HomeMy WebLinkAbout15 - Master Fee Schedule and Change in Subsidies CTY OF
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NEWPORT BEACH
City Council Staff Report
September 22, 2015
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dan Matusiewicz, Finance Director— (949) 644-3123,
dmatusiewicz@newportbeachca.gov
PREPARED BY: Evelyn Tseng, Revenue Manager
PHONE: 949-644-3153
TITLE: Approval of Master Fee Schedule and Change in Subsidies
ABSTRACT:
Local governmental operations are primarily funded from taxes, user fees, fines, and grants. User fee
services are those services that are performed or provided by a government agency on behalf of a private
citizen or group through a voluntary exchange of fees for services. In order to establish fees on the basis
of full cost recovery, it is necessary to determine the cost of services. In partnership with the City's cost
allocation plan consultant, staff has reviewed and updated the City-wide cost allocation plan and direct user
fee calculations for the Police, Public Works, Fire (EMS), and Community Development Departments. The
recommended modifications are based on a methodology that factors in both direct and indirect costs
pursuant to Newport Beach Municipal Code Section 3.36 (Municipal Code), Council Policy F-4 (Revenue
Measures) and Item 12 of the Fiscal Sustainability Plan (FSP). The City may not recover from service
users more than the cost incurred. The City may not recover less than the cost of service unless otherwise
provided for in Municipal Code Section 3.36.030.
Staff requests that City Council approve the update to the City's Master Fee Schedule, approve the update
to the Paramedic Service Charge and introduce ordinances amending Municipal Code Section 3.36.030
and Section 5.60.020. Staff also recommends increasing other non-studied cost-of-services fees impacted
by the Consumer Price Index (CPI) — All Urban Consumers for the Los Angeles-Riverside-Orange County
area from April to April of each year, or 1.89 percent.
RECOMMENDATION:
a) Conduct a public hearing;
b) Adopt Resolution No. 2015-76, A Resolution of the City Council of the City of Newport Beach,
California, Amending the City's Master Fee Schedule;
c) Introduce Ordinance No. 2015-29, An Ordinance of the City Council of the City of Newport Beach,
California, Amending Exhibit A to Newport Beach Municipal Code Section 3.36.030 Related to Cost
Recovery, and pass to second reading on October 13, 2015;
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d) Adopt Resolution No. 2015-77, A Resolution of the City Council of the City of Newport Beach,
California, Approving Paramedic Service Charges Pursuant to Chapter 5.60 of the Newport Beach
Municipal Code; and
e) Introduce Ordinance No. 2015-30, An Ordinance of the City Council of the City of Newport Beach,
California, Amending Chapter 5.60 of the Newport Beach Municipal Code (Paramedic Service User
Fees) to allow City Manager discretion to waive EMS fees and charges, and pass to second reading on
October 13, 2015.
FUNDING REQUIREMENTS:
There is no expenditure of funds related to this item.
DISCUSSION:
Background
The City Council has adopted prudent fiscal policies concerning its investments, reserves, budget
administration, competitive contracting, facility replacement planning, and revenue initiatives. The City
Charter, Municipal Code and FSP serve as the foundation for the City's financial planning and
management. The Master Fee Schedule is a list of fees collected by the City to recover the costs
associated with certain City services.
Local governmental operations are primarily funded from taxes, user fees, fines and grants. User fee
services are those services that are performed or provided by a government agency at the request of a
private citizen or group. The starting assumption underlying most fee recommendations is that services
benefiting specific individuals — as opposed to the community as a whole — should be paid for by the
individual(s) receiving the benefit. However, there are a number of factors that influence cost recovery
levels, including elasticity of demand, economic incentives (or disincentives) and the extent to which a
particular service benefits the community at large as well as specific individuals or groups.
The goal of cost-of-services fees is to recover the appropriate cost of providing those services, as
mandated by Municipal Code Section 3.36, Council Policy F-4 (Revenue Measures) and Item 12 of the
FSP. The City may not recover from service users more than the cost incurred by the City to provide the
service. Municipal Code Section 3.36 mandates the percentage of costs to be recovered from direct user
fees. Generally, fees are collected at 100 percent of the cost-of-services, except for as otherwise provided
by Municipal Code Section 3.36, Exhibit A, which provides for some recovery rates at less than 100
percent. Modifications to Municipal Code Section 3.36 are sometimes necessary to ensure the fees are in
line with statutory or contractual requirements, and community benefit and demand. Specific recommended
changes to Section 3.36 are detailed within each department.
In order to establish fees on the basis of full cost recovery, it is necessary to determine the cost of services.
In 2010, the City entered into an agreement with MGT for a phased six-year comprehensive review and
update of the City-wide cost allocation plan and direct user fee calculations. MGT uses well-established
cost accounting methodologies to calculate the City's fees on a full cost recovery basis. This year, MGT
studied the following departments:
. Police
. Public Works
. Fire (EMS)
. Community Development (Building and Planning)
Pursuant to the City's cost recovery policies, staff was tasked with accurately reporting the true cost of
providing user fee-related services, and analyzing whether current fees needed to be updated as a result of
MGT's findings.
MGT reviewed each of the above referenced department's fee schedule and performed the following tasks
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for all fee categories:
. Calculated the fully burdened (overhead) cost to provide user services (see Attachment E for an
explanation of how indirect or overhead costs are applied to the calculation of fees for service);
. Applied fully burdened labor rates to time requirement estimates; and
. Reviewed and cross checked results to ensure data validity.
Each studied department then reviewed MGT's findings for accuracy and reasonableness, and based upon
this review, made its fee and subsidy recommendations pursuant to the Municipal Code. The
recommended modifications to fees are attributable to utilizing a fee calculation methodology based on
increases in direct and indirect costs since the last fee study was completed. Indirect overhead costs are
costs that are not directly accountable to the expenses incurred for a user fee service, but are necessary
and contribute to the total cost of that service delivery (i.e., managerial administration, utilities, insurance,
legal, information technology, payroll, and finance), which are all valid components of the analysis of what it
costs the City to provide municipal services.
The Finance Committee met to review the update to the fee schedule on June 11, 2015, and
recommended that staff forward the fee schedule to the City Council for further consideration. The Building
and Fire Board of Appeals reviewed the fee schedule as well, and made suggestions that were
incorporated in the proposed changes pertaining to the building related fees.
Here is a summary of the fee changes for the studied departments:
Department No. ofNo. of Fees No. of Fees No. of No. of Total
Fees Going Down Combined Fees New
Going Up or Eliminated with Staying Fees
Existing the Same
Fees
Police 10 9 0 17 0 36
Public Works 18 21 2 7 1 49
Fire (EMS 2 1 4 0 2 9
only)
Community
Development 66 70 2 52 3 193
Total 96 101 8 76 6 287
For purposes of brevity, not all fee changes are described in detail here; however, the proposed fee
schedule can be found on Attachment A as well as a summary of each studied department on Attachment
D. As a general rule, fees are rounded down to the nearest dollar.
The update that staff recommends includes a 1.89 percent increase in other non-studied department
related fees based upon the change in the Consumer Price Index (CPI) - All Urban Consumers for the Los
Angeles-Riverside-Orange County from April 2013 (the date of the last CPI update) to April 2015.
Facility use fees under Recreation and Senior Services (RSS) for the Civic Center Community Room and
Lawn, as well as Marina Park have been incorporated into the Master Fee Schedule. The aforementioned
facility fees were established using comparable data from the prior RSS study.
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Police Department
The Police Department strives to provide a safe and healthy environment for all, free from violence and
property loss resulting from criminal acts, and injuries caused by traffic violators. The proposed changes to
the fee schedule cover the following areas that have not been updated since 2010: Administration, Support
Services, Traffic Division (including Animal Control), and Detective Divisions. Therefore, the results of the
fee study reflect an analysis and refinement of the actual cost of service since the study was last performed
five years ago.
Administration
The Administration or "Office of the Chief of Police" is responsible for assisting the Chief of Police in the
management and administration of the Police Department. This Section works closely with the Community,
and encourages residents to partner with the Police Department through programs such as Neighborhood
Watch. Out of five fees, three are decreasing, one is eliminated, and another has no proposed changes.
Decreases are due to Penal Code restrictions on the amount of recoverable costs for a concealed weapons
permit, which are rarely requested within the City.
Support Services
The Support Services Division provides operational support to all divisions within the Police Department
and includes such activities as emergency dispatch, security alarm response (residential and commercial),
jail booking, fingerprinting, and bike licenses. Most fees in the section are not changing, and only three are
increasing minimally to reflect the actual cost of services.
Fees charged for Vehicle Repossession are limited by California Government Code Section 41612 to $15,
but the actual cost of service was studied at $30. Staff recommends that the recovery rate is set at the
maximum permitted by law, currently $15. Staff also recommends removing subsidies for the Vehicle
Release fee and Missing Persons Report fees, and collecting those fees at 100 percent cost-of-services
because there are no statutory requirements to waive the fees.
Animal Control (within the Traffic Division)
Most fees within this category are increasing between $4 and $44 to reflect the current cost of staff time,
equipment, materials, and associated overhead for impounding stray or injured animals and issuing related
citations. The cost of service for the Impound Fee is higher than the contract fee. In order to appropriately
reflect the recovery limitations pursuant to the Agreement, staff recommends that the recovery rate for the
Impound Fee is set to the "maximum permitted by contract," which is currently $41.
Detective Division
The Detective Division conducts follow-up investigation on all reported crimes and (non- traffic related)
felony and misdemeanor arrests. This cost analysis reflects a decrease of $286 for the massage license
operator fee. Earlier this year, the City required massage therapists to obtain a California Massage
Therapy Council certification. By relying on State regulations to regulate massage therapists, the City has
effectively streamlined the massage license operator permitting process. The City now only requires
massage establishments to obtain an Operator's Permit to ensure that the business only uses State
certified massage therapists or practitioners and has satisfied all other requirements of the Municipal Code.
Public Works Department
The Department of Public Works is responsible for managing a comprehensive capital improvement
program, including the promotion of a safe and efficient transportation system. Public Works also manages
public property through permitted encroachments; ensures the safety of utility company activities; private
construction and special events in the public right-of-way; reviews plans for residential and commercial
development as they relate to the public right-of-way; and, oversees activities that protect and improve the
harbor and upper bay. The proposed changes to the fee schedule cover Engineering Transportation and
Development and Water Quality, last updated in 2008, and Harbor Resources, last updated in 2010.
Engineering Transportation and Development
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The goal of this service area is to promote a safe, efficient and effective multi-modal transportation system
for various roadway uses and to protect interests in the public right-of-way. Fees specific to development
services within this area provide for plan check services, issuance of encroachment permits, field
inspections, and other related services. Certain fees within this category are decreasing between less than
$1 and $99, while others are increasing between $1 and $94 to reflect the current cost of staff time,
equipment, materials, and associated overhead. The Parcel Map Check fee used to be charged as one of
three separate fees: Simple, Moderate, and Complex. Staff recommends combining the three fees into one
Parcel Map Check fee at $2,440. This represents a $143 increase over the previous Moderate Map Check
fee of$2,297 due to the consolidation.
Harbor Resources
The goal of this service area is to protect and improve the resources of the Newport Harbor and Upper
Newport Bay for life, recreation, and commerce with such core functions as permit issuance and
administration for pier, marina, and mooring operations, plan checks for regulatory compliance, and other
activities. All fees, with the exception of one in this area, are decreasing between $3 and $170 because
staff has been able to streamline the processes and spend less time performing reviews. The Marine
Activities (initial) Permit is increasing $268 because the applications are more complex and require
increased staff time.
Water Quality
Activities within this service area are designed to maintain compliance with state and federal permits and
regulations that promote clean water environments for the Newport bay, ocean, shoreline, and other
sensitive areas. The only fee in this category, Water Quality Construction Site Inspections, is increasing
$46 to reflect the current cost of staff time, equipment, materials, and associated overhead.
Fire Department
Emergency Medical Services (EMS)
EMS are those services provided by the Fire Department for medical calls and may include response
(assessment and treatment) and transportation. While Fire Department fees were updated in October
2013, EMS fees were not. At that time, staff analyzed the impacts of a new State certified public
expenditure program, Ground Emergency Medical Transportation (GEMT), which introduced a new process
for eligible public ambulance providers to apply for supplemental payments for Medi-Cal claims without cost
to the State General Fund. It has now been determined that the methodology used by the GEMT Program
is not adequate for calculation of EMS program costs. As a result, staff has now applied the standard cost
recovery methodology to determine the appropriate EMS fees.
The nature of how EMS costs are recovered is unique to the healthcare industry. The City has little control
over the actual amount of revenue collected due to adjustments made by various payer sources. Average
cost recovery rates range from the lowest at 9 percent (Medi-Cal) to the highest at 93 percent (Private
Insurance). The largest payer for the City of Newport Beach, accounting for 56 percent of our patients, is
Medicare with a cost recovery percentage of 40 percent. These adjustments are referred to as write-downs
and result from laws that establish the maximum allowable amounts that can be reimbursed. In the case of
government funded health plans like Medicare or Medi-Cal, the amount reimbursed is accepted as
payment in full and the City is prohibited from billing the patient for the remaining balance. Due to the fact
that full cost recovery is not possible for these services in these instances, staff recommends elimination of
the 80 percent cost recovery target in Municipal Code Section 3.36.030 for transport related emergency
medical services.
Under the current fee schedule, EMS fees are based upon the County Ground Emergency Ambulance
Service Rates and include separate line items for transportation mileage, oxygen, and expendable
materials charges. This year, MGT studied the actual costs of providing EMS services resulting in accurate
cost-of-services fee amounts for Advanced Life Support (ALS), Basic Life Support (BLS), and emergency
ambulance transportation services. ALS refers to special services designed to provide definitive pre-
hospital emergency medical care and as defined further in Municipal Code Section 5.14.020. Basic Life
Support (BLS) refers to emergency first aid and cardiopulmonary resuscitation procedures and as defined
further in Municipal Code Section 5.14.020. The staff recommends that fees now incorporate all costs of
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providing the service (i.e., medical supplies) into one blended response fee, which simplifies the billing
process. The net effect of this analysis results in an increase of $410 for transported ALS patients and
$339 for transported BLS patients.
Average Proposed Net Change
Service Name Charges from Current
Current Fee Fee Fee
ALS with $1,244 $1,654 $410
Transport
BLS with D �]E�11
1 $339
Transport11
The current practice of the City of Newport Beach has been to only bill EMS fees to patients who are
transported to the hospital and to fully subsidize EMS services provided to patients who are not
transported. While not transported for further care, these patients receive response, assessment, and in
some cases treatment, from Fire Department personnel. Staff recommends imposing ALS Non-Transport
and BLS Non-Transport fees at a subsidized rate to recover some of the costs associated with providing
such non-transport care. Based on a jurisdictional comparison of Orange County agencies that currently
assess a non-transport EMS fee, staff recommends a flat, per call, fee of $400 for patients who receive
ALS Non-Transport services and $300 for patients that receive BLS Non-Transport services. These rates
are in line with the average rates in Orange County.
Along with the adoption of the proposed fees, staff recommends City Manager, or designee, be given the
authority through Municipal Code Section 5.60.020 to waive all or part of the adopted EMS fees. This
authority would allow City staff, through a formal administrative policy, to accept applications for financial
hardships and apply fee waivers for minor medical aids, such as reactions to marine animals in the surf.
It should be noted that Newport Beach residents and businesses have the option of participating in the
Paramedic Subscription Program, as a means to minimize costs. In exchange for membership, participants
receive unlimited paramedic service and emergency ambulance transportation within City limits with no out-
of-pocket expenses. The City bills their insurance company and accepts the insurance company's
reimbursement as payment in full. The membership covers anyone at the subscribing address. The
Paramedic Subscription Service has not been increased since 2003. Fire recommends a one dollar
monthly increase, which would bring the total annual fee to $60 per household or business with up to 10
employees. If the proposed fees are approved by the City Council, staff will initiate outreach efforts to
notify our residents of the available program as a means to protect their household from out-of-pocket
expenses for EMS services.
Community Development Department (CDD)
The department's program activities are advanced and current planning, building permit inspection, plan
check, code enforcement, real property and asset management, and oversight of the Community
Development Block Grant Program. The proposed changes to the fee schedule cover two main areas
(Building and Planning) that have not been updated since 2008. Therefore, the results of the fee study
reflect an analysis and refinement of the actual cost of service since the study was last performed seven
years ago.
Building
The Building Division's core function is to ensure that plans and construction activity adhere to code
requirements to promote the quality of life and safety of those that live, work, and visit the City of Newport
Beach. Building related fees reflect the cost of services to provide plan reviews; building, electrical,
mechanical plumbing, and grading permits and inspections; harbor construction plan reviews; and fees for
various other development related services. Certain fees within this category are either decreasing,
increasing, or are not changing based largely upon a methodology that uses such factors as the annual
time spent on a broad activity (e.g., building inspection) and the total annual cost of the time spent on the
category. In certain cases; as with plan review, inspections, and permits; these factors are then applied to
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an escalating range of costs that increase based on building valuation tables. The use of building valuation
or size of the development project as an indicator of staff time and effort, is a widely accepted cost recovery
methodology that is used among municipalities.
Staff recommends a 50 percent cost-of-services recovery for the Appeals Board Hearing fee in order to
make this fee more affordable for applicants who wish to file an appeal to a decision made by the Chief
Building Official or Fire Marshal. The lower fee will allow for a more accessible Building and Fire Appeal
process for the public and design community. Staff also recommends a 50 percent cost recovery for
permits related to Harbor Construction to encourage development of the City's harbor.
The Preliminary Plan Review fee is charged on an hourly basis and the recommendation is to change from
a 75 percent recovery to "first two hours free, full cost thereafter." Because staff has a customer service
friendly approach when providing services, staff answers building code related questions by either walk-ins,
email, or telephone. It is very time consuming and unpractical for staff to charge every time a code related
question is answered. Staff also recommends lowering the Electrical and Plumbing Permit Issuance Fees
to align them with the Mechanical Permit Issuance Fee of$32 and, as a result, create a uniform fee.
Planning
The Planning Division's core function is to maintain and apply the provisions of the General Plan, Zoning
Code, Local Coastal Program, and related policy documents. The goal of this effort is to ensure that uses
of properties are appropriate; and that site plan configurations are consistent with the size, scale, and
character standards that define the communities within Newport Beach. Certain fees within this category
are decreasing between $20 and $2,783, while others are increasing between $4 and $373 to reflect the
current cost of staff time, equipment, materials, and associated overhead. Staff recommends lowering the
Reasonable Accommodation fee to conform to State law requirement to remove constraints and barriers to
housing opportunities for persons with disabilities and Municipal Code Section 20.52.070, which provides
that a fee shall not be required.
Building Industry Association (BIA)
At a meeting with CDD and Finance staff on July 27, 2015, the BIA's Chief Executive Officer, Mike
Balsamo, expressed particular concern over a number of fee increases. Staff reviewed BIA's concerns,
and proposed phasing in the increases, half of the proposed increase upon City Council approval of the fee
schedule and the remaining increase 12 months later.
Current October October
2015 2016
Building
Plan Check Hourly Rate $149 $189 $228
Re-Inspection - Hourly Rate $123 $148 $173
Other Inspections - Hourly Rate $123 $148 $173
Planning
Deposit Account Services - Hourly Rate
Amendments - General Plan $170 $183 $195
Amendments - Planned Community $170 $183 $195
Amendments - Zoning Code/Specific Plan $170 $183 $195
Coastal Residential Development Permit $170 $183 $195
Comprehensive/Innovative Sign Permit $170 $183 $195
Development Plan - Planned Community $170 $183 $195
Development Agreement Adoption & Annual $170 $183 $195
Review
Environmental Documents $170 $183 $195
Heritage Sign Review $170 $183 $195
Non-Conforming Abatement Period Extension $170 $183 $195
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Off-Site Parking Agreement $170 $183 $195
Planned Development Permit $170 $183 $195
Site Development Review - Planning Commission $170 $183 $195
Subdivision - Tentative Tract Map $170 $183 $195
Subdivisions - Vesting Tentative Map $170 $183 $195
Telecom Permit - Council $170 $183 $195
Telecom Permit - CDD Director $170 $183 $195
Traffic Study $170 $183 $195
Transfer of Development Rights $170 $183 $195
Use Permit (Conditional) - $170 $183 $195
Planning Commission
[Variance $170 $183 $195
Phasing in these fees will reduce originally projected revenues by approximately $20,000 in the next year.
In an email dated August 12, Mr. Balsamo wrote that the proposed phase-in of the above fees adequately
addressed his concerns, and he did not anticipate making further comments. (For more detailed
information regarding BIA concerns and staff response, please see Attachment I.)
Conclusion
If the fees and charges are approved by the City Council, as currently recommended, staff projects an
overall revenue increase of approximately $801,000 to offset the projected costs.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act
("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in
Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to Government Code Section 66018(a) (two publications with
at least five days intervening between the two dates), Government Code Section 66016(a) (notice mailed at
least 14 days prior to the meeting to any interested party who files a written request) (mailed notice to the
Building Industry Association of Southern California, AT&T, and Southern California Gas Company on
August 25, 2015, and September 2, 2015), and the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A- Resolution with Master Fee Schedule
Attachment B - Ordinance Amending Municipal Code Section 3.36.030
Attachment C - Legislative Draft of Exhibit a to Muncipal Code Section 3.36.030
Attachment D -Summary of User Fee Changes for Police Public Works Fire and Community Development Departments
Attachment E -Apolication of Indirect Costs to the Calucation of Fees for Services
Attachment F - Resolution Updating Paramedic Service
Attachment G - Ordinance Amending Municipal Code Section 5.60.020
Attachment H - Legislative Draft of Municipal Code Section 5.60.020
Attachment I - Response to BIA Concerns about the Proposed Fee Schedule
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ATTACHMENT A
Resolution with Master Fee Schedule
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RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, AMENDING THE
CITY'S MASTER FEE SCHEDULE
WHEREAS, in 2010, the City of Newport Beach ("City") retained MGT of
America, Inc. ("MGT") to prepare the cost allocation plan and cost-of-services studies
for City services;
WHEREAS, pursuant to its agreement, MGT prepared the Community
Development, Fire - Emergency Medical Services, Police, and Public Works cost-of-
services study;
WHEREAS, the attached schedule of fees ("Master Fee Schedule") contains
fees for service;
WHEREAS, the fees for service are no more than the cost to the City to provide
such services;
WHEREAS, the City Council introduced Ordinance No. 2015- amending Exhibit
A to Newport Beach Municipal Code ("NBMC") Section 3.36.030 (Cost Recovery for User
Services);
WHEREAS, Exhibit A to NBMC Section 3.36.030 contains cost recovery
percentages for specific services, and provides that the City Council may modify the fee
resolution upon a determination that there has been an increase or decrease in one (1) or
more cost factors relevant to the calculation of the actual cost of providing the service;
and
WHEREAS, the City Council desires the fees for service to be updated to reflect
the decreases and increases in the MGT studied costs, the changes in fees due to the
Consumer Price Index, the cost recovery percentages established by NBMC Chapter
3.36, and to add new fees for City services or delete outmoded fees.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The City Council hereby adopts the Master Fee Schedule attached
hereto as Exhibit 1, and incorporated herein by reference. Except where prohibited by
law, all fees provided in the Master Fee Schedule shall be rounded down to the nearest
dollar.
Section 2: All fees listed in the Master Fee Schedule shall take effect
immediately, except for fees for development related services, which shall take effect
sixty (60) calendar days following adoption of this resolution, or as otherwise noted.
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Section 3: Any Master Fee Resolution or prior Master Fee Schedule, or part
thereof, that is in conflict with this resolution and the attached Master Fee Schedule is
hereby repealed and of no further force or effect.
Section 4: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The
City Council hereby declares that it would have passed this resolution and each section,
subsection, sentence clause or phrase hereof, irrespective of the fact that any one (1) or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 5: The recitals provided in this resolution are true and correct and are
incorporated into the substantive portion of this resolution.
Section 6: The City Council finds the adoption of this resolution and the
Master Fee Schedule is not subject to the California Environmental Quality Act
("CEQX) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the environment) and 15060(c)(3)
(the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
Section 7: The Mayor shall sign and the City Clerk shall certify the vote
adopting the passage of this resolution.
ADOPTED this 22nd day of September, 2015.
Edward D. Selich,
Mayor
ATTEST:
Leilani I. Brown,
City Clerk
Attachment: Exhibit 1- Master Fee Schedule
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EXHIBIT 1
Master Fee Schedule
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ATTACHMENT B
Ordinance Amending Municipal Code Section 3.36.030
15-24
ORDINANCE NO. 2015-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AMENDING EXHIBIT A
TO NEWPORT BEACH MUNICIPAL CODE SECTION
3.36.030 RELATED TO COST RECOVERY
WHEREAS, the City of Newport Beach ("City") funds certain municipal services,
which are typically performed without request by the user, benefit the public generally
and are traditionally funded by tax revenue;
WHEREAS, the City performs other services which are funded in whole or in part
by the person requesting the service;
WHEREAS, Newport Beach Municipal Code ("NBMC") Subsection 3.36.030(A)
provides the cost recovery for user service fees specifically requested by a person shall
be at one hundred percent (100%), unless the amount is modified by the City Council in
Exhibit "A" to NBMC Section 3.36.030; and
WHEREAS, the Finance Department conducts regular fee studies and makes
recommendations to the City Council regarding adjustments that may be made to the
cost recovery amounts provided in Exhibit A to ensure compliance with the law,
consistency with current practices, and the maintenance of a high level of customer
service for our residents.
NOW THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
Section 1: Exhibit "A" in Section 3.36.030 of the Newport Beach Municipal
Code is hereby amended to read as follows:
Exhibit "A"
The City's cost of providing the following services shall be recovered through direct fees
charged for services. Exhibit "A" limits cost recovery fees to the percentages or dollar
amounts indicated below.
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Community
Development,
Building
15-25
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Appeals Board 50%
Hearing
Harbor Construction 50%
Permit Issuance $32
(counter only)
Electrical, Plumbing
Preliminary Plan First two hours
Review free, full cost
thereafter
Planning
Appeals to City 50%
Council
Appeals to Planning 50%
Commission
Reasonable 0%
Accommodation
Recreation and
Senior Services
Adult Sports
Adult Sports 62%
Adult Drop-In 15%
Sports
Facility Use Fees 50%
Badge 45%
Replacement
After School/Camp
Programs
Page 2
15-26
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Camps 40%
After-School/Teen 20%
Program
Pre-School 40%
Program
Aquatics 20%
Contract Classes 60%
Class Refunds
$74 or less 29%
$75 or more 59%
Youth Sports 25%
Special Events—
Levels 1, 2, and 3
Resident Up to 45%
Nonresident Up to 85%
Appeal to City 25%
Council
Senior Services
Oasis 5%
Transportation
Contract Classes 50%
Oasis Facility Use 45%
Fees
Page 3
15-27
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Fitness Center 50%
Marine Environment 15%
Services—Marine
Preserve Tours
Library Services
Meeting Room 1%
Facility Use Fees
Use Fees— 20%
Materials
Inter-Library Loan 10%
Fire and Marine
Emergency
Medical Services
Advanced Life S400
Support—Non-
Transport
Basic Life 5300
Support—Non-
Transport
State-Mandated
Inspections
Day Care Facilities 25%
Marine
Junior Guards 82.1%
Police
Page4
15-28
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Initial Concealed Maximum
Weapons Permit Permitted by Law
Concealed Weapon Maximum
Permit Renewal Permitted by Law
Bike Licenses 17%
Subpoena Duces Maximum
Tecum Permitted by Law
Vehicle Maximum
Repossession Permitted by Law
Domestic Violence 0%
Reports
Second Hand/Pawn 0%
Dealer Tag Check
Registrant—Sex 0%
Registrant— 0%
Narcotics
Impound Fee Maximum
Permitted by
Contract
Public Works
Engineering
Encroachment 88%
Permit without other
Department/Division
Review
Encroachment 57%
Permit with other
Department/Division
Page 5
15-29
Percentage of
Cost or Amount
to Be Recovered
Service from Direct Fees
Review
Harbor Resources
Appeal of $100
Lease/Permit under
Section 17.60.080
Finance
Parking Reviews 0%
Parking Hearings 0%
Admin. Cite 0%
Hearings
Municipal
Operations
Construction Water 30%
Meter
Establishment
City Council,
Board,
Commission,
Committee or Any
Individual Member
Thereof when
Acting within the
Scope of Their
Official Duties
Review from a S0
Lower Body or
Official
Page 6
Section 2: The recitals provided in this ordinance are true and correct and are
incorporated into the substantive portion of this ordinance.
Section 3: If any section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance and each section,
subsection, sentence clause or phrase hereof, irrespective of the fact that any one (1) or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 4: The City Council finds the introduction and approval of this
ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant
to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a
project as defined in Section 15378) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
Section 5: Except as expressly modified in this ordinance, all other Sections,
Subsections, terms, clauses and phrases set forth in the Newport Beach Municipal
Code shall remain unchanged and shall be in full force and effect.
Section 6: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the ordinance to be published pursuant to
City Charter Section 414, and it shall be effective thirty (30) days after its adoption.
This ordinance was introduced at a regular meeting of the City Council of the City
of Newport Beach held on the 22nd day of September, 2015, and adopted on the 13th
day of October, 2015, by the following vote, to-wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MAYOR
EDWARD D. SELICH
Page 17
15-31
ATTEST:
LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM:
CITYAT �'S OFFICE
1 r
AARON P, CITY ATTORNEY
Page 18
15-32
ATTACHMENT C
Legislative Draft of Exhibit A to Municipal Code Section 3.36.030
15-33
REDLINE DRAFT OF EXHIBIT "A" TO MUNICIPAL CODEIJB= SECTION 3.36.030
Exhibit A
The City's cost of providing the following services shall be recovered through direct fees charged
for services. Exhibit A limits cost recovery fees to the percentages or dollar amounts
indicated below.
Percentage of Cost or
Amount to Be Recovered
Service from Direct Fees
BuildingCommunity
Development, Building
Appeals Board Hearing 50%
Harbor Construction 50%
Permit Issuance (counter 32
only) Electrical, Plumbing
Preliminary Plan Review 7-5%First two hours free, full
cost thereafter
Planning
Appeals to City Council 50%
Appeals to Planning 50%
Commission
Reasonable Accommodation 0%
Recreation and Senior
Services
Adult Sports
Adult Sports 62%
Adult Drop-In Sports 15%
Facility Use FeesRentals 50%
Badge Replacement 45%
After School/Camp
Programs
15-34
Percentage of Cost or
Amount to Be Recovered
Service from Direct Fees
Camps 40%
After-School/Teen Program 20%
Pre-School Program 40%
Aquatics 20%
Contract Classes 60%
Class Refunds
$74 or less 29%
$75 or more 59%
Youth Sports 25%
Special Events—Levels 1,
2, and 3
Resident Up to 45%
Nonresident Up to 85%
Appeal to City Council 25%
Senior Services
Oasis Transportation 5%
Contract Classes 50%
Oasis Facility Use 45%
FeeSReRtals
Fitness Center 50%
Marine Environment 15%
Services—Marine Preserve
Tours
Library Services
15-35
Percentage of Cost or
Amount to Be Recovered
Service from Direct Fees
Meeting Room Facility Use 1%
FeesRARtAts
Use FeesR^�TMaterials 20%
Inter-Library Loan 10%
Fire and Marine
Emergency
Medica!Operatiens
Services
A.d..a..Ge d Life Cu..peFt Up tO 805%
FsGE)Fte d �'�
c�cvrtca
Advanced Life Support—Non- 14p tog)%a9 � 400
tTransport ete
BaSOG Life Suppe_rt ESG9Fte d Up to All°%
Basic Life Support—Non- 300
tTransport et- e
State-Mandated Inspections
Day Care Facilities 25%
Marine
Junior Guards 82.1%
Police
Initial Concealed Weapons Maximum Permitted by Law
Permit
Concealed Weapon Permit Maximum Permitted by Law
Renewal
Bike Licenses 17%
Subpoena Duces Tecum Maximum Permitted by Law
15-36
Percentage of Cost or
Amount to Be Recovered
Service from Direct Fees
Veh•� le Release
Vehicle Repossession Maximum Permitted by Law
Domestic Violence Reports 0%
Second Hand/Pawn Dealer 0%
Tag Check
Registrant—Sex 0%
Registrant—Narcotics 0%
Impound Fee Maximum Permitted by
Contract
Public Works
Engineering
Encroachment Permit without 88%
other
Department/DivisionTraf ie
€Rgfaeer Review
Encroachment Permit with 57%
other
Department/DivisionTraffis
€agfaeer Review
Harbor Resources
Appeal of Lease/Permit under $100
Section 17.60.080
Finance
Parking Reviews 0%
Parking Hearings 0%
Admin. Cite Hearings 0%
15-37
Percentage of Cost or
Amount to Be Recovered
Service from Direct Fees
Municipal Operations
Construction Water Meter 30%
Establishment
City Council, Board,
Commission, Committee or
Any Individual Member
Thereof when Acting within
the Scope of Their Official
Duties
Review from a Lower Body or $0
Official
15-38
ATTACHMENT D
Summary of User Fee Changes for Police, Public Works, Fire, and Community
Development Departments
15-39
Summary of User Fee Changes for Pollan,Public Warks,Fire,and Community Development Departments
A B C D I E G I H I I I I K N 0 P I Q R S T
el Ont Peazonz orC ange
nnmeI No 6nebioedw Ni
2 Type Volume Carrara Fee Recommendedfee Vadance %Vadance Re every Increasing Decreasing Eliminated Change ENfz[ing Fees Fee Nate,
3 #.if.
4 Asinimpratlon
5 CMI Subpoena Statute N/A See Nate See.Note X Deposit mandated by Gars Code Stations 68096.1 and 58097.28 to be$275
Statute=Penal Code 26190.Per MC 3.36.030 Exhibit A,recover Maximum
6 Initial Concealed Weapons Permit smale N/A $500 $IDn ($400) - M% 20% % Permitted by Law,
Statute=Penal Code 25190.Per MC 336,00 Exhibit A,recover Maximum
7 Concealed Weapon Permit Renewal Statute 4 $250 $25 ($225 -90,W% 5% X Permitted by Law.
8 Environmental Service Billing COS WA $471 Removed % Service was absorbed by Cade Enforcement as of 2014
9 Disturbance Advism,Card/Femonse COS 532 $61 $57 ($41 -656% lap% X
10 SuppwL Send.
11 Bike licenses COS Fee 495 $2 $2 $0 ON% 17" % 17%recovery per MC 3.36.030 WartA
12 Finger Prin[Ing COSFee 117 $30 $30 $a O.W% lam %
13 Report Cents-At.,Crime,Traffic,Mesa,Persons COS Fee 1599 $30 $]0 $0 0.00% IDMS % Removing Subsidy 0n Missing Persons persons;recovery was at 0%
0%recovery mandated by State(Famlly Code 62 28)antl per MC 3.31
19Deport Copies-OomesUr Vidames, COS Fee all $a $0 $0 0% % ExhibiLA
15 Clearance Letters COS Fee 34 $35 $35 $0 O.W% 100% %
Statute
16 loll Booking Fee-City LOS-Fra 501 $397 $355 $8 2.31% 100% X Statute=C4 Govt Code 29550.3
Statute=C9 Govt Code 41612.Update MC 3.36,030 Exhibit A,to recover
17 Vehicle Repossession Statute 61 $15 $15 $0 a.W% 50% % Maximum Permitted by Law.
18 Von old Release COSFee 1311 $34 $38 $4 11.76% 100% X Removing 5ub,dr,recovery was at 91%
19 SiApplication-up to lO persons COS Fee 6 $,a $38 $a CM56 100% %
20 Solicitor Application-greater han lO Feasting COS Fee 1 $91 $91 $0 am% 10006 %
21 Registrant-Nereames COS Re 78 $0 $0 $0 1 0% % 0%Recovery Per MC3.36.030 Exhibit
OR Prover,mandated by Slate(Penal Fade 290.012(d))and per MC
22 Registrant-Sax Offender Statute 38 $0 $0 $0 0% % 3.36.030 ExhlbltA
Fee is set by statue(CA Evidence Code 1563)and charged at a rate of$6 per
quarter hour.The average time requlred.51.5 heur5,current ke Pawn.
average($6 x 6 quarter hours).Per MC 3,36 030 Exhibit A,recover
23 Subpoena Duces Tecum Statute 222 $36 $36 $0 a.W% 21% % Maximum Permitted by Law
24 Alarm Application COIF- 425 $61 $57 ($9) 656% 100% x
25 Alarm-Monitor Fee COS Fee 229 $291 $247 $6 2.49% 100% %
26 Triennial Alarm Renewal Fee-residential COS F. 1419 $49 $47 (SO) 4.DS% 100% X
27 Annual Alarm Renewal Fee commercial COS Fee 1379 $49 $47 ($2) 4M% 100% X
28 Monitoring Sign-telephonic alarm system COSFee 2 $30 $30 $0 0.W% lap% %
29 Monitoring Decal(kg of 10 COS Fee 2 $23 $22 ($I) 7.35% 100% %
30 Chation Sign OH ODS-Fe. 629 $15 $15 $0 a.W% IDD% %
31 Animal Central
32 Impound Fee-dogs,cards,small an.maN COS Fee 335 $41 $41 $0 C.W% 39% % Update MC 3.36.030 ExhibitA,to recover Maximum Permitted by Contract
33 Annual n5p-Pat Shap COS F. 1 $122 $127 $5 410% Sp0% X
34 Annuallnsp-Pot Bella Pig COS Fee 1 $6l $105 $44 72.13% 100% X
35 Annual Imp-Wild Animal Permit COS Fee 5 $61 $105 $W 72.13% 100% X
36 Kennel License'.4 9 anlmals COS Fee 8 $91 $95 $4 4.40% 100% X
37 Kennel license'.1029 animals COSFee4 $154 $]58 $4 2.60% 100% X
38 Kennel ticen5e'.3659 animak COS Fee 9 $184 $19d $6 326% lam x
39 Kennel License'.60wnimals COS Fee 2 $215 $222 $7 3.26% 100% %
40 1patrol
41 Emergencymortemse Btling ICOS Fee I al Heady I Hourly % I I I Fully Loaded Hourly Rates
42 1 Dardeactive
43 I End Hand/Pawn Dealer-tag Check COS Re 900 $0 i $0 i $0 1 mi i i 1 % 1 i i 0%Rb.ry per MC 3.36.030 ExhibltA
9q IMassage License-Operator COSFee I all $]]9 1 $993 I (S2E.)j sti 'aml I %
Pagel
15-00
Summary of User Fee Charged for Police,Public Warks,Fire,and Community Development Departments
A B C 0 I E G I H I I I I K N O P I Q R 5 T
er um\ Reason'our[na—ge
Mnwl No Comhlnedw New
2 Type Volume Current Fee Recommended Fee Valance I%Vatlan[e %Recovery Increazlng Decreasing Eliminated Change Caliph,Fees Fee Nags
45 Public Works-Engr&Trans,petal NIL
46 Plan Check Hourly COS Fee 1 $151 $152 $1 0.66% 100% %
42 Map Check Simple [011e. N/A $374 Removetl X Obsolete fee,merged Iota one fee
48 Parcel Map CheckMWafaiD Cori 18 $2,292 $2,440 $143 fi.23% 100% X
69 Map Deck Complex COS Fee N/A $3,489 Removed % Obsolete fee,merged Into one fee
W Enttoa[hment Permit Without Other Copyright Review COS-Fee 435 $242 $237 I$5) -2.00% al % B8%recovery per MC 3.36.030 FrugaaA
51 Encroachment Permit Whb Other Ovet/Oiv Review Code. 146 $319 $270 ($49) -15.36% 57% % 52%recovery per MC 3.36.030 EmbutA
52 Encroachment&Engr Agreement Prep COS Fee 53 $900 $801 ($99) -11,00% 100% x
53 Document Recordation Fee COS Fee 90 $209 $18B I$21) -10.05% 100% %
54 Engineering Field lmpeRion COIF.. 1976 $154 $162 $8 5.19% TOC%
55 Utilities Field Inspection COS-Fed 238 $198 $110 N/A 10066 % Service provided by MOD staff,proposal fee hourly
56 Lot Line Adjustment Checking Fre COS Fee 17 $1,089 $1,059 ($30) 275% ION x
51 E.com.m,Review,/Pruckwmg cell.. 10 $110 $204 $94 85¢5% 100% X
58 Carffira.of Compliance Review COS Fee 1 $28R/Hourly Removed I % Service is provided and fee is changed by Planning
59 Street Easement and Vacation Processing Fee COS Fee 5 $983 $1,002 $19 1.93% lam x Base,hourly one if,6.75 hews
60 Covenant Agreement Research&Review Fee COS-Fre 1 $151 $136 ($15) -933% 100% % Hourly
61 Traf(c Solevisian Plan Check COS Fee 200 $151 $136 ($15) -9.93% IDD% % Hourly
52 Traffic Control Plan Check-85x11/11x17 COSFee 500 $55 $64 $9 16.35% 30D% X Fee per Sheet
63 Tral Control Plan Check-24x36 COIF.. 25 $139 $140 $1 032% 100% X Fee,.,Sheet
Ad Plan check with PrePermitReview COS Fee ID $151 $136 ($15) 4.93% SCO% x Hourly
6.5% nation .5 uahm,
65 Trach Plan check:up to$10i improvement cog Calculated I $A66 in $365 min % No cost analysis has been Prepared for there fees,due to no re[en[acNvlty.
Base%over$10)fee of SS,680 Base%over 5100 fee of$8,58D Recommend may fees remain unchanged a hal projects occurthat can
66 Tract Plan Check:$1W,OOotO$400,000 Cal[ulaLLN 1 plus.—fe,of 51.,I0k plus 5%,over113 % provide baseline time estimates.
Rase fee ofr R7ID Base fee ofr$400k
67 Tract Plan Check:over 5408000 P.1h, ed 1 plus 4%$339 400k plus 4%,over$4COk %
NE Oceanfront En[r Annual Permit 5 IS it
depth
Polity 2 Sam $345 $6 ll7% 100% X Council Policy L-12,Resolution 9180&2005-02
NE Oceanfront Error Annual Permit!55-IDIfdeM1 Polly 2 $508 $518 $10 192% SCO% % Council Policy L-12,Resolution 91,80&200542
71 Oceanfront Encr Annual Permit 7.5-10t depth Policy 5 $678 $690 $12 S,A% 100% x Council Policy L-12,Resolution
9180&2005-02
71 Oceanfront En[f Annual PemIL 30-15ftdepth Polity 5 $$374 $$1. $19 187% l00% X Council POIIry L-12,Resalu[1on 91do&2005-02
73 Dining Error Permit Appal COS Fee 1 $324 $369 (56) -1.60% m0% x
73 Dining Error PermitTransfer COS 1 $165 $204 $$3 23.64% 100% %
74 Dining Error Permit-Outside Dining oDID veraq ft
100 or less policy 1 $140 $143 $3 1.14% 10066 X Council Policy L-21 Resolution 9636&X90-60
25 Dining Error Permit 0u[tratio Doing over loo so ft Policy 1 $265 595 $5 759% 100% X Council POIIcy L-31,Resolution 9626&2000-GO
26 Escrow Account Survey
yReiii'narm COS 1 $96 596 (5200) -6]s2% 100% x
77 Records of Survey Review COS Fair 325 49 Removed % Servl[ebprovided by the County
78 MonNews Rack
Wells CO5i 5 1.2 $492 ($3) 061%097ra l00% %
29 News R los Per mi[ COS Fee 17 $62 $64 $$9 70.92% 10096 x
81 Street Closure Permit with Engineering Review COS-Fe8 125 $55 $64 $9 1636% l00% X
82 Temp racy No Parking ithout Engineering Review COSF.e 675 $55 $260. ($291. b2.73% l00% % PW wanted to separate out w/and w/ou[Engineering Review
B2 Temporary No Parking Signs Pazs Thru 3000 $] $0.90 $0.20) -2(I.00'Ye
93 Pubic Works-Harbor Resources.
84 Rhin Ra low
B5 Appeal Hearing COS End N/A Hourly Hourly % Fully Loaded Hourly Rates
96 Appeal of Lease/Permit under Section 17.60.080 COS-Fre N/A $IDD $100 $0 0.00% % $100 recovery per MC 336.030 Em bItA
87 REP Dredging Permit COS Fee 25 $1,731 $1,674 ($52) a29% IDD% x
88'Plan Check.New Construction COS Fee 30 $683 $513 (5170) -24.89% 100% x
a9 plan Deck.Maintenance COSFee40 $171 $120 651 -29.82% t00% x
90 Pier Permit Transfer ro erdal&non-commercial) COS Fee s0 $285 $229 (556) -19.65% 100% x
91 Wait Llrt Fee lBdlboa Yacht Radio&Live Aboard) COS Fee 1 $35 $35 $0 0.00% 100% %
92 Llve Aboard Permit COIFee 22 $311 $311 $0 0➢]% 100% %
93 Marine Activities PermlC Initial COS Fee 5 $405 $573 $268 66.17% 100% X
94 Marine AttMties Permit:renewal COS-Fee 15 $202 $199 I$3) -1.49% 100% %
95 Eeli Survey COIFee N/A $500 Removed % Still required however has to be done by an Outside consultant
Page 2
15-01
Summary of user Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A B I C 0 I E I G I H I I 1 I K N 0 P I Q R 5 T
er real Peasonz.11 ange
nnnwl No Combmedw Ne-
2 Type Volume Current Fee Recommended Fee Vacillate %Vadan,A %go over, Incre ing Decreasing Eliminated Change &R[Ing Fees Fee Nate,
56 puhli<Work,-Water quality
97 WQ Construction Site Inspector 1 1000 $60 1 $106 1 $46 1 76,67%1 100% X
98 Fire
99 Emergency Medical Services
Current Average ALS+Transport fee Is$1,244.The proposed lee Is an
100 Advanced Life Support COS Fee 2670 $359 $1,414 See Note$N/A28%
X Increase at$410,or 32.96%.
Current Average OLS+Tarri fee is$1,095.TM1e pmpo.ad fee is an
101 Bail[Life Support COS Fee 2522 $243 $1,194 See Note X Increase of$339i 30.96%.
102 Emergency Ambulance Transportation Charge COS Fee 5192 $725 $240 See Note X Update MC 3.36.03D ExM1Iblt A to reflect 100%recovery
103 Advanced Life Support-Non-Transport COS-Fee N/A $0 $4W See Note X Update MC 3.36.030 Exhibit A tofeflect$400 fee far for-transports.
104 Bani,Life Support-Non-Transport COShee N/A $0 $3W See Note X Update MC 3.36.030 Exhibit Alan reflect$30afee for con-transports.
105 Emergency Ambulance Transportation Mileage COS Fee N/A $17 removed X Chits are included In the AS and 815 calculation
105 Emergency Ambulance 7A.,Expendable Medical COS�Fee N/A $32 Removed X Costs are included In the ALS and BES calculation
107 Emergency Ambulance TranSporta(ion CM1arge Oxygen C2
.g
N/A $81 Removetl X Costsare Included in the ALS and NIS calculation
109 Medical Supplies-Other than expendable COS-Fee N/A Actual Removetl X Costs are included lathe AIS and 615 calculation
105 Community gevelopment-Building
110 Administration
1115calml Inspector license Exam COS Fee 30 $99 $99 $0 0.W% 100% X
112 Special Inspector license Renewal COSFee90 $66 $66 $0 0.07% 100% K
Technology improvements have reduce the cast of service this Fee has been
113 Rec Mgt-per 8.5.x 11 page COS Far 1 $1 Removed X ellminatetl
114 gee Me-pershent of pawing COSFee 1 $2 $3 $0 0.00% 1Do% x
lli Appeals Board Hearing COS Fee 4 $6,fi53 $1,506 ($5,147) -7736% SO% % Update MC 336.030 farbibut A W reflect 50%Recovery
116 Mod to UBC/Alt Mat's®Methods COS Fee 50 $264 $270 $6 2.27% 100% x
117 Authadzation to 0up11[ate Record Orawings COS-Fee 300 $55 $35 ($20) 36.35% 100% x
118 Hazardous Material Disclosure Cori N/A $. Removetl X No staff time involved and should be removed from MFS
119 Accessibility Hardship-Board Raifiwtion COS Fee 12 N/A $1,063 100% x
120 Flood Zone Determination COS Fee 4 $55 $97 $42 7(1 100% %
121 rectilinearly COS-Fee 1s N/A $241 100% x
uz wan Rewews
Update MC 3.36030 Exhibit A t0 reflect Oral hours Free(currently
123 Preliminary Plan Review-Hourly COS Fee 1 $183 $229 $W 25.14% 100% X recovery Is at 75%per MC)
124 Plan Check Hourly Rate COS-Fee 1 $149 $189 $40 26.85% 90% X than,in 50%of Full Cwt9/B/15 and he remaining 50%[A iyear
Additional Plan Review and Rechecks In Excess of 2 Rechecks
125 Houtly COS Fee 1 $149 $228 $79 53.02% la0% X
126 Solar Systems Up toantl Including 3KW COSFeeN/A $138 See Natex Standard Building Permit and Plan Check fee structure is used
127 Plan Check Extembon COS Fee 90 $55 $56 $1x 1.82% lam K
128 Determination of Unreasonable Hardship COS Fee 100 $255 $298 $43 111 100% %
125 Drainage Plan Rev for Alteafion to Damage COSFee 25 $253 $297 $34 1344% 100% X
130 WQMP Inspections(Commercial) COS-Fee 10 $1,235 $291 (5944) -7644% 100% x
131 WQMP magnitude,(Rezldentlali COS Fee 20 Sass $247 (5212) -46.19% la0% x
1321thaste Management Admin Fee COS Fee 1 1051 $16 1 $23 1 $7 1 43751 100% X
Page 3
15-42
Summary of user Fee Changes for Ponce,Public Works,Fire,and Community Development Departments
A B C 0 I E I G I H I I J I K N O P Q R 5 T
el Qn�t Reasons o.-ange
Annual No Combined New
2 Type Volume Current Fee Recommended Fee Variance %Variance %All IMMaing Decreasing Eliminated Orange Existing Fees Fee NOt6
Total The nsW Impact of all fees listed older Plan Review(all)will result m a
133%an Review HRl Annual 1 $3,83s,]95 $2,230,896 $395,101 2152% loll% x revenueIncrease of approximately$355,101,or 21.53%Incense
72%of Building 247%of Building
134 Plan Review-Buildings Or Structures COS Fee Permit Fee Permit Fee 100% x
25%of Plan Review 25%of Plan Review
135 ReParrave Plan Review 0O5-Fee Fee Fee 100% x
0.06%of Constmetion 0.07%of Constrvctlan
136 Energy Cmanipiamn Rev@w COSFee Cast [ort 100% x
0.156mccarstructiun B.1%uf eon:auction
137 Disabled Access Compliance Review COS Fee Cost Cost 100% k
72%of Grading 87%of Gratling
138 GMding Plan Review by City Staff COS Fee Permlt Fee Permit Fee 100% x
120%of consultant 118%of Coarsafant
139 Grading Plan Review of Complex Projects by Consultant COS Fee 117 Fee Fee 100% X
R%of Total Electrical g]%ofTatal Ela ical
140 Elecalorl Plan Review COS Fee Permit Fee Permit Fee 100% %
72%Of Total 87%of Total
Mechanical Permit Mechanical Pd—H
141 Mechanlcal Plan Review COS Fee Fee Fee lap% x
72%of Tonal 87%of Total
142 Plumbing Plan Review COS Re Plumbing Permit Fee Plumbing Permit Fee 100% x
1.25 x Regular Plan 175 x Regular Plan
143 Expedite Plan Review Check Fees I Check Fees %
144 in
145 Off Hours Inspection Request-Hourly. !COS Fee 1 $384 $205 1 $21 11,411161 laml X
146 Re-Inspection-Hourly COS Re 1 1 $123 1 $148 1 $25 1 20.3356gonal X i I i i i 1 Phi in 50%Of Full Coat 9/8/15 antl the remaining 50%In I year
147 Other Inspection-Hourly C0.SFee I i $123 1 $148 $25 1 20.33%1 siml z I I I I I I PhavaiS0 of Full cost 9/8/15 and the remaining sa%in lyra!
148 Permh Fees
The facial impact of all fees listed under Building Permits&Inspectors(all)
Total will result in a revenue decrease of approximately$58,645,or 3.34%
1491 Bullring PefmlasIlk InspeNorr,alll Annual 1 $1.251 $1,696,260 ($58,645) -3.34% 100% x decrease
150 BiPermh-$1.m To$2,W0.00 COST. $99 $95 100% x
Base fee for the first$zom+incremental cost for each aaad$1x00 or
151 building Pertnh-$2,001.00 To$25,000.00 COS Fee $99 $15 $96 $14 IBM x fraction of,to and lart.ding$25,000
Base fee forthe first$25,000+Incremental cost for each aaad$1,000 AT
152 Bi Permit-$25,001 ED To 550,000.00 COSPRe $448 511 $433 $10 1001 x fraction of,to and'including$50,Gm
Base fee for the first$50,000+Incremental cost for each steel$1,000 or
153 Building Permh-50,001.00 TO$100.000,00 COS Re $226 $] $702 $] 100% x fraction M.to and inesting$100,000
Base fee for the first$10G,0BB+incremental cost for each am area Slor
154 Bonding PerConcise.s-51m.001o0Tn 5m0,CWmConcise. moptan
ee $1,111 $s $1,074 55 100% x bannnamemdmg$Smpm
Base fare for the first$500,000+incremental cost for each aided$1,000 cr
155 Building Permit-$500,001.00 To$1,000,000.00 COS Fee $3,403 $5 $3,290 $4 100% x Haetlon of,to and including$1,000,000
Base fee for the first$1,000,mO+incremental cost for each aaad$1000 or
156 Bwlmng Permlt-31,000,ml.m to55,om,mo.m COS Fee Ss,9>a $a $5,724 $3 Io0% x fraction of,to and Including$5,000,000
Base fee forthe eat$5,000,000+Incremental cost for each read$5,000 or
15] euimirrg Pei.nh.over Ss,Bm,BBB C."s. $19,621 $3 $1a,96s $3 IBB% x ''lona
Page 4
15-43
Summary of user Fee Changes for Ponce,Public Warks,Fire,and Community Development oepanments
A B C 0 I E G I H I I 1 I K N O P Q R 5 T
er-111 Reasonz o.-ange
Annual No Comhinedw N-
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recovery Increazlng Decreasing Eliminated Orange Existing Fees Fee Net.
The fiscal Impact of all fees Nrted under Electrical Permits&Inspections(all)
Total will result In no change to revenue as the decrease of$223,or 0.12%
158 Electrical Permks&Inspections(all) Annual 1 $233,768 $233,495 ($273) -0.12% 100% x decrease was too minimal to eflett the proposedfees
159 Electrical Permit Fees-Issuance ofPermit(rounteronlif COSFee $35 $32 100% x Update MC 3.36.030 Exhibit A to reflect$32 fee
Electrical Permit Fees-Supplemental Permits Issuance,
1W Fee For Each Permit COS F. $9 $9 100% x
161 Combination Electrical Permit-Residemial Construction COiFee ]%af Bldg Permit Fee]%af Bldg Permit Fee l00% x
Combination EleNlcal Permit-Non-Residential 14%of Bldg Permit 14%of Bldg Perritt
162 Construction,Hotels&Apartment Rldgs ever 2 story COEFee Fee Fee 100% x
163 Sidi Use Permit Fee-Fee For Each Outlets,First 2C COS-Fee $1A0 $im 100% x
Elecrrical Use Permit Fre-Fee For Each Outlets,After First
164 20 COS Fee $0.98 $0.98 100% x
Electrical Use Permit Fee-Fee For Each Ughting Fixtures,
165 First 20 COifee $100 51•W 100% x
Electrical Use Permit Fee-Fee For Each Lighting Houre,
166 After 20 COS Fee $0.98 $0.98 100% x
Low Voltage System-Fee For FacA Low Voltage Outlet,
167Flrst 20 COS Fee $100 '$1.W lop% k
Low Voltage System-Fee For Each Low Voltage Outlet,
10 After First 20 COS Fee $0.98 $0.98 10096 x
Low Voltage System-Fee For Each Pole or Platform
169 Mounted Ughting Fixtures COS Fee $1.00 $S.CO JOM6 x
Low Voltage System-Fee For Each Theamrinl-type
170 Oghting Firsts—Or Assemblies COSFee $100 $1W 100% x
Low Voltage System-Fee For Each Residential Appliance
173 or Receptacle Outlet(New Construction) COS Face $6 $6 100% x
Low Voltage System-Fee For Each Non-Ewidential
Applianres and SelEConteined FactorµWred,Nor
172 oraeudlng ane horsepower COS Fee $6 $6 100% x
Fee For Each Power Apparatus,Rating in horsepower,
kilowatts,kile-h amperes,or kilovolt-ampere rresuctive'.
ll3 Up W and Including 1 COS Fee $6 $6 100% x
frejfee For Each Power Apparatus,Rating in horsepower,
kilowatts,liffic Ramperes,or kilovolt-amperesweactive'.
ll4
Over 1 and Not Over 10 COS Fee $16 $He 10I x
Fee For Each Power Apparatus,Rating In horsepower,
kllowari kilovolicampe er,or kilovolt-amperesreactive'.
175 Over band Not Over 50 COSFee $33 $33 100% x
Fee For Each Power Apparatus,Rating In horsepower,
kllowan;kilomlt-amperes,or kilovolt-amperes-reactive:
176 Over 50 and Not Over 100 COW, $54 $Ei l00% x
Fee For Each Power Apparatus,Hating In horsepower,
kilowatts,kilowh ampers,or kNmoll-ampereueacllve'.
In Over 100 COS-Fee $98. $90 l00% x
Page 5
15-44
Summary Of User Fee Changes for Ponce,Public Works,Fire,and Community Development oefoaments
A B C 0 I E G I H I I K N 0 P Q R 5 T
eatl 111 Reasonz o.0 ange
Annual No Conwinedis New
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recovery IncreaSlng Decreasing Eliminated Orange Existing Fees Feet Ndt6
Fee For Each Power Apparatus,Pring in horsepower,
kilowatt,kilovolt-amperes,Or kllwolt amperesRoactive:
Fee For Each 1W Feet Or Fraction Thereof Of Bus ways,
Far Trolley&Plug-In Type Busways.Note:Additional
178 Fees For Other pictures Cornered!TO The Tmll¢y COS Fee $9 $9 l00% %
Fee For Each Power Apparatus,Rating in horsepower,
kilowatts,kilovolt-amperes,Or kilovolt amperdsreactive,
Fee For Each Sign,Outline Ugh6ng and Marquees supplied
1]9 from ane branch circuit COSFee $35 $35 100% K
Fee For Each Power Apparatus,Rating In horsepower,
Whowatts,kilovolt amperes,Or kilovolt-amperesreadlve:
180 600 Volts or Less and Not Over 200 Amperes In Rating COS me $00 $00 l00% x
Fee For Each Power Apparatus,Rating in horsepower,
kilowatt;kilovolt-amperes,or kilovolt amperes
600 Volts or Less and Over 200 Amperes to 1,000
181 Amperes COS-Fee $81 $81 100% x
Fee For Each Power Apparatus,Rating in horsepower,
kllowrts,kilovolt-amperes,or kilovolt-amperes-reacPve:
182 Ower 6W Volts or Over 100 Amperes in Rating. COS-Fee $162 $152 100% x
Fad For Each POWer Apparatus,RaLng in hOrsepOwea
kilowatts,kilovolt-amperes,or ulwoltainion—reactive:
183 Miscellaneous Apparatus,Conduits and Conductors COS-Fee $24 $24 lap% x
Fee For Each Power Apparatus,Rating In horsepower,kilowatt,kilovolCampere;or kllovolCamperesrere ive'.
188 Specie Even,Earn Genera.,,Occur cal COS-Fee $35 $35 100% x
jFee For Each Power Apparatus,Rating In horsepower,
kilowatts,kilovolt-amperes,or kilovolt-amperesreactive:
185 Special Event Lighting CO!"'. $9 $9 l00% x
hillFee For Each Power Apparatus,Rating in horsepower,
kilowatts,kilcumitemperes,or kilovolt-amperes-rearive:
hill Temporary Power Service COS Fee 33s $3s 100vil I I x
Fee For Each Power Apparros,Rating in horsepawer,
ilowatis,kilovOR-amperes,Or kilovolt-amparesreactivd:
187 Fee For Each Temporary Service Pedestal COS Fee $35 $35 1110% k
Fee For Each Power Apparatus,Rating in horsepower,
kilowatt;kilov0lt amperes,Or kilovolt-amOdres-reacMe:
Fee For Each Temp.Distribution System,Rating,Outlet,
Decamtwo Site,Temporary Berthoud,Switches And
Lighting Outlets In Which Current l5 Controlled(Except
IRS Servlre;Feeds,Meters) COS Fee $12 $t] 100% x
Page 6
15-45
Summary of user Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A B C 0 I E G I H I I 1 I K N O P Q R 5 T
el llnM1 Peasonz o.-ange
Annual No Combined we N-
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recover/ Increasing Decreasing Eliminated Orange Existing Fees Fee Net.
The llscal impact of all fees listed under Mechanical Permits&Inspecbpns
Total (all)will result In a revenue decrease of approximately$10,916,or 2.13%
189 MechaMcal Petmlts&Irrigated.(oll) Annual 1 $153,105 $100,229 $ID1916) -213% 100% X decrease
Mechanical Permit Fees-Issuanad M Permit(rouMer
190 only) COSFee $35 $32 100%
Mechanical Permit Fees.Supplemental Permits Issuance,
191 Fee For Each Permit COS Fee $9 $9 100% x
192 Comhlnaflon Mechanical PermiD RandminaltnnnztmRlOn COSFee 5%uf9ldg PermHFee0%of Bldg Permit Fee 100% x
Combination Mechanical Permit-Non-Resldentlal 12%of Bldg Permit 11%of Bldg Permit
193 Construction,Hotels&Apartment Bldgs over 2 story COS-Fee Fee Fee 100% x
Mechanical unit Permit Fees-Fee For Each Forced Air or
Gndty Type Furnace up to and Intluding
19C imwo,BW/h COS Fee $19 $18 100% x
Mechanical Unit Permit Fees-Fee For Each Forced An or
195 Gravity Type Furnace over 100,000 Btu/h COS Fee $23 $21 INS x
Mechanical Unit Permit Fees-Fee For Each Floor Furnace,
196 Including Venf COSFee $19 $18 100% X
Mechanical Unit Permit Fees-Fee For Each Suspended
Heater,Recessed Wall Heater or Floor-Mounted Unit
192 Heater COS Fee $19 $18 100% x
Mechanical Unit Permit Fees-Fee For Each Installation,
198 Federation,Roplaccondomf Appliance Vent COS Fee $9 $9 100% K
Mechanical Unit Permit Fees Fee For Each Repair,
199 Akeratlon Of,Add'nto Heating/Coaling Appliances COS-Fee $19 $18 l00% x
Mechanical Unit Permit Fees-Fee For Each Boiler or
200 Compressor to and lntluding 3 HP COS Fee $19 $is 100% x
Mechanical Unit Permit Fees-Fee For Each Absorption
ml SYstem to and including 100,000 Bonn COSFee $19 $la iN% d
Mechanical Unit Permit Fees-Fee For Each Boller or
202 Compressor 0.13 HP to and reducing 15 HP COS Fee $35 $32 100% x
Mechanical Unit Permit Fees-Fee For Each Absorption
203 Sys.Over 100,000 Btu/h&including 500,00 Btu/n COS Fee $35 $32 100% x
Mechanical Unit Permit Fees-Fee For Each Boller or
206 Compressor Over 15 HP to and Including 30 HP COSFee $a9 $05 100% %
Mechanical Unit Permit Fees-Fee For Each Absmptiou
205 sn.Over 500,000 Bo/h&including 1,000,000 Btu/h cOSFee $a9 $45 100% x
Mechanical Unit Pefmh Fees-Fee For Each Boller or
206 Compressor Over 10 HP to and Including 50 HP COSFee $n $66 100% x
Mechanical Unit Permit Fees-Fee For Each Absorpton
207 syn.Over l,00B,Boo em/n mdumng 1,250,0BB Uri cos.fee $n #56 100% x
Mechanical Unit Permit Fees-Fee For Each Boner or
208 compressor over 50 HP 05Fee g12z $113 100% X
Mechanical Unit Permit Fees-Fee For Each Absorption
209 System Over 1,250,000 Btu/h COS Fee $122 $113 IDD%
Page 7
15-46
Summary of User Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A B C 0 I E G I H I I K N 0 P Q R 5 T
ell 111 Beasonz o.0 ange
annual No Combinedw Nov,
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recover/ Increasing Decreasing Eliminated Change Exladng Fees Fee Nath
Mechanist Call Permit Fees-Fee Far Each Air handling
Unit To&morning 10,000 Cu Ft/gn Including Attached
210 Ducts COS Fee $13 $12 100% x
Mechanical Unit Permit Fees-Fee For Each Air Handling
211 Unit Over 1.UW dm COSFee $23 $21 l00% X.
Mechanical Unit Permit Fees-Fee For Each Evaporative
212 Cooler Other Than Portable Type COS Fare $13 $12 100% X
Mechanical Unit Permit Face-Fee For Each Ventilation
213 Fan Connected to a 5mgle Duct '0. Owa $9 $9 100% %
Mechanical Unit Permit Fees-Fee For Each Ventilation
214 System Not Connected to Any Other System COS-I've $13 $12 1W% x
Mechanical Unit Permit Fees-Fee For Each Hood Served
23.5 by Mach Exhaust,Including Ducts COS Fare $13 $12 100% x
Mechanical Unit Permit Fees-Fee For Each Domestic
216 Type firdeeaWr COS Fee $23 $21 1W% %
Mechanlnl Unit Permit Fees-Fee For Each Commercial Or
217 Industrial Type Incinerator COS.Fee $98 SET lam% x
Mechanical Unit Permit Fees-Other Equipment or
218 Angelina.Net United in This Code,Fee For Each COS Fee $13 $12 100% x
The Oscal impact ofall fees listed under Plumbing Permits&Inspections(all)
will 2aultm some fees with a decrease in revenue and others with no
Total change to revenue as the decrease of$4,183,or 2.33%decrease was taa
2IJ%umbirg Permih&Inspections 1.11) Annual 1 $129,835 $125,652 ($4,183) i33% 100% % mini mal to effect some of the proposed fees
220 Plumbing PertNt Fees-issuance of Permit(counter only) COSFee 1 1 $35 $32 100% X Upchod ME 3.36.030 Exbiblt Ato&It.$32 fee
Plumbing Permit Fees-Supplemental Permits Issuance,
zz1 Fee For Eanh Permg cQSFee $9 59 lam x
1O%at Blit Permrc
222 Combination Plumbing Permit Residential Construction COS-Fee Fee 9%of Bldg Permit Fee 100% x
combination Plumbing Permit-Nan-ResiderRlal 10%of Bldg permit
223 Construction,Hotels&Apartment Bldgs over 2 yor, COS-Fee Fee 9%of Bldg Permit Fee 100% %
Plumbing Permit Unit Fees-Fee For Each Plumbing
224 Flfture,Trap,Sat of Figures on One Trap Cos me $13 $13 l00% x
P umhing Permit mit Fees-Fee For Each Building Seweq
2251 T2ner Park Sewer COS Fee $33 $32 loan X
Plumbing Permit,Unit Fees-Fee Per Drain In Ramwater,
226 Systems COiFee $13 $13 100% x
222 Plumbing Permit,Unit Fees-Fee For Each Cesspool COS-Fee $49 $42 100% x
Plumbing?effort Unit Fees-Fee For Each Private Sewage
228 Disposal System COS Fee $98 $96 100% x
Plumbing Permit Unit Fees-fee For Each Water Hearer,
229 and/m Vent C(I $15 $15 100% x
Plumbing Permit Unit Fees-Fee For Each Industrial Waste
Pretreatment l morcepto4 Exceeding Kitchen Type Grease
230 Intec Foreimang As Figure Traps COS Fare $26 $25 100% %
Plumbing Permit Unit Fees-Fee PmEach Water Piping
231 WatelTreating Equipment COS Fee $6 $6 100% x
Plumbing Permit Unit Fees-Fee For Each Drainage or
z32 Vent Piping FlMure COSFee $6 $6 1W% %
Page a
15-47
Summary of user Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A B C 0 I E G I H I I K N 0 P Q R 5 T
er anM1 Reasons..-ange
Annual No Comainedw New
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recovery Incre ing Decreasing Eliminated Change &faring Fees Fee Nath
Plumber,Permit Onit Fees-Fee For Each fawn Sprmi
233 System on One Meter,Backflow Prediction Day. COS Fee $19 $19 100% %
Plumbing Permit unit Fees-1 To 5 Atmosplen cType
234 Vacuum Breakers COSFee $15 $15 100% K
Plumbing Permit Unit Fees-Fee For Each When More
235 than 5 Atmosphere Type Vacuum Breakers, COS Pon $3 $3 100% %
Plumbing Permit Unit Fees-Fee For Each Other Backflow
236Protective Device 2 Inches A Smaller COS Fee $15 $15 lom% %
Plumbing Permit Unit Fees-Fee For Each Other Backflow
237 ProtectiveD ice Over 2Inches CoSFee $33 $32 IBB% d
Plumbing Pennh unit Fees-Fee Far Each Gas Pining
238 System Of One to Four Outlets COS Fee $6 $6 100% K
Plumbing Permit Unit Fees-Fee For Each Outlet Gas
239 Piping System of Five or more Outlets COS Fee $1 $1 la0% %
1.1 The fiscal Impact hf all fees inted under Grading Permits&Inspections(all)
240 Grading Permlb is lnspeNmss(all) Annual I $153,343 $152,562 Sin -0.51% 1110% X will result In a revenue decrease of approximately$781,or 0,51%decrease
Grading Permit Fee-Circulated based an cut orfill which
241 everis greater-0-2[0Cubic Yards COiFee $809 $Bo4 100% is
Grading Permit Fee-Calculated based an cuts fill which
242 ver is greater-201-300 Cubic Yards COS Fare $828 $824 100% X
Grading Permit Pee Calculated based on Put or fill which
243 everiagreater-301-0WCubICYands C0.SFee Sada SW 100% %
Grading Permit Fee-Calculatetl based an cut area which
244 vinapeater-W11BBCubie Yards 005-FPe $069 $665 SOD% %
Grading Permit Fee-Calculated based on cut or fill when
245 ever is greater-501-600 Cubic Yards COS Fee $908 $903 100% %
Grading Permit Fee-Calculatetl based on cut orfill which
266is greater-601-200 Cubic Yards COSFee $946 $961 100%
ever
ratling Permit Fee-Calculated based on cut orfill which
24] ris greater-➢01-800 Cubic Yards COS Fee $987 $982 lam %
Gratling Permit Fee-calculated based on cut orfill which
248 everis greater-801-900 cubic Yards COS Fee $ryVa $1,020 lap% x
Grading Permit Fee-Calculatetl based an cut orfill which
249everis greater.901-1000 Cubic Yards COS-Fee $1,064 $1,059 101 1 %
Grading Permit Fee-Calculatetl based on cut orfill which Base fee for the first 1,000 cubic yards+incremental costfar each dead
250 ever is greater-1,001-10,000 Cubic Yards Oil $1,058 $374 $1,063 $372 100% % 1,000 CY or fee ion Of,to and including 10,000 CY
Grading Permit Fee-Calculated based 0n at.1111 which Base fee for the first 10,000 Puri[yartls+Incremental dbi for each addd
251 everis greater-11,[01-100,000 Cubic Yards COSFee $4,415 $323 $d,393 $371 100% x 10,000 CY or fraction of,to and including 1DGIV0 Cy
Enable,permit Fee-Calculatetl based as cut orfill which We fee fat the first 100,000 cubic yards+incremental cost far each Pahl
252 ever is greater-100,001 Cubic Yards or more C0.SFee $7,865 $363 $7,625 $361 l0B% % 10,00]CY or!rection of
Grading Permit fee,(based oa Site Improvements) Same as Building Same as Building
253 CurhaiGutter,Paving Erosion Control CoSFee Permit In.Table Permit Fee Table 100%
Page 9
15-48
Summary of user Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A B C 0 I E I G I H I I 1 I K N 0 P Q R 5 T
In, no an....z..-ange
Annual No Command vi N-
2 Type Volume Current Fee Recommended Fee Variance %Variance %Retnvery Increazing Decreasing Eliminated Orange Including Fees Fee Net.
Update MC 3 36 030 Exhibit to reflect 50%recovery.The Tandy impact of
Total all fees listed under Harbor Construction Hill)will result In a revenue
254 Harper Construction(all) Annual 1 $28,653 $29,810 $1,157 4.M% 50% X Increasecfapproxlmately$1,157,orODC%increase
B]%af Harbor
Construction Permit
255 Harbor Construtllon Plan Review COS Fact 72%of Permit Fee Fee 50% X
256 .$1.00-$2,000.00 COS Fee $99 $103 50% X
Base fee for the first$2,000+Incremental cast for each addtl$1,OOo or
257 $2,001,DO-58,OWA0 COS Re $99 $15 $103 $15 50% X fraction or,to and Including Igi
Base fee for the first$a,0.0.Incremental cost for each addd$1,000 or
258 $8,001 W-$5g000OD COSFee $192 $13 $200 $13 5D% x fraction of,m and including$50,000
Base fee for the Best$50,00s)TIncremental cost for each atldtl$1,000 or
259 W'OD1O0-$SOO,W0.00 COS Fee $748 $] $778 $] SN X fraction elite and Including$100,000
Base fee rorffie first$lWi+incremental Costfor each ided$1,OW or
260 $100,001.01$500,000.00 COSFee $1,122 $5 $1,167 $6 50% X fraction M,to and Including$500,000
Base fee for the first$500,000.incremental .it for each addd$1,000 ar
261 $s00,W1.00.$1,DW.W0.00 COSFee $3,473 $5 $3,613 $5 50% X faction of,to and including$1,000,00m
Base fee for the first$1,000,000+Incremental cost far each Road 510,000
262 $1,00DW1.W and up COS Fee $Si995 $3 $6,23] $3 Sp% X ocfrection of
263 Grading Bond Fee COS-Fee 4 N/A $395 100% X
264 Drainage Permits for Alteration to Drainage COS-0ee 39 $253 $28] $3tl 33.64% 100% %
265 fartl tnand Reports
266 TemporarrCotificateor Occupancy COSH. 100 $198 $192 561 3GI 100% X
267 Temp CentificaromfOttupanryRenewal COS-Fee ED $77 $102 $25 32.62% 101196 X
263 Residential Building Report COS Fee 1530 $165 $ll0 $5 3.03% 100% X
269 Resldem1a10ulding Report-Duplex COS Fee N/A $192 Removed X
270 Besidemial Building Report-Multi Family COSFeeN/A See Nate Removetl X Currently!$192 plus$ll for each unit overt
271 Residential Bldg Sabi Re Inspection COS Fee 20 $88 $115 $27 301 100% X
272 COmmOnity UevekVment-Plapmeg. - -.
Amateur Radio&Satellite Dish Antenna Permits(not on User Now allowed by code,if deviate from standard processed as a Minor Use
273 Fee Study Summary Sheet) COSFeeN/A $1,413 Removed X Permit
274 Deposit Account Svcs-Application-per hour COS Fee TRES $1]0 $183 $13 7.65% 1W% X Phasing in 50%of Full Cost 9/8/15 and the remaining 50%in 1d2
275 Amendments-General Plan COSFee $170 $183 $13 7.65% 10016 X Phasingin50%of Full Cost 9/8/15 and the remaining 50%In ly¢ar
276 Amentlments-Planned Community [OS-Fee $170 $183 $13 7.65% 100% X Phasing in 50%of Full Cost 9/8/15 and the remaining 50%In l year
2]] Amentlments-Zoning Crode/Specific Plan COS Fee $170 $183 $13 7.65% 100% X Phasing in 50%of Full Cost iii and the remaining 50%in l year.
278 Coastal Residence l Development Permit COS Fee $170 $183 $13 7.65% 100% X Phasingin 50%1 of Full Cost 9/8/15 and the remaining 50%A l year
279 Comprehensive/Innovative Sign Permit COS Fee $170 $183 $13 76S% 100% X Phasing in 50%of Full Cast 918/15 and the remaining 50%In l year
280 Development Plan-Pla noted Community COSFee $v0 $183 $13 ]65% long X Phasing in 50%of Fun Co49/8/]S and the remaining 50%In IWar
281 Development Agreement Aviation&Annual ReNew COS Fee $170 $183 $13 7.65% 100% X Phasingin 50%of Full Coll 9/8/15 antl the remalning 50%in Iyear
282 Environmental Documents 005488 $170 $183 $13 7.65% iW% X Phasing in 50%of Full ShotME/15 and the remaining 50%an l year
283 Heritage Sign Review COS Fee $170 $183 $13 7.65% 100% X Phasingin 50%of Full Cgst 9/8/15 and the remaining 50%In l year
284 Non-COMorming Abatement Period EMenslo0 COSFee $170 $183 $13 7.65% 100% X Phasing in 50%of Full Cost 9/8/15 and the remaining 50%In l year
2ffi Off-Site Parking Agreement COS Fee $170 $T83 $13 7.65% 100% X Phasing in 50%of Full Cost iii and the remaining 50%in l year.
236 Planned Development Permit COS Fee $170 $183 $13 7.65% 100% X Phasingin 50%of Full Cost 9/8/15 and the remaining 50%In l year
287 Site Development Review-Planning Commission COS Fee $170 $183 $13 765% 100% X Phasing in 50%of Full Cost 918/15 and the remaining 50%In l year
288 Subdivision-Tentative TraRMap COSEee $i7D $183 $13 ].65% 101 X Phasing in 50%of Full Co519/8/15 and the remaining 50%In I War
289 Subdivldim, Va.he Tentative Map COS Fee $170 $183 $13 7.65% 100% X Phasing in 50%of Full ShotME/15 and the remaining 50%an l year
290 Telecom Permit Couddil COS Fee $170 $183 $13 7.65% 100% X Phadm in 50%of Full Cast 9/8/15 and the remaining 50%In l year
291 Telecom Permit-COD Director COSFee $170 $183 $13 7.65% 100% X PM1asing in 50%of Full Cost 9/8/15 and the remaining 50%In l year
292 Traffic Study COS Fee $170 $183 $13 7.65% 100% X Phasing in 50%of Full Cost iii and the remaining 50%in t year.
293 Transfer of Development Rights COS Fee $170 $183 $13 7.65% 100% X Phasingin 50%of Full Cost 9/8/15and the remaining 50%In l year
29A Use Permit(Conditional]-Planning Commission COS me $170 $183 $13 7 6S% 100% X Phasing in 50%of Full Cost 918/15 and the remaining 50%In 1 year
295 Variance CQSFee $17D $183 $13 7.65% 10%6 X Phasing in 50%of Full Creat 9/8/15 and the remaining 50%in I War
296 Appeals to City Council&Planning Commission COS Fee 8 $6,289 $1,500 1$2,7831 -64.89% Sore;li X 50%recovery per ME 3,36.030 InnaltA
Page SO
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Summary of User Fee Changes for Ponce,Public Warks,Fire,and Community Development Departments
A 8 C 0 I E G I N I I I K N O P Q R 5 T
er Oni\ Peaionz orC ange
Annual No Combinedw New
2 Type Volume Current Fee Recommended Fee Variance %Variance %Recover, Increasing Decreasing Eliminated Change Existing Fees Fea N0f16
297 Approval In concept COS Fee 58 $216 $696 I$2Oi 279% 100% %
298 Ecr iOca\e of Complence-Sumivinon Code COSFee 28 $104 $293 $189 18123% 100% X
299 Compliance Letters/Minor Records Research COS Fee 30 $362 $302 ($20) -5.52% I.m %
3W Condominium Conversion Perm¢ COS Fee 3 $1,313 $1175 ($138) -10.51% 100% %
301 Director/Staff Approval COSFee13 $891 $892 $1 0.11% 100% X
3O2 Extension of rime-Suddivision Code COS Fee N/A $104 $137 $33 31.73% 100% X
3O3 Examiner,oflme-ZC@aapt Abate Force) COS Fee N/A $104 $137 $33 31.23% 100% X
3O4 Limited Term Permit-lessthan 90 days COS Fee 3 $358 $488 $130 36.31% 300% X
3o5 limited Term Permit morethan9odan COS-Fre 3 %1,502 $1,6(13 $1m 67256 Ion X
366 limited Term Permit-seasonal sales Cos Fee 3 $56 $220 $154 233.33% 100% X
3O7 Lot One Adjustment COS Fee 8 $1,426 $1,660 $234 1661% 100% X
368 LEE Merger COSFee3 $1,404 $1,660 $256 18.23% on %
EDD Modification Permit COS Fee 16 $2.410 $2,419 037%$9 100% X
31O Operators License Application COS Fee 3 $692 $250 $58 8.38% Ion X
bill Oindamrs license Appeal COS-Fee N/A $692 $696 $4 058% 100% %
Update MC 3.36.030 Exhibit A to reflect 0%recoyery to be In line with
312 Reasonable Accommodation COS Fee 3 $0 $0 $a 0% % rtent MC 20 52.D70 C 26
313 She Devel Review-Zoning Administrator COS Fee N/A $2,386 $2,419 $33 1.33% 100% X
314 SubdivisionsParcelMap COS Fee 19 $3,M1 $1,679 ($1,562) UZOA on X
315 UsePermit(Minarl-Zoning Administrator COS Fee 21 $2,047 $2,420 $373 18.22% 100% X
316 Zoning Plan Check COSFee 1309 $128 $150 $22 12.19% 100% X
c17.
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ATTACHMENT E
Application of Indirect Costs to the Calculation of Fees for Services
15-51
Application of Indirect Costs to the Calculation of Fees for Services
The purpose of this exhibit is to provide a detailed explanation of the methodology used by the City
of Newport Beach to incorporate indirect overhead costs in the development of the municipal fee
schedule. The nature of indirect overhead costs will also be described. A Police Department Jail
Booking Fee example will be used to facilitate the explanation.
The Jail Booking Fee is assessed to recover
administrative costs incurred by the Police
Department in the process of booking arrestees,
in accordance with §29550.3 California
Government Code (CGC) . The fee includes the r
Custody Officer's time to search, fingerprint,
classify, assign a cell and process the booking
record, and the Community Services Officer's
(CSO) time to search for potential records
relating to the arrestee's wants, warrants, and
positive identification. The fee also covers
instances when a Police Officer transports an
arrestee to the Orange County Jail. The fee is
charged to the arrestee upon conviction for any offense related to the arrest. The following steps
demonstrate how the Jail Booking Fee is derived.
Step 1: Calculate Hourly Staffing Rates and Burdened Factors
The first step is to determine the hourly rates of staff providing the jail booking service. Table 1
below provides the hourly salary and benefit rates plus the hourly burden factors for the staff that is
responsible for performing this task within the Police Department. Indirect overhead costs or
"burdened factors" are costs that are not directly accountable to the expenses incurred for a user fee
service, but are necessary and contribute to the total cost of that service delivery, (i.e., managerial
administration, utilities, insurance, legal, information technology, payroll, and finance), which are all
valid components to the analysis of what it costs the City to provide municipal services.
Table 1-Hourly Rates for Salary, Benefit and Overhead Factors
Salary and Benefits Burdened Factors Total
Hourly Rate Hourly Rate Burdened Rate
Custody Officer $52.61 + $64.17 = $116.78
Police C50(incl Part Time(P/T)&Senior(Sr)CSO) $41.18 + $50.23 = $91.41
Police Officer $78.04 + $95.20 = $173.24
The City's cost allocation plan consultant uses the Federal Office of Management and Budget (OMB)
Circular A-87 as a guideline to determine the allowable burdened, or indirect, cost elements. OMB
A-87 is a document that state and local governments use to identify allowable indirect costs when
applying for reimbursement of cost from state or federal programs. Although the calculation of user
fee services is not specific to applying for reimbursement from any state or federal program, the
underlying methodology of identifying costs is much the same. The relevant sections of OMB A-87
that specify how direct and indirect costs shall be applied to the calculation of the Jail Booking Fee is
as follows:
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Composition of Cost
Direct Costs
1. General. Direct costs are those that can be identified specifically with a particular final cost
objective.
2. Application. Typical direct costs include:
a) Compensation of employees for the time devoted and identified specifically to the
performance of the operation.
b) Cost of materials acquired, consumed, or expended specifically for the purpose of fulfilling
the mission of the operation.
c) Equipment and other approved capital expenditures.'
d) Travel expenses incurred specifically to carry out the operation.
Using the personnel identified in Table 1, the direct costs to perform a jail booking are found on line
1.1 (Total Salary and Benefits on an hourly basis) in Table la below.
Table 1 a
Police CSO
Fully Burdened Hourly Rates Custody (inclP/T&Sr Police
Officer CSO) Officer
Annual Salary&Benefits: $109,421 $ 85,647 $162,318
1. Calculate hourly salary&benefits
1.1 Divide annual cost by 2,080 hrs $52.61 $41.18 $78.04
Total Salary and Benefits $52.61 $41.18 $78.04
2. Indirect Overhead
2.1 Compensated Absences 8.46% $4.45 $3.48 $6.60
(vacation, sick leave)
2.2 General Administration 28.9% $15.20 $11.90 $22.55
(supervision,support services)
2.3 Operating Expense 2.63% $1.38 $1.08 $2.05
(training, supplies, insurance)
2.4 Citywide Overhead 82.0% $43.14 $33.76 $63.99
(Finance, City Manager, Fleet Maint)
Total Indirect Overhead 121.99% $64.17 $50.23 $95.20
Total Burdened Rate: $116.78 $91.41 $173.24
'Includes maintenance and/or depreciation expense only,not equipment purchases, which are capitalized over a
number of years.
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Indirect Costs
1. General. Indirect costs are those: (a) incurred for a common or joint purpose benefiting more
than one cost objective, and (b) not readily assignable to the cost objectives specifically
benefitted. The term "indirect costs,"as used herein, applies to costs of this type originating from
staff within the Police Department's Detective, Patrol, and Traffic divisions, their operating
expenditures and administration support, as well as those incurred by administrative
departments in supplying goods, services and facilities.
The Police Department's cost of service analysis includes four types of indirect overhead
categories or "cost pools" consisting of compensated absences, general administration,
operating expenses, and citywide overhead.
a) Compensated Absences — The compensated absences cost pool is used to account for
employees' time off with pay for vacations and sick days. The City is obligated to pay for
these days off and is required by the matching principle to record the expense when the
employees are working, since the benefits are a part of the employees' compensation. It is
estimated that 176 out of 2,080 total available hours per year per full-time equivalent (FTE)
are taken as compensated absences. This translates into an 8.46% burden factor applied to
the hourly salary and benefit rate as indicated on line 2.2 in Table 1a above.
b) General Administration — The general administration cost pool includes the cost of Police
Department Detective, Patrol, and Traffic divisions staff time spent on such activities as
budget planning and staffing allocations; public counter and telephone time, meetings, and
training and education. The wages of management staff and the workers engaged in
administration and support activities are considered an indirect labor cost. It is calculated
that 28.9% of the Detective, Patrol, and Traffic divisions' overall workload is spent on this
general administrative function as indicated on line 2.2 in Table 1a.
c) Detective. Patrol. and Traffic Divisions' Operating Exoenditures — The divisions' operating
expenditures cost pool consists largely of Internal Service Fund (ISF) charges to the
divisions on a cost reimbursement basis. The City's internal service funds are used to
allocate the cost of providing general liability insurance and workers' compensation;
maintaining and replacing the City's rolling stock fleet; and the cost of maintaining and
replacing the City's computers, printers, copiers, and telecommunication services. This cost
pool also includes other general operating expenses such as publications, supplies and
training. The operating expenditure burden factor of 2.63% as indicated on line 2.3 in Table
1a is calculated by comparing the total cost of (allowable indirect) operating expenditures to
the total (allowable direct) labor pool.
d) Citywide Overhead - The Cost Allocation Plan (CAP) distributes the costs of City
departments that serve a central service function supporting the Detective, Patrol, and Traffic
divisions' operations. These central service departments and divisions include: City Council,
City Clerk, City Manager, Finance and Treasury, Financial Planning, Revenue, and Financial
Reporting, as well as Human Resources Risk Management.
In addition to the departments and divisions previously mentioned, the CAP also distributes
the overhead cost of the Police Department's own Police Chief, Support Services, and Fleet
Maintenance divisions to all other Police divisions, including Detective, Patrol, and Traffic.
The citywide overhead burden factor of 82% is calculated by comparing the total cost of
Detective, Patrol and Traffic's share of citywide and department overhead to the divisions'
total (allowable direct) labor pool (see line 2.4 in Table 1a).
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Step 2: Calculate Time Spent on the Service
The second step is to calculate the time spent on the service. The task and time in minutes
estimated to complete the task is captured in Table 2 below.
Table 2: Task Description &Time Estimates in minutes
Task Description&Time Estimates(in minutes):
Upon entry,arrestee
searched by transporting Multiple system check Transportation to Orange
officer on arrestee's background County Jail
Custody Officer 60.00
Police CSO(incl P/T&Sr CSO) 20.00
Police Officer 72.00
Step 3: Calculate the Cost to Provide the Service
The third and final step is to calculate the cost to provide the service by converting the total minutes
to hours per unit (or staff person). The product of the hourly rate calculation times the time spent
yields the cost of providing the service (see Table 3 below).
Table 3— Fee is Product of Times and Rates
Total Fully Total Cost
Total Hours per Burdened to Provide
Minutes Unit Hourly Rates the Service
Custody Officer 60.00 1.00 $116.78 $116.78
Police CSO(incl P/T&Sr CSO) 20.00 0.33 X $91.41 = $30.47
Police Officer 72.00 1.20 $173.24 $207.89
$355.14
Proposed Fee $355.00
Summary
The purpose of a CAP is to accurately, fairly, and reasonably distribute the City's central
administrative costs to the operating departments in the City. The development of a CAP follows a
series of general guidelines and principles, which originate from federal guidelines established in
OMB Circular A-87. These principles ensure that allocated costs are necessary and reasonable to
the operation of the government. A cost analysis study is almost entirely reliant upon the data
provided by the City. Since all study components are interrelated, bad data at any step in the
process will cause the ultimate results to be flawed. To avoid accuracy problems and other quality
flaws, the study included a series of quality control measures including reasonableness tests and
validation; balance and cross checks; and internal City review. Finally it should be noted that private
businesses typically add a layer of profit margin to their cost analysis, public agencies are not
allowed to do so.
4
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ATTACHMENT F
Resolution Updating Paramedic Service Charges
15-56
RESOLUTION NO. 2015—
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, APPROVING PARAMEDIC
SERVICE CHARGES PURSUANT TO CHAPTER 5.60 OF THE
NEWPORT BEACH MUNICIPAL CODE.
WHEREAS, the City Council is authorized, pursuant to Chapter 5.60 of the Newport
Beach Municipal Code, to establish, by resolution, fees and charges for the provision of
paramedic or emergency medical services (EMS); and
WHEREAS, the City of Newport Beach has, since 1975, maintained and operated a
paramedic service program designed to provide emergency medical services for residents of,
employees in, or visitors to, NewportBeach; and
WHEREAS, the City of Newport Beach currently maintains three Advanced Life
Support ambulances; two standby ambulances with Advanced Life Support and Basic Life
Support capabilities for periods of high call volume; and, the fire engine closest to a call for
service also provides emergency medical services; and
WHEREAS, as a component of the City's comprehensive EMS system, the City of
Newport Beach provides emergency ambulance transportation services; and
WHEREAS, the City of Newport Beach, through automatic aid agreements, provides
to, and receives from, emergency medical services nearby public entities such as the cities
of Costa Mesa, Huntington Beach, Laguna Beach, and Irvine (Orange County Fire Authority);
and
WHEREAS, the City's General Fund revenues currently defray a portion of the cost of
providing emergency medical services; and
WHEREAS, it is estimated that 65 percent of the calls for emergency medical services
are from residents; and
WHEREAS, the revenue generated by the charges established in this Resolution
will be used solely to maintain and enhance the City's ability to provide paramedic and
emergency medical service and emergency ambulance transportation service within the
City of Newport Beach and in other jurisdictions pursuant to automatic aid agreements.
NOW THEREFORE, the City Council of the City of Newport Beach does hereby
RESOLVE as follows:
SECTION 1: This Resolution establishes a Paramedic Subscription Program. The basic
concept of this program is to: (1) establish reasonable charges for all recipients of Advanced
Life Support (ALS); ALS Non-Transport; Basic Life Support (BLS); BLS Non-Transport; and,
emergency ambulance transportation services provided by the Newport Beach Fire
Department; and (2) provide a mechanism for residents and businesses to cap their
emergency medical service and emergency ambulance transportation costs while supporting
15-57
the City's EMS system. The fees and charges authorized by this Resolution are intended to
defray the costs of providing a comprehensive EMS program that provides emergency
ambulance transportation services within the City of Newport Beach. The fees and charges
authorized by this resolution shall be used solely to maintain and enhance the City's ability to
provide paramedic and emergency medical services and emergency ambulance
transportation services.
SECTION 2: Definitions. The purpose of this Resolution, the following terms
shall be defined as provided in this Section:
a. "Advanced Life Support" or "ALS" shall mean any advanced life support
medical evaluation and treatment performed by paramedics outside of a
hospital. This treatment shall follow the current "Advanced Life Support
Treatment Guidelines" as specified by Orange County Emergency Medical
Services.
b. "Basic Life Support" or "BLS" shall mean any basic life support
evaluation and treatment that is authorized by the State of California
Department of Health to be performed by emergency medical
technicians and/or paramedics at thescene of a medical emergency.
C. "Paramedic Subscription Program" or "Program" shall mean a voluntary
membership where members shall prepay at a fixed price, the uninsured
portion of emergency medical and emergency ambulance transportation
services provided by the Newport Beach Fire Department.
d. "Member" shall mean any person eligible to participate in the Paramedic
Subscription Program and for whom the Subscription Fee has been paid.
e. "Resident Member" shall mean any person eligible to participate in the
Paramedic Subscription Program because of their status as a guest, or
visitor of a resident in the City of Newport Beach and for whom the
Subscription Fee has been paid.
f. "Business Member" shall mean any person eligible to participate in the
Paramedic Subscription Program because they are the owner, operator,
employee, customer or volunteer of a business located in the City of
Newport Beach, and for whom the Subscription Fee has been paid.
g. "Subscription Fee" shall mean the annual charge, as established by
resolution of the City Council which, when paid, entitles eligible persons to
participate in the Paramedic Subscription Program and receive ALS, ALS
Non-Transport, BLS, BLS Non-Transport, and emergency ambulance
transportation services, or other benefits as approved by the City Council
without payment of Normal Charges.
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h. "Non-member" shall mean any person who is not eligible to participate in
the Paramedic Subscription Program or any eligible person for whom the
Subscription Fee has not been paid.
i. "Normal Charges" shall mean the fee to be paid by any Non-member who
receives ALS, ALS Non-Transport, BLS, BLS Non-Transport or
emergency ambulance transportation services initiated within the City of
Newport Beach and the fees to be paid by Business Members who
receive ALS, ALS Non-Transport, BLS, BLS Non-Transport, or emergency
ambulance transportation services initiated within the City of Newport
Beach at a location other than their workplace.
j. "Municipal Services Statement" shall mean the bill for water, sewer and
other municipal services issued by the City of Newport Beach on a bi-
monthly basis.
k. 'Business" shall mean any corporation, partnership, company, business,
association, organization or other entity with a workplace located in the
City of Newport Beach.
I. "Emergency ambulance transportation services" means transportation by
an ambulance of one or more patients resulting from a 911 call for
emergency medical services.
SECTION 3: Payment for Services. Non-members receiving ALS, ALS Non
Transport, BLS, BLS Non-Transport, or emergency ambulance transportation services
within the City of Newport Beach shall pay Normal Charges as specified in this
Resolution. In no event shall any person be denied ALS, ALS Non-Transport, BLS, BLS
Non-Transport, or emergency ambulance transportation services because of the
inability or failure to pay the Paramedic Subscription Fee or Normal Charges required
by this Resolution. Members receiving ALS, ALS Non-Transport, BLS, BLS Non-
Transport or emergency ambulance transportation services within the City of
Newport Beach shall have their payment for services adjusted as described under
Member Benefits.
SECTION 4: Paramedic Subscription Program.
a. Eligibility. The Paramedic Subscription Program is open to residents and
business located within the City of Newport Beach and other persons
deemed eligible by regulation promulgated by the City Manager.
b. Enrollment. Any eligible person who enrolls shall become a member
immediately upon receipt of payment. As long as the member remains in
good payment standing, the member shall not be required to pay the
Normal Charges for emergency medical care and emergency ambulance
transportation services.
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C. Members Benefits. Member's Subscription Fee is considered as
prepayment of the uninsured portion of ALS, ALS Non-Transport, BLS,
BLS Non-Transport, and emergency ambulance transportation charges.
Members, guests, customers, patrons, visitors, or others using the
facilities of a member's household or business shall not be charged
directly for emergency medical care and emergency ambulance
transportation services if they agree to assign any applicable benefits of
any insurance policy to the City for services provided.
In instances where a member also holds status as a payer for an
insurance plan, the benefits of the membership shall not extend to an
obligation as an insurance payer. The member shall still assign any
applicable benefits of the insurance policy to the City for services
provided.
d. Paramedic Subscription Fees.
i. The annual Paramedic Subscription Fee for a Resident
Member shall be $60.00 per calendar year;
ii. The annual Paramedic Subscription Fee for a Business
Member shall be $60.00 per calendar year, provided,
however, for businesses with more than the Business
Member and ten eligible employees, the annual Subscription
Fee shall be an additional $25.00 for each additional group
of up to ten employees, to a maximum of$410.00.
e. Payment of Fees.
i. Paramedic Subscription Fees for Resident Members shall be
paid as follows:
(1) The payment of $60.00 upon enrollment or annual
renewal;
(2). In the event of Municipal Services Statement is sent to
the dwelling unit of the Resident Member, the payment
of that portion of the annual Paramedic Subscription
Fee on or before the due date shown on the
statement.
ii. Paramedic Subscription Fees for Business Members shall be
paid as follows:
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(1) The payment of the required annual Paramedic
Subscription Fees upon enrollment or renewal;
(2) In the event a Municipal Services Statement is sent to
the business location, the payment of that portion of
the annual Paramedic Subscription Fee shown on the
Municipal Services Statement on or before the due
date shown on the statement.
f. Termination of Membership. Membership may terminate in the event of
any of the following:
i. The City Council of the City of Newport Beach terminates or
modifies the Paramedic Subscription Program through
rescission or amendment of this Resolution, or a successor
resolution, in which event the City shall refund, on a prorate
basis, the unused portion of the Member's Paramedic
Subscription Fee;
ii. Failure to pay the Paramedic Subscription Fee on or before
the due date shown on the Municipal Services Statement.
Membership may be reinstated if; at any time the Paramedic
Subscription Fee for that Member is paid.
SECTION 5: Normal Charges. The charges for rendering emergency medical
services to Non-members shall be as specified in the adopted Fee Schedule of the City
of Newport Beach.
SECTION 6: Implementation. The City Manager shall have the authority to
promulgate regulations necessary or appropriate to the administration of the Paramedic
Subscription Program, the provision of services described in this Resolution, and the
billing or collection of charges due for the provision of emergency medical services.
SECTION 7: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution and each section,
subsection, sentence clause or phrase hereof, irrespective of the fact that any one (1) or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
SECTION 8: The recitals provided in this resolution are true and correct and are
incorporated into the substantive portion of this resolution.
SECTION 9: The City Council finds the adoption of this resolution is not subject to the
5
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California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
SECTION 10: This Resolution shall take effect immediately upon its adoption by
the City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this 22nd day of September, 2015.
Edward D. Selich,
Mayor
ATTEST:
Leilani I. Brown,
City Clerk
6
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ATTACHMENT G
Ordinance Amending Municipal Code Section 5.60.020
15-63
ORDINANCE NO. 2015-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, AMENDING
CHAPTER 5.60 OF THE NEWPORT BEACH MUNICIPAL
CODE (PARAMEDIC SERVICE USER FEES)
WHEREAS, The City of Newport Beach provides paramedic services throughout
the City; and
WHEREAS, Chapter 5.60 of the Newport Beach Municipal Code (Paramedic
Service User Fees) authorizes the City Council to establish reasonable fees and
charges to be paid by persons using the City's paramedic services; and
WHEREAS, The City Council desires to authorize the City Manager, or his/her
designee, to consider waiving all or a portion of the fee established by City Council for
the City's paramedic services based on circumstances that warrant consideration such
as financial hardship; and
WHEREAS, The City Council desires to have the City Manager, or his/her
designee, implement an administrative process for the application and consideration for
a waiver of all or a portion of the fees charged for paramedic services.
NOW THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
Section 1: The City Manager, or his/her designee, is directed to establish and
implement an administrative application process for individuals requesting a waiver for
the fees established by resolution of the City Council pursuant to Section 5.60.020 of
the Newport Beach Municipal Code.
Section 2: Section 5.60.020 of the Newport Beach Municipal Code is hereby
amended to read as follows:
5.60.020 Fees Established—Resolution.
The City Council shall by resolution establish reasonable fees and
charges to be paid by persons using the City's paramedic field services.
Upon written application, the City Manager or his or her designee,
may waive all or part of the paramedic user fees referenced in this
chapter.
15-64
Section 3: The recitals provided in this ordinance are true and correct and are
incorporated into the substantive portion of this ordinance.
Section 4: If any section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this ordinance. The
City Council hereby declares that it would have passed this ordinance and each section,
subsection, clause or phrase hereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared invalid or
unconstitutional.
Section 5: The City Council finds the approval of this ordinance is not subject
to the California Environmental Quality Act ("CEQA") pursuant to Section 15060(c)(2)
(the activity will not result in a direct or reasonably foreseeable indirect physical change
in the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
Section 6: Except as expressly modified in this ordinance, all other Sections,
Subsections, terms, clauses and phrases set forth in the Newport Beach Municipal
Code shall remain unchanged and shall be in full force and effect.
Section 7: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the ordinance, or a summary thereof, to be
published once in the official newspaper of the City, and it shall be effective thirty (30)
days after its adoption.
This Ordinance was introduced at a regular meeting of the City Council of the
City of Newport Beach held on the day of 2015, and adopted on the
day of 2015, by the following vote, to-wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MAYOR
EDWARD D. SELICH
Page 12
15-65
ATTEST:
LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
AARON C. HARP, CITY ATTORNEY 3
Page 3
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ATTACHMENT H
Legislative Draft of Municipal Code Section 5.60.020
15-67
Chapter 5.60 PARAMEDIC SERVICE USER FEES Page I of I
Chapter 5.60
PARAMEDIC SERVICE USER FEES
Sections:
5.60.010 Intent and Purpose.
5.60.020 Fees Established—Resolution.
5.60.010 Intent and Purpose.
The City provides funds for personnel and equipment to support the operation of paramedic field
services for the benefit of the citizens residing in Newport Beach. The purpose and intent of this
chapter is to enable the City Council to establish a reasonable service charge to assist in defraying a
portion of the costs incurred from maintaining said paramedic services to be paid by persons who
actually utilize said services. (Ord. 1692 § 1 (part), 1976)
5.60.020 Fees Established—Resolution.
The City Council shall by resolution establish reasonable fees and charges to be paid by persons
using the City's paramedic field services. Upon written application. the City Manager or his or her
designee, may waive all or part of the paramedic user fees referenced in this chapter. (Ord.
1692 § 1 (part), 1976)
The Newport Beach Municipal Code is current through
Ordinance 2015-21,passed July 14,2015.
Disclaimer:The City Clerk's Office has the official version of the
Newport Beach Municipal Code. Users should contact the City _
Clerk's Office for ordinances passed subsequent to the ordinance
cited above.
15-68
http://www.codepublishing.coni/CA/NewportBeach/html/NewportBeach05/NewportBeach... 8/18/2015
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ATTACHMENT I
Response to Building Industry Association (BIA) Concerns about the Proposed
Fee Schedule
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Attachment I: Response to BIA Concerns about the Proposed Fee Schedule
Staff understands that there are people or organizations that are concerned about,
affected by, or have a vested interest in the development of the Fee Schedule. City staff
values the opportunity to meet with community stakeholders to help gather ideas, share
the basis of our fee calculation methodology, and build the support needed to achieve
the City's strategic goals. Chief among these goals are the City Council's priorities,
which include responsible, yet difficult, spending decisions, adherence to Municipal
Code Section 3.36 related to cost recovery, Council Policy F-4 (Revenue Measures),
the Fiscal Sustainability Plan, and strong revenue monitoring, analysis and reporting.
City staff recently conferred and reviewed the proposed Community Development fees
with the Chief Executive Officer and Director of Government Affairs of the Building
Industry Association ("BIA") of Orange County. Staff summarized the BIA's comments
and staff's responses below.
Comment 1:
A significant portion of the fees include the cost of indirect overhead. Because
those indirect services would exist without the CDD and because they do not
directly serve the CDD customer, those costs should not be borne by the CDD
customer.
City Staff Response to Comment 1:
Indirect overhead costs are costs that are not directly accountable to the
expenses incurred for a user fee service, but are necessary and contribute to the
total cost of that service delivery (i.e., managerial administration, utilities,
insurance, legal, information technology, payroll, and finance), which are all valid
components to the analysis of what it costs the City to provide municipal
services. The inclusion of indirect overhead costs to determine the total cost of
service is a well-established cost accounting methodology. We have
incorporated this methodology in the calculation of our user fees for years and in
the analysis of cost for all City operations, not just Community Development.
If a user fee primarily benefits the fee payer, the fee is typically set at, or close to
100 percent cost recovery. Development related fees generally fall into this
category. If a user fee service benefits the community as a whole to some
extent, it is appropriate to subsidize a portion of the fee or charge no fee at all,
such as with police patrolling or fire suppression services. The Decision-Making
Flow Chart helps illustrate these economic and policy considerations that are
common among municipalities, including Newport Beach.
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DECISION-MAKING FLOW CHART
Who Type of Tax vs. Fees Examplee�
Benefits Service Policy Services
Community Public 100%tw= Police patrol sarnces
Primarily
with some p„ytic/Private or Mostly faxes Code enforcement
benefits 8 sane fees services
Pdmadly the individual
with some corrvnuNty. Private/Public Mostly fees Youth spod
wide benefits 8 some taxes
IndF Private
100%fees �services
Comment 2:
Compared to other jurisdictions in Orange County (namely Anaheim, County of
Orange, and Irvine), Newport Beach fees are high, especially fees for a. Plan
Check Hourly Rate, b. Re-Inspection, c. Other Inspection, and d. all fees
associated with Deposit Account Services.
City Staff Response to Comment 2:
It is important to note that any conclusions drawn from comparisons to other
cities are fairly limited due to the differences in defining and structuring
respective fees. For example, some cities may combine several services into one
fee while other cities charge for those services separately; fees may be based on
historical or other subjective factors unrelated to costs; and fees are also affected
by differences in cost factors such as cost allocations of indirect support costs,
employee benefit costs, and service efficiencies (the overall time necessary to
complete a particular service or activity).
The MGT study establishes the cost incurred by the City to provide services.
The purpose of the recommended action is to update the City's fees and set
them at a level that does not exceed the cost to provide the services.
Staff compared the above mentioned three fees to the fees in Anaheim, County
of Orange, and Irvine in order to better understand the reason for the difference
between the fees. One critical difference was that the City built all aspects of the
fee into one hourly rate while the neighboring jurisdictions charged additional
costs separately and on top of the hourly rate. For example, in Anaheim, certain
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project specific expenditures, such as, postage for mailing public notices and
advertising, are charged on top of the established hourly rate. Similarly, Irvine's
Deposit Account services are charged at an hourly rate with the additional billing
of City Attorney Services, postage for mailing public notices and advertising.
County of Orange bills in accordance to approved hourly rates, and bills for each
staff member that works on a project with a 3 percent technology surcharge.
These variables make it challenging to quantify the total cost to the user and
meaningfully compare jurisdictions rates.
Both Anaheim and County of Orange have updated their development fees within
the last two years and are looking to recover the full cost of service from the user.
The County of Orange is phasing in their fee increases over the next year.
Comment 3:
BIA remains open to alternative cost recovery structures, subsidies, or phasing in
of fee structures. There needs to be a healthy balance between user fees and
general funds. Given the good stewardship of the City's finances, maintaining the
fees close to current levels will continue to foster a stable and friendly business
environment.
Chapter 3.36 of the Newport Beach Municipal Code ("Municipal Code") requires
that user fees for municipal services be recovered at 100%, unless otherwise
provided for in Municipal Code Section 3.36.030 (Cost Recovery Percentages).
Staff appreciates the concerns brought forth by the BIA and proposes phasing in
the above mentioned fees — 50 percent of the increase this year, when the fee
schedule is approved, then the remaining 50 percent next year. This is not a new
practice for the City and will allow an incremental increase to the hourly rates.
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