.
FUNDING SOURCE:
General Fund and Fund Balance
TOTAL FUNDING REQUIRED FOR PROJECT:
All costs have not been specifically identified
since a great deal of the costs is internal, staff
resources from the City Manager's Office,
City Attorney's Office, Planning, and Code
Enforcement.
FUNDING ALLOCATED TO DATE:
$3.136 million in outside counsel and litigation
costs to date.
AMOUNT SPENT TO DATE:
$3.136 million on outside counsel plus
internal staffing and the Hearing Officer for
administrative proceedings.
Group Residential Uses
STATUS TO DATE:
Ordinance No. 2008 -05 has been adopted and enforced
through all necessary administrative proceedings. The
City is at the stage of defending the Ordinance in federal
court and in U.S. Department of Justice and Department
of Housing and Urban Development proceedings.
Additionally, the City is in litigation with several operators
of group homes who have failed to comply with the
provisions of the Municipal Code. As to these issues:
(1) Federal Litigation:
The federal litigation against the City was successfully
resolved in the City's favor but is on appeal before the 9th
Circuit Court of Appeals. The case is fully briefed and we
anticipate a hearing date being set in the Fall, with final
resolution within three to six months after the hearing.
(2) Challenge to Morningside Zoning Agreement:
Maintain Our Residential Neighborhoods ( "MORN ") has
filed a challenge to the adoption of the Zoning Agree-
ment with Morningside Recovery that was the vehicle for
settling the federal court litigation involving the City and
Morningside Recovery. This case is set for trial in October;
however, it is anticipated that the trial will be continued
(or stayed) given the Court's ruling that the City lawfully
terminated the Zoning Agreement with Morningside.
(See, Enforcement of Morningside Zoning Agreement,
Item No. 3 below.)
(3) Enforcement of Morningside Zoning Agreement:
On August 9, 2011, the Council adopted Ordinance No.
2011 -20, which terminated the Zoning Agreement
between the City and Morningside. Morningside has filed
a challenge to the City's termination of the Zoning
Agreement in Orange County Superior Court and the City
has fled a cross - complaint against Morningside seeking to
abate the violations of the City's Zoning Code at 4823 A
River Avenue, 4823 B River Avenue, 29 Ima Loa Court, 100
Via Antibes, 102 Via Antibes, 208 Via Lido Soud and 533
Via Lido Saud. On December 15, 2011, the Court granted
the City's motion for a preliminary injunction and ordered
Morningside to fully comply with all of the operating
conditions in the Zoning Agreement during the pendency
of the litigation and prohibited Morningside from opening
any new unlicensed facilities within the City or expanding
any of its existing facilities to serve more clients. On June
19, 2012, the Court granted the City's motion upholding
the City's decision to terminate the Zoning Agreement.
The City has now filed a motion to request the Court enter
judgment in favor of the City and against Morningside on
the City's cross - complaint to abate violations of the City's
Zoning Code. The hearing on this motion is set for August
15, 2012.
(4) Enforcement Against Yellowstone:
With the Council's authorization, on October
11, 2011, the City filed a civil case seeking to
abate four Yellowstone residential care facilities
located at 1621 Indus Street, 1561 Indus Street,
20172 Redlands Drive and 1571 Pegasus Street
based on Yellowstone's alleged violation of the
Newport Beach Municipal Code. Discovery
is on -going and this case is anticipated to
proceed to trial in the Spring of 2013.
(5) Enforcement Against Pacific Shores:
Efforts are ongoing in the enforcement of
the City's Group Residential Use Regulation,
including the enforcement of the conditions
of approval of permitted uses and operating
conditions under a zoning agreement
entered into by the City. These efforts involve
substantial resources from the Community
Development Department and its Code
Enforcement Division, as well as the City
Attorney's Office. In this context, staff is
addressing applications under the ordinance
and investigating allegations of violations of
these regulations and possible unpermitted
operations within the city of Newport Beach.
41
Implement Traffic Management Plan
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Implement Traffic Management
DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Bodum, Public Works Director
PROJECT START DATE:
January 2007
TARGET COMPLETION DATE:
Fall 2013
DESCRIPTION:
This project improves and modernizes traffic signals
throughout the city to improve system reliability,
traffic flow and to reduce congestion. The
implementation of the traffic signal modernization
program allows staff to monitor, adjust and
optimize traffic signal timing and operations from
the Traffic Management Center (TMC) located
at City Hall. The program consists of upgrades to
119 traffic signals with new controllers, fiber optic
connections, and Closed Circuit Television (CCTV)
cameras at selected intersections.
FUNDING SOURCE:
Transportation and Circulation, Measure M
Turnback, Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$6,500,000
FUNDING ALLOCATED TO DATE:
$5,900,000 (excludes Phase 8)
AMOUNT SPENT TO DATE:
$5,000,000
STATUS TO DATE:
Due to the overall size of the traffic modernization
program, if was divided into eight phases. To date,
90 traffic signals have been upgraded and linked
to the new high speed fiber optic backbone, 27
CCTV cameras have been installed, and the new
TMC is operational. The City's annual traffic signal
rehabilitation program is for performing necessary
maintenance on existing signal equipment and
was combined with the modernization program
for efficiency. The noted funding information only
includes estimates for the traffic modernization
program.
Program Overview:
Phases 1 through 5 and Phase 7 are complete and
operational. These phases included the intersections
along Balboa Peninsula, Superior Avenue, MacArthur
Boulevard, Jamboree Road, City owned portions of
Coast Highway, intersections in the airport area,
Newport Center and along Irvine Avenue.
Phases 6 and 8 includes improvements to Newport
Coast Drive, San Miguel Drive, Bonita Canyon Drive,
and portions of San Joaquin Hills Road. The design
of Phase 6 is planned for Summer 2012. Measure M2
grant funding was awarded for a portion of the
project's construction. Portions of Phase 8 will be
designed and constructed through a cooperative
agreement with the City of Irvine in fiscal year 2012 -13.
This partial phase was also awarded Measure M2 grant
funding for construction.
43
Lower Bay Dredging
DEPARTMENT:
Public Works
PROJECT LEAD:
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
2012
TARGET COMPLETION DATE:
December 2012
DESCRIPTION:
The project initially included dredging
approximately 1.2 million cubic yards in the main
navigational channels of the Lower Bay by the
federal government. Due to budget constraints,
the Army Corps of Engineers initiated a smaller
project to dredge approximately 350,000 cubic
yards of material in the harbor's critical areas.
About two - thirds of the material is suitable (clean)
for ocean disposal at the off -shore site "LA -3", with
the remaining material to be disposed of at the Port
of Long Beach ( "POLB "). The project commenced
May 1, 2012, and the contractor disposed a
majority of the POLB bound material by June 30,
2012 as well as a large amount of LA -3 material.
FUNDING SOURCE:
Federal Funds and Tidelands
TOTAL FUNDING REQUIRED FOR PROJECT:
$11.5 million (Phases I & 11)
FUNDING ALLOCATED TO DATE:
$400,000 (O &M City Tidelands); $100,000 (City CIP);
$2.4 million in federal funds; $2.0 million in additional
federal funds, $2.5 million contributed by the City
of Newport Beach; and approximately $1.5 million
is under consideration to be contributed by the
County. (The remaining funding gap for Phase II will
be discussed in next quarter's report.)
AMOUNT SPENT TO DATE:
$400,000 for O &M Tidelands for sediment testing;
$4.4 million for federal funds to award contract;
and $2.5 million for City O &M Tidelands to award
contract.
STATUS TO DATE:
The Port of Long Beach executed an amendment
to an existing agreement with the City to dispose
unsuitable ocean material in the Port's Middle
Harbor Fill project. The Corps awarded the
contract to R.E. Staite Engineering, and they
commenced dredging on May 1. The project will
last until approximately December 2012.
In an effort to meet the Port of Long Beach's
delivery schedule, dredging operations were
permitted seven days a week on an around the
clock (24 hour) schedule. Once the City delivered
the Port material, "normal" dredging hours
resumed.
For more project information and an up -to -date
construction schedule, visit newportbeachco.gov/
lowerbaydredging.
45
Marina Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
2006
TARGET COMPLETION DATE:
Summer 2015
DESCRIPTION:
The approved Marina Park concept plan proposes
a new marina which includes a 23 slip visiting ves-
sel marina, visitor side tie dock and floating docks
to support youth and adult sailing programs and
mooring support services, 12,700 square foot sail-
ing center building, 10,800 square foot community
center building, new park with amenities including
half court basketball courts, tot lot and playground,
exercise circuit, walking paths and beach area, new
Girl Scout house and parking.
The Marina Park site is located on the bay side of
Newport Peninsula between 15th and 18th Streets.
The 10.4 acre site is owned by the City and is
currently being used for several purposes including
a 57 space mobile home park, Las Arenas and
Veterans Memorial Parks, Balboa Community Center
and parking lots, 18th Street Sailing Base and leased
space for a Girl Scouts meeting facility.
FUNDING SOURCE:
General Fund -Major Facilities
TOTAL FUNDING REQUIRED FOR PROJECT:
$30,000,000
FUNDING ALLOCATED TO DATE:
$13,900,000
AMOUNT SPENT TO DATE:
$2,028,000
STATUS TO DATE:
With the recent California Coastal
Commission's approval of the Marina Park
Project, staff is currently working on getting an
approved Coastal Development Permit and
moving forward with the project design. Staff
is reviewing the 100% design development
documents and will be preparing the
construction documents shortly.
Our current schedule now estimates
construction starting in early 2013, with
completion by Summer 2015.
Project Timeline:
• Coming months - U.S. Army Corps of Engineers'
404 permit conditional approval, but cannot
be formally issued until the coastal permit
is approved. Moving forward with Coastal
Development Permit.
• June 2012 - California Coastal Commission
Public Hearing - approved.
• November 2011 -State Lands Commission
approved Tidelands Boundary Agreement and
City deleted the proposed tennis courts from the
project.
• May 2011 -State Regional Water Quality Control
Board 401 permit approval
• January 19, 2011 -CCC second incomplete
letter and notification a Tidelands boundary issue
needs to be resolved by State Lands
Commission. November 13, 2007 - City Council
approval of Marina Park concept plan
• December 21, 2010 - CCC permit application
resubmitted
• November 30,2010- CCC incomplete letter
• October 7, 2010 -CCC permit application
submitted
• May 11, 2010 -City Council approval of
Environmental Impact Report
• November 13,2007- City Council approval of
Marina Park concept plan
Project information is available online at
newportbeachca.gov/madnapark.
47
Newport Banning Ranch
DEPARTMENTS:
Community Development, Public Works, City
Attorney's Office, and City Manager's Office
PROJECT LEAD:
Patrick Alford, Planning Manager
PROJECT START DATE:
August 2008
TARGET COMPLETION DATE:
August 2012
DESCRIPTION:
Newport Banning Ranch is a 402.3 -acre planned
community proposed by Newport Banning Ranch,
LLC; a partnership formed by Aera Energy, Cherokee
Investment Partners, and Brooks Street. The project
would contain a maximum of 1,375 dwelling units,
75,000 square feet of retail commercial, a 75-
room "boutique" hotel, parks, and open space.
The site is generally bound to the north by Talbert
Nature Preserve/ Regional Park (Costa Mesa); to
the south by West Coast Highway and the Newport
Shores Community; to the east by Newport Crest
Community, West Newport Mesa, and Westside
Costa Mesa; and to the west by a U.S. Army Corps of
Engineers wetlands restoration area and the Santa
Ana River. Approximately 40 acres of the site are
located within the incorporated boundary of the
City of Newport Beach; the remainder of the site is
within unincorporated Orange County, but within
the City of Newport Beach's adopted Sphere of
Influence.
FUNDING SOURCE:
General Fund (off -set by application fees)
TOTAL FUNDING REQUIRED FOR PROJECT:
$4 million (estimated)
FUNDING ALLOCATED TO DATE:
$3,547,030
AMOUNT SPENT TO DATE:
$3,437,605.76
STATUS TO DATE:
The Planning Commission held four study sessions
on the project and on June 21, 2012 voted to
recommend approval of the project to the Council.
It is anticipated that on July 23, the City Council
Will approve various components of the Newport
Banning Ranch project, and on August 14, will give
final consideration to the project components which
require the adoption of an ordinance.
Project information can be found online at
newportbeachco .gov /banningranch.
Note: Following the close of the quarter, the
Banning Ranch project was approved by the City
Council at its August 14 meeting.
49
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Reduce Fire Hazard
in Buck Gully
DEPARTMENT:
Fire
PROJECT LEAD:
Kevin Kitch, Assistant Chief
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
2012
DESCRIPTION:
Currently, Buck Gully and Morning Canyon are
designated as Special Fire Protection areas and
are included in our Hazard Reduction Program.
State Law requires the Director of Forestry and Fire
Protection to identify areas in the state which are
Very High Fire Hazard Severity Zones (VHFHSZ) based
on consistent criteria using the latest computer
models based on topography, fuel loading, fire
weather conditions and historical data. People
living within the VHFHSZ delineated on the State
Map are subject to the provisions in the California
Government Code sections 51 175 through 51189. A
major part of Buck Gully is located in this zone.
In summary, California Legislature declared
wildfires to be extremely costly, not only to property
owners and residents but also to local agencies.
Preventive measures are needed to ensure the
preservation of the public peace, health, or safety.
The VHFHSZ maps will allow the provisions of this law
to be enforced and specifically requires property
owners within a VHFHSZ to create and maintain a
defensible space; disclose the property is located
within a VHFHSZ; and utilize design standards and
construction materials to resist the intrusion of flame
or burning embers from wildfires.
FUNDING SOURCE:
Unknown
TOTA4
Unknown. There are no direct costs with the
adoption of the ordinance; however, there will
be additional costs associated with identifying
properties requiring defensible space maintenance.
FUNDING ALLOCATED TO DATE:
$190,000 is budgeted for Fuel Modification
maintenance and the citywide weed abatement
and hazard reduction program has $46,114.
AMOUNT SPENT TO DATE:
Hazard Reduction and Fuel Modification programs
run seasonally and have expended $251,544.32 and
$6,200.68 respectively.
STATUS TO DATE:
The State's final VHFHSZ map was delivered to
Newport Beach on October 27, 2011. This map
depicts only the Very High Fire Hazard Severity Zones
as required by State law. When Fire Chief Poster
started with the City, he did a thorough review of the
State map and conducted additional field research,
which included gathering wind speed measurements
during two Santa Ana wind events, ground and
aerial reconnaissance of terrain and vegetation, and
existing special fire protection areas. He took that
information and made revisions to the VHFHSZ map
for our local responsibility area that is tailored to the
City and accurately identifies the VHFHSZ.
At the March 13, 2012 City Council Study Session,
Fire Chief Poster and his team presented the State
map along with his research findings and the revised
Very High Fire Hazard map. It was also reported that
measurements had not been made regarding the
impact on homes in Newport Beach with the newly
modified map; however, if a home abuts vegetation
and a slope, the homeowner would need to take
action. In addition, most of the areas already had fire
modification zones in place.
The Fire Department shared the revised map and
discussed what would be required by homeowners
within the zone at several community outreach
meetings.
The Cal Fire map (shown in red) and the revised
Newport Beach local area responsibility VHFHSZ
map (shown in green) are depicted to the left.
These maps are available for viewing online at
newportbeachca .gov /firehazardmap.
Note: Following the close of the quarter, on July 10,
the City Council adopted the revised map.
51
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Balboa Village
Revitalization Area
Revitalization Priority Area:
Balboa Village
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development Director
PROJECT START DATE:
August 2011
TARGET COMPLETION DATE:
Within fiscal year 2011 -2012
DESCRIPTION:
The goal of this project is for the preparation of an
economic vision and revitalization strategy that
addresses market opportunities and constraints,
infrastructure opportunities, and previous economic
development efforts within Balboa Village.
The purpose of this project is directly tied to the City
Council's revitalization priority. The City Council Ad
Hoc Neighborhood Revitalization Committee has
prioritized the preparation of a refreshed "Vision Plan"
for Balboa Village for fiscal year 2011 -2012. The Ad
Hoc Committee appointed the Citizens Advisory
Panel (CAP) to guide the preparation of the design.
CAP members are Terri Pasqual, Ralph Rodheim,
Craig Smith, Jim Stratton, Mark Hoover. Council
Member Henn is participating as a liaison to the Ad
Hoc Revitalization Committee and the City Council.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined and is dependent
upon the full scope of necessary analysis. Staff has
allocated 125 hours to support this project.
FUNDING ALLOCATED TO DATE:
A consulting project manager /facilitator (Cindy
Nelson) has been retained at an approximate cost of
$60,000. Keyser Marston and Associates and Nelson
Nygaard have been retained to conduct economic
and parking analysis, respectively, at an approximate
cost of $87,500. Destination Consulting Group has
been retained at a maximum cost of $5,000.
AMOUNT SPENT TO DATE:
Approximately $134,000
STATUS TO DATE:
The Balboa Village CAP has conducted ten
public meetings to date. The initial meetings were
devoted to the identification of a future vision and
familiarizing themselves with prior work prepared by
the Balboa Peninsula Planning Advisory Committee
(BPPAC). The CAP received updates on future
plans from the Newport Harbor Nautical Museum
(ExplorOcean) and Balboa Theater; and Gary
Sherwin of Visit Newport Beach gave a presentation
on its efforts to promote a brand promise for
Newport Beach.
The consultants prepared an economic and market
conditions assessment and a comprehensive
parking management strategy for the Balboa
Peninsula. The CAP formed a sub -group tasked
with working with Visit Newport Beach and the
community to further refine the Balboa Village vision
and develop a brand promise. The City engaged
Destination Consulting Group to conduct opinion
research on the area so that empirical data would
be available to support the vision and brand
promise.
On May 15, the CAP reviewed and approved the
draft Balboa Village Implementation Plan ( "Plan ").
The Plan identifies a new vision and direction for
Balboa Village and it outlines key steps to be taken
over time with the goal of revitalizing the area.
Strategies were also developed with the intent to
create new revenues in the district to support the
implementation programs, while minimizing the
impact to the general fund. The Plan includes a
series of administrative, economic development,
planning & zoning, parking, and public streetscape
initiatives that should bring about positive change
for Balboa Village. The Plan includes a prioritization
matrix that will be used as a work program. On
June 28, 2012, the Neighborhood Revitalization
Committee reviewed and commented on the draft
Plan. The Plan will be reviewed by both the Harbor
and Planning Commissions in July. The City Council
was scheduled to review the Plan in August 2012.
CAP information is available online at
newportbeachco.gov/revitalization.
53
Sunset Ridge Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
August 2007
TARGET COMPLETION DATE:
Winter 2013
DESCRIPTION:
The proposed 13.7 acre Sunset Ridge Park is
situated on the northern corner of West Coast
Highway and Superior Avenue in West Newport
Beach. Sunset Ridge Park is planned to be an
active park per the city's General Plan with
amenities including Pony League baseball field,
soccer fields, parking area, restroom, butterfly
garden, shaded viewpoint, walkways, walls,
signs, and fencing.
FUNDING SOURCE:
General Fund and Park -in -lieu
TOTAL FUNDING REQUIRED FOR
PROJECT:
$12,000,000-
FUNDING ALLOCATED TO DATE:
$11,205,000*
*Not including cost of land purchased from
Caltrans for $5,200,000.
AMOUNT SPENT TO DATE:
$2.1 million
STATUS TO DATE:
On November 2, 2011, the California Coastal
Commission (CCC) held a public hearing on the
project. Unfortunately, the CCC was poised to
recommend denial of the park application due to
concerns from pending plans for the Newport Banning
Ranch development needing to be reviewed prior to
approval of the park access road. For that reason, staff
withdrew the application.
A revised application was resubmitted on December
16, 2011 to allow construction of the active park
without taking public access from across the Newport
Banning Ranch property. Following the close of the
quarter, the park was approved by the CCC at its
August 9 meeting.
Project information is available online at
newportbeachca .gov /sunsetridgepark.
Construction is anticipated to begin in Winter of 2013
with an estimated project completion by Spring of
2014. This timeline depends on CCC issuing a timely
permit for the project and reasonable conditions for its
construction.
55
Transportation Fair Share Fee
DEPARTMENTS:
Public Works and Community Development
PROJECT LEAD:
Steve Badum, Public Works Director
Antony Brine, City Traffic Engineer
PROJECT START DATE:
February 2007
TARGET COMPLETION DATE:
To be determined
DESCRIPTION:
In 1984, City Council established the Fair Share
Traffic Contribution Ordinance to ensure
development contributes its fair share towards
improvements included in the City's Master
Plan of Arterial Highways and General Plan
Traffic Circulation Element.
The ordinance established a fair and
equitable method to distribute costs of the
circulation system improvements necessary to
accommodate the traffic volumes generated
by development. From time to time, the City
Council has updated this ordinance as costs
have risen and whenever the General Plan has
been updated.
Since the City updated the General Plan, the
Implementation Committee has been working
on an update of the fair share fee.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
$100,000
FUNDING ALLOCATED TO DATE:
$65,200
AMOUNT SPENT TO DATE:
$65,200
STATUS TO DATE:
The completion of updating the Fair Share Traffic
fee has stalled with various iterations proposed by
the General Plan/ LCP Implementation Committee,
project consultants and interested parties such as
the Building Industry Association of Orange County.
The most recent version was reviewed by the GP/
LCP committee and the final report, prepared by a
consultant, is currently being reviewed by staff. Staff
will prepare an updated schedule after discussions
with the City Manager.
57
West Newport Beach
Facility Planning
DEPARTMENTS:
Public Works, Finance, and
City Manager's Office
PROJECT LEAD:
Steve Badum, Public Works Director
Dave Kiff, City Manager
Tracy McCraner, Finance Director
PROJECT START DATE:
April 2011
TARGET COMPLETION DATE:
On -going
DESCRIPTION:
Most of the City's public buildings and facilities
on the west side of the city are reaching the
end of their service life and are in need of major
refurbishment or replacement. In 2006, the City
developed a comprehensive citywide Facilities
Financing Plan as a tool to identify, forecast and
fund the refurbishment and /or replacement of
numerous City owned facilities including police
and fire stations, libraries, community and senior
centers, services yards and parks. With the
upcoming relocation of City Hall to the new Civic
Center Complex, discussions have and continue
to take place as to how best to reconstruct the
remaining facilities to meet current and future
community needs.
The West Newport Beach Facility Planning
process will include building upon the current
efforts to redevelop the existing City Hall site
and develop conceptual plans and alternatives
to provide: consolidated maintenance and
operations facilities; replacement and potentially
relocated community center facilities and fire
stations; replacement of the existing Lifeguard
Headquarters building with smaller, more
efficient facilities located at Newport and Balboa
Piers; as well as continuing discussions regarding
the future of various other City facilities,
particularly those located on the western side of
the Newport Bay.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
$75,000
AMOUNT SPENT TO DATE:
$75,000
STATUS TO DATE:
The needs assessment for the reuse of the City's
Corporation Yard (located at 592 Superior Avenue)
and the Utility Yard (located at 949 W. 16th Street)
was completed in February 2012. Staff continues to
review that report and is making plans to implement
some of the recommendations. Staff also continues
to review the conceptual plan for the relocation of
the City's Police Department and the development
of a consolidated West Newport Community Center.
Further advancement of these concepts will rely on City
Council direction regarding the disposition of the City's
Refuge program. In addition, we continue to explore
potential alternative locations for the replacement
of Fire Station No. 2 (located adjacent to City Hall) to
allow for a more efficient reuse of the current City Hall
site.
59
Widen Jamboree Road
in the Airport Area
Public Works
ECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
January 2005
TARGET COMPLETION DATE:
Summer 2012
DESCRIPTION:
This two -phase project involves widening the
Jamboree Road Bridge over the SR73 Freeway by
22 feet to the west (Phase 1); and then widening
Jamboree Road at the intersection of MacArthur
Boulevard between Bristol Street North and
Fairchild Road (Phase 2) in an effort to reduce
projected traffic congestion and delay.
Phase 1 of the bridge widening project creates
one additional northbound and southbound thru
lane on Jamboree Road between MacArthur
Boulevard and Bristol Street South. This project
required developing a design and obtaining
approval and a permit from Caltrans for this State -
owned bridge. Additionally, the project required
negotiations and purchase of three pieces of
private property as well as several Orange County
Transportation Authority (OCTA) grant funding
applications and successful funding award.
Phase 2 of the Jamboree Road Improvements will
provide one additional northbound lane through
the MacArthur Boulevard intersection, as well
as an additional left turn lane from southbound
Jamboree Road onto eastbound MacArthur
Boulevard. This phase also involves negotiations
and voluntary purchase of three pieces of private
property within the City of Irvine, as well as several
OCTA grant funding applications and successful
funding award.
FUNDING SOURCE:
Transportation and Circulation, IBC Settlement, Measure
M Turnback, and Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$9.2 million
FUNDING ALLOCATED TO DATE:
$10 million
AMOUNT SPENT TO DATE:
$9 million
STATUS TO DATE:
On March 8, 2011, the Jamboree Road Bridge Widening
Project (Phase 1) was awarded for construction by
City Council. Construction began in May 2011 and
is approximately 90% complete with an estimated
completion in Summer 2012.
The design of Phase 2 of the Jamboree Road
Improvements project is complete and the necessary
right -of -way on the northeast corner of the intersection
(within the City of Irvine) has also been acquired from
the three adjacent private property owners. The
construction contract is scheduled to be awarded by
the City Council in September 2012, with the project
completion estimated for February 2013.
61