HomeMy WebLinkAbout05 - Bonita Creek Park Synthetic Field Turf Replacement - NOC and Acceptance of Contract No. 5856(A) CTY OF
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NEWPORT BEACH
City Council Staff Report
September 22, 2015
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644-3330,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Civil Engineer
PHONE: 949-644-3316
TITLE: Bonita Creek Park Synthetic Field Turf Replacement - Notice of Completion and
Acceptance of Contract No. 5856(A) (ISP12/CAP09-0066)
ABSTRACT:
On April 14, 2015, the City Council awarded Contract No. 5856(A), Bonita Creek Park Synthetic Field Turf
Replacement, to Byrom-Davey, Inc., for a total contract cost of $995,053.00 with a $99,947.00 allowance
for contingencies. The required work is now complete and staff requests City Council acceptance and close
out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Major Facilities Financing Plan 7417-C4002017 $1.006.933.94
Total: $1,006,933.94
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DISCUSSION:
Overall Contract Cost/Time Summary
Actual
Awarded Contract Final Cost at Contingency % Due to % Due to
Amount Completion Allowance Contract Directed Unforeseen
Change Change
Change
$995,053.00 $1,006,933.94 10% or less 1.2% -0.3% 1.5%
Actual Time
Allowed Contract Time (days) 90 0
Under - or Over +
The work necessary for the completion of this contract consisted of providing temporary construction
fencing, surveying, site furnishings, and erosion control/NPDES compliance; grading and earthwork;
potholing utilities; constructing storm drain improvements, a synthetic turf drainage system, and concrete
flat work; installing irrigation system and landscape materials; and all other incidental items of work as
described in the contract documents required for general reworking and preparing the field sub-grade for
the installation of the 157,354 square foot synthetic turf system. The actual synthetic turf material and
installation was awarded to FieldTurf, Inc. on March 10, 2015.
The project area included the football/soccer and softball fields at Bonita Creek Park. The contract was
completed to the satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original Bid Amount: $ 995,053.00
Actual Cost of Bid Items Constructed: $ 992,207.00
Total Change Orders: $ 14,726.94
Final Contract Cost: $1,006,933.94
A total of five change orders were issued and the final construction contract cost was approximately 1.5
percent over the original contract amount. The change orders involved addressing the existing field
lighting, changes to landscape irrigation and a credit for leaving the existing subdrain system in place.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule October 13, 2015
Project Awarded for Construction April 14, 2015
Contract Completion Date With Approved Extensions September 8, 2015
Actual Substantial Construction Completion Date September 4, 2015
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ("CEQA") pursuant to
Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item). In addition, the City Clerk will be filing a Notice of Completion for
the project as a result of this action.
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The Notice Inviting Bids was advertised in the City's official publication and in construction industry
publications.
ATTACHMENTS:
Description
Attachment A - Project Location Mao
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ATTACHMENT A
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CONSTRUCTION LIMITS
BONITA CREEK PARK CITY OF NEWPORT BEACH
SYNTHETIC FIELD TURF REPLACEMENT PUBLIC WORKS DEPARTMENT
LOCATION MAP C-5856(A) 9/22/15
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