HomeMy WebLinkAbout06 - Bonita Creek Park Synthetic Turf Replacement Project— NOC and Acceptance of Contract No. 6066 CTY OF
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NEWPORT BEACH
City Council Staff Report
September 22, 2015
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644-3330,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Civil Engineer
PHONE: 949-644-3316
TITLE: Bonita Creek Park Synthetic Turf Replacement Project— Notice of Completion and
Acceptance of Contract No. 6066 (CAP09-0066)
ABSTRACT:
On March 10, 2015, City Council approved the contract for synthetic turf material and installation with
FieldTurf USA, Inc. of Calhoun, Georgia at Bonita Creek Park using the California Multiple Awards
Schedule (CMAS) procurement program.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Major Facilities Financing Plan 7417-C4002017 $451,834.00
Rebate Grant from MWDOC 7251-C4002017 $312,602.00
Total: $764,436.00
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DISCUSSION:
Overall Contract Cost/Time Summary
Actual
Awarded Contract Final Cost at Contingency % Due to % Due to
Amount Completion Allowance Contract Directed Unforeseen
Change Change
Change
$764,436.00 $764,436.00 0% 0% 0% 0%
Actual Time
Allowed Contract Time (days) 30 25
Under - or Over +)
As an alternative to the traditional design-bid-build project delivery method, staff determined that the most
cost-effective method of construction for the new synthetic turf field was to utilize the State's CMAS
purchasing program managed by the State of California Department of General Services (DGS). The DGS
manages and establishes costs for purchases through CMAS using competitive bid-and-offer processes
from various product manufacturers, including those who specialize in synthetic turf. Through this state-
managed CMAS competitive procurement and award process, public agencies are able to purchase
products directly from the manufacturer using this system without undertaking a separate bid process.
The large pool of public agencies participating in CMAS creates an economy of scale allowing
manufacturers to sell in greater volume, passing the savings on to the participating agencies. Furthermore,
the FieldTurfs CMAS contract states local agencies are not restricted by the state order limits and may
establish their own limits. By replacing these fields with a synthetic turf system, it is estimated that the City
will save 5.7 million gallons of water per year and experience very little down time. The Recreation
Department anticipates the new fields will support a 30-percent increase in programmed activities.
Furthermore, FieldTurf provides an 8-year manufacturer warranty on the synesthetic turf system.
The contract provided for the purchase and installation of 157,354 square feet of synthetic field turf for
Bonita Creek Park. The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original Contract Amount: $ 764,436.00
Total Change Orders: $ 0.00
Final Contract Cost: $ 764,436.00
Furthermore, on March 13, 2015, staff received a letter from the Municipal Water District of Orange County
(MWDOC) stating the City is eligible to receive $2.00 per every square foot of natural turf removed at
Bonita Creek Park with a maximum rebate of $312,000.00. MWDOC has confirmed the final installation
quantities and the City will receive the maximum reimbursement.
A summary of the project schedule is as follows:
Estimated Completion Date per September 2014 Schedule October 13, 2015
Project Awarded for Construction March 10, 2015
Contract Completion Date with Approved Extensions September 8, 2015
Actual Substantial Construction Completion Date September 1, 2015
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ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ("CEQA") pursuant to
Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item). In addition, the City Clerk will be filing a Notice of Completion for
the project as a result of this action.
ATTACHMENTS:
Description
Attachment A- Project Location Map
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ATTACHMENT A
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CONSTRUCTION LIMITS
BONITA CREEK PARK CITY OF NEWPORT BEACH
SYNTHETIC FIELD TURF REPLACEMENT PUBLIC WORKS DEPARTMENT
LOCATION MAP CAP09-0066 9/22/15
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